Friday Facts - April 5

#HCISDPrideBeginsWithYou

Friday Facts April 5, 2024

April 5, 2024 UPCOMING DATES 11- DLT Meeting @ Upper BES Cafeteria

IMPORTANT LINKS ●

Schoology PLC District Codes

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23-24 District Assessment Calendar

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23-24 Elementary Grading Guidelines

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23-24 Secondary Grading Guidelines

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23-24 District Calendar

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23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

Hays CISD is Hornet Strong! #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items

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No action items at this time

Informational Items

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Reminders: ○ ILT moved from April 18 to 25. It will still be held @PAC ○ Don’t forget to submit your campus Teacher of Year Nominations

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items

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Please check-in with campus ELAR teams to ensure that they are incorporating Cambium practice into their STAAR/EOC reviews. With the shift from interims to benchmarks this year, many grade levels have not had formal practice in Cambium. Here is a helpful slide deck.

Informational Items

TEA Math Academies at Region 13 - sign up here for more information FREE MATH PD FROM TEA!!!! Teachers receive $350 for attending.

K/1st grade: June 4-6 2nd grade: July 23-25 3rd grade: June 25-27 4th grade: June 11-13 5th grade: June 16-18 *all session are from 9:00-4:00 daily at Region 13 3-5 Math Just-In-Time Trainings for STAAR Review were held. Links to presentations below: 3rd Grade 4th Grade 5th Grade

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items Our next and last Reading Academy session is April 24th. This will be our last session for this year. Teachers should cancel their substitutes for the May 8th session.

We were able to complete the modules in 9 sessions.

We appreciate all your efforts to get everyone to the sessions to avoid a make up session.

Our literacy team is working on completing the 4 required classroom visits for each participant.

23-24 Upcoming Reading Academy Training Dates: ● 4/24, 5/8 (canceled- session not needed) ● Time: 8:00-3:30 ● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda, TX 78610) ● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences: ● 199-11-6112-RA-911-11-2-0

Do you still want access to the Reading Academy Content? ● Request for Alumni Course Link

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

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Section 504 Compliance Reports - Please check your campus folder for an updated compliance report. If you have questions, please contact me.

Informational Items

Learning Ally hosted a Great Reading Games competition and two of our campuses were recognized nationally. They were awarded prize money.

Congratulations to Uhland Elementary School and Barton Middle School.

Debbie Brown

Advanced Academics Action Items

Lists of students who met meets and masters level on benchmarks in grades 5-8 have been shared with campus administrators and counselors at middle and high schools; please make sure that these students are scheduled into advanced coursework for 2024-25.

Informational Items

Information about registration for summer trainings for AP and OnRamps will be shared with teachers the week of April 8.

Texas History Day state competition in Austin–April 20, 2024–Congratulations to Hays CISD students who will be competing!

Joy Philpott

Career and Technical Education (CTE) Informational Items

CREW Day is Thursday, April 11th.

Today, April 5th, at 5:00pm is the deadline for students to sign up to attend so we can secure enough buses. Please encourage your students to show up in professional dress with resumes in hand ready to interview.

Suzi Mitchell

Career and Technical Education (CTE) Informational Items

CREW Day - April 11th Schedule:

Bus Schedule:

Check In and Setup 8:00 am - 9:00 am

HHS & LOA: Depart from HHS in front of LOA @ 9:05 am Return from PAC @ 10:05 am

9:15 am – 10:05 am Hays High School & Live Oak Academy 10:15 am – 11:05 am Lehman High School 11:15 am – 12:05 pm Johnson High School 12:05 pm – 12:30 pm Tear down / clean up

LHS: Depart from LHS @ 9:50 am Return from PAC @ 11:05 am JHS: Depart from JHS @ 10:50 am Return from PAC @ 12:05 pm

12:30 pm – 1:30 pm Hays CTE Spring Advisory Committee luncheon

Suzi Mitchell

Digital Learning Action Items

Please Advertise this in your campus newsletters!

Hays CISD Esports Expo!

We are excited to expand our 100% Hays initiative to include esports on our secondary campuses. Come find out what this is all about. Representatives from Texas State University and St. Edwards University will be there to share what opportunities exist for esports beyond high school!

Where: Hays High School Cafeteria When: May 9 from 6:00pm - 8:00pm

Informational Items

Emily Herrin

Federal Programs and Grants Campus Improvement Plans/ Needs Assessment

ACTION: 3rd Quarter CIP reviews due APRIL 12!

ACTION: Start your 2025 CNA CNA Training CLT Documentation TITLE 1 SCHOOLWIDE Programs

ACTION: Schedule your EOY Title 1 meeting!! Purpose: 1) evaluate your PFE program (send out your survey to parents so you can discuss in the meeting), 2) Revise your Parent-School Compact, 3) Revise your PFE Policy.

PFE Evaluation TOOLKIT T1 Admin Toolkit T1 Fall Annual Meeting

ACTION: Template for T1 funded Sub Reimbursement - Planning or Training (Must submit to Norris or subs will be charged to your campus sub budget!!! Thanks BECKY HERRING at HES for the great form!)

PROFESSIONAL DEVELOPMENT

PD: If grant funds pay for PD and then a staff does not attend, you must use local funds to pay for the travel. The campus SHALL maintain a folder with attendance certificates, conference agenda, and pre-post approval travel documents for each grant funded travel event in the event of audit.

Grant Funded SUBS: You may only pay a Guest Teacher as a Sub with Federal Funds. Ensure that your subs are secured and confirmed well in advance. Currently employed staff may only take on extra duties outside of their regular duty day. TEMPLATE LINKED HERE for T1 SUB REIMBURSEMENT

ALL Hays CISD Secondary Students have access to Varsity tutors’ online homework work help through May 2025. Tutoring available in Spanish as well! Students will need to locate the Varsity icon in the Library in Classlink.

FREE LIVE Enrichment classes - AP/SAT reviews, etc.

Varsity Marketing Info.

If you have MKV or Free lunch (ANY GRADE) students who could benefit during/after the school day from online Spanish/English Math/Reading tutoring, email or text Norris. We have 7 individual tutoring spots that have been paid for thru 5/26.

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items

Informational Items

Last chance to see the District-Wide Art Show! ● Friday, 4/5, 5:00 - 7:00 pm ● Saturday, 4/6, 12:00 - 2:00 pm Congratulations to the Johnson HS UIL One-Act Play! ● Advancing to the 4th round of contest! UIL Area!

For any senior continuing in a fine art in college!

Fine Arts Signing Night 2024 Date of Ceremony: 4/29/2024 Time of Ceremony: 7:00 pm (Arrive by 6:45 pm) Location: Hays CISD Performing Arts Center Due Date to Submit Form: 4/22/2024 Sign-up Form: https://forms.gle/duwCNsknPs7axpXu7

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items There are teachers on your campus who are doing awesome things to meet the needs of Gifted and Talented students! Please nominate someone for the G/T Spotlight Award by clicking on the link below.

G/T Spotlight Award Nomination

Informational Items Spring Gifted and Talented courses are now open and will close on April 30. A list of available courses can be found at THIS LINK. Summer G/T PD: As a reminder, G/T cluster teachers are required to complete an initial 30 hours of G/T training that includes Nature and Needs and Identification and Assessment. After that, teachers should complete an annual 6 hour update. Please make plans to complete your training this summer. Online and in person sessions will be offered. Check out the Hays CISD Professional Development Catalog at THIS LINK (G/T starts on slide 70) for more information. There will be multiple options available at Hays Con as well.

Summer Gifted and Talented Referral Period Open for Kindergarten - 11th Grade Students during the month of April Note: Students can only be referred once per calendar year. If a student was assessed this school year, they cannot retest during this window. In addition, testing will occur the first week of June and parents must provide transportation.

More information will be shared closer to the testing window.

District staff can refer students using THIS LINK. Parents/guardians can refer students using THIS LINK. ***Please note, the links for district staff and parent/guardians are different.

Tish Cawley

Human Resources Action Items

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No action items at this time.

Informational Items

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National Board Certified Teacher Cohort - Application is open and due by April 19, 2024. Please see the flyer in the Teacher Update and linked here. Application linked here.

Teacher Incentive Allotment (TIA) Expansion -

Christina Courson, CHRO

Guidance and Counseling & CCR #StrongerTogether TRAINING OPPORTUNITIES ●

MENTAL HEALTH SUPPORT AVAILABLE CAMP PHOENIX SUMMER 2024 Family Camp | June 8, 2024 | 9:00 - 12:00 | Free of Cost Day Camp for Grades 3rd-5th | June 10, 2024 | 9:00 - 3:00 Day Camp for Middle School Boys | June 11, 2024 | 9:00 - 3:00 Day Camp for High School Youth | June 12, 2024 | 9:00 - 3:00 Day Camp for Middle School Girls | June 13, 2024 | 9:00 - 3:00 Day Camp for Grades 3rd-5th | June 14, 2024 | 9:00 - 3:00 Family Camp | June 15, 2024 | 9:00 - 12:00 | Free of Cost Space is limited! Please register here!

Family camps are always free of cost. Scholarships are available for all camp dates. For more information, please email info@phoenixtx.org.

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

Management Information Systems (MIS) Action Items ● ●

04/03/24- Campus deadline in TCP for pay period 03/17/2024 - 03/30/2024 04/17/24- Campus deadline in TCP for pay period 03/31/2024 - 04/13/2024 TimeClock Plus Resources

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Full Manager’s Guide Full User’s Guide Canceling Leave Requests Approving and Adding Time Off Request Instructions Comp Time Accrual Balance Report Instructions Absence Report Instructions Frontline News

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items

Bilingual/ESL Summer School Information: Elementary: The State of Texas requires that districts offer bilingual and ESL summer school for PK & Kinder students. Please share the following Bilingual/ESL PK/K Summer School Interest form with your PK/K bilingual and ESL teachers so we can plan accordingly. The deadline has been extended to Wednesday, 4/10/24. Application to follow.

The multilingual department will also be offering a language acceleration summer school for students in their first 2 years of school in the US. Please share the following Language Acceleration Summer Academy interest form, Grades 1-5 link to the teachers of your recent arrival students so we can plan accordingly. The deadline has been extended to Wednesday, 4/10/24. Application to follow.

Site: Science Hall Elementary Dates: 6/3-6/28 (OFF 6/19) Hours: 7:30-2pm

Secondary: The multilingual department will be offering the Language Acceleration

Summer School for students in their first 2 years of school in the US. Please share the following Language Acceleration Summer Academy interest form link to the teachers of your recent arrival students so we can plan accordingly. Application to follow.

Site: Lehman High School Dates: 6/3-6/21 (OFF 6/19) Hours: 8am-12pm

Informational Items

From the desk of Ben Estrada, TELPAS/LPAC Coordinator: April Communication EB Newsletter From the desk of Logan Stroud, District World Languages Lead Teacher: April 2024 Newsletter

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items

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Continue to share flyers on your social media platforms

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Registration packets will arrive by April 19th

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Review the Pre-K Updates from March ILT

English/Spanish

English & Spanish

Upcoming Dates

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District PLC ~ April 23rd ~ 3:30pm - 4:30pm @ TES Cafeteria ~ Register

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Pre-K Assessment Calendar ○

Click on the Assessment calendar to review 4th Nine week assessments LaShun Gaines

Special Education Action Items Administrators: PLEASE remind ALL campus staff that if a request for special education evaluation is made by a parent (verbally, in writing, in person), that request needs to be forwarded to campus evaluation staff AS SOON AS IT IS RECEIVED. Evaluation staff has 15 school days to respond to that request. Our timeline begins as soon as the request is received.

Informational Items Speech update: Students who have not received speech services during all or part of the year, are currently receiving speech therapy in order to try and make up for missed time. This may mean that students are being pulled for double the amount of time prescribed for speech per week. SLPs are doing their best to make sure that students are pulled at ideal times.

ARDF vacancy– One of our elementary ARD Facilitators has left as of the end of March. ARD Facilitators across the district are helping to support the 2 campuses left without an ARD facilitator. Please know that this may mean that your ARDF is not on campus at usual days/times.

Upcoming Dates

April 6 - Unified Champions School 5K-1K - Johnson High School This race is designed to be accessible to all. We encourage all students and families attend.

9–Elementary Special Olympics competition–Johnson High School 10–5th grade Special Olympics competition –Lockhart ISD 13- Area 13 Special Olympics Track and Field Competition 16-Transition Fair–6-8pm at Chapa Middle School. Join us to talk about school and community resources for successful transitions into adulthood. There will be relevant information for all ages.

May 1-May - Special Olympics Banquet McCormick MS 6:00-7:30 pm Details regarding purchasing tickets coming soon 23- Progress Reports

Michelle Velasquez

State Assessments and Accountability Action Items

Last big week of planning! Our fabulous CTCs have done amazing work to ensure a great round of STAAR testing for our students and teachers! A few final reminders: ● Make sure to keep up with our timeline. All students and teachers should know where they will be by Thursday, April 11th (Friday at the latest). ● CTCs, make sure to double check those test attributes. ● Have your teams double checked your teachers’ walls? ● Make sure students have plenty of blank scratch paper. ● We still have 3 more weeks before Math STAAR. We have plenty of time to keep teaching and reviewing AND growing! ● Remind teachers not to discuss writing prompts, etc. ● Call Kevin or Jaime if you need anything!.

Informational Items

All Benchmark and Interim data has been loaded in the District Data Folder. Each of our campuses should put up some huge growth numbers for RLA STAAR this year. Keep up the great work in the last full week of instruction before RLA STAAR on April 16th!!

#MastersStayMasters #GrowthForAll #DriveFor85

Kevin Malandruccolo

Student Information Systems (SIS) Action Items

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4/19 - DUE DATE for campuses to include documents in online registration.

Check with your PEIMS Clerk.

Information Items

Attendance Reminders ●

Students must be scheduled into 240 instructional minutes every day of the week to generate full day funding. ○ Even if only 1 day has less than 240 - student cannot generate full day funding for ANY days, even the days they have 240. ○ Instructional minutes cannot include lunch, passing periods, or study halls.

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End-of-Year Activities - don’t lose funding! ○ Can only change ADA time for emergencies and testing. Cannot change to accommodate activities. ○ Students must be with a staff member and a staff member must record the attendance. Students and parents cannot record attendance. ○ Early Release Days and Days with non-instructional activities planned Students must be scheduled to receive at least 240 minutes of instruction to generate full day funding. ○ Students cannot show up to campus solely to check in for attendance and then leave for the day. ○ You cannot advertise to families that students only need to show up to school for attendance and then they can leave.

2024 - 2025 School Year Open in TEAMS ● ●

Reports for Viewing Next Year Students 4/12 - School Next Removal Opens. SIS will share googlesheet for campuses to add students who will be withdrawn at the end of this school year if they don’t provide updated POR.

2024 - 2025 School Year Online Registration Opens - 4/25/24

Dana Braun

Student Information Systems (SIS) Resources

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers OnData Suite https://105906.ondatasuite.com/index.php/gate/login

Dana Braun

Student Services Action Items In accordance with the Texas State law students between the ages of 6 and 19 are required to attend school, as well as any applicable accelerated instruction program, extended year program, or tutorial session, unless the student is otherwise excused from attendance or legally exempt.

ATTENDANCE PLAN (STUDENTS THAT ARE PRESENT AT LEAST 75% BUT LESS THAN 90%)

Excessive absences will result in loss of credit unless students make up the missed work in an acceptable alternative manner, including but not limited to, Saturday School or after school hours.

Time made up allows for credit to be given but does not remove the absence documented by the school to meet state compulsory attendance requirements. ● ●

A student may regain credit/promotion if the principal or the campus Attendance/Credit Review Committee determines the absences were the result of an extenuating circumstance.

All students Hays CISD should be given the opportunity to make up hours for Loss of Credit (LOC) or excessive unexcused absences.

ATTENDANCE COMMITTEE: IMPOSING CONDITIONS FOR AWARDING CREDIT OR A FINAL GRADE The committee may impose any of the following conditions for students with excessive absences to regain credit or be awarded a final grade: ● Completing additional assignments, as specified by the committee or teacher. ● Attending tutorial sessions as scheduled, which may include Saturday classes or before- and after-school programs. ● Maintaining the attendance standards for the rest of the semester. ● Taking an examination to earn credit. [See EHDB] ● Attending a flexible school day program. ● Attending summer school.

Dr. Brian Dawson

Student Health Services Action Items ●

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EXTRACURRICULAR/FIELD TRIPS Please ensure the nurses are aware of field trips at least 1 week to the trip, this allows them to: ○ Run reports on the group going for medical information ○ Prepare any medications and documentation to send ○ Ensure trained staff are attending the trip Immunization compliance for start of 2024-2025 school year communication from nurses ○ Please put this information in your campus newsletters Information Items

April Newsletter from Student Health Services:

Upcoming Dates: ● Solar Eclipse, April 8, 2024 ● JHS Physicals, April 24, 2024 ● LHS Physicals, May 1, 2024 ● HHS Physicals, May 15, 2024 ● School Nurse Appreciation Day, May 8, 2024

Megan Benthall, MSN, RN