Third Party Event Toolkit 3. Send Partner event requirements

Third Party Event Requirements

If a partner or external party has been approved to host an event on site by Commercial Marketing, ensure they are aware of the following requirements and send via email:

• A copy of the TLP rental agreement template, with below populated (for reference HERE Password: TMFMarketing2023)

• Carrying COI in the amount of $XXX

• Paying site rental fee in the amount of $XXXX

• Event partner is responsible for obtaining any necessary permits or licenses

• Tier out numbers – HERE (same password as above)’

• Disclose City of Irving Admissions tax. Irving has a 10% admissions tax for ticketed events. Third party must report numbers to us after the event and they will need to pay the 10% admissions tax.

• Ensure TMF logo and website link are present in any pre-event promotional materials (newsletters, press releases, social/digital ads)

• All event promotional collateral must be approved by TMF team prior to external release at minimum 14 days prior to event

• TMF tenants have first right of refusal for food and beverage catering optionality; once all applicable have declined then a third party may be approached

• Ensure TMF is tagged in all posts and as the location on all social media feed posts and stories

• Agree to share any digital assets of the event to TMF team for future use to promote the center

• Run of show, on-site contact list, vendor contact list and shot list must be delivered to TMF team minimum 5 days prior to the event date

• Access and usage of any professional photography and/or videography contracted for the event must be shared with TMF for use

• Preferred partners must be used for the following vendors:

• Janitorial

• Security

• Other