August 25 Friday Facts

August

● 29 CampusAdvisor Training @PAC 3:30-4:15 or 4:30-5:1

September

● 4 Student/Staff Holiday

● 7 District Leadership Team Meeting (DLT) @PAC 4:30

● 8 MS Instructional Coach Meeting 8:30-3:30

● Schoology PLC District Codes

● 23-24 DistrictAssessment Calendar

● 23-24 Elementary Grading Guidelines

● 23-24 Secondary Grading Guidelines

● 23-24 District Calendar

● 23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars

Click HERE for the HowTo Document for adding public folders with the department calendars to your personal Outlook Calendar.

Pearls of Wisdom

Surround yourself with people that tell you what you need to hear rather than just those that tell you what you want to hear.

Chief and DeputyAcademic Officer Updates

Action Items

● No action items at this time

Informational Items

Sept. 21 ILT Meeting and PreWork

We are excited to kick off our ILT Meeting this year!

Review the items below to prepare for the Sept. 21 Meeting:

● The ONE Thing - Read Chapter 1: The ONE Thing

○ We will discuss quotes and big ideas from the chapter @ILT

● Bring a copies/samples to share with your colleagues:

○ Leadership Team Meeting Agendas

○ Walk-through calendar

Live your purpose. Remember why you do what you do.

We don’t get burned out because of what we do. We get burned out because we forget why we do it.

-Jon Gordon

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction

Action Items

District Just In Time Trainings

● The first Just inTime trainings will begin with MS Math andAlgebra I. Please communicate with your Math teachers about signing up for these trainings in Eduphoria

○ September 6thAM - 6th Grade Math

○ September 6th PM -Algebra I Math (both MS and HS teachers)

○ September 14thAM - 7th Grade Math

○ September 14th PM - 8th Grade Math

● Please reference the draft Just inTime spreadsheet for the future dates and times for other contents.The spreadsheet will be finalized September 1.

Informational Items

District Just in Time Training

Goal/Purpose:

We are excited to bring back district just in time training this school year.Our Elementary and Secondary Content Coordinators will be leading the work with teams of teachers to focus on building content knowledge with our most importantTEKS, reviewing data and unit planning.

Campus Secretaries:

We will train campus secretaries on the process for sharing subs for theAM and PM so that we can ensure that the entire day is covered for teachers. We will also review the process for how to code the absences.This training will be scheduled via ZOOM and the date is forthcoming.

HR Support:

We know the challenges that exist when multiple teachers have to be out at the same time, and will be working with Darla Peters to monitor the amount of substitutes district wide.The timing of the meetings has been strategically created, knowing when other campus staff are participating in district wide events and meetings.

The finalized schedule will be communicated to teachers via theTeacher Update on September 1.Coordinate with your teachers to maximize attendance.

Derek McDaniel

Curriculum and Instruction

Action Items

Elementary ELAR/SLAR

● You should now have K-2 Open Court access. Each admin team will share one login and each instructional coach will have their own access to K-2. You will be able to go through Classlink to access McGraw Hill.

● ICs andAPs received an email fromTravis Smith to enter the number of Open CourtTexas Resource books they have on campus. We will be providing a book for each kit on your campus.

Informational Items

Content & TEKS support

These are self-paced courses and resources to support understanding the breakdown ofTEKS and student expectations. There are resources for CTE, early childhood, ELA& Reading, EL support, FineArts, Math, Science, and Social Studies.These can also be filtered by course at the secondary level.

Courses included:(explore resources linked below)

● TEKS guides (search by content and grade level)

● Resource Index (search by subject/course, grade levels)

Articles, videos, documents that unpack specific student expectations for various content areas

These are self-paced options to build content and instructional pedagogical knowledge and skills. The credits awarded will vary by course and will be indicated with the session title and description.

Session topics: (not all inclusive list)

● Universal Design for Learning courses

● ELPSAcademy courses

● Implementing ELPS in the core content areas

● Integrating core content into CTE classrooms

● TEAScience SafetyTraining for Elementary School, MIddle, and High School

● Three C’s of behavior Management: Connection, Communication, & Choices

Derek McDaniel

Curriculum and Instruction

Action Items

Save the Date!

● The C&I Secondary Coordinators will host an IC Workshop on Friday, September 8 from 8:30 am to 3:30 pm. Location to be announced soon.All middle school ICs are encouraged to attend and high school ICs are welcome. (See Information Items section below for more details).

○ Eduphoria Registration

Informational Items

C&I:TEA/Hays CISD ReadingAcademies

Informational Items

We are excited to kick-off our 3rd year of ReadingAcademies in Hays CISD.

New participants for 23-24 have already received an email. If you need to add anyone please let us know.

Link to Look Up ReadingAcademy Certification

23-24 ReadingAcademies:

● 10 days of in-person training with 4 coaching visits

● $300 stipend upon successful completion

● Denise Schweitzer, MandyTaylor, andTeri Stapp will be the Cohort Leaders based on your campus

23-24 ReadingAcademy Training Dates:

● 9/13, 9/27, 10/18, 11/15, 12/5, 1/17, 2/1, 3/6, 4/24, 5/8

● Time: 8:00-3:30

● Location: Old Buda Elementary Cafeteria

● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences:

● 199-11-6112-RA-911-11-2-0

23-24 ReadingAcademy Commitment Letter

● Scan to Denise Schweitzer when completed

Do you still want access to the ReadingAcademy Content?

● Request forAlumni Course Link

○ Learners who request access to the alumni course will gain access on September 1, 2023.

Denise Schweitzer, MandyTaylor,Teri Stapp

7th Gr Dyslexia Screener Window

● Aug. 21 - 25th, 2023

ACTION

Dyslexia Screener Spreadsheet Due

● Sept. 29, 2023

INFORMATIONAL

Dyslexia Schedule time for the dyslexia teacher to present the dyslexia slide deck

BOY Universal Screening Windows

● August 28 - September 8

● BUBS September 18-22

● August 21 - September 1

● CIRCLE September 11 - October .

MTSS During meetings with parents, please share the one pager with them. This is an overview document fromTEAthat explains MTSS

AdvancedAcademics

Action Items

● Middle School and High School SSDs be sure to submit accommodations requests for PSAT 8 and PSAT to College BoardASAP. Make sure you have a parent consent form on file before submitting.

● High schools, please be sure that you’ve communicated with 9th grade students about the option of taking PSAT this year (all 10th and 11th grade students will be automatically registered). See email from Joy Philpott on 8/18.

● APteachers need to have distributed course codes forAPClassroom; students inAPclasses should be logged intoAPclassroom by the end of the first week of school (Shout out toAPteachers; we already have SO MANYstudents inAP classroom!)

● Students in OnRamps classes may begin paying for the classes. Information on how to pay is in this document which has been shared with OnRamps teachers andAcademic Deans. The deadline for payment (or arrangement to pay) is September 15, 2023. (OnRamps teachers are doing a great job of communicating with students; the course payments are rolling in.)

Informational Items

● Did you know that there were 1425 Hays CISD students enrolled in college-aligned coursework (AP, OnRamps, Dual Credit) in 2021-22 and 2092 in 2022-23?! What will 2023-24 numbers look like? How many college credits will our students earn this year?

Career andTechnical Education (CTE)

Action Items

Important Dates:

Informational Items

September 15th - CTE classes must complete their pre-tests in Precision Exams by this date for TIAcalibration.

November 14th - Career on Wheels (COW) Day - 11/14/23* (8th grade career fair for all 6 middle schools)

April 11, 2024 - Career Ready Educated Workforce (CREW) Day (Senior hiring day)

Suzi Mitchell

Digital Learning

Action Items

iPad users: If your iPad OS is below 16, many of our apps will not function correctly. iPads do have automatic updates turned on. However, iPads need to be plugged in and turned on for that to occur automatically.

Aware -The Classic view inAware is scheduled to go away at some point this year. Familiarize yourself now with the new layout

Informational Items

Federal Programs and Grants

Action Items

● SCE & Title 1 Budget Documents - OVERDUE!These should be completed and dropped in your shared folder or you can pony to Norris if you complete it by hand. If you need the electronic version resent to you, please email Norris.

● Title 1 Budgets are NOW in MUNIS! FUND 2114 If you have submitted your budget document, then your 2114 funds are ready for you to spend.

● SCE & Title 1 Requisitions -Acopy of the Eduphoria use of funds form must be uploaded

● CNA - Campus and the District CNAshould be completed

● CIP/DIP - We are wrapping up final drafts of the CIPs and DIP. The DIPwill go to the Board first in September, and then the CIPs will follow in October. Please be sure that your SCE and Federal Funds are tied to strategies in your CIP.

● DLT - ClassroomTeacher Nominations from campus CLTto DLTare DUE! Send DLT Nomination form to Norris.

● CLT - Send a copy of your CLTroster to Norris. Just a reminder that you should be uploading all CLTdocumentation (Sign in sheet/agenda/minutes to P4L)

● Extra Duty Tutoring - Principals need to submit a use of funds form in Eduphoria prior to beginning afterschool tutoring. Remember that staff will need to complete and submit the Extra Duty EmploymentAgreement with their first Extra DutyTime sheet for the year. A tutoring log must also be submitted with any extra duty tutoring time sheets. (These forms are available under the Staff Resources section of the district website.)

Informational Items

● CIP Guidelines for 2024

● DLT/CLT Forms and Procedures - CLT Made Easy Reference Document

● T1 Parent & Family Engagement Requirements

● Payroll Deadlines

● 2024 BookKeeper One-Pager

● Federal Programs Resource Drive

FineArts

Action Items

● Elementary Principals: We are ready for the campus bookkeepers to transfer supply money into their new art and music accounts from campus allocations. FineArts has transferred the district contribution for elementary art and music budgets into the proper accounts.The campus bookkeepers will have access to these accounts. Program code 22 is for art and 55 is for elementary music. The teachers are ready to start ordering art consumables and music.Thank you so much!

Informational Items

● PD Conferences and Travel:

○ Secondary fine arts teachers are permitted to travel and attend fine arts conferences this year as long as their allocated program budget allows for this and they have Principal approval.

○ Elementary fine arts teachers will be provided with a rotation schedule that allows conference attendance on an every three year rotation. Again, they should have Principal approval.

● Art Teacher Honors: The Hays CISD visual art program earned the “District of Distinction” award fromTAEA(TexasArt EducatorsAssociation). All elementary and secondary artTeachers were provided with a banner to celebrate this in their classroom. Please help congratulate them and feel free to share the good news from your campus!

Gifted andTalented Services

Action Items

● Please make sure G/Tcluster teachers are aware of the State’s G/Tprofessional learning requirements. Fall online courses are now open and will close on November 30. Alist of available courses and the State’s guidelines are available at THIS LINK. If there any questions, contact me at tish.cawley@hayscisd.net or x45035. This year, I am offering sessions via Zoom (link to session) where I will answer questions related to content, which courses need to be taken, and how to access courses. Sessions are come and go and will run from 4:00 to 5:00 pm on the following dates.

○ September 6

○ September 20

● Elementary principals, byAugust 30 please click on THIS LINK to schedule a time for your campus to complete the second grade CogATscreener. Sign up is on a first come, first served basis. For more information, please refer to the email I sent on August 14.

Informational Items

● If a student registers at your campus who was receiving G/Tservices in their previous district, please complete the Google Form found at THIS LINK. Acommittee will review the information and I will let you know next steps.

● The G/Tteam is excited about supporting your teachers. Please let us know when you would like us to attend a PLC or planning session.

Kasey Criminger

Buda

Camino Real

Fuentes

Hemphill

Negley

Pfluger

Sunfield

Tobias

Veronica Reyes

Blanco Vista

Carpenter Hill

Elm Grove

Kyle

Negley

Science Hall

Tom Green

Uhland

Tish Cawley or Joy Philpott

All secondary campuses

Human Resources

Action Items

● REMINDER:All employees must complete SRPtraining by September 1. Please encourage staff to ensure this is done.

● Nominate a teacher for a Holdsworth Retreat: Nominate a teacher to be considered for a weekend retreat with The Holdsworth Center at their campus on LakeAustin. From the pool of nominees, 120 teachers will be selected to attend on October 27-29.. Nominations must be submitted by September 1, 2023. Click here.

Informational Items

● THANKYOU for anAMAZING start of the school year! We are so appreciative of the work you do for our students and we know that 23-24 SYwill be the best year yet!

● National Board Certified Teacher Cohort - NBCTCohorts 1 and 2 started their courses this week! NBCTcandidates meet monthly and spend hours of professional learning, reflection and writing to achieve certification. Please recognize them on your campus and lift them up with your words of encouragement and support! Candidate lists were sent to principals this week.

● Welcome to Darla Peters! - We would like to welcome Darla Peters to the HR team! Darla will be our new HR Staffing and Systems Coordinator. She will be assisting with HR systems likeTalentEd and Smartfind and will lead inALLthings Substitutes!

● Teacher IncentiveAllotment - Please be sure to refer to assessment procedures that will be shared in mCLASS and CIRCLE training on Friday,August 25th to ICs, Interventionists and Dyslexia teachers.All Pk-3rd grade teachers and test administrators will be required to sign aTestAdministrator Oath along with teachers in STAAR areas. Debbie Brown will share oath and instructions on Friday at training. Please feel free to reach out to mary.torres@hayscisd.net for any questions you have regardingTIA.

● Regarding COVID- Reports of COVID have triggered questions about what happens when an employee has COVID.As the district’s 5-day COVID leave expired this summer, employees now use their normal leave, as they would for any illness, when they must be home. Doctor’s notes are required when an employee must be out more than three days due to illness or the illness of a family member. ●

Texto o Chat

Spanish 988

24/7 TALK TEXT or CHAT

If you’re thinking about suicide, are worried about a friend or loved one, or would like emotional support, the Lifeline network is available 24/7 across the United States.

https://nami.org/home

MENTAL

/Supporting Back to School Wellness

SPOTLIGHT

https://www.charliehealth.com/

After High School:Talking With YourYoungAdultAbout Underage Drinking

Management Information Systems (MIS)

Action Items

Information Items

***Permission changes in TimeClock Plus for Managers***

❖ No longer have the ability to enter leave through “Individual Hours” This must be completed through the “Request Manager”.

❖ Still have the ability to enter “Pay Docks” through “Individual Hours”.

❖

No longer have the ability to delete an “Leave Request”, you will have to “Cancel” the request. When cancelling the request, this will also remove the segments in “Individual Hours”. If deleted in “Individual Hours”, this will not remove the leave request. You will have to go to “Request Manager” and cancel the leave request as well.

TimeClock Plus Resources

❖ Full Manager’s Guide

❖ Full User’s Guide

❖ ***NEW*** Canceling Leave Requests

❖ Approving andAddingTime Off Request Instructions

❖ CompTimeAccrual Balance Report Instructions

❖ Absence Report Instructions

If you would like for the MIS Department to come to your campus/department and provide training, please reach out to us so that we can get that scheduled.

JeannieAlvarado

Multilingual Education and Migrant Programs

Action Items

Elementary LPAC Chairs:

Please use this link to assist the campus admin. with documenting who on your campus will be trained on Pre-LAS & LAS Link assessments and other training certificates. Please share this with Patricia Melgar-Cook or Ben Estrada by Friday, September 15th.

Elementary LPAC Clerk Update

Informational Items

Reminder:

Make-up session on Saturday, 8/26 from 9am-noon at the Old Upper Buda, Rm. 308, 300 San Marcos St. Buda,TX for Bilingua/DLl teachers who missed the Biliteracy Institute and for new hires who were hired after Biliteracy Institute. Enroll through Eduphoria.

Our first Bilingual/DLmeeting is scheduled onTuesday, 9/19 from 3:35-4:35 at Camino Real Elementary. We will begin our session in the cafeteria.

Eduphoria Log-In

Our first Multilingual Parent Night is scheduled forTuesday, 9/19 from 6-7pm in the Camino Real Elementary Cafeteria. Please share the flyer with your staff and post it to your social media outlets.Thank you!

Resources:

Digital Platform for Elementary Emergent Bilingual Students

Digital Platforms for Secondary Emergent Bilingual Students

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock StarAward.

Language Learner Rock StarAward Nomination

Patricia Melgar-Cook

Pre-K Program

Action Items

● Enrollment

○ NEW: I am now tracking our district Pre-K Enrollment/Class Counts on this google sheet.

○ Principals, please remind your PEIMS clerk to complete a google form by 3:30 PM daily, which helps me to update it by 5:00 PM daily.

○ Overflow changes

■ HES monolingual is full and we are re-routing to campuses with available spots.

■ If your campus is full and you have sent students to the overflow campus, offer to bring them back if a spot opens up.

● BOYCIRCLE: Adistrict team will administer 4 measures and teachers will administer 2 measures of this assessment (more to come).

● Toileting Guidelines: Schedule meetings with parents to create a potty training plan for students who are working toward independence.

Informational Items

● BOYCIRCLE Window - September 11 - October 6

Action Items

1. Let us know who your SPED lead teacher is!

Fill out this google form: https://forms.gle/5FMaYU334 2LVkZ547

2. Administrators can access IEP’s when in the RTI application of SuccessEd.

-Go to HISTORYtab

-Search in the appropriate YEARTAB (22-23 or 23-24)

Informational Items

Is anARD committee on your campus considering a change of placement (to or from a more restrictive environment) for a student?

Please carefully review the Process for Change of Placement document and hyperlinked resources STEP ONE of the behavior or academic checklist for existing special education students is an opportunity for the staff to thoughtfully collaborate to ensure the student’s IEP correctly reflects PLAAFPS (present level of academic achievement and functional performance statements), IEP goals to address each area of disability, as well as supplementary aids and services, and accommodations, and take time implement newly discovered strategies that may avoid the need for a change of placement.

There were multiple opportunities for teachers to attend training on this process this summer between Hays CON and beginning of the year PD offerings, and so many attended! It was wonderful. Your kind feedback and questions are welcomed via email to Brenda Bondurant and Patricia Esteves. Please use CoP Question in the subject line.

IMPORTANT NOTICE RE: DYSLEXIASERVICES

Students receiving dyslexia services from a special education teacher, must be assigned to a SpEd teacher trained in the Reading by Design program.

StateAssessments andAccountability

Action Items

Spring STAAR/TELPAS Data: We’ll review later, but here is where we’re adding all Spring testing, Domain IIA,Accelerated Instruction, etc. data. If your campus has any specific requests, please let us know!

NEW:The additional Eduphoria rights spreadsheet we asked principals to complete at Lead & Learn, WE’RE NOTGOINGTO DOTHAT.Abrand new feature in “New” Aware allows any teacher to Share Their Classes w/ Other Teachers.This is much faster and much more secure. Please share with your PLCs, Co-Teachers, etc. for how they can gain additional access to the student data they need! Principals, make sure to approve those StudentAccess Lists!

Informational Items

NEW:TEAhas released the PDF copies of all Spring Extended Constructed Response items. Feel free to make a copy of your campus file (by CDN number) to distribute to your teachers.This information should allow for deep PLC discussions and goal setting with students!

NEW: We’ll review with ICs, but they can now start and stop Eduphoria assessments!

Student Information Systems (SIS)

Action Items

● 9/1/23 - 1st Six Weeks TEA Membership Reconciliation Starts. Email will be sent with instructions.

Information Items

Fall PEIMS Submission

● 9/30 - Close of School Start Window

● 10/28 - Fall PEIMS Snapshot Date

● 12/8 - Fall PEIMS Initial Submission Due Date

● 1/19 - Fall PEIMS Resubmission Due Date

● OnData will be updated weekly for admin to review Fall Snapshot Data

Six-weeks Campus Special Programs Review & Sign-Off (TEA Required)

● At the end of each six-weeks, campus admin responsible for special programs are required to review their special program data and complete a sign-off form certifying the data is accurate.

● Please save these dates. Your PEIMS clerk will provide you with data to review.

Dana Braun

Student Information Systems (SIS)

Information Items

OnData Suite

https://105906.ondatasuite.com/index.php/gate/login

● Login process changed!

○ You will be prompted for your Microsoft email account = your computer login@hayscisdnet (ex:smithp@hayscisd.net)

○ Enter your computer password.

○ System will keep you logged in

● Email teams.email@hayscisd.net if you need assistance with access.

Monday Enrollment Reports

● Hays CISD - Monday Enrollment Reports Google Folder

● Each Monday, SIS adds the following reports:

○ Enrollments by campus and grade level

○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources

● Elementary Grading Timeline

● Secondary Grading Timeline

● TEAMS Reports for Monitoring Grades

Attendance Resources

● TEAMS Attendance Reports for Administrators

Discipline Resources

● Discipline Coding Reference Chart

● Discipline Coding Guide

● TEAMS Discipline Guide

Teacher Resources

● TEAMS Guide for Teachers

Dana Braun

Student Services

CampusPBIS,SEL,andBehaviorManagement

PBISLeadership…the task of school leadership is to applyand integrate evidence-based practices within the building to create a positive learning climate which improves academic and behavior outcomes for all students.

CorePrinciplesofSchool-WidePBIS

● Intervene early

● Use of a multi-Tier model of service delivery

● Use research-based, scientifically validated interventions

● Monitor student progress to inform interventions

● Use data to make decisions

CriticalLeadershipMoves

Whenstudentsareabsent… Respondtoabsenceswithcareandsupport,notblame.

1. Partner with students and families to understand and addressthechallengestheyfaceinsideoroutsideschoolthat causethemtomissschoolanddisengage.

2. Emphasizethevalueofregularattendanceformaintaining routinesthatsupportwell-being,buildingrelationshipsand accessingresourcesaswellasgainingopportunitiestolearn.

3. Use chronic absence data to help identify which student groupsandfamiliesneedextrasupportandencouragement.

Principalssetthetonefortheentireschool, ensuringthatstudents,parentsandteachers knowthatattendancematters.

1. Ensurethatteachersaretaking attendanceeveryday/everyperiod. Thereisnoreasontonothave attendancetakeneveryday. Doyou haveasysteminplacethatworks? If not? Whatneedstobedone?

2. Ensurethatteachersaremakingthe phonecallshome…anddocumenting thesephonecalls. Itdoesmakea difference.

3. Stayontopofyourstudentsalready missingdaysofschool. Don’tletyour chronicabsentstudentsslipthrough thecracks. Theyneedyou!

Dr. Brian Dawson