Vendors NVA has preferred vendors. These are vendors with which NVA has arranged special pricing and are highly recommend to use; a list can be found below. •
NVA would like you to use Covetrus as your main supplier, AVImark as your program management system and IDEXX (after any contracts are completed) as your lab provided.
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After close, you will have a new FEIN# (included in Transition Account’s welcome email), legal entity and DBA ("Doing Business As"). You should use this information when contacting their vendors to ensure that their accounts are in the name of the hospital (not the selling doctor). This includes utilities, landscapers, cremation companies, pharmacies, etc. o These are considered Location Invoiced vendors.
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NVA will change over preferred vendors for you - new account numbers will be sent to you within the 1st week of closing. DO NOT close existing accounts until your new accounts have been provided to you and are up and running.
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If NVA has not worked with a vendor previously (assume all small hospital-specific vendors), then a W-9 needs to be submitted to Accounting with the first invoice requested to be paid. The W-9's can be scanned or faxed in. o Most of your Location Invoiced vendors will need a W-9 to be submitted.
What you need to do as a Hospital Manager: Use the grid below to make a list of all the vendors your hospital uses (from medical to landscaping, crematories, etc.) After close: call all the vendors on your list and not on the 'NVA Preferred vendors' list below to provide them with your new FEIN# (in Accounting Transition’s email) and tell them "the underlying financial responsibility has changed". This informs them someone else (NVA) will be paying the bills. o Occasionally a vendor will need a new application, line of credit, etc. if this occurs feel free to complete any documentation you are able to using your hospital as the contact/address. Send to your Transition Manager for additional support or questions.
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