Friday Facts May 3rd

#HCISDPrideBeginsWithYou

Friday Facts May 3, 2024

May 3, 2024 UPCOMING DATES 6 Aspiring Administrator Academy EOY @ Upper Buda Cafeteria 5:00-8:00PM

IMPORTANT LINKS ●

Codes ●

8 INSPIRE New Teacher EOY Celebration @JHS 5:30-7:30

23-24 District Assessment Calendar

●

23-24 Elementary Grading Guidelines

9 DLT Meeting @ Upper Buda Cafeteria 4:30-6:30PM

Schoology PLC District

●

23-24 Secondary Grading Guidelines

●

23-24 District Calendar

●

23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

Each day remember your purpose. #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items

●

No action items at this time

Informational Items

We have created a calendar to bring together all the professional learning dates coming in June and July for campus principals and assistant principals. ○ Summer Administrator Professional Development Calendar ■ June 17: 4 Essential Roles of a Leadership

●

Below are the BTS schedules we shared with you at April 25 ILT: ○ ES BTS Schedule ○ MS BTS Schedule ○ HS BTS Schedule

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items

●

Summer Reading will be campus-based this year. You are welcome to use the optional assignment we’ve used for the last three years! Reach out to Kristyn McNeely with any questions Informational Items

We are excited to announce that we have launched a

NEW Professional Development Website!

We are thrilled to announce the launch of our new Professional Development website, designed to provide a centralized platform where teachers and staff can access information and resources to related to PD in Hays CISD. Sections of Our Professional Development Website: 1.

2.

3.

4.

5.

6.

7.

Home Page: Learn more about the different ways we grow in Hays, see what self-paced learning opportunities are available, and find information regarding the National Board Certified Teacher program in Hays CISD. PD Catalog: Access our PD catalog and find supporting information as you look for ways to grow professionally.

New to Hays CISD: Support and information for New to Hays teachers and staff.

New to Country: Texas-Spain Visiting International Teacher (VIT) Program participants can find helpful information in this section.

New to Profession: Information regarding our INSPIRE program. There is also a section specific to mentors and includes mentor training dates for next school-year.

Hays Con: Learn more about the premier PD event of the summer.

Hays CISD Reading Academies: Helpful information for teachers who need to complete the reading academies.

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items The Reading Academy dates for 24-25 will be shared at the May ILT.

Link to Look Up Reading Academy Certification 24-25 Reading Academy Participant Google Form 24-25 Reading Academy Commitment Letter Scan to Denise Schweitzer when completed

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

●

●

●

MTSS Campus Plan - Gather data and input from your team to bring back to the May 16 ILT. Information is linked on the PD Planning Tool. Some questions to consider: ○ How will your team train and communicate the process? ○ How will teachers use data to identify and document student’s needs?

EOY Emergent Tree Work - Gather input from your team to revise your 2023-24 Campus Handbook for the 2024-25 school year. Be prepared to share it at our summer training on July 29th.

Section 504 Compliance Reports - Please check your campus folder for an updated compliance report. If you have questions, please contact me.

Informational Items

●

EOY Success Ed. Procedures - Please consider adding an item to your EOY Checklist addressing EOY SuccessEd Procedures.

●

EOY Screeners ○ mCLASS: ■ Window is May 1 - 10 ○ ○ ○ ○

Emergent Tree (BUBS): ■ May 13 - 17 Reading 180: ■ May 13 - 21 Reading Plus: ■ May 1 - 17 MAP: ■ May 13 - 17 Debbie Brown

Advanced Academics Action Items

●

●

College Board National Recognitions–Comprehensive high schools, please work with students on the lists of potential awardees for College Board National Recognitions to submit their verification prior to June 14 (actually prior to May 23) Preliminary SAT School Day scores have been seen to all high schools.

Please congratulate students who have demonstrated college readiness and make plans for those who have not

Informational Items

AP exams are May 6-17 Exam schedule is here.

Joy Philpott

Career and Technical Education (CTE) Informational Items

Suzi Mitchell

Digital Learning Action Items

Please Advertise this in your campus newsletters!

Hays CISD Esports Expo!

We are excited to expand our 100% Hays initiative to include esports on our secondary campuses. Come find out what this is all about. Representatives from Texas State University and St. Edwards University will be there to share what opportunities exist for esports beyond high school!

Where: Hays High School Cafeteria When: May 9 from 6:00pm - 8:00pm Informational Items

Text Help (Google Read&Write) is adding new features starting July 1, 2024. The biggest update will be the addition of CoWriter!

Click HERE for more info!

Emily Herrin

Federal Programs and Grants Campus Improvement Plans/ Needs Assessment

ACTION: Start your 2025 CNA CNA Training CLT Documentation DUE DATE: June 28, 2024 → 2025 CNA and DRAFT CIP

TITLE 1 SCHOOLWIDE Programs

ACTION: Schedule your EOY Title 1 meeting!! THIS IS REQUIRED!!!

Purpose: 1) evaluate your PFE program (send out your survey to parents so you can discuss in the meeting), 2) Revise your Parent-School Compact, 3) Revise your PFE Policy.

PFE FOLDER!! All the THINGS PFE Evaluation TOOLKIT

PFE Policy Toolkit PFE School Parent Compact Toolkit

T1 Annual Meeting Toolkit T1 Administrator Toolkit NEED Books to give out as part of our focus on Summer Literacy & Learning? Call Norris. Books available K-8 in English and Spanish.

ALL Hays CISD Secondary Students have access to Varsity tutors’ online homework work help through May 2025. Tutoring available in Spanish as well! Students will need to locate the Varsity icon in the Library in Classlink.

FREE LIVE Enrichment classes - AP/SAT reviews, etc.

Varsity Marketing Info.

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items

Informational Items

Many end of year events: Fine Arts District Calendar Administrators, you can view all campus UIL Music Results for the 23 - 24 School Year HERE Administrators: You can view all secondary music program TMEA student honors for 23 - 24 (All-District, Region, Area, or State honors) HERE

Recent Arts Awards!!

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items ●

●

●

G/T Liaisons for 2024-2025 School Year: Principals, as you begin making plans for next year, please speak with your G/T Liaison to determine if he/she will continue in the position next school year. Please view the document found at THIS LINK and add the information for your campus. The current liaison will continue with their responsibilities through the 2023 - 2024 school year.

Cluster Grouping for 2024-2025 School Year (Presentation): ○ According to the state, a cluster is considered a minimum of 4 students. The recommended group size is 6 to 8 students. This allows for any students who do not return the following year. At secondary, students only need to be clustered in their identified strength area(s). ○ We will once again offer summer G/T testing. It will occur on June 3 and 4. I will send the principal an email with a list of the results by June 21. If identified, students will need to be added to the G/T cluster groups. ○ Teacher lists - Principals add teachers to documents below by June 1. (Make a copy and share with cawleyl@g.hayscisd.net) Elementary Middle School High School Elementary Principals: ○ Progress Monitoring Reports - G/T cluster teachers need to send home progress monitoring reports at the end of the year. Please work with your liaison and teachers to ensure this happens. ○ Strength Areas: In 2nd grade, teachers use current assessment data to identify strength areas for students identified as needing G/T services while in kinder or 1st grade. If there are multiple G/T cluster classes in 3rd grade and higher, students can be placed in classes based on strength areas (minimum of 4 students). In 5th grade, teachers use current assessment data to review strength areas before students move to middle school. Parents will receive a notification via email letting them know about strength areas. If parents have concerns, they will contact the principal.

Informational Items

Summer G/T PD: As a reminder, G/T cluster teachers are required to complete an initial 30 hours of G/T training that includes Nature and Needs and Identification and Assessment.

After that, teachers should complete an annual 6 hour update. Please make plans to complete your training this summer. Online and in person sessions will be offered. Check out the Hays CISD Professional Development Catalog at THIS LINK (G/T starts on slide 74) for more information. There will be multiple options available at Hays Con as well.

Tish Cawley

Gifted and Talented Services Action Items

●

●

●

Elementary Progress Monitoring Reports - G/T cluster teachers need to send home progress monitoring reports at the end of the year. Please work with your liaison and teachers to ensure this happens.

G/T Liaisons for 2023-2024 School Year - Principals, please complete the document found at THIS LINK and add the information for your campus. If your liaison isn’t returning, the position must be posted in Talent Ed. Please do this ASAP so we can start the school year with a liaison in place. Let me know if you have questions.

Cluster Grouping for 2023-2024 School Year (Presentation) ○ According to the state, a cluster is considered a minimum of 4 students. The recommended group size is 6 to 8 students. This allows for any students who do not return the following year. At secondary, students only need to be clustered in their identified strength area(s). ○ This is our first year to offer summer G/T testing. It will occur on June 1, 2, and 5. I will send the principal an email with a list of the results by June 21. If identified, students will need to be added to the G/T cluster groups. ○ Teacher lists - Principals add teachers to documents below by June 1. (Make a copy and share with cawleyl@g.hayscisd.net) Elementary Middle School High School

Tish Cawley

Human Resources Action Items

●

●

May 3rd: Appraisal Calendar - last day for summative conferences with teachers. Be sure you have completed the formal observation and two walkthroughs prior to the summative conference deadline.

May 31st Appraisal Calendar - T-TESS Summative Conferences complete in TalentEd Perform.

Informational Items

●

●

●

●

HR Monthly Newsletter April 2024- Be sure to check out our monthly newsletter with important reminders, employee benefit information and highlights around the district! You can view it here!

Keep Your Information Up to Date! - It is important to keep information such as emergency contact and your address up to date. Address updates must be InsuranceBenefits@hayscisd.net completed in the Employee Self Service (ESS) portal. Once updated, email to ensure the address is updated in the benefit portal.

Use the link below to access instructions in the ESS portal.

Cooperating Teachers Needed - Thank you for submitting your list of available teachers to serve as cooperating teachers! We are excited, every semester, to place our future teachers in your hands. If you have not sent in your list, you can still send them to mary.torres@hayscisd.net Teacher Incentive Allotment (TIA) - Teachers receiving an allotment will receive a congratulatory email from mary.torres@hayscisd.net with specific information including pay amount, designated teacher identification number and other pertinent information. If you are a designated teacher, you can review information in the slides linked here.

Christina Courson, CHRO

Management Information Systems (MIS) Action Items ● ●

05/15/24- Campus deadline in TCP for pay period 04/28/2024 - 05/11/2024 06/12/24- Campus deadline in TCP for pay period 05/12/2024 - 06/08/2024 TimeClock Plus Resources

● ❖ ❖ ❖

❖ ❖ ❖

Full Manager’s Guide Full User’s Guide Canceling Leave Requests Approving and Adding Time Off Request Instructions Comp Time Accrual Balance Report Instructions Absence Report Instructions Frontline News

We will be at the next ILT meeting to provide an update on our implementation progress.

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items The State Board of Education (SBOE) ELPS review process calls for ESCs to collect feedback from educators in their regions on the proposed revisions to the ELPS, as one of the steps in the review. Feedback from the ESC surveys will be submitted to TEA and provided to the SBOE and work groups. The survey will include a series of questions on the proposed revisions to the ELPS, including Likert scale and open-ended questions.

To participate in the survey on the proposed ELPS: ● review the draft recommendations on the TEA website; and ● complete the ELPS 2023–2024 Draft Recommendations Feedback Survey.

The survey will be available through May 6, 2024. Please submit all feedback by May 6, 2024.

Translation/Interpretation Services, 2023-2024 BIG dreams lead to BIG things

Hays CISD Translation Services are open to BOY Requests during these last weeks of our school year, until June 12, 2024 (end of contract).

Please communicate to your administrators, principals and teachers who may need assessments, documents, forms, and posters for the next 24-25 school year. Simply CLICK on the following link:

Translation/Interpretation Services, 2023-2024

Informational Items From The desk of Ben Estrada: Coordinator LPAC, TELPAS and Migrant program May Communication Letter 2024

Amplify:

Podcast: NEW multilingual/English learners podcast mini-series!

Join host Susan Lambert for the first episode on April 30th, focused on language development and the Science of Reading's impact on multilingual/English learners.

Listen to the trailer

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items Send a High Five to a Pre-K Teacher for Teacher Appreciation week!!

Consider adding the Pre-K EOY Checklist to you campus EOY checklist.

English/Spanish

●

24-25 PK Language Testing Procedures

EOY CIRCLE for Teacher Incentive Allotment (TIA)

●

Window April 22nd - May 17th

● ●

EOY CIRCLE PM Schedule EOY CIRCLE PM Guidance

Upcoming Dates

●

4th 9 wk Letter Names Sounds opens April 18th and closes May 21st - Due in Educphoria May 21st

●

4th 9 wk TEAMS Skill Book opens May 17th and closes May 23rd

●

Pre-K Assessment Calendar LaShun Gaines

Special Education Action Items

●

No action items at this time

Informational Items

For Your Campus Newsletters

Upcoming Dates

● ●

May 14, 2024-Special Olympics Banquet May 15, 2024-JHS Spring Game (all proceeds go to Special Olympics)

Parent Resources a.

b. c.

Community Events City of Kyle Bike Rodeo–To register: teamsideline.com/kyle

d. e.

f.

Partners Resource Network–TEA trainings/webinars https://prntexas.org/events/#events Region 13 ESC (Austin Area) https://esc13.net/events Region 20 ESC (San Antonio Area) https://www.esc20.net/ AccommodationsCentral http://acentral.education/ Hays CISD Special Education Department: https://www.hayscisd.net/Domain/75 STAR parent trainings https://starautismsupport.com/hays-cisd-car egiver-training-sessions-2023

City of Buda Summer Reading program g. h.

STAAR ALT 2 criteria

Texas Autism Conference ***FREE PARENT DAY*** June 22, 2024 https://spedsupport.tea.texas.gov/lear ning-library/texas-autism-conference

i.

Hays CISD Transition Fair Resources: https://docs.google.com/document/d/1 zrW3F001_0G9ahzL9gBJEytVvts-u9i DH-2lQ4uiNrU/edit?usp=sharing

Michelle Velasquez

State Assessments and Accountability Action Items

Closing Out Spring Testing: CTCs, please refer to the Completing a Test Administration document for all steps needed to close out Spring Testing. There is a form your principal will need to complete along with gathering the required forms/reports listed on the document. Please have all documents uploaded by May 10th. Thank you for all your hard work! It will pay off when we see those results!! #GrowthForAll Informational Items

When will I get my data? Much sooner than previous years!

EOC

3-8

DTC “Early” Results

5/22

5/30

Campus Admin in CRS

5/24

6/4

In Eduphoria

6/4

6/11

Parent Portal

6/7

6/14

Have a teacher leaving the district? They should EXPORT their PD history in Strive following the directions HERE. Kevin Malandruccolo

Student Information Systems (SIS) Action Items

●

No action items at this time

Information Items

Attendance Reminders ● ● ●

ADA Attendance can only be taken by staff not students or volunteers Students must be scheduled for 240 instructional minutes every day to generate full day funding.

Cannot tell students or parents - okay to show up for ADA attendance and then leave.

Enrollment Reminders ● ●

We must enroll students through the last day of school.

Even if student completed 23-24 at other school district, we must enroll.

2024 - 2025 School Year in TEAMS ●

Reports for Viewing Next Year Students

2024 - 2025 School Year Online Registration is Open for all New and Returning Students

Dana Braun

Student Information Systems (SIS) Resources

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers OnData Suite https://105906.ondatasuite.com/index.php/gate/login

Dana Braun

Action Items Our District will host Drug Impairment Training for Educational Professionals (DITEP) this summer, July 23-24 at the HCISD Transportation Department. DITEP training is intended for school administrators, school nurses, and SROs to aid in evaluation and documentation of students that may be impaired due to drug and/or alcohol use. Hays CISD secondary nurses will be attending this session. Register for this training here: https://texasfriday.org/event/ditep-2-day-ditep-uhland-hays-county/ Registration Deadline: 07/17/2024

We are very excited to be able to recognize our campuses that have had the most growth this school year and the campuses with the highest attendance percentage for the school year. 2023-2024 School Year Attendance Awards (Banners) are coming - Here is what you need to know: ●

●

Friday, May 3rd - is the cutoff date for attendance rate calculation. Banners will be awarded based on your attendance percentage 08/15/2023-05/03/2024.

Friday, May 10th - cut off date for attendance staff to reconcile attendance. This year we will give your attendance staff a week to reconcile attendance and enter any notes received after 5/3, but for date that occurred before 5/3. This is their chance to make sure your attendance percentage is as accurate as possible!

Week of May 13th - We will email everyone and announce the banner winners for each of our attendance categories. We will arrange Banner Presentations with winning campuses.

PK Transfer Window

Our office will begin processing transfer requests July 22nd, 2024.

All PK applications must be processed before transfers can be processed.

Improving student academic and behavior outcomes is about ensuring all students have access to

the most effective and accurately implemented instructional and behavioral practices and interventions possible. It is critical to review your Tier 1 (ALL) plan and ensure it is meeting the needs of all students and implemented with fidelity. Tier 1 (ALL) provides a strong foundation for creating a positive and supportive school climate where all students can thrive behaviorally, academically, and socially. Now is the time to plan for next school year! The success of a campus really hinges on a STRONG Tier 1.

Dr. Brian Dawson

Student Health Services Action Items ●

●

Nursing Staff have started communication regarding, talk with your campus nurse if information needs to be in newsletter: ○ Immunizations requirements for 2024-2025 school year ○ Medications to be given at school for 2024-2025 school year Summer CPR classes are live for sign up in Eduphoria (search CPR) ○ Please encourage staff to sign up! ○ Link here: https://hays.schoolobjects.com/strive/professional-learning/co urse-catalog Information Items

Upcoming Dates: ● School Nurse Appreciation Day, May 8th ● HHS Physicals, May 15th ● SHAC Meeting, May 15th ● DITEP Training for APs and Nurses, July 22 & 23, sign up here: https://texasfriday.org/event/ditep2-day-ditep-uhland-hays-county/ ● Contract Start Date for Nurses, July 25th ● Beginning of Year Nurse PD, July 29th & 30th

Check out the latest newsletter:

Megan Benthall, MSN, RN