BSwift Online Health Insurance Enrollment System

NVA utilizes bswift for our online benefits enrollment and administration system. Here are some quick tips for the bswift enrollment process and utilizing the bswift system.

New Hire enrollment notifications

Newly eligible employees will be added to the bswift system the Wednesday after they are coded as active and RFT within ADP. Once they are added to bswift, you will receive an email alert letting you know that you have a newly added employee within the bswift system. To see exactly who’s been added, once you’ve logged into bswift you will see an orange Newly Added Employees alert – you can click on this to see who has been added. When offering a newly eligible employee benefits, we ask that you provide them a copy of the benefit brochure as well their username. Instructions are below: NVA Benefits Brochure attachment to provide to your employees

 Employee BSwift log-in usernames and passwords for the bswift system.

 Log in to www.nva.bswift.com as Manager.

 To retrieve their Username from bswift, you can log in under your manager credentials: o Search for their name under your Admin > User Admin and type in their name, and then click on their last name

o Their Username and SSN are located in their Demographics screen - Username on the right-hand side and last 4 digits for their log-in under their last name on the right.

 Enrollment deadline – Enrollment deadline – Employees will have 30 days from their full-time date of hire to login to bswift and formally elect or waive their benefits. You can contact nvabenefits@gcgfinancial.com directly to extend this by a few days if needed.

Re-setting employee passwords

If you need to re-set an employee’s password, just click on the Edit button on the right-hand side of the Login Information Section

Make sure the Login Enabled is “Yes” and click on the “Reset the user’s password button. Click Save and it is reset back to the last 4 digits of the social security number.

Viewing employee data and printing benefit statements

If you need to verify benefits enrollment and provide employees with a Benefits Confirmation Statement, follow the steps above to access the employee’s Demographic Information page. Once you are on the Demographic Information Page, click on the “Benefit Coverages” section listed on the left-hand side of the menu.

Accessing current benefit and prior enrollment activity

Click on the Additional Information under each benefit to see the status of enrollment changes, reason for change, who changed it and when.

Viewing benefits effective as of a certain date – select the date from the calendar drop-down to view benefits in the upper right-hand corner of the benefits coverages page.

To print out a copy – just click the icon at the top of the page.

Running bi-weekly payroll reports

At the top of the bswift screen, click on the Reports tab and select

Scroll down to the bottom where it says Report Dates – This will be the only section that needs to be updated. You will always use the first date of the pay period you’re processing payroll for. You will then click the blue Run button. If you have not received bswift manager training, please contact nvabenefits@gcgfinancial.com.