Friday Facts September 22

October

● 4-Area 1 Huddle from 8:00-11:30 @Upper

Buda RM 308

● 4-Area 2 Huddle from 1:00-4:30 @Upper

Buda RM 308

● 5-Area 3 Huddle from 8:00-11:30 @Upper

Buda RM 308

● 5-Area 4 Huddle from 1:00-4:30 @Upper

Buda RM 308

● Schoology PLC District Codes

● 23-24 DistrictAssessment Calendar

● 23-24 Elementary Grading Guidelines

● 23-24 Secondary Grading Guidelines

● 23-24 District Calendar

● 23-24 C&I Meeting Dates

For the most up to date information view the Public Folders

and Department

Calendars

Click HERE for the HowTo Document for adding public folders with the department calendars to your personal Outlook Calendar.

Pearls of Wisdom

Excuses are lies you tell yourself to make yourself feel better about giving up on the challenge. #HopeDealers

Chief and DeputyAcademic Officer Updates

Action Items

● Save the Date: Town Hall Meeting on September 27th @ 6:30pm

○ Erin Zwiener is meeting with Dr. Wright at the PAC for a community round table on the state of finance in public schools

● WE NEED YOU THERE! Please invite your entire staff - we want to PACK the PAC to show support for district financing.

Informational Items

● Thank you for your active engagement and participation around instruction at ILT yesterday! We look forward to continuing the great instructional conversations next month!

● Here is the Roll the Dice activity:

○ Roll the Dice and break the ice

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction

Action Items

It’s that time of year again!

Here are the BOYOpen Court Open Court Checklists: Kindergarten Observation Checklist BOY

First Grade Observation Checklist BOY

Second Grade Observation Checklist BOY

● EveryAssistant Principal and IC has access to Open Court through Class Link.

● Travis Smith made this login information for Principals to have access: https://my.mheducation.com/login

Username: OC23 Password: OpenCourt23

● We recommend that you look at the actual lesson in Open Court to follow along throughout the observation.

● This is also a great time to look correlate your mClass data with your Open Court instruction.

● At Lead and Learn we shared that the goal is to have these completed by the end of October.

The LiteracyTeam would love to join you on some of your instructional walks. Please reach out to invite us.

Here is the K-2 Spanish Foundational Skills Observation Checklist

Informational Items

● No informational items at this time

Derek McDaniel

C&I:TEA/Hays CISD ReadingAcademies

Informational Items

Our first ReadingAcademy session was Wednesday, September 13th. We appreciated the teachers being so engaged in the course content.

We are holding a make-up session for the first session this Monday, September 25th from 8:00-3:00 in our Literacy Office(Room 108) at Old Upper Buda. We have already sent emails to participants who need to attend. We will communicate any future necessary make-up dates with the participants and principals based on attendance after each session to ensure anyone needed can attend.

23-24 ReadingAcademy Training Dates:

● 9/27, 10/18, 11/15, 12/5, 1/17, 2/1, 3/6, 4/24, 5/8

● Time: 8:00-3:30

● Location: Old Upper Buda Elementary Cafeteria

● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences:

● 199-11-6112-RA-911-11-2-0

23-24 ReadingAcademy Commitment Letter

● Scan to Denise Schweitzer when completed

Do you still want access to the ReadingAcademy Content?

● Request forAlumni Course Link

Denise Schweitzer, MandyTaylor,Teri Stapp

Debbie Brown

AdvancedAcademics

Action Items

● Students in OnRamps classes–The deadline for payment (or arrangement to pay) for students in OnRamps classes wasSeptember 15, 2023. RevTrak will be open to accept payments through Sunday, September 24. The vast majority of students have paid

Informational Items

● BIG NEWS!!! As of September 7, 2023, OnRamps classes are free to students eligible for Free/Reduced lunch! Those students meeting this criteria who have already paid will be refunded by the end of September.

Career andTechnical Education (CTE)

Action Items

All CTE Teachers need to be evaluated on T-TESS for TIAcalibration.

Informational Items

Important Dates:

November 14th - Career on Wheels (COW) Day - 11/14/23* (8th grade career fair for all 6 middle schools)

April 11, 2024 - Career Ready Educated Workforce (CREW) Day (Senior hiring day)

Suzi Mitchell

Digital Learning

Action Items

The Remind app is now restricting Remind accounts in our district to an unknown number of weekly messages.

Your campus can purchase a Remind Hub account for $4/student.There is not a way to purchase an individual teacher license.This will allow unlimited messaging to be sent to groups that have been created under your school.

If you are interested in purchasing a campus license, please contact Emily and I can put you in contact with the rep.

I would recommend using Schoology groups instead. We can import students into a group using their ID number. Parents are already attached to students in the program and can add their cell phone numbers to their profiles.

Google is adding more layers of security in theirAdmin portal.They are sending out emails regarding the approval of the 3rd party applications, like Quill, that use Google to login. We have the list of over 3600 applications that we are reviewing before the deadline and will be approving these before the end of October.

Informational Items

When: Saturday, October 28 from 9-12

Where: Buda Elementary, 1060 Old SanAntonio Road

What:This is a PD “unconference” opportunity for staff to attend put on for teachers by teacher. Watch this short video for more explanation!

This is Exchange day credit eligible!

Fill out this form to share what you want to learn!

Federal Programs and Grants

Action Items

● Title 1 Campuses - Please do not forgot to upload your FallTitle 1 materials into Crate. FALLTitle 1 meeting must be held 2X before OCTOBER 20th (this is an ESSA requirement)!! Title 1 Crate Upload Requirements

● Title 1 Campuses -If you have a sub or uncertified teacher in a position at aT1 Campus for more than 4 weeks, you must send out to all parents a notification letterEng and Span.

● SCE & Title 1 Requisitions - Acopy of the Eduphoria use of funds form must be uploaded with the purchase requisition. Any PCARD purchases on SCE require a purchase request form with Norris’signature PRIOR to the purchase being made.

● CIP - We are wrapping up final drafts of the CIPs. The CIPs will got to Board in November. Please be sure that your SCE, Federal Funds, & local budget are tied to strategies in your CIP. CIPRequirements/Checklist

● CLT - Just a reminder that you should be uploading all CLTdocumentation (Sign in sheet/agenda/minutes ) to P4L. CLTRequirements

● Extra Duty Tutoring - Principals musy submit a use of funds form in Eduphoria prior to beginning afterschool tutoring. Remember that staff will need to complete and submit the Extra Duty EmploymentAgreement with their first Extra Duty Time sheet for the year. Atutoring log must also be submitted with any extra duty tutoring time sheets. (These forms are available under the Staff Resources section of the district website.)

Informational Items

● Pre-K Funds for Title 1 Campuses -TI pre-k funds - supplemental to the local funds dedicated toTitle 1 Pre-K classrooms and cannot supplant (or replace) local funds. See this slideshow for more info. MUST BE ENCUMBERED by NOVEMBER 1!

● Scholastic has a VERYLOW cost book program (FACE) to get books into the hands of children and their families. These books are priced super low so that campuses can give these books to children to practice literacy skills at home. You could even do a Free Book Fair!! If you are interested, see this flyer, the list of books in this program, or contact Norris.

FineArts

Action Items

● Eligibility: The first eligibility report period ends Friday, 9/22. Grade/Eligibility reports should be issued on September 28th. Please help make sure all teachers and directors in charge of extra-curricular activities have these reports and are accurately monitoring eligibility.

Informational Items

● Monday, 9/25: All HS Band and Mariachi students have been invited to attend a special Marine Band performance at the PAC between 10 - 11:30 am.The head band director at each campus should be coordinating this.

● District PLC: All fine arts teachers are at the PAC on 10/6, 10 am - Noon, and again on 10/31, from 1 - 4 pm.

● Good luck to the following organizations at these upcoming contests:

● 9/23 Hays HS Band @ Charger Marching Classic

● 9/23 Johnson HS Band @ BOAAustin Regional

● 9/29 Lehman HS Mariachi @TMEARegion MariachiAuditions

● 9/30 Lehman HS Band @ Capital City Marching Contest

● 9/30 Johnson HS Band @ US Bands Ludwig-Musser Classic

● Tickets for FineArts Events (Choir, Dance,Theatre):

○ https://www.hayscisd.net/Page/16404

Gifted andTalented Services

Action Items

● Professional Development: Please make sure G/Tcluster teachers are aware of the State’s G/Tprofessional learning requirements. Fall online courses are now open and will close on November 30. Alist of available courses and the State’s guidelines are available at THIS LINK. You will receive an updated audit by the end of next week. If there are any questions, contact me at tish.cawley@hayscisd.net or x45035.

● Gifted and TalentedAdvisory Council (GTAC): We need parents to serve on our Gifted andTalentedAdvisory Council. Each elementary campus can have one parent rep and secondary campuses can have two. Campuses are not required to have a rep. The rep from last year can serve again or you can select someone else. If possible, choose a rep who is not a Hays CISD employee. I plan to send an email to parents of identified G/Tstudents in the next week or so and will ask them to reach out to the principal to express interest. Please add the name of the rep for your campus to the document found at THIS LINK by October 1. I would also like to add administrators to GTAC. Please let me know if you are interested. Meetings will be held on November 14 andApril 2 at 5:00pm.

Informational Items

● G/T Liaison Meeting Schedule: Acopy of the G/TLiaison meeting schedule can be viewed at THIS LINK.

● G/T Referral Information: The G/Treferral period will be open from October 1 - 31. Parents can attend an informational meeting to learn more about G/Tassessment procedures on September 13 at 7:00 pm at the PerformingArts Center. In addition, the counselor on your campus will share information regarding the referral period with your staff.

Human Resources

Action Items

● Please be sure to assign an evaluation process for your employees.

Informational Items

● CHRO/Principal Meetings: Christina Courson will soon reach out to principals to schedule one on one meetings to review staff rosters, student enrollment, talk about first-year teachers & new staff, and any potential employees of concern.

● Documentation, Investigations, and Title IX Slide Deck: As promised, here is the Documentation and Investigations & Title IX Investigations presentation from yesterday's ILT meeting. We are grateful to Heather Rutland from Eichelbaum Wardell for this reference.

● T-TESS Appraisal Calendar: Reminder September 5 - 29, no observations allowed. October 2, 2023 Formal Observation period begins.

● TIA Virtual Information Session for Teachers- Join us on Thursday, October 5th, from 4:30-5:15 pm, to learn more about Teacher Incentive Allotment (TIA) at Hays CISD. Mary Torres will be giving general information on the program, eligibility requirements, timelines and updates! Join us via zoom: https://zoom.us/j/3687113697

● Fall Recruiting Season - We will be at the Buda Career Fair on September 26th from 3 pm - 6 pm. Please let your friends and family know that we are hiring! You can register here . We will also be present at the ACC Campus Job Fair, September 27th, 11:00 pm - 1:00 pm.

● RX/prescription Info: Effective 9/1/2023, Teachers Retirement System (TRS) is utilizing Express Scripts to process prescriptions. A profile can be created at https://www.express-scripts.com/trsactivecare?r=esrx_com, or you can call 844-367-6108 for assistance.

● Medical ID: Call Blue Cross Blue Shield (BCBS) to obtain your Medical ID# at 866-355-5999. After obtaining the information, you may access the medical ID card digitally by visiting this site and creating a profile, https://www.bcbstx.com/medicare/tools-resources/blue-access-for-members

● Supplemental Benefits: You may visit the Hays CISD employee benefit center to view more information on a specific benefit (click the hyperlink) to create profiles on their sites as well. https://ffbenefits.ffga.com/hayscisd/2023-24-plan-year/

● National Hispanic Heritage Month traditionally honors the cultures and contributions of both Hispanic and Latino Americans as we celebrate heritage rooted in all Latin American countries. Hays HR proudly celebrates all of our faculty and staff of Latin and Hispanic Heritage!

Suicide Prevention Month

RESOURCES

Charlie Health: Support Groups

Free Parent Support Groups with LINK.pdf

Texas Referral Process.pdf

MENTAL HEALTH TIPS

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Get Help - Hays County Food Bank

Don't be Left in the Dark.pdf

Help for Paying your Utility and Water Bills for the Rest of 2023!

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

Management Information Systems (MIS)

Action Items

● 10/04/23- Campus deadline in TCPfor pay period 09/17/23 - 09/30/2023

● 10/18/23- Campus deadline in TCPfor pay period 10/01/23 - 10/14/2023

Information Items

Staff Responsibility Workshops

When: Tuesday, November 7th and Wednesday, November 8th

More details to follow

NO MORE MIS- PEIMS RESPONSIBILITY PACKETS BEING SENT TO THE CAMPUS

TimeClock Plus Resources

❖ Full Manager’s Guide

❖ Full User’s Guide

❖ ***NEW*** Canceling Leave Requests

❖ Approving andAddingTime Off Request Instructions

❖ CompTimeAccrual Balance Report Instructions

❖ Absence Report Instructions

If you would like for the MIS Department to come to your campus/department and provide training, please reach out to us so that we can get that scheduled.

JeannieAlvarado

Multilingual Education and Migrant Programs

Action Items

EOYLPACS: Final Recommendation

ALLpendingEOYLPACsduetoTELPAS&STAARresultsmustbecompletedwithinthe1st45daysofthenew schoolyear.(DistrictdeadlineisSept.26th)Ateacher'ssubjectiveformisrequiredandmustbecompletedin Ellevation.AlistofstudentsthatshouldbeMonitorYear1forthe2023-2024schoolyearcanbefoundatthebottomof themainELLevationdashboard.Contactmeifyouneedhelp.

❏ EOYLPACsuggestedcommentsforstudentsthatwerependingforthe2022-2023schoolyear

❏ 5thto6thgraders'ParentPermissionformforreclassificationfromBilingualprogramtoESL ALL6th-grade studentsthatwerepreviouslyinabilingualprogramin5thwillnowneedthisnewletteronfile.

Informational Items

Bilingual Campuses:

The MultilingualTeam would love to join you on BOYinstructional walks for HMH Destrezas Fundamentales and L2 Open Court. Here are the L1 Foundational Skills & L2 Checklists:

L1 K-2 Spanish Foundational Skills Observation Checklist

L2 Kindergarten Observation Checklist BOY

First Grade Observation Checklist BOY

Second Grade Observation Checklist BOY Campuses as you complete BOYscreener data begin populating the 2023-2024 Decision Making Worksheet to justify LOAdecisions.

Do you need translation and/or interpreter services for languages other than Spanish? Complete the Foreign LanguageTranslation Request Form for assistance.

CommunityAction, Inc. Information:

Hays CISD has a direct partnership with CommunityAction, Inc. which offers a variety of educational programs and services to our Hays CISD parents and community. Please share these opportunities on your campus websites and social media outlets. CommunityAction Program/Classes Folder

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock StarAward.

Language Learner Rock StarAward Nomination

Pre-K Program

Action Items

● Schedule

● District Team will administer 4 measures for TIA

● Pre-K Teachers will administer 2 observable measures

● Make sure that all Pre-K Teachers sign the TIAOATH

Pre-K Funds For Title I Campuses

(for Pre-K Title 1 Principals only)

There will be a change for how T1 Pre-K funds are distributed to T1 Pre-K classrooms. These funds must be supplemental to the local funds dedicated to Title 1 Pre-K classrooms and cannot supplant (or replace) local funds. See this slideshow for more info. We will follow up at the next ILT.

● Due in Eduphoria October 13th (How to)

● Video Guidance

Informational Items

● BOYCIRCLE Window - Sept. 11 - Oct. 6

● TEAMS Report Card - Oct. 5 - 10

● Letter Name/Sounds - Sept. 11 - Oct. 6 Due in Eduphoria Oct. 13

● District Pre-K PLC ~ Oct. 6th ~ 10-12 @ BES Library

October 6,2023 Training Locations:

Action Items

UPDATE: STAARAlternate 2 Participation Requirements

Based on information from the U.S. Department of Education, the StudentAssessment and Special Education Divisions of the Texas EducationAgency (TEA) have been working together to update the STAARAlternate 2 documents and trainings to ensure all students are appropriately assessed.As a result,TEAhas updated the STAARAlternate 2 Participation Requirements for the 2023–2024 school year. With the new requirements, we will review ofALLstudents currently scheduled to take STAARAlt 2 because some may no longer meet the criteria for this assessment.

REMINDER: MTSS Referral Packet

During the MTSS process, teachers must complete the MTSS Referral Packet in SuccessED found in the Rti tab in its entirety. Evidence of grades, attendance, discipline, and any other relevant academic data is required for a referral. When the packet is not complete, the process slows down. Some of the evidence are exclusionary factors for special education which is why it is important to have a complete packet.

UPDATE: Behavior Professional and Paraprofessional Roles and Responsibilities (link)

Please review the updated chart we are sharing with the team on October 6, 2023.

Informational Items

Child Find, Evaluation, andARD Supports Beginning of School Resources

If you have staff that still needs exchange hours, here are timely resources fromTEA's Child Find, Evaluation, andARD Supports Network to use:

● The Child Find Duty - Everyone's Responsibility 23-24 is a self-paced, online course that provides an overview of child find, a summary of LEAs’responsibilities, and key points to remember. (1.5 credits)

● TheAdmission, Review, and Dismissal (ARD) Committee Manager Training is a self-paced, online course that provides information, guidance, and best practice forARD committee managers. (12 credits)

● The Standards-Based Individualized Education Program (IEP) Process Training is a self-paced, online course that provides information about gathering student data, including the full and individual evaluation (FIE), writing the student’s present levels of academic achievement and functional performance (PLAAFP) statement, drafting measurable annual goals with short-term objectives/benchmarks, if appropriate, and creating a data collection system for monitoring progress of the annual goals. (12 credits)

IMPORTANT NOTICE RE: DYSLEXIASERVICES

Students receiving dyslexia services from a special education teacher, must be assigned to a SpEd teacher trained in the Reading by Design program.

StateAssessments andAccountability

Action Items

Instructional Coaches Reminder: Please remember you can now proctor Eduphoria assessments as needed.

NEW:Anew feature in “New”Aware allows any teacher to Share Their Classes w/ Other Teachers.This is much faster and much more secure. Please share with your PLCs, Co-Teachers, etc. for how they can gain additional access to the student data they need! Principals, make sure to approve those StudentAccess Lists!

Informational Items

Released this week: HB 1416 Flowchart states thatALL4th graders who failed Grade 3 Reading and/or Math will need to be provided the 30 hours of accelerated instruction (there is no option for 15 hours).

Student Information Systems (SIS)

Action Items

● 9/29/23 - Deadline for campus 1st Six-Weeks Special Program Audits.

Information Items

Fall PEIMS Submission Dates

● 9/29 - Close of School Start Window

● 10/27 - Fall PEIMS Snapshot Date

● 12/7 - Fall PEIMS Initial Submission Due Date

● 1/18 - Fall PEIMS Resubmission Due Date

● OnData will be updated weekly for admin to review Fall Snapshot Data

Monitoring Your Campus Coding for Fall PEIMS

● Timeline for Coding Fall PEIMS Data Elements (dates may change if data is not available on time for coding)

● Campus PEIMS Coding Status Googlesheet

SIS updates the status for each campus as deadlines pass or coding is completed. You can check this google sheet to confirm your PEIMS clerk is on track with your campus coding.

Student Information Systems (SIS)

Information Items

OnData Suite

https://105906.ondatasuite.com/index.php/gate/login

● Login process changed!

○ You will be prompted for your Microsoft email account = your computer login@hayscisdnet (ex:smithp@hayscisd.net)

○ Enter your computer password.

○ System will keep you logged in

● Email teams.email@hayscisd.net if you need assistance with access.

Monday Enrollment Reports

● Hays CISD - Monday Enrollment Reports Google Folder

● Each Monday, SIS adds the following reports:

○ Enrollments by campus and grade level

○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources

● Elementary Grading Timeline

● Secondary Grading Timeline

● TEAMS Reports for Monitoring Grades

Attendance Resources

● TEAMS Attendance Reports for Administrators

Discipline Resources

● Discipline Coding Reference Chart

● Discipline Coding Guide

● TEAMS Discipline Guide

Teacher Resources

● TEAMS Guide for Teachers

Dana Braun

CampusPBIS,SEL,andBehaviorManagement

Social-EmotionalLearning:

Schoolleadersplayakeyroleinbuildingpositiveschoolculture,andsocial-emotionallearningisa criticalpartofthoseefforts. WaysyoucankeepyourfocusonSEL: Revisit yourschool’ssharedvision throughasocial-emotionallensand Integrate SELintoyourexistinginstructionalleadershipteam.You canalso Create social-emotionalsupportsanddevelopmentforteachersandstaff.Needhelp? ASK!

Firstandforemost, thegoalofHaysCISDistoensurethatwehaveourstudentsinclasseveryday andeveryperiod. Thatistheoverarchingmessageweneedtosharewithteachersandwithour community. ClickthepicturebelowforfulldetailsaboutourPolicyUpdate.

AccordingtoFEA(LOCAL)policy,anystudentwhohashadnocontact, participation,orhasnotmettheminimumcriteriatobemarkedpresentforfive(5) consecutiveschooldaysandhasmadenoefforttocommunicatewiththeircampus couldberemovedfromdistrictmembershipintheStudentInformationSystem. NOstudentmaybewithdrawnfromacampusenrollmentwithout:

● theapprovalfromtheDirectorofStudentServicesand

● theapprovalfromtheDirectorofStudentInformationSystems(SIS)

CriticalLeadershipMoves

1. WearecominguptothelastweekofLEAVERS. Please ensure that you are closing out/documenting all LEAVERS before the last Friday of September (9/29/2023).

2. Ensure that teachers are documenting phone calls to parents/guardiansregardingstudentabsences.

3. Employ positive reinforcement for students coming to school.

4. WorkdirectlywithourAISteamwithstudentsthatare accruingtoomanyabsences.

5. CompulsoryAttendanceandTruancy

Weallplayakeyroleingettingourstudentstoschool!

WhatDoesThe90%RuleMean?

InadditiontoTexascompulsoryattendancelaws, districtsarerequiredtoenforcethe90%rule whichstatesthatstudentsingradesKindergarten through12thmustattendaclassfor90%ofthe timeitisofferedtoreceivecreditorafinalgrade. Thisruleappliesevenifastudent hasanIEPor 504Plan.

The90percentruleappliestoallabsences (excludingthoseexemptbylaw),including excusedabsences.

Dr. Brian Dawson

Student Health Services

Staff Flu Clinics

The staff flu clinic schedule is linked here.The location will be determined by your campus nurse and will be updated when available. If you are interested in the flu clinic at your campus, please sign up here: : https://forms.gle/DZqw5hoYMkUhRGQw7 Please follow the directions at the top of the sign up form. If you have any questions regarding insurance, please call Plum Creek Pharmacy at (512) 262-7881. Plum Creek Pharmacy will also be offering Covid Boosters during the clinics. Children of employees (age 7 and up) may participate with the parent/guardian present.

Student Health Services Monthly Newsletter