March 1 Friday Facts

Friday Facts March 1, 2024

11-15

Spring Break

21- ILT @Upper Buda 8:00-4:30

● Schoology PLC District Codes

● 23-24 DistrictAssessment Calendar

● 23-24 Elementary Grading Guidelines

● 23-24 Secondary Grading Guidelines

● 23-24 District Calendar

● 23-24 C&I Meeting Dates

Chief and DeputyAcademic Officer Updates

Action Items

● No action items at this time

Informational Items

● 5 Days until Spring Break! We got this!

○ It is a great time to review expectations for behavior with students and be visible in classrooms and common areas.

● IMPACT is at capacity currently. Please work with Mrs. Zapata on releasing students after spring break.

● Middle School:

○ Volunteer hours can now be tracked in SchooLinks. The hours earned in middle school will NOT count towards the high school 40 hour graduation requirement.

○ Having the middle school students enter volunteer hours makes it easier for any club/organization sponsor to track and run reports.

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction

Action Items

● No actions items at this time

Informational Items

It was great to be with your 4th and 5th grade teachers at the ELAR/SLAR Just inTIme PD sessions. Here is the presentation from our session: 3rd-5th Grade Just inTime Presentation

● STAAR Camp is updated on the Content Site

Elementary 3rd Grade ELAR/SLAR Upcoming Just inTime PD- We would love for any administrators and ICs to join us too!

○ Remind your teachers to bring a copy of their Benchmark ECRAs. We will score them during our session. (We will post a reminder in Schoology too.)

○ 3rd - 3/4 or 3/5

Derek McDaniel

C&I:TEA/Hays CISD ReadingAcademies

Informational Items

Our next ReadingAcademy session is March 6th.

We appreciate all your efforts to get everyone to the sessions to avoid a make up session.

23-24 Upcoming ReadingAcademy Training Dates:

● 3/6, 4/24, 5/8

● Time: 8:00-3:30

● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda,TX 78610)

● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences:

● 199-11-6112-RA-911-11-2-0

Do you still want access to the ReadingAcademy Content?

● Request forAlumni Course Link

Denise Schweitzer, MandyTaylor,Teri Stapp

Academic Support

Action Items

● Section 504 Compliance Reports - Please check your campus folder for an updated compliance report. If you have questions, please contact me.

Informational Items

Dyslexia and intervention teachers

Students hard at work

Debbie Brown

AdvancedAcademics

Action Items

Academic Deans please complete spreadsheet of advanced courses/teachers by Friday, March 8 (see email from Joy Philpott 2/29).

APCoordinators must have APexam orders finalized by Friday, March 15 (really, Friday, March 8–because SPRING BREAK!)

SAT School Day–data file was uploaded on Monday, February 26. SAT coordinators need to log into College Board’s SSOR system and click “register all” for students to appear in Test Day Toolkit.

Informational Items

Deadline to register forAPExams for spring semester courses: March 1-4

SAT School Day for juniors (Class of 2025)--Wednesday, March 20, 2024

High SchoolAcademic Meeting–Thursday, March 28, 2024

Texas History Day state competition inAustin–April 20, 2024–Congratulations to Hays CISD students who will be competing!

Career andTechnical Education (CTE)

Informational Items

CREW Day will be April 11th.

Please start signing up your students to attend and working on those resumes.

Suzi Mitchell

Digital Learning

Action Items

Over Spring Break, we will be moving our Data Center to the new space at the new admin building. Starting March 11, all network services on campuses will be unavailable.This means mapped drives, internet and wireless access, as well as our phone system will not be working at any campus.

Email will still be available outside of our network, so you will still receive email on your phone or web where you have

Informational Items

We had a great first session getting started planning for e-sports club implementation at our secondary schools in the 2024-2025 school year!

We will be hosting another training this semester for potential club sponsors. More information on this to follow!Thank you for supporting this 100% Hays initiative.

Federal Programs and Grants

TITLE 1 SCHOOLWIDE Programs

ACTION: Schedule your EOYTitle 1 meeting!! Purpose: 1) evaluate your PFE program (send out your survey to parents so you can discuss in the meeting), 2) Revise your Parent-School Compact, 3) Revise your PFE Policy.

ACTION: Template for Grant funded Sub Reimbursement - Planning or Training (Must submit to Norris or subs will be charged to your campus sub budget!!! Thanks R. HERRING at HES for the great form!)

PROFESSIONALDEVELOPMENT

PD: If grant funds pay for PD and then a staff does not attend, you must use local funds to pay for the travel. The campus should maintaining attendance certificates to prove attendance in the event of audit.

Grant Funded SUBS: You may only pay a Guest Teacher as a Sub with Federal Funds. Ensure that your subs are secured and confirmed well in advance. Currently employed staff may only take on extra duties outside of their regular duty day. TEMPLATE LINKED HERE for T1 SUB REIMBURSEMENT

ALL Hays CISD Secondary Students have access to Varsity tutor’s online homework work through May 2025. Students will need to locate the Varsity icon in the Library in Classlink. Once they add varsity, then they can access homework help (includes AP level courses through intervention) including the ability to upload and get feedback on essays. There are also FREE Enrichment classes (AP review, SAT prep, etc). Varsity Marketing Info

If you have MKV or Free Reduced lunch students who could benefit during the school day from tutoring, email or text Norris.

Stephanie Norris (ext. 45156, cell 512-787-3746)

FineArts

Action Items

Please monitor eligibility carefully for extracurricular activities.

Secondary Flow Chart

Elementary Flow Chart

Informational Items

Upcoming Multiple Campus Events:

● MS Orchestras at UILinAustin: 2/29 - 3/1 Schedule

● HSArt at VASE Contest at Canyon Lake: 3/2All day

● HS Color Guards at WGIAustin: 3/2 - 3/3 Schedule

● HS Choirs at UILin Hays: 3/4 - 3/5 Schedule

● MS Bands at UILin Hays: 3/6 - 3/7 Schedule

Plan Ahead!!

Districtwide Art Show!!

Patty Moreno & JasonAdam

Gifted andTalented Services

Action Items

● There are teachers on your campus who are doing awesome things to meet the needs of Gifted andTalented students! Please nominate someone for the G/TSpotlight Award by clicking on the link below.

G/TSpotlightAward Nomination

Informational Items

● Notification of G/Tassessment results will be emailed to parents, today, March 1. The campus G/Tliaison should have shared a list of results to the principal and counselor. If a parent has questions, he/she will meet with the counselor. Tish can provide support as needed.

● Elementary principals -As a reminder, the G/TInstructional Coach assigned to your campus will work with newly identified 1st - 5th grade students one hour per month from March through May. They will work with your campus Instructional Coach to schedule sessions. Please ensure your IC is aware of dates that need to be avoided.

Tish Cawley

Human Resources

Action Items

● No action items at this time.

Informational Items

● Cullen Elementary 24-25- If you are interested in joining the new Cullen ES team, internal positions are posted! Please follow the directions linked here to apply for internal positions.

● Lighthouse Program Information Session - If you are interested in becoming a teacher and were unable to attend the information session, you can view the slides here. Please fill out interest form to be included in future information regarding Lighthouse Program for the 24-25 school year. Lighthouse Interest Form linked here.

● Hays CISD Meet and Greet Spring 2024- Student Teachers, Cooperating Teachers and Administrators, please plan to attend this great networking event! It will be at EVO, Kyle on March 7th, 4:30 pm - 6:00 pm. You can RSVP here.

● Evaluation Calendar - March 8th: No observations allowed.

● Deer Oaks EAP - Click on the link to view the March Newsletter from Deer Oaks. Included in this newsletter are articles and helpful tips on work/life balance, promoting individuality and responsible pet ownership.

Christina Courson, CHRO

Guidance and Counseling & CCR

TRAINING OPPORTUNITIES

Pre Recorded webinars for staff and/or for Parents/Families:

Understanding & Supporting Youth Anxiety Workshop 02-21-24

● Anxiety: Understanding & Supporting Youth Anxiety | Free Family Webinar with Hays CISD & Daybreak Health passcode = Z+7nVdzw

● Link to workshop slideshow presentation (pdf)

Guiding your Child through Depression Workshop 11-29-23

● Link to Zoom presentation passcode = gaZ7*UMd

● Link to workshop slideshow presentation (pdf)

Teen Substance Use & Abuse Workshop 12-12-23

● Link to Zoom presentation passcode = uv@j+4b9

● Link to workshop slideshow presentation (pdf)

MENTAL HEALTH SUPPORT AVAILABLE

Guidance and Counseling & CCR

#StrongerTogether

College & Career Readiness Comprehensive Dashboard (for 5th -12th Grade)

SchooLinks For5thgrade-12thgradestudents.

SCHOOLINKS: a comprehensive College & Career Exploration and planning platform for all of our 5th through 12th grade students.Hays CISD makes SchooLinks available to all of our 5th-12th grade students and parents to support the entire college & career student planning journey! STUDENTS can access their SchooLinks account at any time through their single sign-on ClassLink Hays CISD account.

Issues signing-in? Please seek the help of your School Counselor or at the HS, your College & Career Counselor.

Hays CISD Teachers and other Support Staff: need access to SchooLinks?

*You should be able to have access through your Class Link single sign-on, but if having issues, please reach to Maritza Gonzalez (Director of Counseling & CCR) and we will be more than happy to assist!

Resources

College Readiness Checklists 2023-2024

● Senior (Grade 12) En Español: Senior Checklist

Maritza Gonzalez

Management Information Systems (MIS)

Action Items

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❖ Full Manager’s Guide

❖ Full User’s Guide

❖ Canceling Leave Requests

❖ Approving andAddingTime Off Request Instructions

❖ CompTimeAccrual Balance Report Instructions

❖ Absence Report Instructions

Jeannie

Multilingual Education and Migrant Programs

Action Items

LPAC Chair/Clerks:

● Assign tests to teachers and Assign designated support form.

● How to send an email reminder for an incomplete form

● LPAC minute member roster

● Special Provision

Action Items for LPAC Chair: Please update calendars when any changes occur. MOYLPAC Calendar/ Schedule

“Spring is nature’s way of saying, ‘Let’s party!'”

― Robin Williams

“You are reborn with the roses, in every spring.”

― Juan Ramón Jiménez

“Flowers and colours everywhere, I am so glad that March is here.”

― Anamika Mishra

From the desk of Ben Estrada, TELPAS & LPAC Coordinator: March EB Newsletter

From the desk of Logan Stroud, World Languages District Lead: March World Languages Newsletter

Bilingual Campuses::

English Learner Advisory Committee: Please remember to push out the Elementary Emergent Bilingual Digital Platform survey to teachers/staff. It is due Wednesday, March 20th.

Do you have teachers who still need to add the ESL Supplemental to their certifications?::

ESL Academy Dates for Summer and Fall 2024

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock StarAward. Language Learner Rock StarAward Nomination

Patricia Melgar-Cook

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Special Education

Action Items

Please include the following in your newsletter to parents:

March 15, 2024

Supplemental Special Education Services (SSES) application will close. SSES program is a $1500 online grant for parents of eligible students served by special education. Apply today : https://form.jotform.com/TXEd/ssesapplication

The SSES+ Medically Fragile program will be ending on December 6, 2024. However, since the application closes on March 15, 2024, this will be the last time families can apply and take advantage of the SSES+ Medically Fragile program. Families that currently have SSES+ Medically Fragile accounts or apply before March 15, 2024, will have until December 6, 2024, to spend these funds. administators!!!

HAVE YOU SIGNED UP UNIFIED CHAMPIONS 5k? We hope to see campus teams out supporting their INCLUSION REVOLUTION spirit! Use QR code on next slide

Informational Items

Hays Heat Basketball team brings home the Silver!

Michelle Velasquez

StateAssessments andAccountability

Action Items

AFTER SPRING BREAK!: Math Benchmarks will be given 3/19-3/21.

● All accommodations should be entered before 3/18. Teachers will need to enable the test prior to the test day (Just like a CBA). If a teacher forgets, CTCs or ICs can start tests for a teacher by going to Proctor in Eduphoria: Proctoring when Teacher is Unavailable

● All students should be given a paper copy of reference materials and plenty of blank scratch paper!! Use the scratch paper as a teaching tool after the test!

● Feel free to use the STAAR-like directions: 23-24 HCISD Benchmark Directions

● For elementary, the score summary is already enabled. For secondary campuses, we're enabling it on Monday, 3/25. Your teams can learn more here: Student Score Summary

Science and Social Studies State Interims will be given 3/25-3/28.

● State Interims are given in the Cambium platform just like STAAR.

● Teachers should refer to our All-Things-State Interim document for more information.

RLA Data Walls!!: Jaime is updating your RLA Data Walls after each grade levels’ Just in Time training. We are also keeping track of our decreasing number of zeros compared to last year’s benchmark and STAAR. #OperationNoZeros #GrowthForAll

Informational Items

NEW TEA DOCUMENT: The STAAR Accessibility Educator Guide has been posted and updated over previous years. Check out what TEA has to say about Content & Language Supports on pages 27-28 about how these supports are already being used in classroom instruction! Thank you for getting these supports in all of our Special Education, 504, and EB (testing in English) students’ paperwork so they can utilize them on STAAR!

Kevin Malandruccolo

Student Information Systems (SIS)

Action Items

● No action items

Information Items

Prior School Discipline & Behavior Threat Assessment Records

● Prior school discipline records can be viewed in a student’s paperclip in TEAMS

● Prior school BTA records will be provided to campus administrators and will not exist in TEAMS.

2024 - 2025 School Year Now Open in TEAMS

● Timeline for assigning next year campuses to students

● Reports for Viewing Next Year Students

2024 - 2025 School Year Online Registration Opens - 4/25/24

Dana Braun

Student Information Systems (SIS)

Resources

Monday Enrollment Reports

● Hays CISD - Monday Enrollment Reports Google Folder

● Each Monday, SIS adds the following reports:

○ Enrollments by campus and grade level

○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources

● Elementary Grading Timeline

● Secondary Grading Timeline

● TEAMS Reports for Monitoring Grades

Attendance Resources

● TEAMS Attendance Reports for Administrators

Discipline Resources

● Discipline Coding Reference Chart

● Discipline Coding Guide

● TEAMS Discipline Guide

Teacher Resources

● TEAMS Guide for Teachers

● TEAMS Skillbook Guide for Teachers

OnData Suite

https://105906.ondatasuite.com/index.php/gate/login

Dana Braun

Student Services

Action Items

EnsureTeachersTakeAttendance -EveryDay-EveryPeriod-

Whatareyoudoingtoensurethatteachersaretakingattendance? Whatdoyoudoiftheydon’ttakeattendance?

CampusPrincipalsareaccountableforensuring teachersaretakingattendance.

Information Items

Student Health Services

● Complete the clinic walkthrough on the nurse prior to the evaluation

● Nurses are starting to communicate with parents regarding immunizations for the start of next school year. Linked here are the DSHS requirements if parents have questions:

https://www.dshs.texas.gov/immunization-unit/texas-school-child-c are-facility-immunization/texas-minimum-state-vaccine-1

Action Items Information Items

Check out the latest newsletter from Student Health Services: