NVA Transition Onboarding Guide

Page 20

Hospital Leadership & Your Role NVA typically has two leadership roles in each hospital. The Managing DVM (MDVM) and Hospital Manager (HM). Together these individuals run the day to day operations of the hospital and partner closely with NVA for support, long-term development, financial performance, budgets, large purchasing, and other key business items. As Leaders with NVA we would like to provide you both with your respective Hospital Manager and Managing MDVM job descriptions from NVA. They are located on the following pages. We understand that this may be the first time that you are seeing these so please take some time to review your own document as it pertains to how you have previously operated in your role and how your role may change now that you are part of the NVA family. We suggest to all of our new teams that you schedule a time to sit down together and discuss each other’s job description. The Managing DVM (MDVM) and Hospital Manager (HM) roles are what we dub as the local “Hospital Leadership Team” and while each role has its unique responsibilities, there is a lot of overlap as well when it comes to vision, development, and policy and procedure. In essence you are, together, an equal team leading your hospital. As the medical director, the MDVM oversees the Associate DVMs, all medical policies, practices, medical decisions, etc. The Hospital Manager oversees daily business operation, finances, marketing, support/lay staff, HR, etc. While these are delineated in the attached job descriptions, please know that each hospital interprets these as they best fit your leadership team dynamic and hospital culture. Additionally, many of the responsibilities require collaboration on your behaves – i.e., introducing a new medical procedure will only be beneficial and successful if the support staff is trained correctly, marketing occurs, and it’s fiscally appropriate for the hospital. It is important that as the leadership team for your hospital that you are both on the same page and understand what each role will give and need to operate and be successful. That is why we recommend a meeting between you both to solely discuss these duties. And of course, we are happy to answer any questions or further clarify these roles for you. Lastly, your long-term Division Leadership team will be instrumental in helping you to be successful and define these roles in the future.

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Resetting Your Password

1min
page 129

Accessing NVA Email Remotely

1min
page 128

Capital Expenditure Guidelines

13min
pages 140-147

NVA Client Service Center (CSC

1min
pages 138-139

Cell Phone Discounts

1min
pages 125-127

Telecommunications

3min
pages 122-124

Vet Data Software for Reporting

1min
page 121

IT Helpdesk & Conversion

1min
page 120

Bad Debt

4min
pages 108-110

IT & Telecom

1min
pages 118-119

NVA Staff and Doctor Discount at IDEXX Reference Laboratories

3min
pages 111-117

Visa Guidelines

2min
page 107

Invoice Processing System (IPS) via Quickbase

3min
pages 101-102

Rebate and Miscellaneous Checks

1min
page 103

NVA Preferred vendors (better pricing

1min
page 97

Bonus Opportunity! Site Incentive Plan

9min
pages 85-90

Vendors

1min
page 96

NVA Insurance Carrier and Vendor Contact List

1min
page 84

Licenses and Permits

1min
page 94

Other Insurance Coverage

1min
page 91

401(k) Plan –Empower Retirement Online Enrollment System

1min
pages 82-83

401(K

1min
page 81

NVA Benefits Team Contacts

1min
page 80

BSwift Online Health Insurance Enrollment System

3min
pages 77-79

Talent Unleashed Learning Management System

1min
pages 70-73

DVM Production

1min
page 68

DVM Employment Agreements/Contracts

1min
page 69

Payroll

1min
pages 65-66

Family Medical Leave Act (FMLA

1min
pages 60-61

Overtime Laws by State – July 2019

2min
page 67

Employee Assistance Program & The Network

1min
pages 62-64

Termination / Separation

11min
pages 55-59

Pre-Employ

1min
page 46

Performance Reviews & Raises

1min
page 54

ADP (PETS) – How to access your paystubs

1min
page 53

Ready to Hire?

2min
pages 44-45

Avature Hiring Hub

1min
page 43

Employee Files

1min
pages 37-40

Recruiting & Job Descriptions

2min
pages 41-42

Hospital Policies & Handbook

1min
page 36

Managing Veterinarian Job Description

2min
pages 24-26

Your People Services Team

1min
page 35

Transition Post Close Hospital Responsibilities

1min
page 32

History of National Veterinary Associates (NVA

1min
page 5

Structure of NVA

2min
pages 9-10

Veterinary Hospital Manager Job Description

2min
pages 22-23

Hospital Leadership & Your Role

1min
pages 20-21

Transitioning to NVA

2min
page 12

Leadership Attributes

1min
page 8

Mission Statement and Core Values

1min
page 7

Values, Vision, and Structure

2min
page 6
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