APPROVED – BOARD MINUTES, FEBRUARY 19, 2022 The meeting was called to order by President Sandra LaPorte at 9:00 am. Present were Vice President Mark Ossont, Second Vice President Robert Burns, Treasurer Bill Vaccaro, Vinny Budd, Grace Zoccali; Stephen Smith and Bob Russo called in. Also present were Community manager Ralph Graf and Administrative Assistant Elisabeth Muller. Motion by: Mark Ossont Second by: Bill Vaccaro To approve the minutes of January 15, 2022. The motion passed unanimously. Motion by: Grace Zoccali Second by: Mark Ossont To approve the executive session minutes of January 15, 2022. The motion passed unanimously.
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Motion by: Grace Zoccali Second by: Robert Burns To approve the closed session minutes of January 29, 2022. The motion passed unanimously. Treasurer’s Report, Bill Vaccaro: February 19, 2022 Board Meeting
The bank account balances as of January 31, 2022 Dime Bank
TOTAL
OPERATING CAP. RSV.
CIF
OTHER
Money Market Operating New Capital Contractors
$337,300 $337,300 $20,229 $20,229 $155,534 $155,534 $14,881 $14,881
PNC
$40,973
Total All Dime Accounts: $527,944
NBT
HNB
Vanguard TOTAL
$140,969 $14,724
5. 6.
$40,973
$140,969 $14,724
$994,693
$1,719,303 $554,195
4.
$994,693
$994,69 $155,534 $14,881
7.
Receipts for 2022: Homes Lots Docks
38% 34% 100%
Cash Disbursements to date:
$390,009 $ 67,813 $111,340 $71,760
Spending for Operations in January is $ 71,760. Large expenditures include: $14,091 for insurance, $6,836 for Line Painter (CIF transfer), $3,571 for gasoline, $2,766 for refuse, and $1,191 Safety Car repair. A variance of $8,651 was needed due to an increase in insurance premiums. Reserve Spending: $6,785 Princeton Hydro & Survey, $2,000 Chalet mortgage, $1125 Kubota loan.
New Capital Spending: $21,605 First Alarm Security (gate system), $1,000 new Maintenance building.
Motion by: Mark Ossont Second by: Vinny Budd To approve the February 2022 Treasurer’s Report. The motion passed unanimously. Community Manager’s Report, Ralph Graf: Community Manager’s Report to the Board February 2022 1.
The Legal committee reviewed the contract with Princeton Hydro for the second phase of sediment removal. The contract is for $43,200.00. There are additional fees for surveying - $3,600.00 and $13,000.00 to remove trees and prep lot 51, the dewatering site. The contract has been signed by the POA President. The fees will be taken from the $150,000.00 budget amount for sediment removal for 2022. We anticipate removing approximately 1,200 cubic yards of sediment from the cove area as phase two of the project. There is capacity in the Geo -Tubes on site that will result in a cost saving as it relates to purchasing additional tubes and the set-up. There will need to be further
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discussion regarding the remaining phases of removal with the Environment committee for a suitable disposal site. The major factors in my view, when considering a site, are transportation costs, close proximity to the staging area and the vehicle impact on community roads. I informed the Lake Manager that the entire project for phase two cannot exceed the $150,000.00 budget.
The Legal committee reviewed the Trash Hauling Contract. The contract will provide a saving in the tipping fees, which are reduced from $67.50 per ton to $66.00 per ton. The recycling fees will be reduced from $800.00 per month to $600.00 per month. The new compactor unit will cost $325.00 per month as a lease for the three years of the agreement. The new unit will be installed after the winter. The lease includes a service agreement for the unit. The Board can cancel the recycling program at any time without penalty. The Legal committee suggested that the Environmental committee review our Recycling Program. The contract has been signed by the POA President.
We have settled on insurance for 2022 with Philadelphia Insurance and cancelled the package and Directors and Officers policy with Cincinnati Insurance. The proposed new carrier, Philadelphia Insurance, provides a five-million-dollar umbrella that goes over the Directors and Officers policy and the package policy. In effect the Directors and Officers policy would have six-million dollars in coverage and the package policy would have the same coverage including the initial lines. The broker will cancel the policy with Cincinnati Insurance and engage Philadelphia Insurance for all but the Workers Compensation, which will remain with Cincinnati Insurance. A variance in the amount of $8,651.00 has been approved by the Board. There is no further action on the Tanglwood North matter. The motion to dismiss on the part of TLCA Counsel has been denied and the case is moving forward. I spoke with Insurance counsel, and he expects to hear from Plaintiff Counsel with respect to a proposed settlement. I will let you know when I receive the proposal. I spoke with the gypsy moth contractor who will be performing a full assessment of the community. I will pass the information on as soon as the survey is completed.
The line painter machine that was purchased for maintenance is in inventory and listed on our insurance. The video dash cameras have been ordered as requested by the Safety committee.
Beth, TLCA Administrative Assistant, has logged the key fobs in and she will communicate with the membership when we start distributing the fobs. In addition, she has been working with the Legal committee to secure the votes needed to approve the Protective Covenants. At this writing we are [82] votes short of approval. We are targeting the new owners who have not voted. The requirement for approval is 67% of the membership voting in favor of the change. The covenants currently are scheduled to expire in 2043. I attended a meeting with Mark Ossont and Jeff from Wayco Paving. The 21 roads that have been identified by the Public Works committee are scheduled for paving. The cost of the paving is $298,226.21. A copy of the paving schedule is included in your Board Packet. The community received $90,000.00 from Aqua as part of the agreement for the Trench Restoration. We are on Wayco’s schedule for paving in May. Aqua is not planning on any replacement work in 2022.
The Legal committee will be making recommendations for authorized individuals to access member’s property to ensure compliance with the Building Permit that has been issued. The committee will be addressing access to unkept properties and safety checks in a second recommendation to the board. It is important that our Safety Officers be permitted access to properties in violation to maintain property values in the community. I want to thank Richard Gaines and the Legal committee for their support.
10. I have been working with the Safety Officers to reinforce the importance of enforcing the Rules and Regulations. The Safety Coordinator has recommended a reporting system like the one utilized in law enforcement. He has stressed the importance of inspecting safety equipment in the vehicles and he has established a safety check list. An update from the Public Safety coordinator is included in your Board Packet. The Safety Officers through the Code Enforcement Officer is engaged in a new program, Park, Walk and Talk. The purpose of the program is for safety /wellness checks for members having a difficult time either through death of a loved one and/or living alone with medical issues. I feel this is an important service to the members, especially during the frigid winter season. The program is similar to what local police have done in the past.
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TANGLWOOD LAKES | JUNE/JULY 2022
