Request for proposal

REQUEST FOR PROPOSAL – THIS IS NOT AN ORDER SAN PASQUAL BAND OF DIEGUEÑO MISSION INDIANS OF CALIFORNIA SAN PASQUAL RESERVATION REQUEST NO.: CP012218 16400 Kumeyaay Way DATE ISSUED: January 22, 2018 P.O. Box 365 REQUIREMENT: HALL STORAGE Valley Center, CA 92082 EXPANSION RETURN DATE: FRI. FEBRUARY 9, 2018 AWARD DATE: FRI. FEBRUARY 16, 2018 CONTACT: ELENA ESPARZA, PROCUREMENT AGENT PHONE: (760) 651-5135 CELL: (760) 484-8128 FAX: (760) 749-5744

THIS IS NOT AN ORDER

THIS INQUIRY IMPLIES NO OBLIGATION TO BUY. THE RIGHT IS RESERVED TO ACCEPT OR DECLINE THE WHOLE OR ANY PART THEREOF.

VENDOR:

ATTENTION:

The San Pasqual Band of Diegueño Mission Indians, (hereinafter referred to as “Buyer “) has issued this Request for Proposal, (hereinafter referred to as the “RFP”) to obtain Firm Fixed Price Proposals to cover all costs for all Labor and Materials required for the expansion of the San Pasqual Tribal Hall storage area. The Terms and Conditions of the project are as follows: 1.

SCOPE OF WORK  General Contractor services as they pertain to commercial building expansion. i. Contractor shall reference all provided architectural and engineering documents. ii. Work to commence no later than May 1, 2018.  Addition of 20’ x 60’ facility on back end of existing Tribal Hall storage area. i. Preliminary earthwork/grading to be performed by San Pasqual Public Works, however, please include in proposal. ii. Existing utilities to be moved. iii. Structure must be able to support future second story addition iv. Flat parapet roof.

1. Installation of 5-ton HVAC unit. Unit to be placed on existing structure, with ductwork being installed on addition.

2. Must incorporate fire suppression system/sprinklers per California Building Code. v. Exterior finish to match existing building. Buyer to provide vendor information for use by Contractor.

REQUEST NO CP012218-HALL STORAGE EXPANSION DATED: JANUARY 22, 2018 PAGE: Page 2 of 5



Interior Requirements: i. Interior to contain 4 “units” measuring 15’ wide. ii. Interior to contain 5’ walkway at entrance. iii. Interior unit doors to be lockable double doors. iv. Headers to be installed for future window installation in each interior unit. v. Flooring to remain concrete. vi. Walls: 1. Lower 4’ to be plywood sheeting.

2. Upper and lid to be finished drywall.

**ATTACHMENTS** Please refer to the following Dropbox link for documents: https://www.dropbox.com/sh/4zclxa6hv76tqp7/AADxAXJ7s6XmmMgco5DuuygGa?dl=0 1. Architectural Drawings/Specs 2. MEP Drawings/Specs 3. Structural Drawings/Specs 2.

Seller shall be required to perform an On-Site Pre-Bid Walk-Through prior to submitting a bid on this project to verify tribal needs, location of equipment installation and to have any questions answered. SELLER SHALL CONTACT DAVID MARTINEZ, PUBLIC WORKS SUPERVISOR (760) 484-7149 OR ELENA ESPARZA, PROCUREMENT AGENT (760) 6515135 to arrange an On-Site Pre-Bid Walk Through.

3.

In addition to Seller’s performance as specified in SOW, Seller shall comply with the following: a.

Vendor (hereinafter referred to as “Vendor” and/or “Seller”) shall be a licensed contractor.

b.

All Labor and Materials supplied in performance of work required by this RFP shall be provided and performed in accordance with all Industry Safety Standards, CAL-OSHA, Buyer’s existing Safety requirements, all Building Codes and all Local, State, Federal and Tribal Rules Regulations.

c.

All questions pertaining to the work to be performed are to be submitted at the time of the

and

scheduled On-Site Pre-Bid Walk Through. In the event questions arise after that time, shall submit all such questions in writing, via e-mail or fax, to Buyer’s authorized Agent specified herein.

Seller Procurement d.

The following Additional documents are incorporated herein and made a part hereof by this reference: 

“Checklist of San Pasqual Tribal Government Procedures Regarding the San Pasqual TERO (Tribal Employment Rights Office) Ordinance

REQUEST NO CP012218-HALL STORAGE EXPANSION DATED: JANUARY 22, 2018 PAGE: Page 3 of 5

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8 October 2010 Letter Re: 1% TERO Fee on Contracts with San Pasqual

ADDITIONAL TERMS AND CONDITIONS:

4.

In the event of Contract award, the following Terms and Conditions shall be applicable to said purchase order, in addition to Buyer’s General Terms and Conditions of Purchase, Form No. P0001, (which are attached hereto and made a part hereof by this reference.)

1.

Indian preference shall apply to all quotations received.

2.

A TERO fee of 1% is applicable to all Contract Work that exceeds a total sum of $5,000

3.

Seller warrants that all services and/or items furnished under a resulting order shall be provided and shall conform in accordance with Safety Orders of the California Division of Industrial Safety, Occupational Safety and Health Act", all "Air Pollution Control District Rules and Regulations," and all Tribal, Federal and Local Rules and Regulations applicable thereto.

Further, Seller guarantees that the services provided, and the materials utilized shall in no way endanger the lives, well-being, and/or health of any human being.

4.

Prices are to remain firm for the duration of the contract, except that any reductions in price during that period will be passed on to the Buyer.

5.

Any order resulting from this RFP may be canceled without charge, except for services rendered, by Buyer serving thirty (30) days written notice to Seller. Otherwise, said order will remain in effect for the period specified in the Purchase Order.

6.

Buyer has established procedures for the strict control of hazardous materials entering any of its facilities. Seller shall mail to the Purchasing Agent, the MSDS (Material Safety Data at least 5 working days prior to the delivery or use of any hazardous material.

Sheet) 7.

Price and Payment Terms: Net 30 days after acceptable completion of work specified in SOW, completed no later than DECEMBER 31, 2018, and upon receipt of an acceptable invoice.

8.

All invoices must be submitted in triplicate, or via email, with taxes excluded to the attention of Buyer’s Accounts Payable department, in accordance with Form No P0001, General Terms and Conditions of Purchase.

9.

Prior to payment, all invoices shall be verified and approved by the following personnel: ELENA ESPARZA, PROCUREMENT AGENT DAVID MARTINEZ, PUBLIC WORKS SUPERVISOR

REQUEST NO CP012218-HALL STORAGE EXPANSION DATED: JANUARY 22, 2018 PAGE: Page 4 of 5

10.

Attachment ‘A’, “Seller Hold Harmless Clause”, Form No.0004, dated 8/24/2011, is incorporated herein and made a part hereof by this reference. Vendor accepts the provisions of this form when he signs the Purchase Order or commences work pursuant to said order, whichever occurs first. In accordance with this clause, Seller shall submit a Certificate of Insurance naming Buyer as “Additionally Insured” to the attention of the Buyer’s Procurement Agent, prior to commencement of work hereunder.

11.

Seller’s response to this RFP must encompass only the terms and conditions set forth herein.

Terms in Seller’s proposal in addition to or not identical with the terms of this RFP will not become part of any resulting Purchase Order unless expressly agreed to in writing by the Buyer.

13.

This Agreement constitutes the entire agreement between the Parties and supersedes all prior agreements and understandings, whether written or oral, between the Parties pertaining to the subject matter of this Agreement. It is binding upon the

Parties and their

respective successors and permitted assigns. No modifications of this

Agreement or waiver

of the terms and conditions thereof will be binding upon any of

the Parties unless in

writing. No waiver of any provision of this Agreement shall be

deemed or shall constitute a

waiver of any other provision hereof (whether or not similar)

nor shall such waiver

constitute a continuing waiver.

REQUEST NO CP012218-HALL STORAGE EXPANSION DATED: JANUARY 22, 2018 PAGE: Page 5 of 5

SELLER’S PROPOSAL MUST BE SUBMITTED ON THIS FORM. PLEASE RETURN THE COMPLETED FORM TO: Mrs. Elena Esparza, Procurement Agent San Pasqual Band of Diegueño Mission Indians of California 16400 Kumeyaay Way P.O. Box 365 Valley Center, CA 92082 elenae@sanpasqualtribe.org ANY EXCEPTIONS TO THE PROVISIONS OF THIS REQUEST MAY RENDER YOUR PROPOSAL INVALID. BUYER_____________________________ BY: ________________________________ SIGNATURE

SELLER: ________________________________ BY: ____________________________________ SIGNATURE

TITLE: ____________________________

TITLE: _________________________________

DATE: ____________________________

DATE:________________________________