Friday Facts April 19

#HCISDPrideBeginsWithYou

Friday Facts April 19, 2024

April 19, 2024 UPCOMING DATES

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April ●

IMPORTANT LINKS

25- ILT @PAC from 8:00-4:30

Schoology PLC District Codes

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23-24 District Assessment Calendar

May ●

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6 Aspiring Administrator Academy @Upper Buda 5:00-8:00

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Guidelines ●

9 - DLT @ Upper Buda Cafeteria from

23-24 Secondary Grading Guidelines

8- INSPIRE New Teacher End of Year Celebration @JHS Cafeteria 5:30-7:00

23-24 Elementary Grading

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23-24 District Calendar

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23-24 C&I Meeting Dates

4:30-6:30 ●

9 - eSports Expo @ HHS 6-8 pm

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

Be so busy doing something positive you don’t have time for the critics or naysayers. #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items

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No action items at this time

Informational Items

● Thank you for all your time and preparation for STAAR.

Let’s continue to work hard and finish strong!

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items

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No actions items at this time

Informational Items

Registration for TEA Math Academies are now open. Please encourage your teachers to attend and receive the $350 stipend.

For Admin or IC’s to support implementation or wanting a quick overview of what is covered in a Math Achievement Academy sessions: Mathematics Achievement Academies Leadership Overview Mathematics Achievement Academies Leadership Implementation Support

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items Our next and last Reading Academy session is April 24th. This will be our last session for this year. Teachers should cancel their substitutes for the May 8th session.

We were able to complete the modules in 9 sessions.

We appreciate all your efforts to get everyone to the sessions to avoid a make up session.

Our literacy team is working on completing the 4 required classroom visits for each participant.

23-24 Upcoming Reading Academy Training Dates: ● 4/24, 5/8 (canceled- session not needed) ● Time: 8:00-3:30 ● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda, TX 78610) ● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences: ● 199-11-6112-RA-911-11-2-0

Do you still want access to the Reading Academy Content? ● Request for Alumni Course Link

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

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Section 504 Compliance Reports - Please check your campus folder for an updated compliance report. If you have questions, please contact me.

Informational Items

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EOY Success Ed. Procedures - Please consider adding an item to your EOY Checklist addressing EOY SuccessEd Procedures.

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EOY Screeners ○ mCLASS: ■ Window is May 1 - 10 ○ ○ ○ ○

Emergent Tree (BUBS): ■ May 13 - 17 Reading 180: ■ May 13 - 21 Reading Plus: ■ May 1 - 17 MAP: ■ May 13 - 17

Debbie Brown

Advanced Academics Action Items

All summer training–all the time ● AP teachers eligible for APSI (see this year’s criteria below) need to be registered by May 1, 2024 ○ Teachers whose courses have been significantly overhauled (physics and psychology) ○ Teachers who are teaching a course new to the district (pre-cal) ○ Teachers who are new to the content that they’ll be teaching next year ● OnRamps Teachers need to complete their applications for next year ASAP so that they can sign up for their preferred PLI dates ● AP Coordinators–please complete your access to Pre-AP Audit by April 19 so that we can load teachers conducting the Pre-AP Pilot into the system and get them registered for Pre-APSI College Board National Recognitions–Comprehensive high schools, please work with students on the lists of potential awardees for College Board National Recognitions to submit their verification prior to June 14 (actually prior to May 23) Preliminary SAT School Day scores have been seen to all high schools. Please congratulate students who have demonstrated college readiness and make plans for those who have not Informational Items

AP exams are May 6-17 Exam schedule is here.

Joy Philpott

Digital Learning Action Items

Please add this graphic to your campus newsletters!

Informational Items

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No items at this time Emily Herrin

Federal Programs and Grants Campus Improvement Plans/ Needs Assessment

ACTION: 3rd Quarter CIP reviews PAST due!! (Due date was APRIL 12!)

ACTION: Start your 2025 CNA CNA Training CLT Documentation TITLE 1 SCHOOLWIDE Programs

ACTION: Schedule your EOY Title 1 meeting!! Purpose: 1) evaluate your PFE program (send out your survey to parents so you can discuss in the meeting), 2) Revise your Parent-School Compact, 3) Revise your PFE Policy.

PFE Evaluation TOOLKIT T1 Admin Toolkit T1 Fall Annual Meeting

ACTION: Template for T1 funded Sub Reimbursement - Planning or Training (Must submit to Norris or subs will be charged to your campus sub budget!!! Thanks BECKY HERRING at HES for the great form!)

PROFESSIONAL DEVELOPMENT

PD: If grant funds pay for PD and then a staff does not attend, you must use local funds to pay for the travel. The campus SHALL maintain a folder with attendance certificates, conference agenda, and pre-post approval travel documents for each grant funded travel event in the event of audit.

Grant Funded SUBS: You may only pay a Guest Teacher as a Sub with Federal Funds. Ensure that your subs are secured and confirmed well in advance. Currently employed staff may only take on extra duties outside of their regular duty day. TEMPLATE LINKED HERE for T1 SUB REIMBURSEMENT

ALL Hays CISD Secondary Students have access to Varsity tutors’ online homework work help through May 2025. Tutoring available in Spanish as well! Students will need to locate the Varsity icon in the Library in Classlink.

FREE LIVE Enrichment classes - AP/SAT reviews, etc.

Varsity Marketing Info.

If you have MKV or Free lunch (ANY GRADE) students who could benefit during/after the school day from online Spanish/English Math/Reading tutoring, email or text Norris. We have 7 individual tutoring spots that have been paid for thru 5/26.

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items

Informational Items

For graduating seniors continuing in a fine art at college: Sign up here by 4/22: https://forms.gle/6SeJ4naSx5VG57iw5

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items G/T Liaisons for 2023-2024 School Year: Principals, as you begin making plans for next year, please speak with your G/T Liaison to determine if he/she will continue in the position next school year. Please view the document found at THIS LINK and add the information for your campus. The current liaison will continue with their responsibilities through the 2023 - 2024 school year.

Informational Items Spring Gifted and Talented courses are now open and will close on April 30. A list of available courses can be found at THIS LINK. Summer G/T PD: As a reminder, G/T cluster teachers are required to complete an initial 30 hours of G/T training that includes Nature and Needs and Identification and Assessment. After that, teachers should complete an annual 6 hour update. Please make plans to complete your training this summer. Online and in person sessions will be offered. Check out the Hays CISD Professional Development Catalog at THIS LINK (G/T starts on slide 70) for more information. There will be multiple options available at Hays Con as well.

Summer Gifted and Talented Referral Period Open for Kindergarten - 11th Grade Students during the month of April Note: Students can only be referred once per calendar year. If a student was assessed this school year, they cannot retest during this window. In addition, testing will occur the first week of June and parents must provide transportation.

More information will be shared closer to the testing window.

District staff can refer students using THIS LINK. Parents/guardians can refer students using THIS LINK. ***Please note, the links for district staff and parent/guardians are different.

Tish Cawley

Human Resources Action Items

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No action items at this time.

Informational Items

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National Board Certified Teacher Candidate Cohort Application extended to April 26, 2024! Please see the flyer here and in the Teacher Update April Edition. Application linked here.

TIA Survey - ALL teachers and Administrators will be receiving a survey regarding Teacher Incentive Allotment from TEA. The email will be sent from “noreply@qemailserver.com.” Please take time to take this survey to provide feedback on TIA. Cooperating Teachers Fall 2025 - It’s that time of year again! Please let us know if you are interested in serving as a Cooperating Teacher for Fall 2025. Placements will be submitted by the end of the year to partner universities. Thank you for mentoring and leading the way for our future teachers!

Special Education and Bilingual Teacher Job Fair on April 27th! Please share with anyone you know who is interested in a Special Education or Bilingual Teacher position, RSVP here.

Christina Courson, CHRO

Guidance and Counseling & CCR #StrongerTogether

MentalTRAINING Health Informational Items OPPORTUNITIES Pre Recorded webinars for staff and/or for Parents/Families: Understanding & Supporting Youth Anxiety Workshop 02-21-24 ●

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Anxiety: Understanding & Supporting Youth Anxiety | Free Family Webinar with Hays CISD & Daybreak Health passcode = Z+7nVdzw Link to workshop slideshow presentation (pdf)

Guiding your Child through Depression Workshop 11-29-23 ● ●

Link to Zoom presentation passcode = gaZ7*UMd Link to workshop slideshow presentation (pdf)

Teen Substance Use & Abuse Workshop 12-12-23 ● ●

Link to Zoom presentation passcode = uv@j+4b9 Link to workshop slideshow presentation (pdf)

MENTAL HEALTH SUPPORT AVAILABLE

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

Guidance and Counseling & CCR #StrongerTogether College & Career Readiness Comprehensive Dashboard (for 5th -12th Grade)

SchooLinks

For 5th grade -12th grade students.

SCHOOLINKS: a comprehensive College & Career Exploration and planning platform for all of our 5th through 12th grade students.Hays CISD makes SchooLinks available to all of our 5th-12th grade students and parents to support the entire college & career student planning journey!

STUDENTS can access their SchooLinks account at any time through their single sign-on ClassLink Hays CISD account.

Issues signing-in? Please seek the help of your School Counselor or at the HS, your College & Career Counselor.

Hays CISD Teachers and other Support Staff: need access to SchooLinks? *You should be able to have access through your Class Link single sign-on, but if having issues, please reach to Maritza Gonzalez (Director of Counseling & CCR) and we will be more than happy to assist!

Resources College Readiness Checklists 2023-2024 ● ● ● ● ●

Senior (Grade 12) En Español: Senior Checklist Junior (Grade 11) En Español: Junior Checklist Sophomore (Grade 10) En Español: Sophomore Checklist Freshman (Grade 9) En Español: Freshman Checklist Middle School Action List for CCLR En Español: Escuela Secundaria (6-8)

College Board

FREE TSIA2 PRACTICE APP

Opportunity Scholarships (for Juniors and Seniors)

SCHOLARSHIP NEWSLETTER – AND FAFSA UPDATES & INFORMATION!

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez

Management Information Systems (MIS) Action Items ● ●

04/17/24- Campus deadline in TCP for pay period 03/31/2024 - 04/13/2024 05/01/24- Campus deadline in TCP for pay period 04/14/2024 - 04/27/2024 TimeClock Plus Resources

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Full Manager’s Guide Full User’s Guide Canceling Leave Requests Approving and Adding Time Off Request Instructions Comp Time Accrual Balance Report Instructions Absence Report Instructions Frontline News

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items

EOY LPAC REMINDERS ● ● ● ● ● ● ● ● ●

TEA EOY LPAC Guidance Checklist Any 1st-2nd grade or 11th -12th grade possible reclassified EB need to be tested before EOY LPACs. PK-2nd Grade EOY LPACs can begin starting the first week of May 3rd-12th grade will need to have a pending EOY LPAC or Final EOY LPAC Transition representative at the 5th & 8th grade LPACs NAC campuses: CMS, MMS, SMS, WMS & all HS STAAR Early results come in May 22nd (EOC) & May 30th (3-8) TELPAS May 23rd May & June Calendar

Informational Items

Elementary Campuses: 2024-25 PK Language Testing Procedures

Our 1st District Global Seal of Biliteracy Induction Ceremony will be held at the Lehman High School Café on April 30th at 6pm.

Special Education and Bilingual Teacher Job Fair on April 27th! Please share with anyone you know who is interested in a Special Education or Bilingual Teacher position, RSVP here.

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items

EOY CIRCLE for Teacher Incentive Allotment (TIA)

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Window April 22nd - May 17th

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EOY CIRCLE PM Schedule EOY CIRCLE PM Guidance

English/Spanish

English & Spanish

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Continue to share flyers on your social media platforms

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Pre-K registration packets should be arriving at your campus

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24-25 PK Language Testing Procedures Upcoming Dates

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District PLC ~ April 23rd ~ 3:30pm - 4:30pm @ TES Cafeteria ~ Register

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Pre-K Assessment Calendar ○

Click on the Assessment calendar to review 4th nine week assessments LaShun Gaines

State Assessments and Accountability Action Items

Science and Social Studies are next week! We have one more week for Math to keep teaching and reviewing AND growing! ● Put away those dictionaries! Only EB students can get bilingual dictionaries on Science and Social Studies STAAR/EOC. ● CTCs, make sure to double check those test attributes. ● Have your teams double checked your teachers’ walls for the next round? ● Make sure students have plenty of blank scratch paper and reference materials (8th Science and all Math). ● Call Kevin or Jaime if you need anything!.

STAAR Alt 2 closes Friday, April 26th. CTCs, don’t wait until the last minute to enter any of those kiddos!

Informational Items

All Benchmark and Interim data has been loaded in the District Data Folder. Each of our campuses should put up some huge growth numbers for RLA STAAR this year. Let’s keep up the great work for Math!

#MastersStayMasters #GrowthForAll #DriveFor85

Kevin Malandruccolo

Student Information Systems (SIS) Action Items

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4/19 - DUE DATE for campuses to include documents in online registration.

Check with your PEIMS Clerk.

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4/22 - DUE DATE for campuses to add students to google sheet to be excluded from online reg or withdrawn at end of year. Check with your PEIMS Clerk.

Information Items

Attendance Reminders ●

Students must be scheduled into 240 instructional minutes every day of the week to generate full day funding. ○ Even if only 1 day has less than 240 - student cannot generate full day funding for ANY days, even the days they have 240. ○ Instructional minutes cannot include lunch, passing periods, or study halls.

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End-of-Year Activities - don’t lose funding! ○ Students must be with a staff member and a staff member must record the attendance. Students and parents cannot record attendance. ○ Early Release Days and Days with non-instructional activities planned Students must be scheduled to receive at least 240 minutes of instruction to generate full day funding. ○ Students cannot show up to campus solely to check in for attendance and then leave for the day.

2024 - 2025 School Year Open in TEAMS ● ●

Reports for Viewing Next Year Students 4/12 - School Next Removal Opens. SIS will share googlesheet for campuses to add students who will be withdrawn at the end of this school year if they don’t provide updated POR.

2024 - 2025 School Year Online Registration Opens - 4/25/24

Dana Braun

Student Information Systems (SIS) Resources

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers OnData Suite https://105906.ondatasuite.com/index.php/gate/login

Dana Braun

Student Services Action Items

Consistency is Key - Please help teachers stay consistent with their expectations. Students THRIVE in structure and predictability.

Please remind your teachers/staff of the importance of being consistent with expectations through the end of the school year.

Attendance Make Up Hours ALL ABSENCES, WHETHER EXCUSED OR NOT EXCUSED WILL COUNT TOWARD LOSS OF CREDIT. ●

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Please remember to hold your grade placement meetings for students that have less than 90% attendance and higher than 75% attendance if they have not completed the principal agreed upon make-up plan. Please document. Campuses need to document what students were expected to do for make-up or how you will support student next year.

For any student with less than 75% attendance a Grade Placement Committee must meet to discuss whether the student(s) will be placed or retained. If the student is placed, just as we would have for SSI student plans, we must create a support plan for attendance and academic interventions for the upcoming year.

Information Items

Please continue to focus on attendance throughout the end of the year.

Please continue to monitor teacher attendance taking.

Continue making phone calls and working with TPMs. Dr. Brian Dawson