Friday Facts May 3rd

Secondary Grading Guidelines

District Calendar

Chief and DeputyAcademic Officer Updates

Action Items

● No action items at this time

Informational Items

Wehavecreatedacalendartobringtogetherall theprofessionallearningdatescominginJune andJulyforcampusprincipalsandassistant principals.

○ SummerAdministratorProfessional DevelopmentCalendar ■ June17:4EssentialRolesofa Leadership

● BelowaretheBTSscheduleswesharedwith youatApril25ILT:

○ ESBTSSchedule

○ MSBTSSchedule

○ HSBTSSchedule

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

●

Curriculum and Instruction

Action Items

Summer Reading will be campus-based this year. You are welcome to use the optional assignment we’ve used for the last three years! Reach out to Kristyn McNeely with any questions

Informational Items

We are excited to announce that we have launched a NEW Professional Development Website!

We are thrilled to announce the launch of our new Professional Development website,designed to provide a centralized platform where teachers and staff can access information and resources to related to PD in Hays CISD.

Sections of Our Professional Development Website:

1. Home Page: Learn more about the different ways we grow in Hays,see what self-paced learning opportunities are available,and find information regarding the National Board Certified Teacher program in Hays CISD.

2. PD Catalog: Access our PD catalog and find supporting information as you look for ways to grow professionally.

3. New to Hays CISD: Support and information for New to Hays teachers and staff.

4. New to Country: Texas-Spain Visiting International Teacher (VIT) Program participants can find helpful information in this section.

5. New to Profession: Information regarding our INSPIRE program. There is also a section specific to mentors and includes mentor training dates for next school-year.

6. Hays Con: Learn more about the premier PD event of the summer.

7. Hays CISD Reading Academies: Helpful information for teachers who need to complete the reading academies.

Derek McDaniel

C&I:TEA/Hays CISD ReadingAcademies

Informational Items

The ReadingAcademy dates for 24-25 will be shared at the May ILT.

24-25 Reading Academy Commitment Letter Scan to Denise Schweitzer when completed Link to Look Up Reading Academy Certification

24-25 Reading Academy Participant Google Form

Denise Schweitzer, MandyTaylor,Teri Stapp

Academic Support

Action Items

● MTSS Campus Plan - Gather data and input from your team to bring back to the May 16 ILT. Information is linked on the PD Planning Tool. Some questions to consider:

○ How will your team train and communicate the process?

○ How will teachers use data to identify and document student’s needs?

● EOYEmergent Tree Work - Gather input from your team to revise your 2023-24 Campus Handbook for the 2024-25 school year. Be prepared to share it at our summer training on July 29th.

● Section 504 Compliance Reports - Please check your campus folder for an updated compliance report. If you have questions, please contact me.

Informational Items

● EOYSuccess Ed. Procedures - Please consider adding an item to your EOYChecklist addressing EOYSuccessEd Procedures.

● EOYScreeners

○ mCLASS:

■ Window is May 1 - 10

○ Emergent Tree (BUBS):

■ May 13 - 17

○ Reading 180:

■ May 13 - 21

○ Reading Plus:

■ May 1 - 17

○ MAP:

■ May 13 - 17

AdvancedAcademics

Action Items

● College Board National Recognitions–Comprehensive high schools, please work with students on the lists of potential awardees for College Board National Recognitions to submit their verification prior to June 14 (actually prior to May 23)

● Preliminary SAT School Day scores have been seen to all high schools. Please congratulate students who have demonstrated college readiness and make plans for those who have not APexams are May 6-17 Exam schedule is here.

Informational Items

Career andTechnical Education (CTE)

Informational Items

Suzi Mitchell

Digital Learning

Action Items

PleaseAdvertise this in your campus newsletters!

Hays CISD Esports Expo!

We are excited to expand our 100% Hays initiative to include esports on our secondary campuses. Come find out what this is all about. Representatives fromTexas State University and St. Edwards University will be there to share what opportunities exist for esports beyond high school!

Where: Hays High School Cafeteria When: May 9 from 6:00pm - 8:00pm

Informational Items

Text Help (Google Read&Write) is adding new features starting July 1, 2024.The biggest update will be the addition of CoWriter! Click HERE for more info!

Federal Programs and Grants

Campus Improvement Plans/ NeedsAssessment

ACTION: Start your 2025 CNA CNA Training CLT Documentation

DUE DATE: June 28, 2024 → 2025 CNA and DRAFT CIP

TITLE 1 SCHOOLWIDE Programs

ACTION: Schedule your EOYTitle 1 meeting!! THIS IS REQUIRED!!!

Purpose: 1) evaluate your PFE program (send out your survey to parents so you can discuss in the meeting), 2) Revise your Parent-School Compact, 3) Revise your PFE Policy.

PFE FOLDER!!All theTHINGS

PFE Evaluation TOOLKIT PFE Policy Toolkit PFE School Parent Compact Toolkit T1Annual Meeting Toolkit T1Administrator Toolkit

NEED Books to give out as part of our focus on Summer Literacy & Learning? Call Norris. Books available K-8 in English and Spanish.

ALLHaysCISDSecondaryStudentshaveaccessto Varsity tutors’ online homework work help through May 2025. TutoringavailableinSpanishas well! Students will need to locate the Varsity icon in the Library in Classlink. FREE LIVE Enrichment classes - AP/SAT reviews, etc. Varsity Marketing Info.

FineArts

Action Items

Informational Items

Many end of year events: FineArts District Calendar

Administrators, you can view all campus UILMusic Results for the 23 - 24 SchoolYear HERE

Administrators: You can view all secondary music program

TMEAstudent honors for 23 - 24 (All-District, Region,Area, or State honors) HERE

Arts Awards!!

Patty Moreno & JasonAdam

Gifted andTalented Services

Action Items

● G/T Liaisons for 2024-2025 SchoolYear: Principals, as you begin making plans for next year, please speak with your G/TLiaison to determine if he/she will continue in the position next school year. Please view the document found at THIS LINK and add the information for your campus. The current liaison will continue with their responsibilities through the 2023 - 2024 school year.

● Cluster Grouping for 2024-2025 SchoolYear (Presentation):

○ According to the state, a cluster is considered a minimum of 4 students. The recommended group size is 6 to 8 students. This allows for any students who do not return the following year. At secondary, students only need to be clustered in their identified strength area(s).

○ We will once again offer summer G/Ttesting. It will occur on June 3 and 4. I will send the principal an email with a list of the results by June 21. If identified, students will need to be added to the G/Tcluster groups.

○ Teacher lists - Principals add teachers to documents below by June 1. (Make a copy and share with cawleyl@g.hayscisd.net)

Elementary Middle School High School

● Elementary Principals:

○ Progress Monitoring Reports - G/Tcluster teachers need to send home progress monitoring reports at the end of the year. Please work with your liaison and teachers to ensure this happens.

○ StrengthAreas: In 2nd grade, teachers use current assessment data to identify strength areas for students identified as needing G/Tservices while in kinder or 1st grade. If there are multiple G/Tcluster classes in 3rd grade and higher, students can be placed in classes based on strength areas (minimum of 4 students). In 5th grade, teachers use current assessment data to review strength areas before students move to middle school. Parents will receive a notification via email letting them know about strength areas. If parents have concerns, they will contact the principal.

Informational Items

Summer G/TPD: As a reminder, G/Tcluster teachers are required to complete an initial 30 hours of G/Ttraining that includes Nature and Needs and Identification andAssessment. After that, teachers should complete an annual 6 hour update. Please make plans to complete your training this summer. Online and in person sessions will be offered. Check out the Hays CISD Professional Development Catalog at THIS LINK (G/Tstarts on slide 74) for more information. There will be multiple options available at Hays Con as well.

Gifted andTalented Services

● Elementary Progress Monitoring Reports - G/Tcluster teachers need to send home progress monitoring reports at the end of the year. Please work with your liaison and teachers to ensure this happens.

● G/T Liaisons for 2023-2024 SchoolYear - Principals, please complete the document found at THIS LINK and add the information for your campus. If your liaison isn’t returning, the position must be posted inTalent Ed. Please do thisASAPso we can start the school year with a liaison in place. Let me know if you have questions.

● Cluster Grouping for 2023-2024 SchoolYear (Presentation)

○ According to the state, a cluster is considered a minimum of 4 students. The recommended group size is 6 to 8 students. This allows for any students who do not return the following year. At secondary, students only need to be clustered in their identified strength area(s).

○ This is our first year to offer summer G/Ttesting. It will occur on June 1, 2, and 5. I will send the principal an email with a list of the results by June 21. If identified, students will need to be added to the G/Tcluster groups.

○ Teacher lists - Principals add teachers to documents below by June 1. (Make a copy and share with cawleyl@g.hayscisd.net)

Elementary Middle School High School Action Items

Human Resources

Action Items

● May 3rd: Appraisal Calendar - last day for summative conferences with teachers. Be sure you have completed the formal observation and two walkthroughs prior to the summative conference deadline.

● May 31st Appraisal Calendar - T-TESS Summative Conferences complete in TalentEd Perform.

Informational Items

● HR Monthly Newsletter April 2024- Be sure to check out our monthly newsletter with important reminders, employee benefit information and highlights around the district! You can view it here!

● Keep Your Information Up to Date! - It is important to keep information such as emergency contact and your address up to date. Address updates must be InsuranceBenefits@hayscisd.net completed in the Employee Self Service (ESS) portal. Once updated, email to ensure the address is updated in the benefit portal. Use the link below to access instructions in the ESS portal.

● Cooperating Teachers Needed - Thank you for submitting your list of available teachers to serve as cooperating teachers! We are excited, every semester, to place our future teachers in your hands. If you have not sent in your list, you can still send them to mary.torres@hayscisd.net

● Teacher Incentive Allotment (TIA) - Teachers receiving an allotment will receive a congratulatory email from mary.torres@hayscisd.net with specific information including pay amount, designated teacher identification number and other pertinent information. If you are a designated teacher, you can review information in the slides linked here.

Management Information Systems (MIS)

Action Items

● 05/15/24- Campus deadline in TCPfor pay period 04/28/2024 - 05/11/2024

● 06/12/24- Campus deadline in TCPfor pay period 05/12/2024 - 06/08/2024

❖ Full Manager’s Guide

❖ Full User’s Guide

❖ Canceling Leave Requests

❖ Approving andAddingTime Off Request Instructions

❖ CompTimeAccrual Balance Report Instructions

❖ Absence Report Instructions

Multilingual Education and Migrant Programs

Action Items

The State Board of Education (SBOE) ELPS review process calls for ESCs to collect feedback from educators in their regions on the proposed revisions to the ELPS, as one of the steps in the review. Feedback from the ESC surveys will be submitted to TEA and provided to the SBOE and work groups. The survey will include a series of questions on the proposed revisions to the ELPS, including Likert scale and open-ended questions.

To participate in the survey on the proposed ELPS:

● review the draft recommendations on the TEA website; and

● complete the ELPS 2023–2024 Draft Recommendations Feedback Survey. The survey will be available through May 6, 2024. Please submit all feedback by May 6, 2024.

Translation/InterpretationServices,2023-2024

BIG dreams lead to BIG things

Hays CISD Translation Services are open to BOY Requests during these last weeks of our school year, until June 12, 2024 (end of contract). Please communicate to your administrators, principals and teachers who may need assessments, documents, forms, and posters for the next 24-25 school year. Simply CLICK on the following link:

Translation/InterpretationServices,2023-2024

Informational Items

From The desk of Ben Estrada: Coordinator LPAC,TELPAS and Migrant program

Amplify:

Podcast:

NEW multilingual/English learners podcast mini-series!

Join host Susan Lambert for the first episode on April 30th, focused on language development and the Science of Reading's impact on multilingual/English learners. Listen to the trailer

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock StarAward. Language Learner Rock StarAward Nomination

Patricia Melgar-Cook

Send a High Five to a Pre-K Teacher for Teacher Appreciation week!!

Pre-K Program

Action Items

Consider adding the Pre-K EOYChecklist to you campus EOY checklist.

English/Spanish

● 24-25 PK Language Testing Procedures

EOY CIRCLE for Teacher Incentive Allotment (TIA)

● Window April 22nd - May 17th

● EOY CIRCLE PM Schedule

● EOY CIRCLE PM Guidance

Upcoming Dates

● 4th 9 wk Letter Names Sounds opens April 18th and closes May 21st - Due in Educphoria May 21st

● 4th 9 wk TEAMS Skill Book opens May 17th and closes May 23rd

● Pre-K Assessment Calendar

Special Education

Action Items

● No action items at this time

Informational Items

Upcoming Dates

● May 14, 2024-Special Olympics Banquet

● May 15, 2024-JHS Spring Game (all proceeds go to Special Olympics)

Community Events

City of Kyle Bike Rodeo–To register: teamsideline.com/kyle

City of Buda Summer Reading program

Parent Resources

a. Partners Resource Network–TEA trainings/webinars

https://prntexas.org/events/#events

b. Region 13 ESC (AustinArea) https://esc13.net/events

c. Region 20 ESC (SanAntonioArea) https://www.esc20.net/

d. AccommodationsCentral http://acentral.education/

e. Hays CISD Special Education Department:

https://www.hayscisd.net/Domain/75

f. STAR parent trainings

https://starautismsupport.com/hays-cisd-car egiver-training-sessions-2023

g. STAARALT2 criteria

h. Texas Autism Conference ***FREE PARENT DAY*** June 22, 2024

https://spedsupport.tea.texas.gov/lear ning-library/texas-autism-conference

i. Hays CISD Transition Fair Resources:

https://docs.google.com/document/d/1 zrW3F001_0G9ahzL9gBJEytVvts-u9i DH-2lQ4uiNrU/edit?usp=sharing

StateAssessments andAccountability

Closing Out SpringTesting: CTCs, please refer to the Completing aTestAdministration document for all steps needed to close out SpringTesting.There is a form your principal will need to complete along with gathering the required forms/reports listed on the document.

Student Information Systems (SIS)

● No action items at this time

Attendance Reminders

● ADA Attendance can only be taken by staff not students or volunteers

● Students must be scheduled for 240 instructional minutes every day to generate full day funding.

● Cannot tell students or parents - okay to show up for ADA attendance and then leave.

Enrollment Reminders

● We must enroll students through the last day of school.

● Even if student completed 23-24 at other school district, we must enroll.

2024 - 2025 School Year in TEAMS

● Reports for Viewing Next Year Students

2024 - 2025 School Year Online Registration is Open for all New and Returning Students

Dana Braun

Student Information Systems (SIS)

Resources

Monday Enrollment Reports

● Hays CISD - Monday Enrollment Reports Google Folder

● Each Monday, SIS adds the following reports:

○ Enrollments by campus and grade level

○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources

● Elementary Grading Timeline

● Secondary Grading Timeline

● TEAMS Reports for Monitoring Grades

Attendance Resources

● TEAMS Attendance Reports for Administrators

Discipline Resources

● Discipline Coding Reference Chart

● Discipline Coding Guide

● TEAMS Discipline Guide

Teacher Resources

● TEAMS Guide for Teachers

● TEAMS Skillbook Guide for Teachers

OnData Suite

https://105906.ondatasuite.com/index.php/gate/login

Action Items

Our District will host Drug Impairment Training for Educational Professionals (DITEP) this summer, July 23-24 at the HCISD Transportation Department. DITEPtraining is intended for school administrators, school nurses, and SROs to aid in evaluation and documentation of students that may be impaired due to drug and/or alcohol use. Hays CISD secondary nurses will be attending this session. Register for this training here: https://texasfriday.org/event/ditep-2-day-ditep-uhland-hays-county/ Registration Deadline: 07/17/2024

Weareveryexcitedtobeabletorecognizeourcampusesthathavehadthe mostgrowththisschoolyearandthecampuseswiththehighestattendance percentagefortheschoolyear.2023-2024SchoolYearAttendanceAwards (Banners)arecoming-Hereiswhatyouneedtoknow:

● Friday,May3rd-isthecutoffdateforattendanceratecalculation. Bannerswillbeawarded basedonyourattendancepercentage08/15/2023-05/03/2024.

● Friday,May10th-cutoffdateforattendancestafftoreconcileattendance. Thisyearwewill giveyourattendancestaffaweektoreconcileattendanceandenteranynotesreceivedafter5/3, butfordatethatoccurredbefore5/3.Thisistheirchancetomakesureyourattendance percentageisasaccurateaspossible!

WeekofMay13th-Wewillemaileveryoneandannouncethebannerwinnersforeachofour attendancecategories.WewillarrangeBannerPresentationswithwinningcampuses.

PKTransferWindow

OurofficewillbeginprocessingtransferrequestsJuly22nd,2024. AllPKapplicationsmustbeprocessedbeforetransferscanbeprocessed.

Improvingstudentacademicandbehavioroutcomesisaboutensuringallstudentshaveaccessto themosteffectiveandaccuratelyimplementedinstructionalandbehavioralpracticesandinterventions possible.ItiscriticaltoreviewyourTier1(ALL)planandensureitismeetingtheneedsofallstudents andimplementedwithfidelity. Tier1(ALL)providesastrongfoundationforcreatingapositiveand supportiveschoolclimatewhereallstudentscanthrivebehaviorally,academically,andsocially.Nowisthe timetoplanfornextschoolyear!ThesuccessofacampusreallyhingesonaSTRONGTier1.

Dr. Brian Dawson

Student Health Services

Action Items

● Nursing Staff have started communication regarding, talk with your campus nurse if information needs to be in newsletter:

○ Immunizations requirements for 2024-2025 school year

○ Medications to be given at school for 2024-2025 school year

● Summer CPR classes are live for sign up in Eduphoria (search CPR)

○ Please encourage staff to sign up!

○ Link here:

https://hays.schoolobjects.com/strive/professional-learning/co urse-catalog

Information Items

Upcoming Dates:

● School NurseAppreciation Day, May 8th

● HHS Physicals, May 15th

● SHAC Meeting, May 15th

● DITEPTraining forAPs and Nurses, July 22 & 23, sign up here: https://texasfriday.org/event/ditep2-day-ditep-uhland-hays-county/

● Contract Start Date for Nurses, July 25th

● Beginning ofYear Nurse PD, July 29th & 30th