Friday Facts May 17

Chief and DeputyAcademic Officer Updates

● Actions Items from ILT:

○ Aspiring Leaders Academy- Please nominate TWO teachers from your campus by completing the Google Form by May 30.

○ Technology: Please fill out the Google form linked below by May 22nd to let technology know how you want to pay for the 23-24 charges. They will get that information to finance.

Technology Charge option form

○ Safety and Security:

■ EOY Tasks- Please review the document for additional items

■ Register for FEMA Training June 10

■ SRO BOY needs Form

○ C&I: Please complete this LINK to tell us your t-shirt size.

■ This is for ALL Campus Principals and Assistant Principals. Complete by May 21 so that we can get them ordered for Leadership Retreat.

Summer Administrator Professional Development Calendar

○ Important dates for June and July for AP’s and Campus Principals

○ July 29 11:30-1:00 - New Teacher and New to District Luncheon @JHS

○ July 29 1:30-3:30 - Home Campus Orientation

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction

● No action items at this time

Action Items

Informational Items

INSPIREisournew-to-professioninductionprograminHays

CISD.

Pleaseseebelowforresourcesandupdatesfornextschool-year.

1. We’vecreatedthisprincipalonboardingchecklist specificallyfornew-to-professionteachersandtheirmentors.

2. Watchthisscreencastreviewingimportantinformationfor youtoknowasyouworkonassigningacampusadvisorand mentors.

ThankyoufortheroleyouplayinhelpingtheINSPIREprogram runsmoothlyandeffectively.

OtherINSPIREResources:

➔ Newandimproved INSPIREHandbook

➔ New-to-profession sectionofourPD website

➔ ArticleonPhasesofa FirstYearTeacher

➔ ArticleonLevelsof Competence(image totheright)

Derek McDaniel

C&I:TEA/Hays CISD ReadingAcademies

Informational Items

The ReadingAcademy dates for 24-25 will be shared at the May ILT.

24-25 Reading Academy Commitment Letter Scan to Denise Schweitzer when completed Link to Look Up Reading Academy Certification

24-25 Reading Academy Participant Google Form

Denise Schweitzer, MandyTaylor,Teri Stapp

Academic Support

Action Items

● Section 504 Compliance Reports - Please check your campus folder for an updated compliance report. If you have questions, please contact me.

● MTSS Campus Plan - Continue to gather input from your team to bring to the June Leadership Retreat.

● MTSS Campus Plan presentation from May ILT

● Have your teachers send home the Amplify Home Connect Letters to all K-5 families.

Informational Items

● EOYSuccess Ed. Procedures - Please consider adding an item to your EOYChecklist addressing EOYSuccessEd Procedures.

AdvancedAcademics

Action Items

● College Board National Recognitions–Comprehensive high schools, please work with students on the lists of potential awardees for College Board National Recognitions to submit their verification prior to June 14 (actually prior to May 23)

● Preliminary SAT School Day scores have been seen to all high schools. Please congratulate students who have demonstrated college readiness and make plans for those who have not

● High Schools, please see the reports on Texas College Bridge that were sent on May 16; make sure that all students who have completed the courses successfully have them coded on their transcripts

Informational Items

APexams are May 6-17 Exam schedule is here.

Please thankAPtest coordinators–

Rob Hensarling, KathyAvila, and Patty Fuentes for their work

Career andTechnical Education (CTE)

Our CTE teachers and students are AMAZING! Look how many of our seniors have earned an Industry-Based Certification & will graduate College & Career Ready with their CCMR point for Accountability!

Suzi Mitchell

Digital Learning

Action Items

Save your Schoology Courses to Resources for importing next year.This allows you to import course materials without old due dates attached to it! Courses will start to archive on May 28th.

Informational Items

Thank you to all who participated in the first esports expo!There was a lot of excitement and energy from participants, parents, and college esports sponsors!

Federal Programs and Grants

Campus Improvement Plans/ NeedsAssessment

ACTION: Start your 2025 CNA CNA Training CLT Documentation

DUE DATE: June 28, 2024 → 2025 CNA and DRAFT CIP

TITLE 1 SCHOOLWIDE Programs

ACTION: Schedule your EOYTitle 1 meeting!! THIS IS REQUIRED!!!

Purpose: 1) evaluate your PFE program (send out your survey to parents so you can discuss in the meeting), 2) Revise your Parent-School Compact, 3) Revise your PFE Policy.

PFE FOLDER!!All theTHINGS

PFE Evaluation TOOLKIT PFE Policy Toolkit PFE School Parent Compact Toolkit T1Annual Meeting Toolkit T1Administrator Toolkit

NEED Books to give out as part of our focus on Summer Literacy & Learning? Call Norris. Books available K-8 in English and Spanish.

ALLHaysCISDSecondaryStudentshaveaccessto Varsity tutors’ online homework work help through May 2025. TutoringavailableinSpanishas well! Students will need to locate the Varsity icon in the Library in Classlink. FREE LIVE Enrichment classes - AP/SAT reviews, etc. Varsity Marketing Info.

FineArts

Action Items

If you would like to request use of the PAC (Performing Arts Center) during 24 - 25, please see below.

Note: Fine Arts requests from all campuses have already been reserved; this is for “Non-Fine Arts” activities.

Here is the link to the 24-25 Non-Fine Arts PAC Request Form

Here are the instructions for requesting the PAC for Non-Fine Arts events

Informational Items

● No items at this time

Patty Moreno & JasonAdam

Gifted andTalented Services

Action Items

● G/T Liaisons for 2024-2025 SchoolYear: Principals, as you begin making plans for next year, please speak with your G/TLiaison to determine if he/she will continue in the position next school year. Please view the document found at THIS LINK and add the information for your campus. The current liaison will continue with their responsibilities through the 2023 - 2024 school year.

● Cluster Grouping for 2024-2025 SchoolYear (Presentation):

○ According to the state, a cluster is considered a minimum of 4 students. The recommended group size is 6 to 8 students. This allows for any students who do not return the following year. At secondary, students only need to be clustered in their identified strength area(s).

○ We will once again offer summer G/Ttesting. It will occur on June 3 and 4. I will send the principal an email with a list of the results by June 21. If identified, students will need to be added to the G/Tcluster groups.

○ Teacher lists - Principals add teachers to documents below by June 1. (Make a copy and share with cawleyl@g.hayscisd.net)

Elementary Middle School High School

● Elementary Principals:

○ Progress Monitoring Reports - G/Tcluster teachers need to send home progress monitoring reports at the end of the year. Please work with your liaison and teachers to ensure this happens.

○ StrengthAreas: In 2nd grade, teachers use current assessment data to identify strength areas for students identified as needing G/Tservices while in kinder or 1st grade. If there are multiple G/Tcluster classes in 3rd grade and higher, students can be placed in classes based on strength areas (minimum of 4 students). In 5th grade, teachers use current assessment data to review strength areas before students move to middle school. Parents will receive a notification via email letting them know about strength areas. If parents have concerns, they will contact the principal.

Informational Items

Summer G/TPD: As a reminder, G/Tcluster teachers are required to complete an initial 30 hours of G/Ttraining that includes Nature and Needs and Identification andAssessment. After that, teachers should complete an annual 6 hour update. Please make plans to complete your training this summer. Online and in person sessions will be offered. Check out the Hays CISD Professional Development Catalog at THIS LINK (G/Tstarts on slide 74) for more information. There will be multiple options available at Hays Con as well.

Human Resources

Action Items

● May 31, 2024 Appraisal Calendar - T-TESS Summative Conferences complete in Perform.

● May 17, 2024 Appraisal Calendar - Paraprofessional/Auxiliary Appraisals Due.

Informational Items

● Penalty Free Resignation Date - June 28, 2024

● Transfer Deadline - June 14, 2024

● TIA - Designated teachers will be receiving an email from mary.torres@hayscisd.net with information regarding their allotment amount, pay date and additional information on May 17, 2024. Designated teachers can review the Designated Teacher Information Session slides here.

● TIA Survey - Please encourage your teachers to take the TIA survey, it’s open until May 26, 2024.

● NBCT Candidate Cohort 24-25 - Thank you for all of the applications, teachers! Cohort 3 will be announced on May 22, 2024.

● May - Anxiety and Dental Health Awareness - Read this flyer to learn some tips on how to overcome anxiety around dental visits!

● Fall Student Teachers - Keep an eye out for your campus list next week!

Christina Courson, CHRO

#StrongerTogether

Virtual sessions to gain a better understanding about TRAUMAand GRIEF

*Facilitated by clinicians/therapists from Dell Medical/TCHATT Program

*Available not only to TGES families but to all our HCISD staff, counselors and parent staff.

Family Success Center

Goal of the Family Success Center: Strengthening families with empowerment tools to make positive changes and equipping students with resiliency and coping skills to be their own success agents.

Summer Hours

10am-7pm Monday-Thursday by appointment only

Accepting New Referrals now Family Success Center Referral

LOCATION: HAYS CISD Family Success Center

*Portable P-9 (Located in the back/behind –T. Green ES) 1301 Old Goforth Rd, Buda, TX 78610

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Management Information Systems (MIS)

Action Items

● 06/12/24- Campus deadline in TCPfor pay period 05/12/2024 - 06/08/2024

● 06/26/24- Campus deadline in TCPfor pay period 06/09/2024 - 06/22/2024

❖ Full Manager’s Guide

❖ Full User’s Guide

❖ Canceling Leave Requests

❖ Approving andAddingTime Off Request Instructions

❖ CompTimeAccrual Balance Report Instructions

❖ Absence Report Instructions

2023-2024 Employee Handbook

❖ Comp time must be used in the duty year that it was earned

❖ An employee is required to use comp time before using available paid leave (e.g., sick, personal, vacation)

JeannieAlvarado

Multilingual Education and Migrant Programs

Action Items

Elementary Bilingual/ESLSummer SchoolAdministrator

Information:

Available Elementary Principals &Assistant Principals, plan on being at the 1st day of Summer School to welcome your students on June 3 at Science Hall

Elementary

Devices

1. Home campus will check out devices to summer school students.The list of names of the registered students have been sent to the summer school contacts.

2. APwill bring devices on 1st day and give to students (Principal and/orAPis asked to be there to welcome their students on Day 1)

3. End of Summer School - devices will remain at SHES - librarians will pick up at Library Con in July and return to home campus

SMARTTags

1. Home campus will collect SMARTTags at end of year

2. APwill bring SMARTTags on 1st day and give to students (Principal and/orAPis asked to be there to welcome their students on Day 1)

Elementary Bilingual/DLCampuses:

Please share out the following link/QR code to your bilingual/DLparents.This information was also shared at our last bilingual/DLafter school meeting on May 7th.

EOYBilingual/DLProgram Parent Survey:

DUE: Wednesday, May 22nd

● No items at this time

Informational

Items

Patricia Melgar-Cook

Pre-K Program

Action Items

Reminder: Please send home the EOYCIRCLE Parent Communication.

Consider adding the Pre-K EOYChecklist to you campus EOYchecklist.

English/Spanish

Pre-K Summer PD Offerings (slides 91-93)

● 24-25 PK Language Testing

Procedures

CTCs, want to giveTEAany feedback on the Spring 2024 STAAR,TELPAS, etc. administrations? CTCs are encouraged to fill out theTEAfeedback form linked below by June 14, 2024.

https://tea.co1.qualtrics.com/jfe/form/SV_5u6quN5qTf acus6

Student Information Systems (SIS)

● Enrollments for 2024-2025 SY

Action Items

○ Check with PEIMS Clerk - are they…

■ Following up with families for documentation

■ Placing kids in accepted status who are ready for enrollment

■ Uploading documentation into TEAMS

● Summer PEIMS Submission tasks - check with your PEIMS Clerk

○ Expanded Learning Opportunities (ELOs)

○ Final Discipline Review - all admin must review and sign off

○

Final EB Review - LPAC Chairs must review and sign off

Information Items

Attendance Reminders

● ADA Attendance can only be taken by staff not students or volunteers

● Students must be scheduled for 240 instructional minutes every day to generate full day funding.

● Cannot tell students or parents - okay to show up for ADA attendance and then leave.

Enrollment Reminders

● We must enroll students through the last day of school.

● Even if student completed 23-24 at other school district, we must enroll.

2024 - 2025 School Year in TEAMS

● Reports for Viewing Next Year Students

2024 - 2025 Summer Registration Support

Location: Simon MS

Dates: June 3 - July 11

Hours: 8:00 am - 5:00 pm, Mon-Thurs

Closed Fridays and 4th of July Week

Dana Braun

Student Information Systems (SIS)

Resources

Monday Enrollment Reports

● Hays CISD - Monday Enrollment Reports Google Folder

● Each Monday, SIS adds the following reports:

○ Enrollments by campus and grade level

○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources

● Elementary Grading Timeline

● Secondary Grading Timeline

● TEAMS Reports for Monitoring Grades

Attendance Resources

● TEAMS Attendance Reports for Administrators

Discipline Resources

● Discipline Coding Reference Chart

● Discipline Coding Guide

● TEAMS Discipline Guide

Teacher Resources

● TEAMS Guide for Teachers

● TEAMS Skillbook Guide for Teachers

OnData Suite

https://105906.ondatasuite.com/index.php/gate/login

Action Items

Our District will host Drug Impairment Training for Educational Professionals (DITEP) this summer, July 23-24 at the HCISD Transportation Department. DITEPtraining is intended for school administrators, school nurses, and SROs to aid in evaluation and documentation of students that may be impaired due to drug and/or alcohol use. Hays CISD secondary nurses will be attending this session. Register for this training here: https://texasfriday.org/event/ditep-2-day-ditep-uhland-hays-county/ Registration Deadline: 07/17/2024

Weareveryexcitedtobeabletorecognizeourcampusesthathavehadthe mostgrowththisschoolyearandthecampuseswiththehighestattendance percentagefortheschoolyear.2023-2024SchoolYearAttendanceAwards (Banners)arecoming-Hereiswhatyouneedtoknow:

● Friday,May3rd-isthecutoffdateforattendanceratecalculation. Bannerswillbeawarded basedonyourattendancepercentage08/15/2023-05/03/2024.

● Friday,May10th-cutoffdateforattendancestafftoreconcileattendance. Thisyearwewill giveyourattendancestaffaweektoreconcileattendanceandenteranynotesreceivedafter5/3, butfordatethatoccurredbefore5/3.Thisistheirchancetomakesureyourattendance percentageisasaccurateaspossible!

WeekofMay13th-Wewillemaileveryoneandannouncethebannerwinnersforeachofour attendancecategories.WewillarrangeBannerPresentationswithwinningcampuses.

PKTransferWindow

OurofficewillbeginprocessingtransferrequestsJuly22nd,2024. AllPKapplicationsmustbeprocessedbeforetransferscanbeprocessed.

Improvingstudentacademicandbehavioroutcomesisaboutensuringallstudentshaveaccessto themosteffectiveandaccuratelyimplementedinstructionalandbehavioralpracticesandinterventions possible.ItiscriticaltoreviewyourTier1(ALL)planandensureitismeetingtheneedsofallstudents andimplementedwithfidelity. Tier1(ALL)providesastrongfoundationforcreatingapositiveand supportiveschoolclimatewhereallstudentscanthrivebehaviorally,academically,andsocially.Nowisthe timetoplanfornextschoolyear!ThesuccessofacampusreallyhingesonaSTRONGTier1.

Dr. Brian Dawson

Student Health Services

Action Items

● Summer CPR classes are live for sign up in Eduphoria (search CPR)

○ Please encourage staff to sign up!

○ Link here:

https://hays.schoolobjects.com/strive/professional-learning/co urse-catalog

Upcoming Dates:

Information Items

● DITEPTraining forAPs and Nurses, July 22 & 23, sign up here: https://texasfriday.org/event/ditep2-day-ditep-uhland-hays-county/

● Contract Start Date for Nurses, July 25th

● Beginning ofYear Nurse PD, July 29th & 30th Check out the latest newsletter: