APPROVED MINUTES OF BOARD MEETING NOVEMBER 21, 2020 President Jim Clark calls the meeting to order at 9:00 am. All stand for the Pledge of Allegiance. Board members present: Mark Ossont, Elmer Hertz, Ron Triani, Rosemary Kucharski, Brian Faller, Sandra LaPorte, Grace Zoccali. Bob Russo calls in from home. Community Manager Ralph Graf and Administrative Assistant Elisabeth Muller are also present. Motion by: Rosemary Kucharski - Second by: Brian Faller To approve the Executive Session minutes of October 16, 2020. The motion passed unanimously. President Jim Clark: There will be no Board meeting in December. Treasurer’s Report, Ron Triani: Treasurer’s Report - November 21, 2020
The bank account balances as of November 1, 2020:
Dime Bank Money Market $ 38,157 Operating 87,473 Special Fund 40,000 New Capital 134,457 Contractors 10,864 Total all Dime accounts $310,951 PNC Balance $ 28,790 NBT Balance $128,447 Cash position 10/31 $201,366 Vanguard $591,229 Chalet Mortgage Balance $254,804 Receipts for 2020: Homes $1,012,198 97% Lots 159,634 79% Docks 113,319 100% Cash Disbursements to date $685,178
Spending for Operations in October was $60,570 below the projected spending of $75,963. Large expenditures in October were $1,000 to clean swale on Cloud Crest, $1,065 ballot mailing, $6,273 Salt & Cinders, $3,316 Insurance, $4,574 Refuse & Recycling, $3,450 Dock Service. Reserve Spending: $190,229 Road Paving, $418 Lake Dredging Bid specs; $3,544 Loan Payment. New Capital Spending: $6,521 Forebay construction, $4,827 Clorox Disinf. Mach. The Board unanimously approves the Treasurer’s Report.
Budget and Finance Report, Ron Triani: TLCA paid back the Payment Protection Plan loan on the advice of William Owens, auditor, together with the advice of Dime Bank Vice President of Loans.
The fees, costs and removal of the structure are estimated to $15,000.00 to $20,000.00.
The Building Code Committee has recommended that construction material and other items be removed from the bulk pick up list. The current waste provider has the ability to pick up bulk items and members can use their credit cards as a payment method. The cost of bulk items and the potential workers compensation concern for staff resulted in the recommendation for pick up of only limited items. The cost to remove a container per pull is $255.00 and the cost per ton is $67.50. The large bulk items limit capacity in the dumpster. The Public Works Committee additionally recommends that Bulk Pick Ups be scheduled for the first Wednesday of the month.
Robin Wildermuth will be conducting the Gypsy Moth Survey immediately following the deer season. Robin informed me that there is a new invasive spreading from southeast PA which is arriving in our region. The treatment options for this spotted lanternfly are different from the treatment for gypsy moths. I am working on staff evaluations and my year in review / manager’s goals for 2020.
To date we have issued 36 permits regarding Section [212] of the Consolidated Rules and Regulations [Winter Storage] The Code Enforcement Officer will be taking photos and issuing citations for properties that have not complied with the regulation.
The recommendations that Legal Committee Chair made regarding the traffic enforcement proposal are under review by the counsel for the security firm.
We are moving forward with the wet land delineation and topographical survey for the former Lytle property. The Lake Manager is hopeful that this property will be approved as a dewatering site. To date we have 520 ‘yes’ votes on making the Protective Covenants permanent.
Wishing all a healthy and safe Thanksgiving. I will be out if the office for the holiday visiting with my son. I will naturally be reachable on the cell phone. Respectfully, Ralph E Graf, Community Manager
We would like to build a storage garage to house maintenance equipment to prolong the life of the equipment and protect it. We would need to apply for a variance as the garage will be 40’ by 60’. Motion by: Mark Ossont - Second by: Elmer Hertz To purchase a storage garage at the maintenance complex and approve the size of the garage. The motion passed unanimously. Discussion regarding how best to handle bulk pick-ups. To be researched and addressed in 2021. Discussion regarding expanding amenities, etc., at the beach area. There being no further business, the meeting was adjourned at 10:02 am. Respectfully submitted, Elisabeth Muller, Administrative Assistant
The old Safety car needs extensive repairs. It is nine years old and has 175,000 miles on it. Motion by: Ron Triani - Second by: Elmer Hertz To purchase new 2021 Safety vehicle for $31,388.00. This price includes the 100,000 mile protection plan and trade-in of the old Subaru. The motion passed unanimously. Community Manager’s Report, Ralph Graf: Manager’s Report, November 2020 Board Meeting
The Public Works Committee reviewed the purchase of a steel building to be constructed at the maintenance complex. The cost of the building constructed on site is within the $60,000,00 approved budget for this project. The cost of the building can be assessed to the [CIF] fee as a common element. The cost projection is approximately $45,000.00 to $50,000.00 depending on options. The building will be used to store all maintenance equipment. Rich Gaines was forwarded the contract for his review as Chair of the Legal Committee.
The Palmyra Township Planning Board Meeting to review the plans for the Pocono Lakefront Development has been rescheduled to December. A community resident that has a home on Lake Wallenpaupack has filed suit against the township supervisors alleging they failed to consider the health and safety of area residents by approving the initial Conditional Use Application. The complaint was filed on October 14, 2020. Attorney Waldron, who is representing the developer, responded to the complaint which will be resolved in the Pike County Courts. Once the Planning Board meets, they will make a recommendation to the supervisors and either recommend conditions and or recommend approval as submitted. I will be attending the December meeting. There is nothing further to report on the shut off valve pipe on the 18th hole of the golf course. The TLCA engineer, Joe Hudak, has made recommendations to the regulatory agencies and we have not heard back regarding corrective action on the defective pipe in Lake Tanglwood. At this point we have no idea on a budget for this item as it will depend on the application that will ultimately be approved.
There is an issue with the spillway / dam on Lake Tanglwood. The dam and spillway are inspected each year by an engineer. The inspection report is forwarded to the DEP and Army Corp of Engineers. The engineer has recommended repairs that will hopefully be considered as a maintenance application. We have made minor repairs each year with concrete to address the seams and small holes in the spillway. The budget for repairs will depend on the type of application that the DEP approves. It will naturally be less costly if the repairs can be made under a maintenance application as opposed to a full replacement of the spillway. The deadline of November 15, 2020 for corrective action on the Ruffed Grouse property has passed. The owner was served a final notice by a Constable and has failed to take corrective action - removing the structure and cleaning up the property. Attorney Farrell will be filing an action with the court to seek self -help in having the property brought into compliance. The expenses will be attorney fees, court costs and the removal of the structure and debris.
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TANGLWOOD LAKES | APRIL/MAY 2021
