January Board Meeting Minutes

The meeting was called to order by President Jim Clark at 9:00 am. All stand for the Pledge of Allegiance. Board members present are: Mark Ossont, Ron Triani, Rosemary Kucharski, Sandra LaPorte, Brian Faller, Bob Russo, Grace Zoccali, Bill Vaccaro. Also present are Ralph Graf, Community Manager, Attorney Chris Farrell and Administrative Assistant Elisabeth Muller.

Motion by: Rosemary Kucharski To nominate Jim Clark as President of TLCA Board of Directors Those in favor: Jim Clark, Rosemary Kucharski, Ron Triani and Mark Ossont

Motion by: Bill Vaccaro To nominate Brian Faller as President of TLCA Board of Directors Those in favor: Brian Faller, Bill Vaccaro, Grace Zoccali, Sandra LaPorte and Bob Russo Brian Faller is elected as President of TLCA.

Motion by: Ron Triani To nominate Mark Ossont as First Vice President The motion passes unanimously.

Motion by: Mark Ossont To nominate Rosemary Kucharski as Second Vice President The motion passes unanimously.

Motion by: Grace Zoccali To nominate Ron Triani Treasurer The motion passes unanimously.

Attorney Chris Farrell:

It is the responsibility of the Board of Directors to act in the best interest of the community. To do otherwise is a violation of fiduciary responsibility. The Board must be guided by the governing documents: the Protective Covenants are carved in stone, the Bylaws are carved in wood and the Rules and Regulations of the community may be changed. The chain of command must be followed: from the President of Association to the Community Manager and from the Manager to the employee.

Tanglwood North must pay for beach rights according to the 1986 Agreement.

Every committee must take minutes of every meeting and give them to the Community Manager. Minutes should be kept in perpetuity.

Motion by: Grace Zoccali - Second by: Ron Triani To approve the minutes of September 19, 2020; November 21, 2020; Executive Session minutes of September 19, 2020. The motion passes unanimously.

Treasurer’s Report January 16, 2021 Board Meeting

The bank account balances as of December 31, 2020:

Dime Bank Money Market Operating Special Fund New Capital Contractors Total all Dime accounts Mortgage loan balance PNC Balance NBT Balance $107,654 36,456 40,000 144,533 10,866 $339,509 $252,834 $ 28,785 $ 68,472

Cash position 12/31 $ 31,946

(projected year end) Vanguard $576,712

Receipts for 2020:

Homes $1,021,429 98% Lots 160,899 80% Docks 115,079 100% Cash Disbursements to date: $838,614

Spending for Operations in December was $101,499 (3 payroll month, including $4,212 for snow removal). Large expenditures include $3,316 Insurance; $3,145 legal costs (Stacey Beecher). Reserve Spending: $3,544 Loan payments (Kubota, Car Loan, Mortgage), $1000 transfer to Operations (Lot 51 survey). New Capital Spending: $13,194 second maint. bldg. (1/3 cost).

Motion by: Mark Ossont - Second by: Rosemary Kucharski To approve the January 16, 2021 Treasurer’s Report The motion passes unanimously.

Treasurer’s Report - December 17, 2020

The bank account balances as of December 1, 2020:

Dime Bank Money Market Operating Special Fund New Capital Contractors Total all Dime accounts PNC Balance

$103,035 73,122 40,000 147,591 10,856 $374,604 28,788

NBT Balance 68,463

Cash position 10/31 Vanguard Chalet Mortgage Balance $303,408 $552,225 $253,836

Receipts for 2020: Homes $1,018,809 98% Spending for Operations in November was $54,487 below the projected spending of $71,613. Large expenditures in November were $3,316 Insurance, $2,438 Legal collection filings fee, $ 1,750 Welcome Committee bags for new members.

Reserve Spending: $4,125 Princeton Hydro (wetland delineation & bid specifications) $31,403 Subaru Safety Car #2, $3,080 Loan Payments (Kubota & Chalet Mortgage.

New Capital Spending: $0.00

Motion by: Sandra LaPorte - Second by: Grace Zoccali To approve the December 17, 2020 Treasurer’s Report The motion passes unanimously.

Community Manager’s Report, January 2021 Board Meeting

I thank the Board, staff, committees and the membership for their support during this past year. We all experienced trying times related to the CV- 19 virus and the impact it had on or lives. The first major storm of the year tested both staff and equipment. The maintenance staff kept roads open and passable working the evening on December 16th through the 17th. There were no staff injuries and only minor repairs to the equipment. Public Safety was the point of contact during the storm. I thanked the staff for all their efforts.

The [CIF] Fees for 2021 will increase by $320.00 for the sale of a developed property. The fees are regulated by the Planned Community Act and are the full amount of the prior years dues.

The report from Robin Wildermuth indicates that spraying for Gypsy Moths will not be necessary for this year, a savings of $40,000.00.

There is nothing further to report as it relates to the Dam/Spillway and the Shut off Valve Pipe. Joe Hudak from Kiley Associates has made a recommendation to use a concrete spray to address the defective shut off valve pipe. The concrete is sprayed in the pipe using a robot. The DEP is reviewing this approach. The condition of the spillway is being reviewed by the DEP and there has been no decision from the agency regarding repairs and or reconstruction.

The new garage for the maintenance complex was ordered in mid- December. I anticipate having the plans in January that I will take to the township for a permit. This new building will house all maintenance equipment and keep it protected from the weather. Once the construction is completed the recycling containers will be relocated to an area across from the leaf dump. The area is blacktopped and can accommodate the containers. I am investigating moving an existing camera that captures activity at the current recycling location to cover the relocation of the bins as recommended by the Public Works Chairman.

The cost breakdown for the garage is as follows: Building erected on site $39,997.00 Roof Double Vapor Barrier $3,484.00 Engineer sealed plans $500.00

We may need plans for the piers which Kiley associates can certify. The approved budget for the project is $60,000.00 from [CIF] Fees. We may need minor blacktop work to provide for access along the side of the building.

I am investigating the possibility of using a pole building application to replace the Bathhouse at the beach. The company Pioneer Pole Buildings can provide a turn-key operation replacing the existing facility. We sent out requests for bids last year for a building that was [8] feet wide and [30] feet in length. We received two bids one for $76,900.00 that did not include demo. The second bid was for $62,000.00 and did not include demo. The Pioneer Pole Building in stock standard size starts at 24x24. There was legal action filed against the township supervisors by an area resident who has a home on Lake Wallenpaupack. The case was scheduled to be heard on Monday December 14, 2020. I spoke with the township secretary and have been informed the complaint was withdrawn. The project passed the Conditional Use phase at the township. The next step in the process is the land development phase that will be addressed by the Planning Board. The Planning Board following their review will make a recommendation to the Board of Supervisors who will have final say at the township level. I applied to the Fish and Boat Commission for the permit to install floating structures on Lake Wallenpaupack, this is an annual permit. The permit fee is $10.00.

Darrell and his staff are constructing additional Canoe storage racks for the Indian Drive Storage Facility. We will be able to accommodate 16 additional watercrafts. There are currently 29 members on a waiting list for a rack. The lumber that is being used is lumber that we had in inventory. There were several members who gave up their boat slip for the coming season. Beth is working with the waiting list to identify members on the list who still want a slip.

The bids for the dewatering /sediment removal for Lake Tanglwood will be sent out this month. The bids will be returned to Princeton Hydro in March for review and awarding the contract. There is $150,000.00 in the approved budget for sediment removal. It is anticipated that the work on phase one 2,000 cubic yards will be accomplished by the Memorial Day Weekend. The Indian Drive Canoe Storage facility will be used as the dewatering site for this phase. It is anticipated that a total of 15,000 cubic yards of sediment will be removed from the lake over the coming years.

I reached out to representatives from Aqua to ascertain projects that the company is considering in 2021. The company is once again using Engineers from En-tech for project management and design.

The POA insurance renewal is up in February. I discussed coverages and exposures with the Broker and the recommendation is to continue with the current carrier Cincinnati Insurance company for major portions of the policy including Workers Compensation. The policy premium for 2020 was $53,343.00 and the premium for 2021 is estimated to be $54,717.00.

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There was a five percent increase projected in the 2021 budget. The broker has in my view done an excellent job with modest increases. The policy for structures is an agreed amount with twelve million dollars as blanket coverage. The liability portion of the policy provides for a ten- million- dollar umbrella that covers exposures above the initial limit of one million dollars per occurrence. The Workers Compensation Modification is .83 which provides for premium credits. The policy has c+overage for the cv -virus in the work- place and coverage for activities on Lake Tanglwood, Ice Skating and Ice Fishing.

Respectfully, Ralph E Graf, Community Manager

Motion by: Rosemary Kucharski - Second by: Mark Ossont To approve the Community Manager’s Report The motion passes unanimously.

Committee Reports:

Budget & Finance Committee:

Budget & Finance Committee Report, January 16, 2021:

Preparation for the external audit of the 2020 Association financial statements has begun. The required information and documentation is being assembled and will be forwarded to the auditor as soon as accounts receivable and accounts payable for 2020 are closed out.

The committee’s top line review of 2020 is that it has been a very good year financially. The committee predicts the year to end with a projected operating budget cash balance of $31,946, assuming remaining miscellaneous bills and accrued expenses of $10,000.

The committee has agreed to forward the $40,000 budgeted for tree spraying in 2020 (but not needed) to the Reserve Fund. This transfer was approved by the Board and will be made in the next week. In 2020, the Capital Obligation of $441,900 was deposited as per the approved budget, and $155,050 additional dollars was added during the year. The projected cash balance at year’s end is $618,699.

In 2020, $99,677 was collected in CIF fees. The cash balance of the New Capital fund as of 12/31 is $144,533.

The committee requests Board approval to open a new bank account in a fourth bank to retain FDIC coverage of all association funds. Ron Triani, Treasurer - Budget & Finance Committee Chair Motion by: Grace Zoccali - Second by: Ron Triani To approve the contract for TLCA’s website The motion passes unanimously.

Motion by: Ron Triani - Second by: Bill Vaccaro To approve opening a new bank account to ensure FDIC coverage The motion passes unanimously.

Communications & Marketing:

Grace Zoccali: there seem to be some issues with the member directory. We need to keep an eye on it. Tina Budd: We continue to keep the newsletter as up-to-date as possible

Entertainment Committee:

Sandy Gulino: The Decorating contest was a great success. It would be nice to do it every year

Environmental Committee:

Janet Sellitti: we continue to monitor the progress of the work done on Lake Tanglwood. We have a new committee member who is very interested in forestry, etc.

Public Works:

Mark Ossont: we are in the process of obtaining a new maintenance building to store equipment; we will purchase two new electric salt spreaders; we continue to look into options to replace the bath house; we may need to do further road paving in 2022, depending on Aqua’s schedule; we may install new signs by the new speed bumps; Darrell is doing an outstanding job as head of the Maintenance team.

Team:

Judy Hildebrandt: we are in need of some new decorations as some of our decorations are old. We hope to become more active once the virus is under control.

Tanglwoolies:

Sandy Gulino: we are collecting red scarves for Women’s Heart Month and delivering them to Wayne memorial Hospital.

Motion by: Jim Clark - Second by: Rosemary Kucharski To adjourn the meeting at 10:35 am The motion passes unanimously.

Respectfully submitted, Elisabeth Muller - Administrative Assistant

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