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Ready to Hire?
Once you have found a candidate you are ready to provide an offer of employment to there are a few steps and paperwork to complete. Feel free to use the hiring checklist below as a guide. Required documents by law are noted and can be found on the following pages.
Hiring Checklist
Employee status (circle one): RFT / TFT / RPT / TPT
• Employment application • Offer Letter / Employment Contract • Drug Screening through Pre-Employ* • Background Screening through Pre-Employ* • I-9 Form and/or E-Verify (required) • E-verify states: (AL, AZ, MS, NC, SC, GA, UT, TN) • W-4 Form (required) • Direct Deposit Form • At-will Arbitration agreement • Health insurance brochure (see benefit section) • 401k information (see benefit section) • Any state specific new employee notification documents (varies by state) • Confidentiality Agreement Acknowledgement • Policy against Harassment and Discrimination • Employee Handbook Acknowledgement • Emergency Contact Form
*Recommend for all new hires (hired after acquisition) but not required Hiring Sample Hospital Staff Offer Letter:
TODAY’S DATE
CANDIDATE NAME
ADDRESS HOSPITAL NAME/LOGO
NAME
We are delighted to extend to you this offer of employment as POSITION TITLE reporting to HIRING MANAGER’S NAME. Verbal and written acceptance of this offer of employment must be received within one week from the date of the letter or the offer becomes void.
Any offer extended is contingent upon the satisfactory results of certain employment information verifications, which may include education, employment, criminal background, professional licenses and/or credit checks. The purpose of this letter is to confirm the terms of this employment offer including reporting relationships, compensation, and employee benefits (if applicable).
The terms of your employment are as follows:
Start Date:
Compensation:
Benefits:
Schedule:
You agree the proprietary and confidential information, such as client names and addresses, and preferences are and shall remain trade secrets of the hospital, and you will not be able to use any of this proprietary or confidential information in any other employment, or veterinary practice.
Pursuant to the Immigration and Nationality Act, we are required to verify the identity and employment eligibility of all new hires. In order to comply with this legal obligation, we must complete an Employment Eligibility Verification Form I-9 within three days of hire. We have enclosed a Form I-9 for your review. Please note that you will need to provide either (i) one document from “list A” or (ii) one document from “list B” and one document from “List C” of the form.
Acceptance of Employment
You understand that your employment with HOSPITAL NAME is an employment “at will” and this arrangement may be terminated at any time by either party.
Please indicate your acceptance of the terms of our agreement contained in this letter, by signing in the space indicated below, and return the enclosed copy of this letter to me.
If you have questions do not hesitate to call.
Sincerely,
_________________________________________________________________________________________________________ HIRING MANAGER NAME HOSPITAL NAME
DATE ACCEPTED: ________________________ NAME _______________________________________________________
