Friday Facts April 19

#HCISDPrideBeginsWithYou

Friday Facts

April 19, 2024

April

● 25- ILT @PAC from 8:00-4:30

May

● 6AspiringAdministratorAcademy

@Upper Buda 5:00-8:00

● 8- INSPIRE New Teacher End ofYear

Celebration @JHS Cafeteria 5:30-7:00

● 9 - DLT @ Upper Buda Cafeteria from 4:30-6:30

● 9 - eSports Expo @ HHS 6-8 pm

● Schoology PLC District Codes

● 23-24 DistrictAssessment Calendar

● 23-24 Elementary Grading Guidelines

● 23-24 Secondary Grading Guidelines

● 23-24 District Calendar

● 23-24 C&I Meeting Dates For

Pearls of Wisdom

Be so busy doing something positive you don’t have time for the critics or naysayers.

Chief and DeputyAcademic Officer Updates

Action Items

● No action items at this time

Informational Items

● Thank you for all your time and preparation for STAAR.

Let’s continue to work hard and finish strong!

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction

Action Items

● No actions items at this time

Informational Items

Registration forTEAMathAcademies are now open. Please encourage your teachers to attend and receive the $350 stipend.

ForAdmin or IC’s to support implementation or wanting a quick overview of what is covered in a MathAchievementAcademy sessions:

MathematicsAchievementAcademies Leadership Overview

MathematicsAchievementAcademies Leadership Implementation Support

Derek McDaniel

C&I:TEA/Hays CISD ReadingAcademies

Informational Items

Our next and last ReadingAcademy session isApril 24th. This will be our last session for this year. Teachers should cancel their substitutes for the May 8th session. We were able to complete the modules in 9 sessions.

We appreciate all your efforts to get everyone to the sessions to avoid a make up session. Our literacy team is working on completing the 4 required classroom visits for each participant.

23-24 Upcoming ReadingAcademy Training Dates:

● 4/24, 5/8 (canceled- session not needed)

● Time: 8:00-3:30

● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda,TX 78610)

● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences:

● 199-11-6112-RA-911-11-2-0

Do you still want access to the ReadingAcademy Content?

● Request forAlumni Course Link

Academic Support

Action Items

● Section 504 Compliance Reports - Please check your campus folder for an updated compliance report. If you have questions, please contact me.

Informational Items

● EOYSuccess Ed. Procedures - Please consider adding an item to your EOYChecklist addressing EOYSuccessEd Procedures.

● EOYScreeners

○ mCLASS:

■ Window is May 1 - 10

○ Emergent Tree (BUBS):

■ May 13 - 17

○ Reading 180:

■ May 13 - 21

○ Reading Plus:

■ May 1 - 17

○ MAP:

■ May 13 - 17

Debbie Brown

AdvancedAcademics

All summer training–all the time

Action Items

● APteachers eligible for APSI (see this year’s criteria below) need to be registered by May 1, 2024

○ Teachers whose courses have been significantly overhauled (physics and psychology)

○ Teachers who are teaching a course new to the district (pre-cal)

○ Teachers who are new to the content that they’ll be teaching next year

● OnRamps Teachers need to complete their applications for next yearASAP so that they can sign up for their preferred PLI dates

● APCoordinators–please complete your access to Pre-APAudit byApril 19 so that we can load teachers conducting the Pre-APPilot into the system and get them registered for Pre-APSI

College Board National Recognitions–Comprehensive high schools, please work with students on the lists of potential awardees for College Board National Recognitions to submit their verification prior to June 14 (actually prior to May 23)

Preliminary SAT School Day scores have been seen to all high schools. Please congratulate students who have demonstrated college readiness and make plans for those who have not

Informational Items

APexams are May 6-17 Exam schedule is here.

Digital Learning

Action Items

Please add this graphic to your campus newsletters!

Informational Items

● No items at this time

Emily Herrin

Federal Programs and Grants

Campus Improvement Plans/ NeedsAssessment

ACTION: 3rd Quarter CIP reviews PAST due!! (Due date was APRIL 12!)

ACTION: Start your 2025 CNA CNA Training CLT Documentation

TITLE 1 SCHOOLWIDE Programs

ACTION: Schedule your EOYTitle 1 meeting!! Purpose: 1) evaluate your PFE program (send out your survey to parents so you can discuss in the meeting), 2) Revise your Parent-School Compact, 3) Revise your PFE Policy. PFE Evaluation TOOLKIT T1Admin Toolkit T1 FallAnnual Meeting

ACTION: Template for T1 funded Sub Reimbursement - Planning orTraining (Must submit to Norris or subs will be charged to your campus sub budget!!! Thanks BECKY HERRING at HES for the great form!)

PROFESSIONALDEVELOPMENT

PD: If grant funds pay for PD and then a staff does not attend, you must use local funds to pay for the travel. The campus SHALL maintain a folder with attendance certificates, conference agenda, and pre-post approval travel documents for each grant funded travel event in the event of audit.

Grant Funded SUBS: You may only pay a Guest Teacher as a Sub with Federal Funds. Ensure that your subs are secured and confirmed well in advance. Currently employed staff may only take on extra duties outside of their regular duty day. TEMPLATE LINKED HERE for T1 SUB REIMBURSEMENT

ALLHaysCISDSecondaryStudentshaveaccessto Varsity tutors’ online homework work help through May 2025. TutoringavailableinSpanishas well! Students will need to locate the Varsity icon in the Library in Classlink. FREE LIVE Enrichment classes - AP/SAT reviews, etc. Varsity Marketing Info.

If you have MKV or Free lunch (ANY GRADE) students who could benefit during/after the school day from online Spanish/English Math/Reading tutoring, email or text Norris. We have 7 individual tutoring spots that have been paid for thru 5/26.

FineArts

Action Items

Informational Items

For graduating seniors continuing in a fine art at college: Sign up here by 4/22:

https://forms.gle/6SeJ4naSx5VG57iw5

Patty Moreno & JasonAdam

Gifted andTalented Services

Action Items

G/T Liaisons for 2023-2024 SchoolYear: Principals, as you begin making plans for next year, please speak with your G/TLiaison to determine if he/she will continue in the position next school year. Please view the document found at THIS LINK and add the information for your campus. The current liaison will continue with their responsibilities through the 2023 - 2024 school year.

Informational Items

Spring Gifted andTalented courses are now open and will close onApril 30. Alist of available courses can be found at THIS LINK.

Summer G/TPD: As a reminder, G/Tcluster teachers are required to complete an initial 30 hours of G/Ttraining that includes Nature and Needs and Identification and Assessment. After that, teachers should complete an annual 6 hour update. Please make plans to complete your training this summer. Online and in person sessions will be offered. Check out the Hays CISD Professional Development Catalog at THIS LINK (G/Tstarts on slide 70) for more information. There will be multiple options available at Hays Con as well.

Summer Gifted and Talented Referral Period Open for Kindergarten - 11th Grade Students during the month ofApril

Note: Students can only be referred once per calendar year. If a student was assessed this school year, they cannot retest during this window. In addition, testing will occur the first week of June and parents must provide transportation. More information will be shared closer to the testing window.

District staff can refer students using THIS LINK.

Parents/guardians can refer students using THIS LINK

***Please note, the links for district staff and parent/guardians are different.

Human Resources

Action Items

● No action items at this time.

Informational Items

● National Board Certified Teacher Candidate Cohort Application extended to April 26, 2024! Please see the flyer here and in the Teacher Update April Edition. Application linked here.

● TIA Survey - ALL teachers and Administrators will be receiving a survey regarding Teacher Incentive Allotment from TEA. The email will be sent from “noreply@qemailserver.com.” Please take time to take this survey to provide feedback on TIA.

● Cooperating Teachers Fall 2025 - It’s that time of year again! Please let us know if you are interested in serving as a Cooperating Teacher for Fall 2025. Placements will be submitted by the end of the year to partner universities. Thank you for mentoring and leading the way for our future teachers!

● Special Education and Bilingual Teacher Job Fair on April 27th! Please share with anyone you know who is interested in a Special Education or Bilingual Teacher position, RSVP here.

Christina Courson, CHRO

Guidance and Counseling & CCR

#StrongerTogether

Mental Health Informational Items TRAINING OPPORTUNITIES

Pre Recorded webinars for staff and/or for Parents/Families:

Understanding & Supporting Youth Anxiety Workshop 02-21-24

● Anxiety: Understanding & Supporting Youth Anxiety | Free Family Webinar with Hays CISD & Daybreak Health passcode = Z+7nVdzw

● Link to workshop slideshow presentation (pdf)

Guiding your Child through Depression Workshop 11-29-23

● Link to Zoom presentation passcode = gaZ7*UMd

● Link to workshop slideshow presentation (pdf)

Teen Substance Use & Abuse Workshop 12-12-23

● Link to Zoom presentation passcode = uv@j+4b9

● Link to workshop slideshow presentation (pdf)

MENTAL HEALTH SUPPORT AVAILABLE

SchooLinks

For5thgrade-12thgradestudents.

SCHOOLINKS: a comprehensive College & Career Exploration and planning platform for all of our 5th through 12th grade students.Hays CISD makes SchooLinks available to all of our 5th-12th grade students and parents to support the entire college & career student planning journey! STUDENTS can access their SchooLinks account at any time through their single sign-on ClassLink Hays CISD account.

Issues signing-in? Please seek the help of your School Counselor or at the HS, your College & Career Counselor.

Hays CISD Teachers and other Support Staff: need access to SchooLinks?

*You should be able to have access through your Class Link single sign-on, but if having issues, please reach to Maritza Gonzalez (Director of Counseling & CCR) and we will be more than happy to assist!

College Readiness Checklists

2023-2024

● Senior (Grade 12) En Español: Senior Checklist

Management Information Systems (MIS)

Action Items

● 05/01/24- Campus deadline in TCPfor pay period 04/14/2024 - 04/27/2024

● TimeClock Plus Resources 04/17/24- Campus deadline in TCPfor pay period 03/31/2024 - 04/13/2024

● Frontline News

❖ Full Manager’s Guide

❖ Full User’s Guide

❖ Canceling Leave Requests

❖ Approving andAddingTime Off Request Instructions

❖ CompTimeAccrual Balance Report Instructions

❖ Absence Report Instructions

JeannieAlvarado

Multilingual Education and Migrant Programs

Action Items

EOYLPAC REMINDERS

● TEAEOYLPAC Guidance Checklist

● Any 1st-2nd grade or 11th -12th grade possible reclassified EB need to be tested before EOYLPACs.

● PK-2nd Grade EOYLPACs can begin starting the first week of May

● Transition representative at the 5th & 8th grade LPACs

● NAC campuses: CMS, MMS, SMS, WMS & all HS

● STAAR Early results come in May 22nd (EOC) & May 30th (3-8)

● TELPAS May 23rd

● May & June Calendar

● 3rd-12th grade will need to have a pending EOYLPAC or Final EOYLPAC

Informational Items

Elementary Campuses: 2024-25 PK LanguageTesting Procedures

Our 1st District Global Seal of Biliteracy Induction Ceremony will be held at the Lehman High School Café onApril 30th at 6pm.

Special Education and Bilingual Teacher Job Fair on April 27th! Please share with anyone you know who is interested in a Special Education or Bilingual Teacher position, RSVP here.

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock StarAward. Language Learner Rock StarAward Nomination

Patricia Melgar-Cook

Pre-K Program

Action Items

English/Spanish

EOY CIRCLE for Teacher Incentive Allotment (TIA)

● Window April 22nd - May 17th

● EOY CIRCLE PM Schedule

● EOY CIRCLE PM Guidance

English & Spanish

● Continue to share flyers on your social media platforms

● Pre-K registration packets should be arriving at your campus

● 24-25 PK Language Testing Procedures

Upcoming Dates

● District PLC ~April 23rd ~ 3:30pm - 4:30pm @ TES Cafeteria ~ Register

● Pre-K Assessment Calendar

○ Click on the Assessment calendar to review 4th nine week assessments

LaShun Gaines

StateAssessments andAccountability

Action Items

Science and Social Studies are next week! We have one more week for Math to keep teaching and reviewingAND growing!

● Put away those dictionaries! Only EB students can get bilingual dictionaries on Science and Social Studies STAAR/EOC.

● CTCs, make sure to double check those test attributes.

● Have your teams double checked your teachers’walls for the next round?

● Make sure students have plenty of blank scratch paper and reference materials (8th Science and all Math).

● Call Kevin or Jaime if you need anything!.

STAARAlt 2 closes Friday,April 26th. CTCs, don’t wait until the last minute to enter any of those kiddos!

Informational Items

All Benchmark and Interim data has been loaded in the District Data Folder. Each of our campuses should put up some huge growth numbers for RLASTAAR this year. Let’s keep up the great work for Math!

#MastersStayMasters #GrowthForAll #DriveFor85

Kevin Malandruccolo

Student Information Systems (SIS)

Action Items

● 4/19 - DUE DATE for campuses to include documents in online registration. Check with your PEIMS Clerk.

● 4/22 - DUE DATE for campuses to add students to google sheet to be excluded from online reg or withdrawn at end of year. Check with your PEIMS Clerk.

Information Items

Attendance Reminders

● Students must be scheduled into 240 instructional minutes every day of the week to generate full day funding.

○ Even if only 1 day has less than 240 - student cannot generate full day funding for ANY days, even the days they have 240.

○ Instructional minutes cannot include lunch, passing periods, or study halls.

● End-of-Year Activities - don’t lose funding!

○ Students must be with a staff member and a staff member must record the attendance. Students and parents cannot record attendance.

○ Early Release Days and Days with non-instructional activities plannedStudents must be scheduled to receive at least 240 minutes of instruction to generate full day funding.

○ Students cannot show up to campus solely to check in for attendance and then leave for the day.

2024 - 2025 School Year Open in TEAMS

● Reports for Viewing Next Year Students

● 4/12 - School Next Removal Opens. SIS will share googlesheet for campuses to add students who will be withdrawn at the end of this school year if they don’t provide updated POR.

2024 - 2025 School Year Online Registration Opens - 4/25/24

Dana Braun

Student Information Systems (SIS)

Resources

Monday Enrollment Reports

● Hays CISD - Monday Enrollment Reports Google Folder

● Each Monday, SIS adds the following reports:

○ Enrollments by campus and grade level

○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources

● Elementary Grading Timeline

● Secondary Grading Timeline

● TEAMS Reports for Monitoring Grades

Attendance Resources

● TEAMS Attendance Reports for Administrators

Discipline Resources

● Discipline Coding Reference Chart

● Discipline Coding Guide

● TEAMS Discipline Guide

Teacher Resources

● TEAMS Guide for Teachers

● TEAMS Skillbook Guide for Teachers

OnData Suite

https://105906.ondatasuite.com/index.php/gate/login

Dana Braun

Student Services

Action Items

ConsistencyisKey-Pleasehelpteachersstayconsistentwiththeir expectations. StudentsTHRIVEinstructureandpredictability.

Please remind your teachers/staff of the importance of being consistent with expectations through the end of the school year.

Attendance Make Up Hours

ALLABSENCES, WHETHER EXCUSED OR NOTEXCUSED WILL COUNTTOWARD LOSS OF CREDIT.

● Please remember to hold your grade placement meetings for students that have less than 90% attendance and higher than 75% attendance if they have not completed the principal agreed upon make-up plan. Please document. Campuses need to document what students were expected to do for make-up or how you will support student next year.

● For any student with less than 75% attendance a Grade Placement Committee must meet to discuss whether the student(s) will be placed or retained. If the student is placed, just as we would have for SSI student plans, we must create a support plan for attendance and academic interventions for the upcoming year.

Information Items

Pleasecontinuetofocusonattendance throughouttheendoftheyear.

Pleasecontinuetomonitorteacher attendancetaking.

Continuemakingphonecallsandworking withTPMs.

Dr. Brian Dawson