Friday Facts May 17

#HCISDPrideBeginsWithYou

Friday Facts May 17, 2024

May 17, 2024 UPCOMING DATES 23- Last day of School 24- Staff Work Day

IMPORTANT LINKS ●

Codes ●

27-Student/Staff Holiday 28- LHS Graduation @2:00pm

23-24 District Assessment Calendar

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HHS Graduation @6:00pm 29- JHS Graduation @2:00pm

Schoology PLC District

23-24 Elementary Grading Guidelines

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23-24 Secondary Grading Guidelines

LOA Graduation @6:00pm ●

23-24 District Calendar

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23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

To be your best positivity is the key! #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items

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Actions Items from ILT: ○ Aspiring Leaders Academy- Please nominate TWO teachers from your campus by completing the Google Form by May 30. ○ Technology: Please fill out the Google form linked below by May 22nd to let technology know how you want to pay for the 23-24 charges. They will get that information to finance.

Technology Charge option form ○ Safety and Security: ■ EOY Tasks- Please review the document for additional items ■ Register for FEMA Training June 10 ■ SRO BOY needs Form ○ C&I: Please complete this LINK to tell us your t-shirt size.

■ This is for ALL Campus Principals and Assistant Principals.

Complete by May 21 so that we can get them ordered for Leadership Retreat.

Informational Items

Summer Administrator Professional Development Calendar ○ Important dates for June and July for AP’s and Campus Principals ○ July 29 11:30-1:00 - New Teacher and New to District Luncheon @JHS ○ July 29 1:30-3:30 - Home Campus Orientation

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items

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No action items at this time

Informational Items

INSPIRE is our new-to-profession induction program in Hays CISD. Please see below for resources and updates for next school-year.

1. We’ve created this principal onboarding checklist specifically for new-to-profession teachers and their mentors.

2. Watch this screencast reviewing important information for you to know as you work on assigning a campus advisor and mentors.

Thank you for the role you play in helping the INSPIRE program run smoothly and effectively.

Other INSPIRE Resources: ➔ ➔

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New and improved INSPIRE Handbook New-to-profession section of our PD website Article on Phases of a First Year Teacher Article on Levels of Competence (image to the right)

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items The Reading Academy dates for 24-25 will be shared at the May ILT.

Link to Look Up Reading Academy Certification 24-25 Reading Academy Participant Google Form 24-25 Reading Academy Commitment Letter Scan to Denise Schweitzer when completed

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

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Section 504 Compliance Reports - Please check your campus folder for an updated compliance report. If you have questions, please contact me.

MTSS Campus Plan - Continue to gather input from your team to bring to the June Leadership Retreat.

MTSS Campus Plan presentation from May ILT Have your teachers send home the Amplify Home Connect Letters to all K-5 families.

Informational Items

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EOY Success Ed. Procedures - Please consider adding an item to your EOY Checklist addressing EOY SuccessEd Procedures.

Debbie Brown

Advanced Academics Action Items

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College Board National Recognitions–Comprehensive high schools, please work with students on the lists of potential awardees for College Board National Recognitions to submit their verification prior to June 14 (actually prior to May 23) Preliminary SAT School Day scores have been seen to all high schools.

Please congratulate students who have demonstrated college readiness and make plans for those who have not High Schools, please see the reports on Texas College Bridge that were sent on May 16; make sure that all students who have completed the courses successfully have them coded on their transcripts

Informational Items

AP exams are May 6-17 Exam schedule is here.

Please thank AP test coordinators– Rob Hensarling, Kathy Avila, and Patty Fuentes for their work

Joy Philpott

Career and Technical Education (CTE) Informational Items

Our CTE teachers and students are AMAZING! Look how many of our seniors have earned an Industry-Based Certification & will graduate College & Career Ready with their CCMR point for Accountability!

Suzi Mitchell

Digital Learning Action Items

Save your Schoology Courses to Resources for importing next year. This allows you to import course materials without old due dates attached to it! Courses will start to archive on May 28th.

Informational Items

Thank you to all who participated in the first esports expo! There was a lot of excitement and energy from participants, parents, and college esports sponsors!

Emily Herrin

Federal Programs and Grants Campus Improvement Plans/ Needs Assessment

ACTION: Start your 2025 CNA CNA Training CLT Documentation DUE DATE: June 28, 2024 → 2025 CNA and DRAFT CIP

TITLE 1 SCHOOLWIDE Programs

ACTION: Schedule your EOY Title 1 meeting!! THIS IS REQUIRED!!!

Purpose: 1) evaluate your PFE program (send out your survey to parents so you can discuss in the meeting), 2) Revise your Parent-School Compact, 3) Revise your PFE Policy.

PFE FOLDER!! All the THINGS PFE Evaluation TOOLKIT

PFE Policy Toolkit PFE School Parent Compact Toolkit

T1 Annual Meeting Toolkit T1 Administrator Toolkit NEED Books to give out as part of our focus on Summer Literacy & Learning? Call Norris. Books available K-8 in English and Spanish.

ALL Hays CISD Secondary Students have access to Varsity tutors’ online homework work help through May 2025. Tutoring available in Spanish as well! Students will need to locate the Varsity icon in the Library in Classlink.

FREE LIVE Enrichment classes - AP/SAT reviews, etc.

Varsity Marketing Info.

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items

If you would like to request use of the PAC (Performing Arts Center) during 24 - 25, please see below.

Note: Fine Arts requests from all campuses have already been reserved; this is for “Non-Fine Arts” activities.

Here is the link to the 24-25 Non-Fine Arts PAC Request Form Here are the instructions for requesting the PAC for Non-Fine Arts events

Informational Items

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No items at this time

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items ●

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G/T Liaisons for 2024-2025 School Year: Principals, as you begin making plans for next year, please speak with your G/T Liaison to determine if he/she will continue in the position next school year. Please view the document found at THIS LINK and add the information for your campus. The current liaison will continue with their responsibilities through the 2023 - 2024 school year.

Cluster Grouping for 2024-2025 School Year (Presentation): ○ According to the state, a cluster is considered a minimum of 4 students. The recommended group size is 6 to 8 students. This allows for any students who do not return the following year. At secondary, students only need to be clustered in their identified strength area(s). ○ We will once again offer summer G/T testing. It will occur on June 3 and 4. I will send the principal an email with a list of the results by June 21. If identified, students will need to be added to the G/T cluster groups. ○ Teacher lists - Principals add teachers to documents below by June 1. (Make a copy and share with cawleyl@g.hayscisd.net) Elementary Middle School High School Elementary Principals: ○ Progress Monitoring Reports - G/T cluster teachers need to send home progress monitoring reports at the end of the year. Please work with your liaison and teachers to ensure this happens. ○ Strength Areas: In 2nd grade, teachers use current assessment data to identify strength areas for students identified as needing G/T services while in kinder or 1st grade. If there are multiple G/T cluster classes in 3rd grade and higher, students can be placed in classes based on strength areas (minimum of 4 students). In 5th grade, teachers use current assessment data to review strength areas before students move to middle school. Parents will receive a notification via email letting them know about strength areas. If parents have concerns, they will contact the principal.

Informational Items

Summer G/T PD: As a reminder, G/T cluster teachers are required to complete an initial 30 hours of G/T training that includes Nature and Needs and Identification and Assessment.

After that, teachers should complete an annual 6 hour update. Please make plans to complete your training this summer. Online and in person sessions will be offered. Check out the Hays CISD Professional Development Catalog at THIS LINK (G/T starts on slide 74) for more information. There will be multiple options available at Hays Con as well.

Tish Cawley

Human Resources Action Items

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May 31, 2024 Appraisal Calendar - T-TESS Summative Conferences complete in Perform.

May 17, 2024 Appraisal Calendar - Paraprofessional/Auxiliary Appraisals Due. Informational Items

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Penalty Free Resignation Date - June 28, 2024 Transfer Deadline - June 14, 2024 TIA - Designated teachers will be receiving an email from mary.torres@hayscisd.net with information regarding their allotment amount, pay date and additional information on May 17, 2024. Designated teachers can review the Designated Teacher Information Session slides here.

TIA Survey - Please encourage your teachers to take the TIA survey, it’s open until May 26, 2024.

NBCT Candidate Cohort 24-25 - Thank you for all of the applications, teachers!

Cohort 3 will be announced on May 22, 2024.

May - Anxiety and Dental Health Awareness - Read this flyer to learn some tips on how to overcome anxiety around dental visits!

Fall Student Teachers - Keep an eye out for your campus list next week!

Christina Courson, CHRO

Guidance and Counseling & CCR #StrongerTogether

Virtual sessions to gain a better understanding about TRAUMA and GRIEF *Facilitated by clinicians/therapists from Dell Medical/TCHATT Program *Available not only to TGES families but to all our HCISD staff, counselors and parent staff.

Family Success Center Goal of the Family Success Center: Strengthening families with empowerment tools to make positive changes and equipping students with resiliency and coping skills to be their own success agents.

Summer Hours 10am-7pm Monday-Thursday by appointment only Accepting New Referrals now Family Success Center Referral LOCATION: HAYS CISD Family Success Center

*Portable P-9 (Located in the back/behind –T. Green ES) 1301 Old Goforth Rd, Buda, TX 78610

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez, Director of Guidance, Counseling & CCR

Management Information Systems (MIS) Action Items ● ●

06/12/24- Campus deadline in TCP for pay period 05/12/2024 - 06/08/2024 06/26/24- Campus deadline in TCP for pay period 06/09/2024 - 06/22/2024 TimeClock Plus Resources ❖ ❖ ❖

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Full Manager’s Guide Full User’s Guide Canceling Leave Requests Approving and Adding Time Off Request Instructions Comp Time Accrual Balance Report Instructions Absence Report Instructions

2023-2024 Employee Handbook ❖ ❖

Comp time must be used in the duty year that it was earned An employee is required to use comp time before using available paid leave (e.g., sick, personal, vacation) Frontline News

Current systems to be replaced:

Munis Applicant Tracking Records Perform

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items

Elementary Bilingual/ESL Summer School Administrator Information: Available Elementary Principals & Assistant Principals, plan on being at the 1st day of Summer School to welcome your students on June 3 at Science Hall Elementary Devices 1.

Home campus will check out devices to summer school students. The list of names of the 2.

3.

registered students have been sent to the summer school contacts.

AP will bring devices on 1st day and give to students (Principal and/or AP is asked to be there to welcome their students on Day 1) End of Summer School - devices will remain at SHES - librarians will pick up at Library Con in July and return to home campus

SMART Tags 1.

Home campus will collect SMART Tags at end of year 2.

AP will bring SMART Tags on 1st day and give to students (Principal and/or AP is asked to be there to welcome their students on Day 1)

Elementary Bilingual/DL Campuses: Please share out the following link/QR code to your bilingual/DL parents. This information was also shared at our last bilingual/DL after school meeting on May 7th.

EOY Bilingual/DL Program Parent Survey: DUE: Wednesday, May 22nd

Informational Items

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No items at this time

Patricia Melgar-Cook

Pre-K Program Action Items

Reminder: Please send home the EOY CIRCLE Parent Communication.

Consider adding the Pre-K EOY Checklist to you campus EOY checklist.

English/Spanish

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Pre-K Summer PD Offerings (slides 91-93)

24-25 PK Language Testing Procedures

LaShun Gaines

State Assessments and Accountability Action Items

CTCs, want to give TEA any feedback on the Spring 2024 STAAR, TELPAS, etc. administrations? CTCs are encouraged to fill out the TEA feedback form linked below by June 14, 2024. https://tea.co1.qualtrics.com/jfe/form/SV_5u6quN5qTf acus6 Thanks for another great year of testing!!

Informational Items

When will I get my data? Much sooner than previous years!

EOC

3-8

DTC “Early” Results

5/22

5/30

Campus Admin in CRS

5/24

6/4

In Eduphoria

6/4

6/11

Parent Portal

6/7

6/14

Have a teacher leaving the district? They should EXPORT their PD history in Strive following the directions HERE. Kevin Malandruccolo

Student Information Systems (SIS) Action Items

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Enrollments for 2024-2025 SY ○ Check with PEIMS Clerk - are they…

■ Following up with families for documentation ■ Placing kids in accepted status who are ready for enrollment ■ Uploading documentation into TEAMS

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Summer PEIMS Submission tasks - check with your PEIMS Clerk ○ Expanded Learning Opportunities (ELOs) ○ Final Discipline Review - all admin must review and sign off ○ Final EB Review - LPAC Chairs must review and sign off Information Items

Attendance Reminders ● ● ●

ADA Attendance can only be taken by staff not students or volunteers Students must be scheduled for 240 instructional minutes every day to generate full day funding.

Cannot tell students or parents - okay to show up for ADA attendance and then leave.

Enrollment Reminders ● ●

We must enroll students through the last day of school.

Even if student completed 23-24 at other school district, we must enroll.

2024 - 2025 School Year in TEAMS ●

Reports for Viewing Next Year Students

2024 - 2025 Summer Registration Support Location: Simon MS Dates: June 3 - July 11 Hours: 8:00 am - 5:00 pm, Mon-Thurs Closed Fridays and 4th of July Week

Dana Braun

Student Information Systems (SIS) Resources

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers OnData Suite https://105906.ondatasuite.com/index.php/gate/login

Dana Braun

Action Items Our District will host Drug Impairment Training for Educational Professionals (DITEP) this summer, July 23-24 at the HCISD Transportation Department. DITEP training is intended for school administrators, school nurses, and SROs to aid in evaluation and documentation of students that may be impaired due to drug and/or alcohol use. Hays CISD secondary nurses will be attending this session. Register for this training here: https://texasfriday.org/event/ditep-2-day-ditep-uhland-hays-county/ Registration Deadline: 07/17/2024

We are very excited to be able to recognize our campuses that have had the most growth this school year and the campuses with the highest attendance percentage for the school year. 2023-2024 School Year Attendance Awards (Banners) are coming - Here is what you need to know: ●

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Friday, May 3rd - is the cutoff date for attendance rate calculation. Banners will be awarded based on your attendance percentage 08/15/2023-05/03/2024.

Friday, May 10th - cut off date for attendance staff to reconcile attendance. This year we will give your attendance staff a week to reconcile attendance and enter any notes received after 5/3, but for date that occurred before 5/3. This is their chance to make sure your attendance percentage is as accurate as possible!

Week of May 13th - We will email everyone and announce the banner winners for each of our attendance categories. We will arrange Banner Presentations with winning campuses.

PK Transfer Window

Our office will begin processing transfer requests July 22nd, 2024.

All PK applications must be processed before transfers can be processed.

Improving student academic and behavior outcomes is about ensuring all students have access to

the most effective and accurately implemented instructional and behavioral practices and interventions possible. It is critical to review your Tier 1 (ALL) plan and ensure it is meeting the needs of all students and implemented with fidelity. Tier 1 (ALL) provides a strong foundation for creating a positive and supportive school climate where all students can thrive behaviorally, academically, and socially. Now is the time to plan for next school year! The success of a campus really hinges on a STRONG Tier 1.

Dr. Brian Dawson

Student Health Services Action Items

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Summer CPR classes are live for sign up in Eduphoria (search CPR) ○ Please encourage staff to sign up! ○ Link here: https://hays.schoolobjects.com/strive/professional-learning/co urse-catalog

Information Items

Upcoming Dates: ● DITEP Training for APs and Nurses, July 22 & 23, sign up here: https://texasfriday.org/event/ditep2-day-ditep-uhland-hays-county/ ● Contract Start Date for Nurses, July 25th ● Beginning of Year Nurse PD, July 29th & 30th

Check out the latest newsletter:

Megan Benthall, MSN, RN