Friday Facts October 5

October

● 9 Student/Staff Holiday

● 10 PK-2, Specials, and SPED INSPIRE District

New Teacher Training 7:45-10:45 @Upper

Buda Cafeteria

● 11 Elementary IC Meeting 8:30-3:00 @Upper

Buda Cafeteria

● 12 3-5 INSPIRE District New Teacher Training

7:45-10:45 @Upper Buda Cafeteria

● 17 4th Math Just in Time Training

● Schoology PLC District

Codes

● 23-24 DistrictAssessment Calendar

● 23-24 Elementary Grading Guidelines

● 23-24 Secondary Grading Guidelines

● 23-24 District Calendar

● 23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars

Click HERE for the HowTo Document for adding public folders with the department calendars to your personal Outlook Calendar.

Dr.

Chief and DeputyAcademic Officer Updates

Action Items

● No action items at this time

Informational Items

Oct. 19 ILT Meeting and PreWork

Review the items below to prepare for the Oct. 19 Meeting:

● The ONE Thing - Read Chapter 2

○ We will discuss quotes and big ideas from the chapter @ILT

● As we are in year 2 of PLC implementation,check out this reminder about the 3 Big Ideas in PLCs.

○ https://eduplc.weebly.com/plc-big-ideas.html

Happy National Principals Month! We appreciate all the work you do to support your campuses and the students in Hays CISD!

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction

Action Items

Elementary Literacy

BOYOpen Court Walks-

Areminder that this a great time to do Open Court BOYwalks if you haven’t already. We have enjoyed joining some of you on these walks. We are seeing great things!

Our first CBAfor 3rd-5th grade was this week.

● The LiteracyTeam will be scoring these with Instructional Coaches all day on 10/11 at Old Buda Upper in the Cafeteria.

○ Teachers should run the Extended Constructed Response Report and give the reports to their Instructional Coaches.

○ The data that the ICs bring back is what should be entered in Eduphoria by 10/16. Be on the lookout for goal setting and heat map documents from CBA1.These were updated and posted on the pacing guides and under theAssessment button on the Content Site. There is also a space for graphing writing on the new goal setting document.

K-5 Small Group Instruction/mCLASS

● Remember to guide your teachers to look under the “Instruction” tab in mCLASS to see suggested groupings based on your BOYmCLASS data. You will also find suggested small group lessons to target specific skills.

Informational Items

NEW! Oct. & Nov.Admin Support Cheat Sheets

Secondary Science

● PLC Support Cheat Sheet: Grades 6-Biology

● Classroom Observations Cheat Sheet: 6, 7, 8, Biology

● Elementary Math

○ Don’t forget to register your 4th and 5th grade MathTeachers for Just InTime Trainings on Oct. 17th or 19th.

Derek McDaniel

C&I:TEA/Hays CISD ReadingAcademies

Informational Items

We have completed our first two ReadingAcademy sessions. We really appreciate how engaged your teachers have been during both sessions.

We will be reaching out to all of the participants soon to set up their first coaching visit. We are required to visit each ReadingAcademy participant 4 times.

23-24 Upcoming ReadingAcademy Training Dates:

● 10/18, 11/15, 12/5, 1/17, 2/1, 3/6, 4/24, 5/8

● Time: 8:00-3:30

● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda,TX 78610)

● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences:

● 199-11-6112-RA-911-11-2-0

●

Do you still want access to the ReadingAcademy Content?

● Request forAlumni Course Link

Denise Schweitzer, MandyTaylor,Teri Stapp

Academic Support

Action Items

● 7th grade Dyslexia Screener Spreadsheet due date has been extended to October 13.

● 504 compliance reports have been shared. Please look at the information and make necessary changes or schedule meetings.

● Remind teachers to send home parent letters to explain BOYAssessment results.

Informational Items

● Dyslexia changes: The state ofTexas has made some significant changes to dyslexia instruction. Beginning this school year all students will enter the dyslexia program through the special education pathway.

● Dyslexia changes: We are navigating some changes with the new laws surrounding attendance duringARD meetings by our dyslexia teachers and/or special education teachers that are trained in Reading by Design. One of those individuals needs to be in attendance at all initialARD meetings and meetings where there is a change in placement. We are waiting for more guidance from TEAon this requirement.

● We have scheduled Program Reviews with all of you and look forward to our visits.

● Hays CISD is hosting a Dyslexia Parent Night at the PAC on October 26th at 6:00pm. All are welcome. This event is not just for our families of students with dyslexia. Please help spread the news.

● MTSS: BOYAssessments are complete, do you know how to use your data? You can pull program reports to analyze:

○ mCLASS - Comparing Population or Measures Report

○ BUBS - Download your Emergent Campus Report (How to)

○ Mindplay - Improvement Report

AdvancedAcademics

Action Items

● APstudents should be indicating their plans forAPtests withinAP classroom; the deadline for exam orders (for year-long classes) is coming up in November

● APand OnRamps teachers meet on Friday, October 6, from 10 a.m.-Noon at the Buda Public Library

● APand OnRamps teachers will come together again on Tuesday, October 31, from 1-4 p.m.; location TBD

● PSAT 8 and PSAT go online this month! Please allow campus coordinators time to train staff and allow staff time to view training videos/read manuals

Texas Core

In an effort to increase the number of students who enroll in advanced academic courses, Hays CISD is beginning an awareness campaign in regard to the Texas Core. TheTexas Core Refers to 42 hours of college coursework considered to be the core of curriculum for associate’s and bachelor’s degrees at any state college or university in Texas. Be on the lookout for more information.

Informational Items

● PSAT 8 Dates

○ Wednesday, October 11–Wallace MS

○ Monday, October 23–Dahlstrom MS

○ Wednesday, October 25–Barton and McCormick MSs

○ Thursday, October 26–Chapa and Simon MSs

● PSAT Date–Comprehensive high schools will test most students on Wednesday, October 18

Career andTechnical Education (CTE)

Informational Items

November 14th - Career on Wheels (COW) Day11/14/23 (8th grade career fair for all 6 middle schools)

Suzi Mitchell

Digital Learning

Action Items

Please share with your teachers and staff

When: Saturday, October 28 from 9-12

Where: Buda Elementary, 1060 Old SanAntonio Road

What:This is a PD “unconference” opportunity for staff to attend put on for teachers by teacher. Watch this short video for more explanation!

This is Exchange day credit eligible!

Fill out this form to share what you want to learn!

Informational Items

Check out My Studio from My VRSpot!There are more advanced editing features, as well as the ability to record Picture in Picture and with a green screen!

Federal Programs and Grants

Action Items

PARENT and Family Engagement: Just reminder that PFE for Title I purposes is not showing a movie or serving Donuts to Dads or Muffins to Moms. TEAParent Engagement Building Capacity - Must DOs and Are we Doing Handouts.

● Each Title 1 campus has $1500 to increase 2-way parent communication and to increase parental efficacy in supporting student learning in the home.

● Want to know more about what PFE is? join a year long bookstudy (Virtual or In-Person) with Region 13 (and me!) for FREE! Books are HERE… Link to Flyer Register: http://esc13.info/pfebookstudy

NEW!! PURCHASING -ANYPurchase made with Federal Funds must be made with a PO (Purchase Order) - No P-CARDS and have 3 QUOTES!!!

FROM PURCHASING: After speaking withTexas Department ofAgriculture (TDA) this morning, effective today, October 3, 2023 when submitting your requisitions for both federal funds and Child Nutrition you must have 3 quotes no matter if they are on a cooperative or not.They want us to find best value and best price. We understand that this may cause some inconveniences, but we are just trying our best to be in compliance as best as we can.

● Link to SeptTitle 1 Requirement Reminders - Slide 12. Title Meeting (held 2x) by October 20, Compact, PFE Policy, Right to Know letter, UncertifiedTeacher Letter. Call Norris if you need HELP!!

Informational Items

● Pre-K Funds for Title 1 Campuses -TI pre-k funds - supplemental to the local funds forTitle 1 Pre-K classrooms and cannot supplant (or replace) local funds. See this slideshow for more info. MUST BE ENCUMBERED by NOVEMBER 1!

● Scholastic has a VERYLOW cost book program (FACE) to get books into the hands of children and their families. If you are interested, see this flyer, the list of books in this program

FineArts

Action Items

Eligibility Lists: At each calendar grading cycle / eligibility check-point, please see that each teacher in charge of an activity with extracurricular participation has access to an official list of campus students that are academically ineligible.

Eligibility Verification: FineArts teachers have been asked to submit a signed verification form of eligible students to a shared district google folder at each grading cycle in which they will have students participating in events requiring eligibility.

Informational Items

All are invited to Shelton Stadium on 10/11! Free admission!

Schedule:

7:30 p.m. - Lehman HS Band

7:45 p.m. - Johnson HS Band

8:00 p.m. - Hays HS Band

8:30 p.m. - Finale with ALL Hays CISD Bands!!

HHS, LHS, JHS, BMS, WMS, CMS, SMS, DMS, MMS

Patty Moreno & JasonAdam

Gifted andTalented Services

Action Items

● The G/Treferral period is now open.

○ Staff referral period is October 1 - 15 using THIS LINK.

■ Elementary counselors and secondary G/Tliaisons sent an email to staff informing them about the referral period.

○ Parent/guardian referral period is October 1 - 31 using THIS LINK.

■ Tish sent an email to the parents of all K- 11 students.

○ Referral information is posted on the Hays CISD website and Facebook page.

○ If you would like to add information to your newsletter or send an email to your parents, you can use the information found at THIS LINK. The message has been translated into Spanish as well.

Informational Items

● Professional Development: Please make sure G/Tcluster teachers are aware of the State’s G/Tprofessional learning requirements. Fall online courses are now open and will close on November 30. Alist of available courses and the State’s guidelines are available at THIS LINK. If there are any questions, contact me at tish.cawley@hayscisd.net or x45035.

● Below are links to the fall G/TMagazine which was sent to parents this week.

○ English

○ Spanish

Human Resources

Action Items

● None at this time

Informational Items

● Appraisal Calendar - October 2, 2023 - April 26, 2024 Formal Teacher Observation Period, October 6, 2023 Student Learning Objective (SLO) Complete

● Cooperating Teachers: Are you interested in becoming a Cooperating Teacher for Spring 2024? If you are interested in hosting a student teacher, please reach out to your campus principal or email mary.torres@hayscisd.net. Student teachers will be assigned in November.

● Benefits: Did you know that TRS ActiveCare provides many tips on health and wellness? Click on the link for Self-Care Tips!

● TIA Virtual Information Session for Teachers- Join us on Thursday, October 5th, from 4:30-5:15 pm, to learn more about Teacher Incentive Allotment (TIA) at Hays CISD. Mary Torres will be giving general information about the program, eligibility requirements, timelines and updates! Join us via zoom: https://zoom.us/j/3687113697

● Exchange Days: Exchange Days apply to all employees who work a 215 calendar or less.

○ Any staff member who started working prior to October 30, 2023, will need to document exchange day credit for both days (Oct. 30th & Jan. 2nd).

○ Any staff member who starts working after October 30, 2023, will need to document for exchange day credit for one day (Jan. 2nd).

○ Employees who start after Jan. 2nd , exchange days do not apply.

Access Code: MCD8-N4TZ-26MTD

Breast Cancer and Mental Health.

Maritza Gonzalez & LindaRae Johnson

Management Information Systems (MIS)

Action Items

● 10/18/23- Campus deadline in TCPfor pay period 10/01/23 - 10/14/2023

● 11/01/23- Campus deadline in TCPfor pay period 10/15/23 - 10/28/2023

Resources

❖ Full Manager’s Guide

❖ Full User’s Guide

❖ ***NEW*** Canceling Leave Requests

❖ Approving andAddingTime Off Request Instructions

❖ CompTimeAccrual Balance Report Instructions

❖ Absence Report Instructions

If you would like for the MIS Department to come to your campus/department and provide training, please reach out to us so that we can get that scheduled.

JeannieAlvarado

Management Information Systems (MIS)

Information Items

Fall Snapshot Date:

Friday, October 27, 2023

PEIMS Fall First Submission Due:

Thursday, December 7, 2023

Principals Meet with MIS & SIS: Week of December 11-15, 2023

PEIMS Fall Resubmission Due Date:

Thursday, January 18, 2024

Staff Responsibility Workshops (MANDATORY)

Where: CentralAdmin- Old Print Shop

Make sure to bring the following:

● Your Master Scheduler Builder in TEAMS (PEIMS Clerk/Counselor/Academic Dean, etc…)

● TeacherAvailability Report (as of 10/27/2023)

● Staff Roster (as of 10/27/2023)

● Bell Schedule (as of 10/27/2023)

● Laptop

JeannieAlvarado

Multilingual Education and Migrant Programs

Action Items

Campuses with over 100 Emergent Bilingual students must schedule at least one meeting throughout the year focused on their EB population. Please add the date(s) of your EB parent meeting on the link below by Friday, October 13, 2003.

HCISD Multilingual Parent Campus Meetings 2023-24

LPAC Chair Action Items:

● Sendout1stnineweeksMonitoryear1&2studentfailurelisttocorecontentteachers.Teachers mustcompletethe9-weekmonitoringformduringtheweeksofOct.13th-21st.

● TELPAS/ELPSConnectionTraining:OnlineSchoologyCourse-SelfPace

WindowOct.2nd-Nov.1st

➔ Purposefortraining

October Newsletters

Informational Items

From the desk of Ben Estrada, LPAC/TELPAS Coordinator:

Oct. Communication Newsletter 2023

From the desk of Logan Stroud, World Languages District Lead Teacher:

October World Languages Newsletter

Bilingual Campuses:

Our first Bilingual English Advisory Committee (ELAC) meeting is scheduled on Tuesday, 10/24 from 3:45-5pm in the Tom Green Elementary Library. Light refreshments will be provided. Register on Eduphoria using the link below.

https://hays.schoolobjects.com//wshop/default.aspx?cid=13079

Friendly Reminder

● Oct. Calendar from Multilingual Handbook

● ESL Academy Fall & Spring Flyer 2023-2024

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock StarAward.

Language Learner Rock StarAward Nomination

Patricia Melgar-Cook

Pre-K Program

Action Items

● Schedule

● District Team will complete administer 4 measures for TIAon or before October 13

● Pre-K Teachers will administer and enter 2 observable measures by October 6

Pre-K Funds For Title I Campuses (for Pre-K Title 1 Principals only)

There will be a change for how T1 Pre-K funds are distributed to T1 Pre-K classrooms. These funds must be supplemental to the local funds dedicated to Title 1 Pre-K classrooms and cannot supplant (or replace) local funds. See this slideshow for more info. We will follow up at the next ILT.

● Review the Pre-KAssessment Calendar for deadlines

● Letter Names/Sounds

○ (How to)

○ Video Guidance

Informational Items

● INSPIRE Pre-K Cohort (New to Profession/District/Grade level teachers only)

- October 10th ~ 7:45 - 10:45 ~ BES Computer Lab

● Fall Classroom Environment Checklist Window - Oct. 17 - Dec. 2

● District Pre-K PLC ~ Oct. 31st ~ 10-12 @ PES Cafeteria

Special Education

Action Items

SPED lead teacher meeting dates

(Elem 3:30, Sec 4:30)

October 12

November 9

January 11

February 8

March 21

April 11

May 9 Meetings will be held virtually.

Let us know how we can support you! Just a reminder that we are willing to come and train your staff or a group of your staff.

Are you interested in learning more about a variety of topics–everything from Universal Design for Learning to Bilingual education to Special education–this website has modules for it all!All modules are self paced and produce a certificate of completion, so it is great for exchange days!

We will be using some of these modules to drive our professional development in the areas of compliance.

https://register.tealearn.com/

MIchelle Velasquez

StateAssessments andAccountability

Action Items

Round 1 of CBAs are here! How are your teams tracking #GrowthForAll? We have tons of tools for you including 2 newAware Premium tools!

-Updated Lead4ward Growth Tool - Templates HERE

-Student Growth Targets found HERE

-Aware Premium Single TestAnalysis info HERE

-New!!Aware Premium Mastery Tracking info HERE

Informational Items

Recently Released: HB 1416 Flowchart states thatALL4th graders who failed Grade 3 Reading and/or Math will need to be provided the 30 hours of accelerated instruction (there is no option for 15 hours).

Student Information Systems (SIS)

Action Items

● 10/10 - Deadline for teachers to post and finalize NW1 grades.

● 10/12 - NW1 Report Cards Due & Lose/Regain Eligibility.

● 10/16 - Campus Review & Sign-Off on TSDS Fall Class Roster Submission.

● 11/10 - Deadline for Elem Instructional Minutes for PEIMS Reporting.

Information Items

TSDS Fall Class Roster Submission

● Campus master schedules are reported to TEA for grades 1-12.

● 9/29 - Snapshot date

● 10/6 - SIS will email reports to Principals for verification

● 10/16 - Campus Review & Sign off on data to be submitted

Fall PEIMS Submission Dates

● 9/29 - Close of School Start Window

● 10/27 - Fall PEIMS Snapshot Date

● 12/7 - Fall PEIMS Initial Submission Due Date

● 1/18 - Fall PEIMS Resubmission Due Date

● OnData will be updated weekly for admin to review Fall Snapshot Data

Monitoring Your Campus Coding for Fall PEIMS

● Timeline for Coding Fall PEIMS Data Elements (dates may change if data is not available on time for coding)

● Campus PEIMS Coding Status Googlesheet

SIS updates the status for each campus as deadlines pass or coding is completed. You can check this google sheet to confirm your PEIMS clerk is on track with your campus coding.

Dana Braun

Student Information Systems (SIS)

Information Items

OnData Suite

https://105906.ondatasuite.com/index.php/gate/login

● Login process changed!

○ You will be prompted for your Microsoft email account = your computer login@hayscisdnet (ex:smithp@hayscisd.net)

○ Enter your computer password.

○ System will keep you logged in

● Email teams.email@hayscisd.net if you need assistance with access.

Monday Enrollment Reports

● Hays CISD - Monday Enrollment Reports Google Folder

● Each Monday, SIS adds the following reports:

○ Enrollments by campus and grade level

○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources

● Elementary Grading Timeline

● Secondary Grading Timeline

● TEAMS Reports for Monitoring Grades

Attendance Resources

● TEAMS Attendance Reports for Administrators

Discipline Resources

● Discipline Coding Reference Chart

● Discipline Coding Guide

● TEAMS Discipline Guide

Teacher Resources

● TEAMS Guide for Teachers

● TEAMS Skillbook Guide for Teachers

Dana Braun

CampusPBIS,SEL,andBehaviorManagement

DataDigwithPBIS IncreasingStudentCulture

ImportanceofData

● Providestheteamwithbaselineinformation

● Helpstoidentifybehavioralpatternsandtrends

● Leadstoincreasedconsistencyofoffice disciplinereferralprocedures

● Helpsindeterminingprioritiesand implementationactivities

● Providesfeedbackandevaluationoftheprocess

● Improvescommunication

● Providesassessmentinformationcriticalto planninginterventionsforindividualstudents

DataSources

● StudentandStaffSurveys

● BenchmarksofQuality(BoQ)

● Major/OfficeDisciplineReferrals andMinorDisciplineReferrals

● Studentandstaffabsences

● Walkthroughdata

● Tardies

● Drilldownofdata-location,class periods,dayoftheweek,etc.

CriticalLeadershipMoves

Sharingdatawithstaff

● Shouldbesharedmonthly

● Targetdatatocampusneeds

● Basics:ODRs,Minorreferrals,absences (studentandstaff),behavior

● Additional: ISS/OSS,motivation, locations,gradelevels,daysoftheweek, timeofday,individualstudents

WalkThroughData

● AdministratorQuestions

○ GuidelinesforSuccess

● WalkThrough

○ School-Guidelines/ExpectationsVisible

○ Classrooms-guidelines

○ Students-guidelines,rewardsearned

○ Staff-expectations,lessons,data, rewards

Dr. Brian Dawson

Student Health Services

Hearing and Vision Screening:

halfHelen has started making their rounds to ourTitle 1 schools in Optical Prime. Many students are receiving glasses that have never had them before.This is exciting for our students! If you have students that are in need of glasses, please contact your campus nurse for available resources.

October is Breast CancerAwareness Month

Early detection is key! Learn more about breast cancer here:

https://www.nationalbreastcancer.org/about-breast-cancer/

October is also now recognized as Fentanyl PoisoningAwareness Month

● Fentanyl is a medication typically prescribed under the direction of a physician

● Fentanyl is typically given for severe pain and in some cases for anesthesia during surgery

● Fentanyl is 100 times stronger than morphine

● What can you do in the fight against fentanyl?

○ Know the signs of potential fentanyl overdose (pinpoint pupils, breathing difficulty, blue skin, lethary, etc.)

○ Know what to do if you suspect an opioid overdose:

■ Call 911

■ Administer Narcan if available

■ Start CPR if needed

Staff Flu Clinics

The staff flu clinic schedule is linked here.The location will be determined by your campus nurse and will be updated when available. If you are interested in the flu clinic at your campus, please sign up here: : https://forms.gle/DZqw5hoYMkUhRGQw7 Please follow the directions at the top of the sign up form. If you have any questions regarding insurance, please call Plum Creek Pharmacy at (512) 262-7881. Plum Creek Pharmacy will also be offering Covid Boosters during the clinics. Children of employees (age 7 and up) may participate with the parent/guardian present.