February Meeting Minutes

from Tanglwood Lakes June/July 2022

Community Manager’s Message

The meeting was called to order by President Sandra LaPorte at 9:00 am. Present were Vice President Mark Ossont, Second Vice President Robert Burns, Treasurer Bill Vaccaro, Vinny Budd, Grace Zoccali; Stephen Smith and Bob Russo called in. Also present were Community manager Ralph Graf and Administrative Assistant Elisabeth Muller. Motion by: Mark Ossont Second by: Bill Vaccaro To approve the minutes of January 15, 2022. The motion passed unanimously. Motion by: Grace Zoccali Second by: Mark Ossont To approve the executive session minutes of January 15, 2022. The motion passed unanimously. Motion by: Grace Zoccali Second by: Robert Burns To approve the closed session minutes of January 29, 2022. The motion passed unanimously.

Treasurer’s Report, Bill Vaccaro: February 19, 2022 Board Meeting

The bank account balances as of January 31, 2022 Dime Bank TOTAL OPERATING CAP. RSV. CIF OTHER Money Market $337,300 $337,300 Operating $20,229 $20,229 New Capital $155,534 $155,534 Contractors $14,881 $14,881

Total All Dime Accounts: $527,944

PNC $40,973 $40,973 NBT $140,969 $140,969 HNB $14,724 $14,724 Vanguard $994,693 $994,693

TOTAL $1,719,303 $554,195 $994,69 $155,534 $14,881

Receipts for 2022:

Homes 38% $390,009 Lots 34% $ 67,813 Docks 100% $111,340

Cash Disbursements to date:

$71,760 Spending for Operations in January is $ 71,760. Large expenditures include: $14,091 for insurance, $6,836 for Line Painter (CIF transfer), $3,571 for gasoline, $2,766 for refuse, and $1,191 Safety Car repair. A variance of $8,651 was needed due to an increase in insurance premiums. Reserve Spending: $6,785 Princeton Hydro & Survey, $2,000 Chalet mortgage, $1125 Kubota loan. New Capital Spending: $21,605 First Alarm Security (gate system), $1,000 new Maintenance building. Motion by: Mark Ossont Second by: Vinny Budd To approve the February 2022 Treasurer’s Report. The motion passed unanimously.

Community Manager’s Report, Ralph Graf: Community Manager’s Report to the Board February 2022

1. The Legal committee reviewed the contract with Princeton Hydro for the second phase of sediment removal. The contract is for $43,200.00. There are additional fees for surveying - $3,600.00 and $13,000.00 to remove trees and prep lot 51, the dewatering site. The contract has been signed by the POA

President. The fees will be taken from the $150,000.00 budget amount for sediment removal for 2022. We anticipate removing approximately 1,200 cubic yards of sediment from the cove area as phase two of the project. There is capacity in the Geo -Tubes on site that will result in a cost saving as it relates to purchasing additional tubes and the set-up. There will need to be further

discussion regarding the remaining phases of removal with the Environment committee for a suitable disposal site. The major factors in my view, when considering a site, are transportation costs, close proximity to the staging area and the vehicle impact on community roads. I informed the Lake Manager that the entire project for phase two cannot exceed the $150,000.00 budget. 2. The Legal committee reviewed the Trash Hauling Contract. The contract will provide a saving in the tipping fees, which are reduced from $67.50 per ton to $66.00 per ton. The recycling fees will be reduced from $800.00 per month to $600.00 per month. The new compactor unit will cost $325.00 per month as a lease for the three years of the agreement. The new unit will be installed after the winter. The lease includes a service agreement for the unit. The Board can cancel the recycling program at any time without penalty. The Legal committee suggested that the Environmental committee review our Recycling Program.

The contract has been signed by the POA President. 3. We have settled on insurance for 2022 with Philadelphia Insurance and cancelled the package and Directors and Officers policy with Cincinnati

Insurance. The proposed new carrier, Philadelphia Insurance, provides a five-million-dollar umbrella that goes over the Directors and Officers policy and the package policy. In effect the Directors and Officers policy would have six-million dollars in coverage and the package policy would have the same coverage including the initial lines. The broker will cancel the policy with

Cincinnati Insurance and engage Philadelphia Insurance for all but the Workers

Compensation, which will remain with Cincinnati Insurance. A variance in the amount of $8,651.00 has been approved by the Board. 4. There is no further action on the Tanglwood North matter. The motion to dismiss on the part of TLCA Counsel has been denied and the case is moving forward. I spoke with Insurance counsel, and he expects to hear from Plaintiff

Counsel with respect to a proposed settlement. I will let you know when I receive the proposal. 5. I spoke with the gypsy moth contractor who will be performing a full assessment of the community. I will pass the information on as soon as the survey is completed. 6. The line painter machine that was purchased for maintenance is in inventory and listed on our insurance. The video dash cameras have been ordered as requested by the Safety committee. 7. Beth, TLCA Administrative Assistant, has logged the key fobs in and she will communicate with the membership when we start distributing the fobs. In addition, she has been working with the Legal committee to secure the votes needed to approve the Protective Covenants. At this writing we are [82] votes short of approval. We are targeting the new owners who have not voted. The requirement for approval is 67% of the membership voting in favor of the change. The covenants currently are scheduled to expire in 2043. 8. I attended a meeting with Mark Ossont and Jeff from Wayco Paving.

The 21 roads that have been identified by the Public Works committee are scheduled for paving. The cost of the paving is $298,226.21. A copy of the paving schedule is included in your Board Packet. The community received $90,000.00 from Aqua as part of the agreement for the Trench Restoration.

We are on Wayco’s schedule for paving in May. Aqua is not planning on any replacement work in 2022. 9. The Legal committee will be making recommendations for authorized individuals to access member’s property to ensure compliance with the

Building Permit that has been issued. The committee will be addressing access to unkept properties and safety checks in a second recommendation to the board. It is important that our Safety Officers be permitted access to properties in violation to maintain property values in the community. I want to thank

Richard Gaines and the Legal committee for their support. 10. I have been working with the Safety Officers to reinforce the importance of enforcing the Rules and Regulations. The Safety Coordinator has recommended a reporting system like the one utilized in law enforcement. He has stressed the importance of inspecting safety equipment in the vehicles and he has established a safety check list. An update from the Public Safety coordinator is included in your Board Packet. The Safety Officers through the Code

Enforcement Officer is engaged in a new program, Park, Walk and Talk. The purpose of the program is for safety /wellness checks for members having a difficult time either through death of a loved one and/or living alone with medical issues. I feel this is an important service to the members, especially during the frigid winter season. The program is similar to what local police have done in the past.

11. I met with Darrell and a heating contractor to investigate changing over the heating system in the maintenance complex to propane. I will work on securing bids for review by the Public Works committee. I thank you all for your consideration as I support my wife during her battle with cancer. Respectfully, Ralph E Graf, Community Manager Motion by: Bill Vaccaro Second by: Mark Ossont To approve the February 2022 Community Manager’s Report. The motion passed unanimously.

Arbitration Committee, Chairperson Camari Gaines:

I am pleased to announce that we have two new members on our committee.

Budget & Finance Committee, Chairperson Ron Triani:

I am requesting a variance in the amount of $21,358.00 to pay off the loan on the Subaru safety vehicle. Motion by: Bill Vaccaro Second by: Vinny Budd To approve a variance in the amount of $21,358.00 to pay off the Subaru loan. The motion passed unanimously.

Building Codes, Chairperson Mark Ossont:

The committee reviewed one permit application for a new garage. More details are needed before the application can be approved.

Bylaws & Legal Committee, Chairperson Rick Gaines:

The committee is still working on securing the votes necessary to make the Restrictive Covenants permanent. We are working with the Nominating Committee to streamline TLCA’s election process. The committee has revised the following rules: 004 Authority: The Rules, Regulations and Building Codes, Conditions, Covenants and Restrictions (CC&Rs) and By-Laws require the board of Directors to promulgate such Rules, Regulations and Building Codes for the general benefit of the community. Authorized Representatives of TLCA, including Public Safety, Code Enforcement Officer and Committee members, are authorized to enter upon a Member’s property in connection with conducting safety checks and assuming compliance with the Rules, Regulations, Building Codes and CC&Rs. (Approved by the TLCA BOD 2/19/22.) 103 Residence/Property Maintenance/Unsightly Property: The failure to maintain member property which includes but is not limited to accumulated, discarded, stored or hazardous material; or damaged exterior objects; peeling paint; broken exterior structures such as windows, lights, doors, decks, fences, storage sheds, play equipment, trash cans or mailboxes is prohibited. Exterior storage on member property of any accumulated autos, trucks, boats, appliances, furniture, fixtures, auto parts, machinery, recreation equipment, tools, construction material, or any other material which is excessive and unsightly, and which is an annoyance or nuisance to the occupants of neighboring lands is prohibited. Discard of materials on neighboring member property or TLCA property is strictly prohibited. Any condition that results in a citation for violation of this Rule 103 must be remedied and brought into compliance within 14 calendar days of the issuance of the citation. The failure to remedy the condition within that timeframe will result in a second citation or third citation, as the case may be. If a third citation is issued with respect to a condition, the Member will be notified that failure to remedy the condition within 14 calendar days of the citation shall result in TLCA engaging a contractor to remedy the condition and the cost thereof shall be assessed against the Member and his property.

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First offense - $250.00; Second offense - $500.00; Third offense - $750.00. Approved by the TLCA BOD 213 Safety Checks: Although not obligated to do so, TLCA Staff may check member property for break-ins, vandalism, fires, to check the health of a resident and other emergencies if warranted. Members who do not wish to have their property subject to a safety check shall forward a written notification to the TLCA office. (Approved by the TLCA BOD 2/19/22.) 402 Permit Application - At the end of Rule 402, new paragraph would be added to read as follows: In connection with reviewing the Permit Application and assuring construction is in compliance with the Permit application, the Code Enforcement Officer and other authorized TLCA representatives will enter on the member’s property to assure compliance with the Rules, Regulations, Building Codes and CC&Rs. (Approved by the TLCA BOD 2/19/22.) Motion by: Vinny Budd Second by: Mark Ossont To approve the changes recommended by the Legal Committee to Rules…… The motion passed unanimously.

Entertainment & Recreation Committee, Robert Burns:

The committee has planned the following events and dates to be approved by the Board Kick-off to Summer Party, May 28, Community Center Saturday Gazebo Parties, June 18, July 23, August 20 A Night Out for Adults, November 19 Cookie Exchange, December 8 Holiday Decorating Contest – Registration December 5, Judging December 17-19 The committee could use more volunteers with children’s events. Motion by: Mark Ossont Second by: Robert Burns To approve the list and dates of upcoming events. The motion passed unanimously.

Environmental Committee, Chairperson Vinny Budd:

Motion by: Mark Ossont Second by: Bill Vaccaro To approve the contract with Princeton Hydro for $15,775.00 for the chemical treatment for and monitoring of Lake Tanglwood. The motion passed unanimously.

Nominating Committee, Chairperson Bill Vaccaro:

With regard to the election process, a change in the Bylaws will be required to change the timing of the mailing of ballots.

Public Safety Committee, Chairperson Bob Russo:

There was no meeting last month. However, dash cameras in the Safety vehicles are up and running.

Public Works, Chairperson Mark Ossont:

The line painter is in; it will reduce the number of man hours needed for maintaining road markings. Paving update: 21 roads in TLCA will be paved and other roads will be assessed. We are looking into installing a generator at the Maintenance complex which will be a great help if we lose power. The crew will be able to pump gas, etc., if we lose power, and Maintenance will be able to continue to plow, etc. The dumpster fire was ruled accidental. The Maintenance team is doing a great job.

Communications & Marketing Committee, Chairperson Tina Budd:

The April/May edition of the newsletter will be the next one published. The key fob form will be on the website. We continue to receive good photos from residents for the paper and the website!

Tanglwoolies, Rosemary Kucharski:

We are planning on having a get-together in remembrance of Ruth Ruelke. Correspondence from TLCA resident regarding access to dock camera footage: Board: Not a good idea to give residents access to Safety camera footage. Bob Russo: It wouldn’t cost much to install a web cam by the docks and stream the footage on to the website. President Sandra LaPorte: We will explore the possibility of placing a web cam down by the docks. Motion by: Mark Ossont Second by: Grace Zoccali To deny members’ access to the TLCA safety cameras. The motion passed unanimously. Motion by: Grace Zoccali Second by: Robert Burns To adjourn the Board meeting at 9:48 am. The motion passed unanimously.

The Public Session of the Board Meeting:

Hosterman, lot 1003: We would like to add an addition on our home to accommodate our growing family. We would like to make sure we do everything correctly. Mark Ossont: Bring all your plans, survey, etc., to Georges Malaroche and he will review your paperwork and bring it to the Building Code Committee on March 12. Greig, lot 672: Can we get information from the company paving TLCA roads? Can we use the company to pave our driveways? Ralph Graf: Wayco is backed up with work. I will ask them. Greig: What’s going on with Aqua? Ralph Graf: We wrote to the Public Utility Commission. Their lack of service is being investigated. Greig: Can local politicians be notified of our problems with Aqua? Ralph Graf: I will mention it to Senator Baker and Tony Herzog. Motion by: Robert Burns Second by: Grace Zoccali To adjourn the public session of the February board meeting at 10:00 am. The motion passed unanimously. Respectfully submitted, Elisabeth Muller, Administrative Assistant