Page 1

April 4-6, 2018 • Nashville, TN

EXHIBITOR MANUAL FREQUENTLY REQUESTED INFORMATION 3.

Dates to Remember

16. GEMS Show Information

4.

Hotel & Travel Information

21. Shipping Instructions (Warehouse & Show Site)

6.

Conference Schedule

33. ELECTRICAL/Audio/Visual Services Order Form

10. Personnel Badges

33. Internet Order Form

WWW.MDEXPOSHOW.COM


TABLE OF CONTENTS 3.

Dates to Remember

4.

Hotel & Contact Information

5.

Travel Information

6.

Conference Schedule

7.

Exhibitor Highlights

8.

Exhibitor Information/Show Guide

9.

Drink Ticket Order Form

10. Personnel Badges 11.

Show Guide Advertising

12. Sponsorship Opportunities 14. Lead Retrieval

GEMS - Please reference the following pages for information regarding booth setup, shipments and contract services: 16. Logging In & Ordering Online 17.

GEMS Show Information

18. Show Hours 19. Payment Information 20. Third Party Payment 21. Shipping Instructions (Warehouse & Show Site) 24. Material Handling 27. Labor Order Form 29. Furniture Order Form 30. Standard Carpet Order Form (Note: Exhibit Hall is carpeted) 31. Booth Cleaning Form 32. Sign Order Form 33. ELECTRICAL/Audio/Visual Services Order Form 33. Internet Order Form

2

MD EXPO SPRING 2018

WWW.MDEXPOSHOW.COM


APRIL 4 - 6, 2018

NASHVILLE, TN

MDEXPOSHOW.COM

DATES TO REMEMBER IMPORTANT DATES / DEADLINES • FRIDAY - FEBRUARY 16, 2018 All sponsorship fees MUST BE PAID IN FULL. • WEDNESDAY - FEBRUARY 21, 2018 Show Guide Information: Company descriptions and company contact information must be sent to MD Publishing by this date in order to be featured in the 2018 MD Expo Show Guide. • FRIDAY - FEBRUARY 23, 2018 Deadline to reserve advertising space and submit ad materials for the 2018 MD Expo Show Guide. • WEDNESDAY - MARCH 14, 2018 Deadline to reserve hotel rooms at the group rate of $219/night. • WEDNESDAY - MARCH 14, 2018 Form(s) for Personnel Badges must be faxed to MD Publishing at 770.632.9090 or emailed to: lisa@mdpublishing.com no later than this date. NOTE: Only (2) booth personnel included in booth fee. • WEDNESDAY - APRIL 4, 2018 No shipments to the Renaissance Nashville Hotel for the 2018 MD Expo may arrive prior to this date. *Please be advised; if you ship directly to the hotel, a package delivery fee(s) will be incurred. • WEDNESDAY - APRIL 4, 2018 1-5PM & THURSDAY - APRIL 5, 2018 8-11:30AM Exhibitor Booth Set-Up for the tradeshow. All booths must be set up by 12:00pm for the Exhibit Hall Grand Opening. • FRIDAY - APRIL 6, 2018, 3:30-6PM Exhibitor booth dismantling.

WWW.MDEXPOSHOW.COM

MD EXPO SPRING 2018

3


HOTEL INFO RENAISSANCE NASHVILLE HOTEL Address:

611 Commerce St. Nashville, TN 37203

Website:

mdexposhow.com/location

General Information: 615-255-8400

Reservations: 615-255-8400

Group Name: “MD Expo 2018”

Deadline:

Mar. 14, 2018 (room block may sell out prior to deadline)

Group Rate: $219/night

CONTACT INFORMATION For information or questions regarding personnel and booth registration, conference schedule or general information for MD Expo, please contact:

MD PUBLISHING Lisa Cover Email: lisa@mdpublishing.com Phone: 800-906-3373 Fax: 770-632-9090

For information or questions regarding shipping, booth set-up, freight handling and exhibitor relations, please contact: G.E.M.S.

Cathy Gilbert Phone: 407-438-5002 ext.113 Fax: 407-852-0286 Email: cathy@gemsevents.com

For information or questions regarding convention location, hotel room rates and accommodations please contact:

Renaissance Nashville Hotel 611 Commerce St. Nashville, TN 37203 615-255-8400 4

MD EXPO SPRING 2018

WWW.MDEXPOSHOW.COM


Orlando, Florida NASHVILLE, TN October 5-7, 2017 MDEXPOSHOW.COM www.mdexposhow.com

APRIL 4 - 6, 2018

TRAVEL INFORMATION DON’T MISS THESE SIGNATURE EVENTS

Renaissance Nashville Hotel

MD Expo Welcome Nashville International Airport

Reception TIME: Wednesday, April 4th 5-7 pm

Happy Hour TIME: Thursday, April 5th 4-5 pm

TRANSPORTATION

Keynote Address

Hotel is located: 8.4 miles NW

TIME: Friday, April 6th 8-9:15 am

Airport: Nashville International Airport - BNA This hotel does not provide shuttle service.

Estimated Taxi Fare: $25 (one way)

From the airport, the meter starts at $7 and the rate is $2.10 per mile. There is a flat rate of $25 to the downtown area, plus an additional passenger charge of $1 when accompanying original passenger and proceeding to same destination.

Door Prizes TIME: Friday, April 6th 3:00 pm

PARKING Valet parking is $38 daily Off-site parking is $13 daily Valet parking is $38 per night plus tax. Includes in/out privileges. Self-parking in city lots does not include in/out.

WANT TO SPONSOR AN EVENT AT MD EXPO? Hurry, time is running out! See page 12 for what is still available and have your company’s logo featured as a sponsor of MD Expo!

WWW.MDEXPOSHOW.COM

MD EXPO SPRING 2018

5


Orlando, FL • October 5-7, 2017

CONFERENCE SCHEDULE Wednesday, April 4

Thursday, April 5

Friday, April 6

8 am.................................. Registration

7 am.................................. Registration

7 am ................................. Registration

9 am–4:30 pm................ CBET Review*

7–8 am...............Continental Breakfast

7–8 am...............Continental Breakfast

1–5 pm......................... Exhibitor Set-up

8–11:30 am.................. Exhibitor Set-up

8–9:15 am ....................Keynote Address

1–4 pm................................. Workshops

8–9:15 am..............................Education

5 pm.......MD Expo Welcome Reception

9:45-11 am ............................Education

Sponsored by:

11:30 am-12:45 pm ���������������Education 12:30-4 pm ...........Exhibit Hall (Lunch

*There is a $75 fee for anyone attending this course which includes breaks, lunch and course materials. VIP pass not applicable.

Sponsored by:

9:45-11 am ............................Education

provided)

11:15 am–12:30 pm ���������������Education

4–5 pm...............................Happy Hour

12–3:30 pm ........................ Exhibit Hall

Sponsored by: Biomedical

(Lunch provided) 6 pm ............MD Expo Music City Party

P OWERED BY:

SAVE THE DATE

Sponsored by:

MD Expo Fall, Seattle, WA OCTOBER 5-7, 2018

6

MD EXPO SPRING 2018

WWW.MDEXPOSHOW.COM


APRIL 4 - 6, 2018

NASHVILLE, TN

MDEXPOSHOW.COM

VIP PASSES

EXHIBITOR HIGHLIGHTS REVERSE EXPO

We will be hosting our third annual Reverse Expo as part of our Nashville show. The Reverse Expo will allow medical equipment sales and service vendors a unique opportunity to meet with 25+ supply chain, procurement and health care technology directors from America’s most prestigious hospitals and health systems, meet with real decision makers, have one-on-one interaction, and network with these high level executives. For reservations, please contact events@mdpublishing.com

DOOR PRIZE EXTRAVAGANZA

Immediately following the close of the exhibit hall on Friday, April 6, we will host our Door Prize Extravaganza drawing in the pre-function area of the exhibit hall. Attendees love getting door prizes and MD Expo wants to maximize the exposure vendors receive by donating these great prizes. So, let us know what you’ll be giving away and we will promote your giveaway in e-newsletters leading up to the show.

MD EXPO MUSIC CITY PARTY

The finale party on Friday, April 6 at 6 pm, is an event you don’t want to miss! Located on the rooftop bar of Rock Bottom, we will wrap up MD Expo with food, drinks, and live music by the Outliers.

WWW.MDEXPOSHOW.COM

You should have received an electronic VIP Pass customized with your company’s logo. We encourage you to share this pass will all current and prospective customers to offer them complimentary admission to the MD Expo in Nashville. If you have not received your VIP Pass, contact Lisa Cover. You will find her contact information on page 4.

DRINK TICKETS MD Expo is offering a presale of discounted drink tickets for the Welcome Reception. Contact us about purchasing drink tickets to give to thirsty attendees who will seek you out during our kick-off event and identify you with your “THIRSTY?” ribbon. To order tickets, see the order form on page 9. MD EXPO SPRING 2018

7


Orlando, FL • October 5-7, 2017

EXHIBITOR INFORMATION SHOW GUIDE INFORMATION Please complete company information as you would like it to appear in the 2018 MD Expo Show Guide which will be distributed at the show. Or email lisa@mdpublishing.com to request a copy of the description on file from previous years. Completed forms can be faxed to 770.632.9090 NO LATER than Wednesday, February 21, 2018

Booth #: ____________________________________________________________________________________________________________________________________________________________

Company Name: __________________________________________________________________________________________________________________________________________________

Address: ____________________________________________________________________________________________________________________________________________________________

City / State / Zip: ___________________________________ / _____________________ / ______________

Phone: ___________________________________________________________________________ Fax: ____________________________________________________________________________

Website: ____________________________________________________________________________________________________________________________________________________________

Email: _______________________________________________________________________________________________________________________________________________________________

Description about company (max. 30 words): _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________ 8

MD EXPO SPRING 2018

WWW.MDEXPOSHOW.COM


Orlando, Florida NASHVILLE, TN October 5-7, 2017 MDEXPOSHOW.COM www.mdexposhow.com

APRIL 4 - 6, 2018

WELCOME RECEPTION

DRINK TICKETS MD Expo is offering a pre-sale of discounted drink tickets for the Welcome Reception. Fill out the form below to purchase drink tickets to give to thirsty attendees who will seek you out during our kick-off event and identify you with your “Thirsty?” ribbon. Completed form can be faxed to 770-632-9090 or emailed to: lisa@mdpublishing.com NOTE: PAYMENT DUE UPON ORDER (CREDIT CARD AUTHORIZATION FORM AVAILABLE UPON REQUEST)

$7.50/ticket. Tickets can only be purchased in increments of 10. Reserve ahead of time as there is a limited quantity available on-site.

Booth # ___________ Exhibiting Company: ________________________________________________________________________________________________________________________________________

# of tickets: __________________

Purchaser name: _______________________________________________________________________________________________________________________________

Phone: _________________________________________________________________________________________________________________________________________________________________________________

Email: __________________________________________________________________________________________________________________________________________________________________________________

YOU MUST PICK UP DRINK TICKETS AT THE MD EXPO REGISTRATION ON WEDNESDAY, APRIL 4 BY 4:30PM.

WANT FREE DRINK TICKETS? YOUR COMPANY CAN EARN (1) FREE DRINK TICKETS FOR EVERY (5) ATTENDEES THAT REGISTER WITH YOUR VIP PASS CODE! SO GET MOVING AND SHARE YOUR VIP PASS NOW!

WWW.MDEXPOSHOW.COM

MD EXPO SPRING 2018

9


Orlando, FL • October 5-7, 2017

EXHIBITOR INFORMATION PERSONNEL BADGES Use this form to register any and all personnel who will be assisting in the booth or attending MD Expo on behalf of exhibiting company. Each booth is allowed (2) booth personnel. Any additional personnel will be charged a $150 admission fee (fee includes MD Expo hospitality events, education and tradeshow admission). Completed forms can be faxed to 770.632.9090 or emailed to: lisa@mdpublishing.com no later than Wednesday, March 14, 2018 PLEASE PRINT CLEARLY AND COMPLETE ALL INFORMATION Booth # ___________ Exhibiting Company: ________________________________________________________________________________________________________________________________________ Name: _________________________________________________________________________________________________________________________________________________________________________________ (as it should appear on badge)

Address: _______________________________________________________________________________________________________________________________________________________________________________ City / State / Zip: __________________________________________________________ / ___________________________________________________________________ / __________________________________ Phone: ___________________________________________________________________________________ Fax: ________________________________________________________________________________________ Email: __________________________________________________________________________________________________________________________________________________________________________________ Will this Exhibitor attend the following Networking events? *Check to indicate: Welcome Reception

Networking Happy Hour

Finale Party

Booth # ___________ Exhibiting Company: ________________________________________________________________________________________________________________________________________ (as it should appear on badge) Name: _________________________________________________________________________________________________________________________________________________________________________________

Address: _______________________________________________________________________________________________________________________________________________________________________________ City / State / Zip: __________________________________________________________ / ___________________________________________________________________ / __________________________________ Phone: ___________________________________________________________________________________ Fax: ________________________________________________________________________________________ Email: __________________________________________________________________________________________________________________________________________________________________________________ Will this Exhibitor attend the following Networking events? *Check to indicate: Welcome Reception 10

Networking Happy Hour

MD EXPO SPRING 2018

Finale Party WWW.MDEXPOSHOW.COM


Orlando, Florida NASHVILLE, TN October 5-7, 2017 MDEXPOSHOW.COM www.mdexposhow.com

APRIL 4 - 6, 2018

2018 SHOW GUIDE

ADVERTISING AVAILABLE! DEADLINE TO RESERVE SPACE IS MARCH 1

Full Page

$995

Inside Cover AD SIZE Front DIMENSIONS

PUBLICATION SIZE Width

Height

Publication Trim Size

8.25”

10.75”

Publication Bleed Size

8.5”

11”

Full Page with Bleed

Ads that bleed need to have an extra 1/8” on all sides. Keep type, photos, and other ad elements that are not supposed to bleed 1/4” away from final trim line.

Full Page No Bleed

$1,145 2/3 Page Vertical

Inside Back Cover

$1,145

Exclusive Back Cover

$1,440

9.75”(no (nobleed) bleed) 7”7”x x9.75”

4.5” x 9.75”

8.25”x x10.75” 10.75”(trim (trimsize) size) 8.25” 8.5”x x11” 11”(bleed) (bleed) 8.5”

Size ON SIZE

m Size

1/6

ed Size1/4

Width Width 2.25” 8.25” AD 3.25” 8.5”

Height

Size

Height 1/2 v 4.5” 10.75” SIZES 1/2 h 4.5” 11”

FULL PAGE 8.25” x 10.75” +0.125” bleed 2/3 2.25” 9.75”

v an extra 1/8” on all sides. Keep need to1/3 have other ad elements that are not supposed to HALF PAGE Full 1/3 s line.4.5” 7” x4.5” om final trim 4.5” Size

Width

Width Height AD SIZE DIMENSIONS Full Page with Bleed

3.25”

9.75”

7”

4.5”

4.5”

9.75”

3.25” x 9.75”

8.25”8.25” 10.75” 8.25”x x10.75” 10.75”(trim (trimsize) size)

1/2 Page Page No Horizontal Full Bleed

1/3 Page 2/3 Page Vertical

4.5” x 9.75”

9.75”(no (nobleed) bleed) 7”7”x x9.75”

2.25” x 9.75”

7” x 4.5” 4.5” x 4.5”

1/6 Page

3.25” x 4.5” 2.25” x 9.75”

2.25” x 4.5” 3.25” x 4.5”

2.25” x 4.5”

4.5” x 4.5”

8.5”x x11” 11”(bleed) (bleed) 8.5”

h

Height

1/2 Page Horizontal FILE SUBMISSION REQUIREMENTS 1/2 v 3.25” 9.75” 4.5”

$495

PRINT ADVERSTING

NT ADVERSTING

Half Page

Height 1/3 Page

1/6 Page

All files and images must be highimages must be embedded into the file. Custom Services, Typesetting and CALL TODAY TO RESERVE YOUR PLACE IN THE 2018 resolution (300 dpi). All color must Photoshop files have to be 300 dpi. All Repair Work: MD Publishing will make 1/2 h 7” 4.5” 4.5” be CMYK. No spot colors. Images files must be CMYK. No spot colors. changes or deletions to your ad, provided 3.25” x 9.75” downloaded from websites will not be the changes are submitted PRIOR to the Applications Not Accepted: WORD, 2/3 4.5” 9.75” 9.75” accepted! Please do not include crop materials close date. We cannot make PowerPoint, Publisher, PageMaker, 2.25” x 4.5”flattened/uneditable 2.25” x 4.5” artwork. marks,WWW.MDEXPOSHOW.COM registration marks or color bars. changes to 3.25” x 4.5” 3.25” x 4.5” CorelDraw application NOT 7” x 4.5”or any other 2.25” x 2.25” x Full 8.25” 10.75” 4.5” 4.5” x 4.5” 4.5” x 4.5” 9.75” 9.75” Preferred Digital Format: Highlisted above. Images downloaded from Mailing Address for Artwork:

SHOW GUIDE!

800.906.3373

11


Orlando, FL • October 5-7, 2017

SPONSORSHIP OPPORTUNITIES Highlight you and your business with a captive audience and target market. Your company will receive invaluable exposure, provide visibility to your audience, all while building trust and establishing rapport with industry-leading decision makers. Sponsorships are an incredible way to increase brand awareness, which helps generate consumer preference and foster brand loyalty. Your company can reinforce awareness among its target market by sponsoring a wide variety of events.

GOLD LEVEL BENEFITS • • • • • • •

2 Additional Conference Registrations Half Page Ad in Show Guide Logo on MD Expo Website Special Recognition Announcements Signage at Sponsored Event Logoed promotional items Pre- and Post-Show Attendee List

Welcome Reception – SOLD

D L O S

Be the first sponsor to meet and greet arriving attendees and exhibitors. A festive event with hors d’oeuvres and cocktails will provide a fantastic start to the MD Expo. MD Expo Badge Lanyard – SOLD

D L O S

Lanyards will be available for all attendees and exhibitors. Lanyards provide your company with high visibility throughout the meeting. Attendee Meeting Bags – SOLD

Attendee Notepad/Pen – SOLD

Having your company’s logo on the notepad and pens provided to attendees prior to the educational seminars is a highly visible way of demonstrating your commitment to the industry. You’ll also be providing a valuable resource for attendees to use as they take notes throughout the presentation and then take with them after the conference concludes.

D L O S

Networking Happy Hour - SOLD

Biomedical

D L O S

After the exhibit hall wraps up, the Networking Happy Hour will give everyone a chance to step out of the exhibit hall, let down their hair and enjoy the success of the first day with drinks and snacks. MD Expo Music City Party – SOLD

D L O S

Having your logo on the bags carried by attendees is a highly visible way of demonstrating your commitment to the industry. You’ll also be providing a valuable keepsake that attendees will carry with them long after the meeting ends.

12

MD EXPO SPRING 2018

D L O S

The Grand Finale is an event you don’t want to miss! We will wrap up the MD Expo with food, drinks and great entertainment!

SILVER LEVEL BENEFITS • • • • • • •

1 Additional Conference Registration Half Page Ad in Show Guide Logo on MD Expo Website Special Recognition Announcements Signage at Sponsored Event Logoed promotional items Pre- and Post-Show Attendee List

HTM Think Tank Managers Workshop $2,000 Host our HTM Think Tank Manager’s workshop and have direct access to over 30 of the best and brightest HTM leaders. Your company will have the opportunity to give a 5 minute introduction of your services to the group. Exhibit Hall Grand Opening - $4,000 By sponsoring this event your company will take part in the excitement of one of the meeting’s most anticipated events—the Exhibit Hall Grand Opening—the first time attendees get to visit exhibitors in the exhibit hall. TN20 Dinner - $4,500 Host our TN20 participants for dinner their first evening and have direct access to over 20 of the best and brightest HTM leaders. Exhibit Hall Lunch – $3,000 Save attendees time and feed the needs of the industry with the Exhibit Hall Lunch sponsorship. Your company will be recognized while attendees grab a bite to eat as they visit vendors in the exhibit hall.

WWW.MDEXPOSHOW.COM


Orlando, Florida NASHVILLE, TN October 5-7, 2017 MDEXPOSHOW.COM www.mdexposhow.com

APRIL 4 - 6, 2018

Goodie Bag - $3,000 Have your company’s collateral material dropped off as a goodie bag at the guest room of each of the MD Expo’s attendees. *Client provides materials TN20 Lunch - $3,000 Host our TN20 participants for a networking lunch on Wednesday, April 4th and have direct access to over 20 of the best and brightest HTM leaders.

for the Hot Spot drawing. The winner will receive a Kindle Fire. Continental Breakfast (2) Available $2,000 A great way to start the day with attendees and exhibitors alike. Your company will receive exclusive recognition and exposure while everyone powers up for the day with coffee and a delicious breakfast. Break Station (1) Available - $1,500

Keynote Address - SOLD

D L O S

This year’s keynote address is by Rob Jensen, AAMI President & CEO.

BRONZE LEVEL BENEFITS • • • • •

Logo on MD Expo Website Special Recognition Announcements Signage at Sponsored Event Logoed promotional items Pre- and Post-Show Attendee List

Hot Spots (2) Available - $2,000

Up to four exhibitors can guarantee high traffic by designating their booths as a Hot Spot. Expo staff will direct attendees to fill out a card with their contact info, drop it off at the Hot Spot booth, and return at one the designated times

An MD Expo favorite, these break stations are a great way for exhibitors and attendees to refresh themselves with snacks and drinks. Water Station (1) Available - $750

ADDITIONAL EXPOSURE PRE-FUNCTION METER PANELS Cost: $995 each Grab the attention of all attendees by displaying your company’s message on meter panels strategically located in the hallway outside of the Exhibit Hall. Meter panels measure 3 feet wide and 7.5 feet high!

Show Guide Full-page Ad: $995

The water stations will be strategically located in the exhibit hall, providing a much needed thirst quencher. Attendees will use custom cups with your company’s logo. Door Drop - $2,000 Have one of your company’s fliers dropped off at the guest room of each of the MD Expo’s attendees. *Client provides materials TN20 GiftCard (2) Available - $2,000 Sponsor of the gift cards given out to TN20 members as they complete the reverse expo portion of the leadership summit.

Half-page Ad: $495 Attendees use the Show Guide as a resource throughout the event and post-show. With a display ad for your company in the Show Guide, your company can keep up the exposure, even after the event ends! More info on Page 11.

Dallas • Spring 2016

diagnostic X-ray measurements are used worldwide by Physicists, Biomeds, ISO’s, Government and OEMs. The new and unique RapidGold+ system utilizes solid state sensors for quick setup. Proudly Made in the USA.

Reliant Medical Booth # 507 3081 West McNab Rd. Pompano Beach, FL 33069 Phone: 954-972-4224 Fax: 954-977-4144 Website: www.reliantmed.com www.reliantmedicalsystems.com Reliant is ISO certified in Pre-Owned MRI & CT and New CR/DR, PACS, & EMR Sales & Service since 1999. Specializing in turnkey diagnostic sites within the financial constraints

of healthcare.

Rieter Medical Services Booth # 106 735 Landers Rd. Spartanburg, SC 29303 Phone: 800-800-5402 Fax: 864-699-5359 Email: federicobeltran@rieter.com Website: www.rietermedical.com Rieter Medical Services, an ISO9001:2008 certified organization, provides support services for most medical equipment. Our electronic repairs consist of component-level repair, including difficult surface mount components and multilayer boards.

RPI/Replacement Parts Industries Sponsor: Break Station Booth # 303 P.O. Box 5019 Chatsworth, CA 91311 sponsor Phone: 800-221-9723 Fax: 818-882-7028 Email: ira@rpiparts.com Website: www.rpiparts.com Orlando • Fall 2014

Since 1972, RPI has been the leader in replacement parts for medical, hospital, laboratory and dental equipment including bulk and tabletop sterilizers, infant incubators, centrifuges, NIBP machines, cast cutters, and more.

Want to Sponsor an Event? Call: 800-906-3733 Email: info@mdexposhow.com

WWW.MDEXPOSHOW.COM

MD EXPO SPRING 2018

13


217 General Patton Ave. Mandeville, LA 70471

MDEXPO 2018 Discount Deadline: FRIDAY, MARCH 2, 2018

Lead Retrieval Order Form

CHOOSE YOUR UNIT(S)

Mobile Plus™

• Paperless� �reen Op�on • Wireless Handheld Unit • Large Color Touch Screen Display • Allows Personalized Note Taking • Real-Time Online Lead Management • ��tended Li�e Ba�ery • Custom Qualifiers Included - $55 savings!

iPad® Mini Plus™

• NO NETWORK CONNECTION NECESSARY • LeadsPlus™ enabled Hardware is Included • Scan Barcode to Capture Lead • Standard / Custom Qualifiers & Note Taking Capabili�es Included • Real-Time Online Lead Management ���l�a�� �ea�� ��t��a�cally when ��evice�� have inte�net c�nnec�vity

LeadsPlus™ App

• NO NETWORK CONNECTION NECESSARY • U�lizes your personal device • iPhone® or iPad® with iOS 7.0 or higher Android® phones with OS 4.0 or higher • Custom Qualifiers Included • Note Taking Capabili�es • Real-Time Online Lead Management

���l�a�� �ea�� ��t��a�cally with inte�net c�nnec�vity

$359.00 (Before 3/2/2018) $409.00 (Show Rate) OPTIONAL SERVICES Z Printer Plus™ (Discount)

$75.00

(Show Rate)

$95.00

Sub-Total=

Custom Survey $60.00 $ $80.00 $

$449.00 (Before 3/2/2018) $499.00 (Show Rate)

Sub-Total=

$99.00 �ddi�onal License

$359.00 First License OR

APP BUNDLE OPTIONS

3 Pack Bundle 6 Pack Bundle 10 Pack Bundle

$499.00 $799.00 $999.00

Sub-Total=

NEED ASSISTANCE SETTING UP? Delivery & Setup

OPTIONAL *Applies to ATS hardware only, not app

$65.00 (Before 3/2/2018) $85.00

(Show Rate)

ADD IT UP =$

Total Due (in US funds)

BOOTH NO.

COMPANY EMAIL

This email will be sent receipt and all informa�on for this order - including login creden�als to access leads

CITY, STATE, ZIP, COUNTRY

ADDRESS ORDER CONTACT

PHONE NO.

ONSITE CONTACT

ONSITE CELL PHONE

Click HERE to Order Online.

Questions? Please call: 985-809-0600, ext. #777

ORDERING OPTIONS Username: MDEXPO2018 Password: 2518 OR Visit Us at: www.american-tradeshow.com Fax: 985-809-1888 Email Orders to: orders@american-tradeshow.com Mail Checks to: ATTN - American Tradeshow Services | 217 General Patton Ave. Mandeville, LA 70471 PAGE 1


217 General Patton Ave. Mandeville, LA 70471

MDEXPO 2018 Payment Authorization Form

BOOTH NO.

*A credit card is required on all orders as a security deposit on rental equipment. See Terms & Conditions at the bottom of this page.

COMPANY ORDER CONTACT

Choose Payment Method:

PHONE NUMBER

To Pay By Credit Card We accept American Express, MasterCard and Visa. Please choose “To Pay By Credit Card” option and enter your credit card details below. Your credit card will be charged upon receipt of your order and an email confirmation/receipt will be sent to the email address listed on Page 1 of the order form.

To Pay By Company Check

(Security Deposit Required*)

Please make checks payable to American Tradeshow Services. Please choose “To Pay By Check” option and enter your credit card number below for security deposit purposes. Please check the “Security Deposit Use Only” checkbox. Checks are due in the office ten (10) days prior to show start. Checks must be in US Funds and be drawn from a US Bank.

To Pay By Wire Transfer

(Security Deposit Required*)

For information on paying by Wire Transfer, please contact Exhibitor Services at 985-809-0600, ext 201. Wire Transfers must be paid in US Dollars. Please choose “To Pay By Wire Transfer” and enter your credit card number below for security deposit purposes. Please check the “Security Deposit Use Only” checkbox. An invoice will be sent once your order is processed along with details on how to complete your wire transfer transaction. Wire Transfers are due in the office ten (10) days prior to show start.

Credit Card Details *Required For All Orders Use As Security Deposit Only Cardholder Name: Expiration Date:

/

Security Code:

Cardholder Signature:

Terms Conditions Terms&And Conditions

Click HERE to Order Online.

All equipment ordered must be picked up at the service desk prior to the start of the show unless you have selected the Delivery and Setup option. Refunds will not be made for unclaimed equipment. Equipment must be returned to the service desk within one hour after the close of the show to avoid additional charges. If ATS staff has to pick up your scanner, you will be charged $100.00. Renter is responsible for the full replacement value of lead retrieval equipment if lost, stolen or damaged while in possession of renter. All cancellations received earlier than seven (7) working days prior to show opening date will be subject to a $75.00 service fee. All cancellations received within seven (7) working days prior to show opening date will be billed at full rental price and will not be eligible for refund. A credit card is required on all orders as a security deposit on rental equipment. ATS will not charge anything to credit card held as security deposit with out prior authorization, however, ATS reserves the right to charge fees associated with lost, stolen or damaged units as a last chance effort to recover damages. ATS will allow ample time (at least sixty days) for exhibitor to arrange payment for lost, stolen or damaged units, before this step in taken. Checks are due in the office ten (10) days prior to show start.

PAGE 2

OR Visit us at:

www.american-tradeshow.com Username: MDEXPO2018 Password: 2518 EMAIL ORDERS TO:

orders@american-tradeshow.com FAX:

985-809-1888

SEND CHECKS TO:

American Tradeshow Services ATTN: Exhibitor Services 217 General Patton Avenue Mandeville, LA 70471 QUESTIONS?

Call 985-809-0600, ext. #777


GEMS, your Official General Contractor for show products and services, is proud to announce the all new GEMS TS online ordering system! Please follow these simple steps to order all your show services online.

Logging In & Ordering Online You will be receiving an email from GEMS with your login information, show code and important information. If you do not receive an email, please contact your GEMS Project Manager, Cathy Gilbert at (407)438-5002 ext. 113 or at Cathy@gemsevents.com. Please use your login information to view your service manual, important show information and use the GEMS TS online ordering system. The online ordering system allows you, the exhibitor, to order, view past orders and make changes to your order for up to 6 hours without penalties or surcharges. All you need to do is login, choose the services you would like to order and click “add to cart�, then checkout. If you choose not to use the GEMS TS online ordering system, a 10% processing fee will be added to your total invoice.

As always, if you have any questions feel free to contact GEMS. GEMS - Gilbert Exposition Management Services 895 Central Florida Parkway Orlando, FL 32824 Phone: 407-438-5002 | Fax: 407-852-0286 16

MD EXPO SPRING 2018

WWW.MDEXPOSHOW.COM


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

GEMS is proud to be your Exposition Management team for MD Expo Spring Nashville . The following are important dates and information to keep at hand: Official General Contractor GEMS - Gilbert Exposition Management Services 895 Central Florida Parkway, Orlando, Florida 32824 Phone: (407) 438-5002 Fax: (407) 852-0286 Show Information: Back-wall Drape: Side-wall Drape: Hall Carpeted: Booth Size: Booth Includes:

Black Black YES 8’ x 10’ Pipe and drape (1) skirted table, (2) chairs, (1) wastebasket and (1) ID sign provided

Important Dates Friday

March 5, 2018

Shipments may start arriving at the GEMS warehouse

Monday

March 19, 2018

Discount Deadline GEMS orders received with payment

Friday

March 30, 2018

Last day for shipments to arrive at GEMS warehouse without surcharges

DO NOT SHIP TO SHOW SITE PRIOR TO Wednesday April 4, 2018



Show carrier on site for pickup if you would like to ship outbound freight.



Please inform your drivers to be checked in at the loading area by 4:00 pm on April 6, 2018.



Freight not picked up by 5:00 pm on April 6, 2018 will be redirected.



All Exhibit Materials must be off the show floor by 5:00 pm on April 6, 2018.



Stop by the GEMS Desk during move-out and get an out bound bill of lading.

After the Show: Feel free to contact GEMS throughout the year for assistance with any trade shows, special events, exhibit rentals, installation and dismantle labor, or material storage.

GEMS maintains an on-site Exhibitor Center throughout the show. If there is anything you forgot to order, or new requirements arise during the show, we will be happy to help you. Just visit us at the Exhibitor Service Center for assistance.

SHIPPING ADDRESSES: Advance to Warehouse:

GEMS MD Expo Spring Metro Air Services Company name and Booth # 381 Air Freight Blvd. Nashville, TN 37217

Direct to Show Site: Renaissance Nashville c/o GEMS Company Name & Booth # MD Expo Spring 611 Commerce Street, Nashville, TN 37203 *Shipments arriving at show site before the designated move-in date will be refused, rerouted, or held by the facility. You are responsible for all related charges incurred at show site and by GEMS. Shipping prior to move in

A GEMS Project Manager is specifically assigned to this event in order to help you with all of your booth needs. Please do not hesitate to contact your Project Manager with any questions. GEMS wants your event to shine! Your Project Manager is: Cathy Gilbert Phone: (407) 438-5002 ext.115 Fax: (407) 852-0266 Email: Cathy@gemsevents.com

WWW.MDEXPOSHOW.COM

MD EXPO SPRING 2018

17


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

SHOW HOURS

Wednesday April 4, 2018 Exhibitor Move-In

1:00 pm - 5:00 pm

Thursday April 5, 2018 Exhibitor Move-In

8:00 am - 11:30 am

Exhibit Hall Open

12:30 pm - 4:00 pm

Friay April 6, 2018 Exhibit Hall Open

12:00 pm - 3:30 pm

Exhibitor Move-Out 3:30 pm - 5:00 pm* All exhibit materials must be off the floor by 5:00 pm April 6, 2018*

It is the exhibitor’s responsibility to arrange outbound shipments with their designated carrier (If other than the show carrier). Schedule your carrier to pick up your freight, directly from the exhibit hall, no later than the forced �me above. At the close of the show, each exhibitor must fill out a Bill of Lading and hand in to the on-site service desk. Outbound shipping forms will be available at the service desk. Should the exhibitor fail to provide outbound shipping paperwork and it is not turned into the service desk, a labor charge will be added to the exhibitor’s final invoice. An� shipment le� in a booth for which no disposi�on is provided, or if requested carrier fails to pick up or refuses to take shipment, GEMS reserves the right to re‐route shipment using the show carrier or re‐ turn material to our warehouse at the exhibitor’s expense.

18

MD EXPO SPRING 2018

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

PAYMENT & CREDIT CARD CHARGE AUTHORIZATION Credit Card Charge Authorization (All Information Must Be Provided) __MasterCard

__VISA

__American Express

__Corporate

__Personal

EXPIRATION DATE

___ /___ Card Holders Name

Calculation of Orders

Total

Material Handling Installation & Dismantle Labor Standard Furnishings & Accessories Custom Furniture Rental GEMS Rental Exhibits Floral Service

$ $ $ $ $ $

Booth Cleaning Other

$ $

Total

(Please Print) Billing Address City

State

Phone Number

Credit Card CVV Code

$

To simplify payment, send a check payable to GEMS for your entire order or note the amount to be charged to your credit card.

Zip Code

FULL PAYMENT in U.S. funds drawn on a U.S. Bank

$

Check #

Email Address

Please list all authorized persons for Card Holders Signature Company Name

Payment Policy

credit card use at show site below. Booth #

Third Party Billing

Each exhibiting firm is ultimately responsible for all charges incurred on its behalf. GEMS reserves the right to institute collection action against the exhibitor if the GEMS requires payment in full at the time services are ordered. GEMS requires that authorized third party does not pay. See Third Party Billing Request form. you provide a credit card authorization with your initial order. For your convenience, GEMS/GEMS Logistics LLC will use this authorization to charge your account for serTax Exempt vices which may include labor, material handling, and shipping services not covered by your first payment. If you are tax exempt in the state in which you will be exhibiting, you must provide a

Payment for Services

Sales Tax Exemption Certificate for that state. Please send the above For your convenience, we will use this authorization to charge your credit card for any information with your orders for the show. GEMS must receive your certificate with your additional amounts ordered by your representative for products and services rendered order; otherwise tax will appear on your invoice. to your company for this event.

Method of Payment

Adjustments and Cancellations

GEMS accepts MasterCard, VISA, Discover, American Express, & Check. Purchase Adjustments to your invoice will not be made after the close of show. Some items, orders are not considered payment. All payments must be made in U.S. Funds drawn services and labor are subject to cancellation fees. Cancellation fees will apply if written notice of cancellation is not received within 15 business days of the show on a U.S. Bank. Exhibitors will be charged a $25.00 fee for returned NSF checks. move-in. No credits will be issued after delivery or attempted delivery.

If you have any questions regarding our payment policy, please call exhibitor services at 407-438-5002 or visit our Service Desk during setup and move-out. Please complete the information and return payment in full with this form and your orders. You may choose to pay by credit card, check or bank wire transfer, however, we require your credit card charge authorization to be on file with GEMS. You agree to late fees up to 1.5% per month on any balance not paid at the conclusion of the Show, or balance left without appropriate credit card on file.

WWW.MDEXPOSHOW.COM

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

MD EXPO SPRING 2018

19


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

THIRD PARTY PAYMENT AND STATEMENT OF TERMS GEMS will present invoices to third parties at the Show site for payment of all services rendered to exhibitors provided the following conditions are met : 1. The exhibitor is required to complete the “INTENT TO USE NON-OFFICIAL CONTRACTORS” form located on page 11 of this manual. 2. The payment record of the third party must be acceptable to GEMS. Also, the charge card information must be completed and submitted to GEMS as a deposit for the Show. 3. If there is any doubt who is to be invoiced for a service, the charges for the service will be charged to the exhibitor. The exhibiting firm is ultimately responsible for the payment of all charges. If the Non-Official Contractor requires GEMS to fax an invoice from the Show Facility, a $75.00 service charge will be added. 4. The following form is to be completed, signed and returned by both parties by the deadline date indicated at the bottom of this page. Otherwise, the request will be denied. Please do not forget to fill out the credit card authorization form. We understand that we, the exhibiting firm, are ultimately responsible for payment of charges incurred. In the event that the named third party does not make payment upon presentation of the invoice at the Show site, such charges will be presented to the exhibiting firm for payment. ALL INVOICES MUST BE SETTLED BY THE CLOSE OF THE SHOW. Please fill out the form below completely.

EXHIBITING FIRM:

BOOTH#:

AUTHORIZED NAME & TITLE: AUTHORIZED SIGNATURE: DISPLAY HOUSE NAME/THIRD PARTY PAYER: COMPLETE ADDRESS: CITY, STATE:

ZIP CODE:

AUTHORIZED NAME & TITLE: AUTHORIZED SIGNATURE: PHONE NUMBER:

FAX NUMBER:

ITEMS TO BE BILLED TO THIRD PARTY:

___ MASTERCARD

___ VISA

___ DISCOVER

___ AMERICAN EXPRESS

ACCOUNT NUMBER:

EXPIRATION DATE:

/ CVV #

NAME ON CARD: SIGNATURE: COMPANY NAME:

BOOTH #:

COMPANY ADDRESS: CITY, STATE: PHONE NUMBER:

20

MD EXPO SPRING 2018

ZIP CODE: FAX NUMBER:

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

SHIPPING INSTRUCTIONS ADVANCE SHIPMENTS TO THE WAREHOUSE Pay your material handling charges in advance to avoid your booth being delayed on site. Shipments must be sent PRE-PAID.

All collect shipments will be refused.

SHIPMENTS TO SHOW SITE Pay your material handling charges in advance to avoid your booth being delayed on site. All shipments arriving at the facility prior to April 4, 2018 will

be refused &

rerouted.

Crated shipments may be sent to the warehouse in advance up to thirty (30) NOTE: Shipments will only be received at the Show site during the move-in days prior to the Show move-in date. Such shipments must arrive on or before March 30, 2018 between 8:00am & 4:00pm Monday through Friday.

No shipments will be received at the warehouse on weekends or holidays. To trace the arrival of a shipment, call 407-438-5002.

HAVE PRO NUMBER

periods - SEE PAGE ONE OF THE SERVICE MANUAL.

As an exhibitor, it is your responsibility to instruct your carrier of the proper date for direct deliveries to the Show facility.

Bills

AND CARRIER INFORMATION AVAILABLE.

of Lading indicating weight must accompany freight delivery. The driver’s signature on the Show site receiving report will verify the total count and weight.

NOTE: NOTE:

Shipments that arrive at the warehouse after Show move-in has begun will be charged an additional 25% overtime rate of the advance warehouse rate.



Label each package or crate as follows:

TO ARRIVE ON OR BEFORE

Shipments arriving at Show site before the designated move-in date will be refused, rerouted, or held by the facility. You’re responsible for all related charges incurred at site & by GEMS. Shipping prior to move-in could delay your shipment to your booth. Please follow the outlined shipping guidelines.

 Label each package or crate as follows:

DO NOT DELIVER PRIOR TO

March 30, 2018

April 4, 2018

GEMS MD Expo Spring Metro Air Services Company name and booth # 381 Air Freight Blvd. Nashville, TN 37217

Renaissance Nashville c/o GEMS Company Name & Booth # MD Expo Spring 611 Commerce Street Nashville, TN 37203

Please note the following general shipping information:



Shipments received without receipts, freight bills or specified unit counts on the receipts or freight bills, such as UPS or van lines, will be delivered to the exhibitor’s booth without guarantee of the piece count or condition. No liability will be assumed by GEMS for such shipments.



Crated materials will be received at the warehouse up to 30 days in advance and delivered to respective booths at the Show facility. Empty containers will be removed from the booth, placed in storage and returned to the booth at the close of the Show. Material is then moved from the booth to the dock and reloaded on designated vehicles. Charges will be based on in-bound weight only.

IMPORTANT: Refer to the “MATERIAL HANDLING RATES” in the Exhibitor Service Manual for rate information.

WWW.MDEXPOSHOW.COM

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

MD EXPO SPRING 2018

21


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN FOR ADVANCE SHIPMENTS TO ARRIVE BY March 30, 2018

FOR ADVANCE SHIPMENTS TO ARRIVE BY March 30, 2018

RUSH

RUSH

EXHIBITION MATERIALS

EXHIBITION MATERIALS

To:__________________ EXHIBITOR NAME

To:__________________ EXHIBITOR NAME

GEMS MD Expo Spring Metro Air Services 381 Air Freight Blvd. Nashville, TN 37217

GEMS MD Expo Spring Metro Air Services 381 Air Freight Blvd. Nashville, TN 37217

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

FOR ADVANCE SHIPMENTS TO ARRIVE BY March 30, 2018

FOR ADVANCE SHIPMENTS TO ARRIVE BY March 30, 2018

RUSH

EXHIBITION MATERIALS

To:__________________ EXHIBITOR NAME

To:__________________

GEMS MD Expo Spring Metro Air Services 381 Air Freight Blvd. Nashville, TN 37217

GEMS MD Expo Spring Metro Air Services 381 Air Freight Blvd. Nashville, TN 37217

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

22

RUSH

EXHIBITION MATERIALS

MD EXPO SPRING 2018

Booth #: ____________________________________ #of Pieces: __________________________________ Carrier: _____________________________________

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN RETURN THIS PAGE TO: gemslogistics.info@gmail.com t:407-438-5002 x:112

f:407-852-0286

COMPLETE THIS FORM FOR WHEEL/AIR TRANSIT FOR YOUR EXHIBIT MATERIALS VIA GEMS IN-HOUSE SHIPPING SERVICE INBOUND SHIPPING INSTRUCTIONS

SHIPPING INFORMATION

Below payment authorization must be on file prior to pick up. Pick-up from:

Items to be shipped: Pieces: Crates

Company: __________________________________________ Address:

_

City:

___ State/Zip: __________________

Dimensions:

_______ ________

[ h ]x[ w ]x[ d ]

Cartons (cardboard)

Show:______________________________________________ Booth Name/# _______________________________________ Requested Pick Up Date ______________Time: ____________ Contact _____________________________________________ Tel: ________________________________________________ Email _______________________________________________

Weight:

[

h ]x[

w ]x[

d ]

Cases/Trunks

[

h ]x[

w ]x[

d ]

Skids/Pallets

[

h ]x[

w ]x[

d ]

Carpet

[ h ]x[ w ]x[ d ]

Other

[ h ]x[ w ]x[ d ]

- TOTAL PIECES

TOTAL WEIGHT -

Declared value $_______ Loading Dock  Lift Gate needed 

SHIPPING SERVICES

Residential address  Inside PickUp  Inside Delivery  Please arrange my shipping into ADVANCE WAREHOUSE or

Special Instructions:____________________________________

Please arrange my shipping direct to SHOW SITE

_____________________________________________________ OUTBOUND SHIPPING INSTRUCTIONS

Please arrange my OUTBOUND SHIPPING Please contact me about EXPRESS DEPARTURE SERVICE Please contact me about BETWEEN SHOWS STORAGE TRANSPORTATION CHARGES PAYMENT AUTHORIZATION

SHIP TO ADDRESS:__________________________________________ __________________________________________________________ __________________________________________________________ Contact Name:

_________________________________________

Phone:____________________________________________________ This authorization will be used by GEMS Inc/GEMS Logistics LLC to charge your credit card for any additional amounts ordered by your representative for products and services rendered to your company for this event.

Card Type:

MasterCard

VISA

Deliver-by Date:

American Express Qty of labels req’d: _________________________________________

Card # ___________/____________/____________/___________ Expiration Date: ________________ Security Code: _____________ Billing Address: ___________________________________________ City, St, Zip: ______________________________________________ Name on Card:____________________________________________

Special Instructions: _________________________________________

FREIGHT SERVICE TYPE STANDARD GROUND2ND DAY AIR NEXT DAY AIROTHER (TRUCK LOAD, SPECIALISED)

Authorised Signature: ______________________________________

WWW.MDEXPOSHOW.COM

_________________________________________

Services are charged based on Dimensional or Actual weight—whichever is greater when weighed. Exhibitor to submit completed outbound Bill of Lading to GEMS service desk—as transfer of responsibility for freight left at booth.

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

MD EXPO SPRING 2018

23


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

MATERIAL HANDLING RECAP Please indicate where your shipment will arrive:

____GEMS Warehouse

____Show Site

We will ship _______ pieces @ _______ lbs.

@ $96.00 per 100 lbs. (200 lb. minimum)

$

Small Package Charge

@ $50.00 (25 lb. maximum)

$

Loose/Uncrated/Pad Wrapped

@ $105.00 per 100 lbs. (200 lb. minimum)

$

OVERTIME MATERIAL HANDLING CHARGES (See Schedule On Page One) Overtime rates prevail before 8:00AM and after 4:00PM daily, and all day on Saturdays, Sundays & Holidays. Inbound Overtime - 25% Surcharge $ Outbound Overtime - 25% Surcharge

$ Material Handling Subtotal $

NOTE: We understand that your calculation is only an estimate. Invoicing will be completed from the actual weight as listed on the inbound Bills of Lading. Adjustments will be made accordingly, and must be paid at Show site. If you have any questions about material handling, please call 407-438-5002.

Overtime Subtotal $ Material Handling Total $

Incoming shipments: Please note your shipment information below as you have it available, this is an information guide only, you can fax or email tracking information, see contact info below. This is to assist onsite booth representative should they not have any back up for tracking delayed shipments is necessary. INCOMING SHIPMENT

INCOMING SHIPMENT

Origin of Shipment: Shipping Date:

Origin of Shipment: Shipping Date:

Approximate Arrival Date:

Approximate Arrival Date:

Total Number of Containers:

Total Number of Containers:

Total Weight of Shipment:

Total Weight of Shipment:

Carrier:

Carrier:

Pro #:

Pro #:

FREIGHT INFORMATION GUIDEPLEASE NOTE: To enable our tracking delayed shipments, please fax duplicate Bills of Lading to 407 852-0286. COLLECT SHIPMENTS WILL NOT BE RECEIVED. Shipments arriving at Show site before the designated move-in date could be refused, rerouted, or held by the facility. You are responsible for all related charges incurred at Show site and by GEMS. Shipping prior to move-in could delay your shipment to your booth. Please follow the outlined shipping guidelines. INSTRUCTIONS FOR OUTGOING SHIPMENTS AFTER THE SHOW, the below information is used for back up should the onsite exhibitor not complete the outbound bill of lading that is to be obtained at the GEMS service desk on site. Consign to (Company Name): Telephone: Street Address:

City:

State:

Zip:

Carrier:

Circle One:

Total Number of Containers:

Total Weight of Shipment:

EXHIBITING FIRM:

24

MD EXPO SPRING 2018

PREPAID

COLLECT

BOOTH#: Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

MATERIAL HANDLING RATES - $96.00 per hundred weight (or fraction thereof). - Minimum of $192.00 per shipment delivered - 200 lb. minimum. - When recording weight, round up to the next one hundred (100) pounds. - Rates are calculated on a round trip basis.

- If the inbound and / or outbound receiving hours occur during overtime there will be a 25% surcharge for each occurrence. - Overtime hours are Monday-Friday before 8:00am and after 4:00pm, and all day Saturday, Sunday and on Holidays.

SMALL PACKAGE SHIPMENTS Shipments received without individual/carrier receipts or freight bills, such as UPS, FEDERAL EXPRESS, EXPRESS MAIL, PARCEL POST, or PRIVATE VEHICLE, etc., will be delivered to the booth without guarantee of the piece count or condition. GEMS will assume no liability for these shipments. $50.00 per shipment will be charged for packages 25 pounds and under.

LABOR AND EQUIPMENT Labor will be available for un-crating, un-skidding, assembling, positioning, leveling, dismantling, re-crating, and re-skidding machinery and/or equipment of exhibitors. Please see the “INSTALLATION AND DISMANTLING LABOR ORDER FORM” in this manual.

SPECIAL HANDLING Add 50% to the quoted Show facility rate for un-crated or loose display shipments or shipments by any truck which, because of height or truck bed, cannot be unloaded at the docks. Uncrated and loose display shipments will not be received at the warehouse. This form of shipment should be sent directly to the Show facility, scheduled to arrive during the move-in time. These shipments will not be accepted prior to the move-in dates. Uncrated and loose display shipments are defined as open displays (not crated or cased) or un-skidded machinery on an open flatbed truck without proper lifting bars or hooks. If the crated materials are combined with un-crated or loose materials in the same shipment, and the Bill of Lading does not identify the various classifications, the whole shipment will be charged at the special handling rate. INBOUND BILL OF LADING OR DELIVERY RECEIPT All shipments must have a Bill of Lading or delivery receipt showing number of pieces, weight and description of merchandise. The charges will be computed based on this weight. In the event that no weight is indicated on the documents presented, GEMS shall estimate the weight, and all charges will be based on these estimates. The estimates will be binding on both parties. A $25 fee will be applied to your invoice if GEMS finds it necessary to provide this weigh scale service No adjustments will be made after the Show closes. Copies of the Bills of Lading, including pro number, should be mailed to GEMS as soon as shipments are made This will assist in tracking, if necessary.

EMPTY CONTAINER LABELS Empty labels for storage of containers during the Show will be available at the Exhibitor Service Center. Affixing the labels is the sole responsibility of the exhibitor or representative. All previous labels should be removed. GEMS assumes no liability for errors to the above procedure, removal of containers with old labels, improper information or valuables stored in containers with old empty labels. Empty crates or containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service Center.

SPECIAL RATES AND SERVICES



Steel banding is available at $1.50 per linear foot, plus one-half hour minimum labor.



Shrink Wrap is available at $15.00 per pallet / skid plus one-half hour labor..



Mobile equipment will be moved in & out of the exhibit hall on a time & material basis with a minimum $250 charge per round trip.

WWW.MDEXPOSHOW.COM

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

MD EXPO SPRING 2018

25


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

MATERIAL HANDLING RATES -CONTINUEDAGREEMENT OF TERMS The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees payment to GEMS for the incurred services described herewith.

OUTBOUND SHIPPING Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information. Labels and Bills of Lading will be available at the Exhibitor Service Center. Previous shipping labels should be removed. GEMS accepts no responsibility for misdirected shipments as a result of old shipping labels remaining on containers. GEMS will route all shipments unless special advance arrangements are made. Exhibits and materials for which arrangements have not been made with GEMS, or which have not been removed from the exhibit area on removal day, will be transported to our warehouse, at an additional charge, to await disposition. GEMS reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or refuses to accept shipments within five (5) business days following the close of the Show. No liability will be assumed by GEMS as a result of such re-routing or handling. Any freight brought back to the warehouse for special pick-up will be given an additional charge.

SHIPMENTS RETURNED TO THE WAREHOUSE At the close of the Show, should shipments need to be brought back for any reason, there will be an additional charge of $95.00 per CWT for straight time and $190.00 per CWT for overtime, with a 500 lb. minimum.

LIMITS OF LIABILITY All shipments should be insured by the exhibitor from the time they leave their firm until they are returned after the Show. All exhibits or materials handled by GEMS and insured by the exhibitor are not to exceed a value of $0.25 per pound and are not to exceed a maximum of $50.00 per item or $1000.00 per claim, whichever is less. GEMS and its subcontractors are not insurers. The amounts paid to GEMS are based on the value of the material handling services and are unrelated to the value of the property being handled. GEMS and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppage, fire, theft, windstorm, water, vandalism, acts of God, mysterious disappearances or other causes beyond its control, or for ordinary wear and tear in handling of equipment. GEMS and its subcontractors shall not be responsible for the materials after they have been delivered to the booth, or before they have been picked up for loading at the exhibit hall. GEMS shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. All Bills of Lading covering outgoing shipments, which are given to GEMS by exhibitors, will be checked at the time of pickup from the booth, at which time corrections will be made where discrepancies exist. Furthermore, the exhibitor recognizes there may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier. During such time, the materials will not be under the care or responsibility of GEMS. GEMS and its subcontractors shall not be liable to any extent whatsoever for potential or assumed loss of profits or revenues for any collateral costs, which may make it impossible or impractical to exhibit. Same claims for loss or damage which are not submitted to GEMS within thirty (30) days of the close of the Show shall be considered waived. No suit or action shall be brought against GEMS or its subcontractors more than one year after accrual of the cause or action thereof. In order to expedite removal of materials from the Show site, GEMS shall have the authority to change designated carriers if such carriers do not pick up on time. Where the exhibitor makes no disposition, materials will be either taken to a warehouse to await exhibitor’s shipping instructions (in which case extra charges will be the responsibility of the exhibitor) or shipped to the exhibitor’s address.

The consignment or delivery of a shipment to GEMS or its subcontractors by the exhibitor, or by any shipper on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in the above section.

26

MD EXPO SPRING 2018

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

INSTALLATION AND DISMANTLING LABOR ORDER Straight Time: $100.00 per personnel hour

Overtime: $140.00 per personnel hour

Overtime rates prevail before 8:00AM and after 4:30PM, daily and all day on Saturdays, Sundays & Holidays. A minimum charge is one hour per labor personnel, PLAN A: Installation and dismantling of display

PLAN B: Installation and dismantling of display

under the supervision of I&D GEMS.

under the supervision of Exhibitor.

Please note the following:

Please note the following:



In addition to the above listed rates, a 35% supervision fee will apply to the above rates with a $50.00 minimum charge.



Labor personnel must be picked up at GEMS Exhibitor Service Center when under exhibitor supervision.



Work will be done on a straight time basis if possible. However, overtime charges will be invoiced, if necessary.



A one hour “no show” charge will be applied if exhibitor fails to pick up labor personnel as ordered.



Notice of cancellation should be made at least 24 hours prior to the move-in to avoid a one-hour minimum charge.



Notice of cancellation should be made at least 24 hours prior to the Show move-in to avoid a one-hour charge per requested personnel.

Workers are assigned to orders at 8:00AM daily and completion time of first assignments is uncertain. Therefore, starting times after 8:00AM cannot be guaranteed, although every effort will be made to provide labor at requested times. FORKLIFT ORDER Straight Time: $100.00 per personnel hour Overtime: $140.00 per personnel hour Forklift: $50.00 per hour A forklift crew will consist of one forklift, one driver and one spotter. Please note that a forklift crew should be ordered if you need equipment spotted in your booth area, removed from crates, positioned or repositioned once it is in your booth area. Forklift crews do not need to be ordered if it is part of the Material Handling Process. The same rules and regulations apply to forklift crew labor as to all other labor services.

INSTALL & DISMANTLE RECAP Please check the appropriate line:

___GEMS Supervision

___Exhibitor Supervision

___Forklift Crew

Install

Date:

Time:

Total Laborers:

Hours per Laborer:

$

Dismantle

Date:

Time:

Total Laborers:

Hours per Laborer:

$

Forklift Fee: $50.00

$

GEMS Supervision Install 35%:

GEMS Supervision Dismantle 35%:

$

ESTIMATED COST FOR INSTALLATION, DISMANTLE LABOR, AND/OR FORKLIFT LABOR: LIMITS OF LIABILITY & RESPONSIBILITY FOR LABOR 1. Gilbert Exposition Management, Inc., GEMS & its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind.

4. Claims for loss, injury or damage which are not submitted to Gilbert Exposition Management, Inc., GEMS, within thirty (30) days of the close of the Show on which the loss, injury or damage occurred shall be considered waived. No suit or action shall be brought against Gilbert Exposition Management, GEMS or its subcontractor more than one year after the accrual of the cause of action.

2. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not be responsible for loss, injury or damage cause by laborers or equipment furnished by Gilbert Exposition Management, Inc., or its subcontractors, except when such laborers are working or operating equipment under direct supervision of a supervisor designated by Gilbert Exposition Management, Inc., GEMS or its subcontractor.

5. Gilbert Exposition Management, GEMS, will not be responsible for improper packing of exhibitor material and products or incorrect labeling if working under the supervision of the exhibitor.

3. Gilbert Exposition Management, Inc., GEMS and its subcontractors shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs which may result from any loss, injury or damage to an exhibitor’s material or personnel, which may make it impossible or impractical to exhibit exhibitor’s materials.

7. The placing of an order for the services or laborers and the use of equipment by an exhibitor, or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth in Section 1 through 6 above.

6. Gilbert Exposition Management, Inc., GEMS will not be responsible for improperly packed or concealed damages to exhibits.

EXHIBITING FIRM:

WWW.MDEXPOSHOW.COM

BOOTH#: Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

MD EXPO SPRING 2018

27


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

NON-OFFICIAL CONTRACTORS’ RULES & REGULATIONS Gilbert Exposition Management, Inc. (GEMS), has been selected as the Official Service Contractor and must be used for all material handling, furniture rental, signs, rigging, cleaning, and installation and dismantling of decorations. A NON-OFFICIAL CONTRACTOR IS: Any individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on-site, and does not represent one or more of the official contractors. 1.

2.

Each representative on a Non-Official Contractor must physically pick up, in person, an “Exhibit Crew” badge at the GEMS Exhibitor Service Center. If a representative of a Non-Official Contractor does not have any identification which verifies his/her employment by a Non-Official Contractor he/she must be accompanied to the GEMS exhibitor Service Center by a representative who has verifying identification. These services shall not conflict with existing labor regulations or contracts, and in fulfilling his obligations, the representative of a Non-Official Contractor shall adhere to the regulations set up by the hall and Show management regarding entrance.

INTENT TO USE NON-OFFICIAL CONTRACTORS A NON-OFFICIAL CONTRACTOR IS: Any individual who is not a full-time permanent employee of an exhibiting firm, who is providing a service to an exhibitor on-site at the Show facility and does not represent on or more of the official contractors. 1.

Exhibitors who choose to use a Non-Official Contractor must complete and sign this form. It must be received at Gilbert Exposition Management Services, Inc. (GEMS), no later than the Deadline Date. NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE.

2.

The Non-Official Contractor must provide GEMS with a copy of valid “Certificate of Insurance.” This certificate must be received no later than the deadline date. NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE.

3.

Failure to provide GEMS with items 1 and 2 above will result in said firms being required to hire installation and dismantling labor from GEMS. Non-Official Contractors will be able to provide supervision only.

All representatives of the Non-Official Contractor must obtain an “Exhibit Crew” badge at the GEMS Exhibitor Service Center.

3.

The representative of a Non-Official Contractor shall have a true and valid order for service from an Exhibitor in advance of the move-in date and shall not solicit business on the Show floor.

IMPORTANT: It is the responsibility of each Exhibiting Firm who is utilizing a Non-Official Contractor to complete and return the following forms to GEMS no later than March 19, 2018

4.

The representative of a Non-Official Contractor will share with the Official Service Contractor all reasonable costs related to his operation, including overtime pay for stewards, restoration of exhibit space to its initial condition, etc.



“INTENT TO USE NON-OFFICIAL CONTRACTORS” form, which is located on the following page of this manual.



Liability “Certificate of Insurance” form which names Gilbert Exposition Management, Inc. (GEMS), as additionally insured for each Non-Official Contractor firm being utilized. (Note: The exhibitor-appointed contractor must maintain at least $1 million in Employer’s Liability, General Liability, Automobile Liability & Worker’s Compensation as required in the state the exposition is located.)

It is the responsibility of the Exhibitor to see that each representative of a Non-Official Contractor abides by the Official Rules & Regulations of this Exposition.

If both the “INTENT TO USE NON-OFFICIAL CONTRACTORS” form and “CERTIFICATE OF INSURANCE” are not supplied to GEMS by March 19, 2018 then any representative of the Exhibiting Firm or Non-Official Contractor will be required to order labor from GEMS.

INTENT TO USE NON-OFFICIAL CONTRACTORS NOTIFICATION DEADLINE: March 19, 2018 EXHIBITING FIRM:

BOOTH #:

AUTHORIZED NAME AND TITLE: AUTHORIZED SIGNATURE: FULL NAME OF NON-OFFICIAL CONTRACTOR: COMPLETE ADDRESS: CITY: AUTHORIZED NAME AND TITLE: AUTHORIZED SIGNATURE:

STATE:

ZIP CODE:

PHONE NUMBER:

FAX NUMBER:

NON-OFFICIAL CONTRACTOR “SHOW SITE” REPRESENTATIVE (if not same as above): DIRECT PHONE NUMBER: TYPE OF SERVICE TO BE PERFORMED:

28

MD EXPO SPRING 2018

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

ADDITIONAL FURNISHINGS & ACCESSORIES CHAIRS AND ACCESSORIES Quantity

Description Basic Side Chair Basic Black Stool with Back Literature Stand Waste Basket Easel, Chrome Tack Board 42” High Round Café Table Bag Rack

Discount Price $40.75 $120.00 $110.00 $15.50 $32.00 $150.00 $175.00 $60.00

Standard Price $55.00 $135.00 $137.50 $21.00 $39.75 $175.00 $210.00 $80.00

Total $ $ $ $ $ $ $ $

SPECIAL DRAPERY BACKGROUNDS—Ordered In 10’ Increments Indicate Color: Quantity

___Red

___Blue

___Black

Description 3’ Drapery Installed, per linear foot 8’ Drapery Installed, per linear foot

___Teal

___Grey

Discount Price $9.25 $12.00

___White Standard Price $13.75 $18.25

Total $ $

DRAPED DISPLAY TABLES—30” High x 24” Wide Indicate Color: Quantity

___Red

___Blue

___Black

___Teal

Description 4’ Draped 6’ Draped 8’ Draped 4th Side Draped

___Grey

___White

Discount Price $89.75 $99.25 $107.25 $22.00

___Burgundy

Standard Price $115.50 $138.50 $154.50 $29.75

Total $ $ $ $

DRAPED DISPLAY COUNTERS—42” High x 24” Wide Indicate Color: Quantity

___Red

___Blue

___Black

___Teal

Description 4’ Draped 6’ Draped 8’ Draped 4th Side Draped

___Grey

___White

Discount Price $95.75 $108.75 $120.50 $22.00

___Burgundy

Standard Price $129.25 $147.00 $162.75 $29.75

Total $ $ $ $

TABLE RISERS AND DRAPING Indicate Color: ___Red Quantity

___Blue

___Black

___Teal

___Grey

___White

___Burgundy

Description 4’ x 10” x 12” Draped 6’ x 10” x 12” Draped

Discount Price $35.25 $45.00

Standard Price $47.50 $60.75

8’ x 10” x 12” Draped

$57.75

$78.00

WWW.MDEXPOSHOW.COM

$

Subtotal $

FOR ANY ADDITIONAL FURNISHINGS NOT LISTED ABOVE, PLEASE CONTACT YOUR PROJECT MANAGER AT GEMS FOR ORDERING AND PRICING DETAILS.

EXHIBITING FIRM:

Total $ $

Tax @ 8.25% $ Total $

BOOTH #: Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

MD EXPO SPRING 2018

29


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

STANDARD CARPET ORDER CARPET - Carpet Ordered in Multiples are not Guaranteed a Color Match Indicate Color: Quantity

___Black

___Blue

___Grey

Description

___Burgundy

___Red

Discount Price

Standard Price

8’ x 10’

$137.50

$175.50

$

8’ x 20’

$250.00

$326.75

$

8’ x 30’

$375.00

$490.00

$

8’ x 40’

$490.00

$653.50

$

$75.00 x _____

$95.00 x _____

$

Carpet Padding per 10’ space

Total

DELUXE & SPECIAL CUT CARPET ORDER Enhance the impression of your booth, plus enjoy the added choices of designer colors, by ordering our custom carpeting. It is available for one-time rental or outright purchase for use at further Shows at a very reasonable cost. Carpeting is 30 oz. stain-resistant Zeftron Nylon. Other colors may be available; please call the number below for additional colors and prices. Also consider foam padding for comfort and added luxury feeling.

___Gunmetal

___Misty Grey

___Bay Water

___Cherry Red

___Burgundy

___Silver Mist

___Baby Blue

___Ebony

___Navy

___Sky Blue

___Dusty Rose

___Light Teal

Please fill out your choice below. There is a minimum order of 200 square feet for custom carpet. If additional carpet is required to cover steps, skids and display cases, please send a floor plan. A quotation will be forwarded to you before we proceed.

RENTAL PRICE order includes installation, carpet padding, poly covering and removal. Carpet Color

Booth Size

X

=

Sq. Ft. @ $3.25/Sq. Ft.

$

PURCHASE PRICE order includes installation, carpet padding, poly-covering and removal. Carpet Color

Freight handling charges at the close of the Show will be additional. Booth Size X = Sq. Ft. @ $4.25/Sq. Ft.

$

CARPET PADDING order includes installation and disposing of padding. Padding is only offered at the purchase price. Carpet Color Booth Size X = Sq. Ft. @ $0.75/Sq. Ft. $

EXHIBITING FIRM: BOOTH #

30

MD EXPO SPRING 2018

Subtotal $ Tax @ 8.25% $ Total $ Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

BOOTH CLEANING ORDER FORM Cleaning orders placed during move-in will be charged an additional 25%.

CARPET SERVICE (Check One) __ Vacuum Booth Carpet—One time (Before exhibits open) Vacuum Booth Carpet—Daily

$0.40/sq. ft. X ______ sq. ft. = ______

$

$0.30/sq. ft. X ______ sq. ft. X ______ days = ______

(Before exhibits open, and each morning before exhibits open)

Indicate dates required: ___________________

$

PORTER SERVICE ___ Empty wastebaskets, police floor at 2 hour intervals.

$67.00 per day

$

Indicate dates required: ___________________

Booth Cleaning Total $ NOTE: All rental carpets are clean upon delivery to your booth space. However, during set-up, the carpet can become soiled. We suggest that you order cleaning service at least once prior to the exhibit opening. Please include any specific instructions:

Please retain one copy for your files

WWW.MDEXPOSHOW.COM

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

MD EXPO SPRING 2018

31


MD Expo Spring Nashville April 4-6, 2018 Renaissance Nashville Nashville, TN

SIGN ORDER FORM SHOWCARDS: QTY.

DESCRIPTION

DISCOUNT PRICE

STANDARD PRICE

7” x 11”

$27.75

$48.75

7” x 44”

$36.86

$57.56

14” x 22”

$37.36

$58.40

14” x 44”

$62.66

$100.07

22” x 28”

$63.68

$101.40

28” x 44”

$81.94

$157.48

40” x 60”

$179.63

$315.50

DISCOUNT PRICE

STANDARD PRICE

$15.00 psf

$24.00 psf

TOTAL

BANNERS: QTY.

DESCRIPTION DIGITAL BANNER

TOTAL

FORMULA: ______________________________ X ____________________________ = $________________________

ADDITIONAL SERVICES: QTY.

DESCRIPTION CARDBOARD EASEL LOGO SCAN

DISCOUNT PRICE

STANDARD PRICE

$7.25 per sign

$14.50 per sign

$49.00 per logo

$63.50 per logo

TOTAL

*PLEASE CALL FOR GRAPHICS PRICING

SIGN SPECIFICATIONS (PLEASE INDICATE YOUR PREFERENCES): TEXT STYLE: PANEL STYLE:

BLOCK

ROMAN

VERTICAL

HORIZONTAL

SCRIPT

CASUAL

SCHOOL

LETTER COLOR: BACKGROUND COLOR: INDICATE SIGN COPY HERE (PLEASE PRINT):

IMPORTANT NOTE: Any in-house work needed to prepare non-digital art for production, or to correct digital files to a production ready state, is billed at $65.00 per hour with a one-half (½) hour minimum. TOTAL OF ALL ITEMS ORDERED + 8.25% SALES TAX: $__________

32

MD EXPO SPRING 2018

Cathy Gilbert, Project Manager

E-mail: Cathy@gemsevents.com

895 Central Florida Parkway

Phone: (407) 438-5002 x.113

Orlando, Florida 32824

Fax:

GEMS Discount Deadline Monday March 19, 2018

(407) 852-0286

WWW.MDEXPOSHOW.COM


Renaissance Event Technology Exhibitor Audio Visual Order Form 611 Commerce Street QTY

QTY

QTY

QTY

QTY

Nashville, TN 37203

Ph 615-525-4147

Fax 615-525-4100

Internet / Telephone

# of days

Daily Rate $50.00 $30.00 $15.00

Total

Video /Projection Equipment

# of days

Daily Rate $50.00 $25.00 $250.00 $55.00 Daily Rate $75.00 $140.00 CALL Show Rate $250.00 $350.00 $150.00 $200.00 $450.00 $650.00 $850.00 Daily Rate $30.00 $5.00

Total

Direct-In-Dial Phone / Fax Line (Calls Additional) Wired Internet Connection 1.5MBs Bandwidth Wireless Internet Connection 1.5MBs Bandwidth For upgraded bandwidth, please call

DVD Player Rolling Cart or Stand w/ Skirt (32", 42", & 54" available) LCD Projector 3k lumens / brighter projectors available Tripod Screen (5', 6', 7', & 8' available)

Audio Equipment

# of days

Computer Audio Interface w/ speaker Small Sound System - 2 Speakers & Microphone Custom Designed Sound Systems Available

Data Display/Computer Equipment

Desktop Computer (monitor not included, see below for options) Laptop Computer 17" LCD Flat Panel Monitor (XGA 1024x768) 19" LCD Flat Panel Monitor (XGA 1024x768) 32" LCD Flat panel monitor w/ stand 46" LCD Flat panel monitor w/ stand 55" LED Flat Panel monitor w/ stand

Show Rate Show Rate Show Rate Show Rate Show Rate Show Rate Show Rate # of days

Electrical Service

Single Outlet Booth Power (15 Amp) Powerstrip

$0.00 $0.00

$0.00

Total

$0.00 $0.00 Total

Total

Equipment Total

Feel free to contact us regarding our complete inventory not listed above.

$0.00 $0.00

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$0.00

25% Service Charge

$0.00

Please allow your order to reach us 10 days in advance.

Subtotal

$0.00

A 15% rush charge will apply to 72 hours or less notice.

15% Rush Charge (if applicable) 9.5% Sales Tax

$0.00

TOTAL

$0.00

Rental payment is due in advance either by check or major credit.

[Prices Subject to change without notice]

72 hours or less cancellations are subject to Full Charge.

Credit Card Information:

Card Holder's Name:

Credit Card Number:

Type:

Expiration Date

:

Cardholder's Signature

Company Name :

Company Information

Delivery Information Show Name :

Address :

Booth / Room :

City :

Delivery Date :

Time:

State / Zip :

Removal Date :

Time:

Phone :

On-Site Contact :

Fax:

**On-Site Contact MUST be in booth to accept delivery.

E-Mail: Contact: 2/28/2012

AVEO #___________________ PMS #___________________

WWW.MDEXPOSHOW.COM

MD EXPO SPRING 2018

33

MD Expo Exhibitor Manual Nashville 2018  
MD Expo Exhibitor Manual Nashville 2018