ACADEMIC AFFAIRS <CONTENTS> 1. GRADES & GPA ■ Grading ■ GPA (Grade Point Average) 2. CREDIT REQUIREMENT & REGISTRATION ■ Credit Requirement & Registration ■ Adding, Dropping & Changing of Course Registration ■ Requirements for Students to be Recommended to the Faculties of Medicine, Science and Technology, or Pharmacy at Keio University 3. MAKE UP POLICY 4. PROMOTION & GRADUATION ■ Requirement for Promotion or Graduation ■ Warnings & Cautions ■ Awards 5. RECOMMENDATION TO KEIO UNIVERSITY 6. DAILY SCHEDULE 7. ABSENCE & TARDINESS 8. EXAMINATION & REPORT ■ Term Examinations ■ Plagiarism ■ Official Exams (SAT, TOEFL, etc.) 9. SCHOOL DELAY & CANCELLATION ■ Notification of School Delay or Cancellation ■ Schedule of School Delay ■ School Closing during Normal School Hour 10. COURSES AND CREDITS
■ GRADING
Keio Academy of New York (hereafter, the School) uses “A” “B” “C” “D” “F” and “P” as passing grades; “F” indicates failure. The numerical equivalents are as follows:
However, courses with Pass/Fail grades: G (a grade point obtained in each subject) is always zero, and if attained a pass, subtract credits for that course from T (total registered credits), if attained a fail, do not subtract credits for that course from T.
■ GPA (GRADE POINT AVERAGE)
GPA* = (G1R1 + G2R2 + G3R3 + • • • ) ÷ T
Course level / Grade symbol Standard Intermediate Honors
G : A grade point obtained in each subject. Refer to the table below
T : Total registered credits
B+ 87 89 D+ 67 69 B 83 86 D 63 66
B 80 82 D 60 62
A+ 3.50 4.00 4.50 A 3.25 3.75 4.25 A 3.00 3.50 4.00 B+ 2.75 3.25 3.75 B 2.50 3.00 3.50 B 2.25 2.75 3.25 C+ 2.00 2.50 3.00 C 1.75 2.25 2.75 C 1.50 2.00 2.50 D+ 1.25 1.75 2.25 D 1.00 1.50 2.00 D 0.75 1.25 1.75 F 0 0 0 S 1* 0 0 0 I 2* No Credit No Credit No Credit
C+ 77 79 F 0 59 A 94 97 C 73 76 P Pass A 90 93 C 70 72
A+ 98 100
GPA is calculated based on grades of all subjects taken using the formula below.
R : Credit in each course
*The value of GPA is rounded to the nearest thousandth.
1. GRADES & GPA
2: I = Incomplete. If the work is not completed in a timely manner, as determined by the School, the grade will revert to F. Until the grade “I” is converted, the grade for that course ( = “G” above; = the grade points obtained in each subject) is zero, and reduces the total registered credits ( = “T”; = the total registered credits) by subtracting the credits for that course from “T”.
Grade 9 Grade 10 34 Credits 36 Credits
2. Credits earned at other schools will not be counted toward the minimum credits needed to fulfill graduation requirements. (This excludes students participating in an exchange program approved by the School, and subjects made up at summer schools.)
3. The registration procedure and the registration deadline will be announced by the Academic Affairs Committee. Please be aware, due to pre requisites, a level placement and/or a capacity control, the students may not be able to register for desired courses.
5. No credit will be given if a student registers for the same course for the second time.
4. The final grade will be determined by averaging the grades of the first semester course and the second semester course. The credits and GPA will be weighted accordingly.
■ CREDIT REQUIREMENT & REGISTRATION
4. Respective department chair will determine those students who will be registering for JHL, ESL, or Language Arts.
1. Following credits, including required elective courses, must be earned at each grade level in order to be promoted to the next grade or to graduate.
■ ADDING, DROPPING & CHANGING OF COURSE REGISTRATION
Grade 12 Non Science Major: 37 Credits Science Major: 39 Credits
1. Adding or changing an elective course, or changing 12th grade Major (science, non science) once the classes begin, may only be granted within the first 7 days, with good reason, and only with prior approvals of the subject teacher, the department chair, and the Academic Affairs Committee. In a very rare and exceptional circumstance, the Headmaster may approve the change after this period, but any change after the 1st term grade submission date will not be accepted to maintain fairness in calculating Keio University recommendation points. Please note that students changing courses after the first 7 days of classes may encounter difficulty making up and catching up with missed course materials. In case of a student changing courses from a science major to a non science major and if the student has taken the 1st term exam of Science Major Subjects, the student’s 1st term grades will be naturally determined based on the grade the student receives on the 1st term exam. Specifically, Science Major’s Required Honors Chemistry grade will be carried over to the Non science Major Course Social Studies (Economics, Politics, or Cultural Studies Research), but the other science elective course (either Physics or Biology) will not be changed since both of these courses are also provided as non science major courses.
Grade 11 36 Credits
2. CREDIT REQUIREMENT & REGISTRATION
2. Dropping elective courses will only be allowed during the first two weeks of the new School year under unavoidable circumstances only, as determined by the subject teacher, the department chair, and the Academic Affairs Committee.
1: S = Summer make up credits, full credits will be given but the grade point (G) remains zero.
3. Any student who has been assigned JHL may change a course only if the following conditions are met: both the English department and the Japanese department must approve the course change; the course change can only take place at the end of the first quarter and may be accepted for changing from JHL to Language Arts only.
7) Students enrolled in 11th grade honors level biology must have a final grade of C or above.
3) Students who enroll starting in 10th grade whose Japanese requirements obligate them to take JHL instead of Physics must enroll in an approved laboratory based physics summer course (typically 6 8 weeks) to fulfill the requirement.
*Regarding Physics Classes
Science Requirements
Since 10th grade chemistry classes are broken up into two levels, these additional regulations apply:
5. When appropriate, as determined by the subject teacher and the department chair, a level change within the same subject will be made. The calculation of grades for a student who changed the level will be determined by each department.
■ Requirements for Students to be Recommended to the School of Medicine, the Faculty of Science and Technology, or the Faculty of Pharmacy at Keio University
Since 11th grade biology classes are broken up into two levels, these additional regulations apply:
10) Students enrolled in 11th grade honors level physics must have a final grade of C or above.
To be recommended to the School of Medicine, the Faculty of Science and Technology or the Faculty of Pharmacy at Keio University, students must major in science in the 12th grade and satisfy the following conditions both in science and mathematics.
6) As a general rule, students enrolled in 10th grade elementary level chemistry are not eligible to be a science major. It is highly recommended to be enrolled in 10th grade intermediate level or honors level chemistry by the end of the School year and fulfill the final grade requirement.
8) Students enrolled in 11th grade intermediate level biology must have a final grade of B or above.
11) Students enrolled in 12th grade intermediate level physics are not eligible to be a science major.
2) Students who do not meet the required grade in the introductory courses must get permission from the instructor and the Department Chairperson.
5) Students enrolled in 10th grade intermediate level chemistry must have a final grade of B or above.
1) Students must have a final grade of B or above in the introductory course of 10th grade chemistry (*Please see below for additional regulations).
1. All students choosing to major in science must complete introductory laboratory based courses in biology, chemistry, and physics. Courses taken at other institutions can fulfill the requirement for the introductory laboratory based courses as long as they are approved by the Department Chairperson. In order to be qualified for a science major:
*Regarding 11th Grade Biology Classes
Since physics classes are broken up into two levels, these additional regulations apply:
12) To take honors physics, a student will need to have a grade of C or above in Honors chemistry.
9) As a general rule, students enrolled in 11th grade elementary level biology are not eligible to be a science major. It is highly recommended to be enrolled in 11th grade intermediate level or honors level biology by the end of the School year and fulfill the final grade requirement.
*Regarding 10th Grade Chemistry Classes
4) Students enrolled in 10th grade honors level chemistry must have a final grade of C or above.
2. In addition, to be recommended to the School of Medicine at Keio University, science majors must register for Honors Chemistry and either Honors Biology or Honors Physics, and earn at least a B as a final grade both in Honors Chemistry and in the course they have registered for, which is either Honors Biology or Honors Physics.
4. To be recommended to the Faculty of Pharmacy at Keio University, science majors are recommended to take Honors Biology and Honors Chemistry.
3. To be recommended to the Faculty of Science and Technology, a student must earn at least a C as the final grade for both Honors Calculus and Linear Algebra.
1. All students choosing to major in Science must pass the mathematics placement test given at the end of the 11th grade. To be eligible to take the placement test, students must belong to an honor pre calculus class.
2. To be recommended to the School of Medicine, a student must take both Honors Calculus and Linear Algebra and must earn at least a B as the final grade in each of these two classes.
4. There is no requirement about the final grade of both Honors Calculus and Linear Algebra for the students to be recommended to the Faculty of Pharmacy or the Department of Pharmaceutical Science.
3. In addition, to be recommended to the Faculty of Science and Technology, or the Faculty of Pharmacy at Keio University, science majors must register for Honors Chemistry and either Honors Biology or Honors Physics, and earn at least a C as a final grade both in Honors Chemistry and in the course they have registered for, which is either Honors Biology or Honors Physics.
the Faculty of Nursing and Medical Care, students are not required to take Honors Science courses but are strongly recommended to take as many science courses as possible, especially in the areas of Chemistry and Biology.
To[Note]enter
13) As a general rule, students enrolled in 12th grade elementary level physics are not eligible to be a science major. It is highly recommended to be enrolled in 12th grade intermediate level or honors level physics by the end of the School year and fulfill the final grade requirement.
Mathematics Requirements
For a length of time designated by the School, the absence will not significantly affect the grade.
Absence due to Acceptable Reason (Sickness, Injury, Visa Application)
absence due to isolation to prevent infections or for disciplinary suspension does not count towards the number of absences. To calculate one third of the total number of the instruction periods of such cases, the number of periods of the absence will be subtracted from the total number of the instruction periods.
Instruction periods are specified as follows:
Instruction periods consist of the following: all academic class periods including long homeroom periods but not morning homeroom periods, and all School events except for the ones participation is optional.Astudent’s
• In principle, class participation will be given zero points during the absence.
No Count Absence (Official Excuses, School Bus Bereavement)Delay,
Absence will not reflect towardsnegativelythegrade.
In addition, even if the number of absent periods does not exceed one third of the total number of the instruction periods of the academic year, a student who accumulates the number of absent per iods in an academic course listed in the School curriculum may receive an F as his/her final grade for the course regardless of his/her performance either in class, exams or make ups.
Absence Category Guidelines Remarks
• In principle, teachers are not required to offer any make up for a missed quiz, test, exam, and/or project. (zero points). 5)
The School shall implement the following policy for offering a makeup, an evaluation of class participation, and grading guideline for the student’s absence. If the number of absent periods exceeds one third of the total number of the instruction periods of the academic year, the student must repeat the current grade or withdraw from the School regardless of earned grades. Note that there is no option for the student who belongs to this category to request Leave of Absence stipulated in the School Regulation. For a student who desires to return to the School after a Leave of Absence, permission to return will be granted according to the regulation, but the return date shall be the beginning of the next School year. A leave of absence can be submitted only once during the entire duration of the student’s enrolment to the School. The due date of submission of the form requesting a leave of absence is the United States Eastern Standard Time 1700 of the week before the scheduled first day of Final Examination (For example, if the scheduled first day of Final Examination is Tuesday, May 31, the due date is Tuesday, May 24). Unless the form is submitted to the School by the due date, no request for a leave of absence will be accepted.
3. MAKE UP POLICY
• In principle, after the student returns to the School, the teacher will give a make up to the student. 2) , 3)
• In some cases, the participation grade may be affected during the absence. 4)
AbsenceUnreportedSkipping(Oversleeping,ReasonsUnacceptableClass)
Student will be held responsible.
• Class participation grade will not be affected
• In principle, after the student returns to the School, the teacher will give a make up to the student. 2) , 3)
3) If the student does not complete the make up by the deadline, the grade of I will automatically be converted to a grade of F. A grade of F is also given when the teacher evaluates that the quality of the completed work is not satisfactory.
• By the decision of the Headmaster, a grade of I (Incomplete) may be given. 7) After returning to the School, the student will be instructed how to make up the missed course work by subject teachers. Upon completion of the instructed required course work, the grade of I will be changed to an appropriate letter grade. The due date for the make up for each course will be given by the subject teachers so that the change from the grade of I to an appropriate letter grade can be made within the following term of the term for which the grade I is given. If the grade of I is given for the fourth term, summer make up will be required. 3)
Suspension
2) If offering make up is not possible for a course/courses before the grade submission, by the decision of the Headmaster, a grade of I (Incomplete) may be given for the course(s).7) The student will be instructed how to make up the missed coursework by the subject teacher(s). Upon completion of the instructed required course work, the grade of I will be changed to an appropriate letter grade. The due date for the make up will be given by the subject teacher(s) so that the change from the grade of I to an appropriate letter grade can be made within 15 School days after the student’s return to School.
Student will be Assignmentsresponsible.held will be given during the period suspension.of The assignmentsubmitted will be accordingly.evaluated
Long Term Absence6) For a designatedperiodby the School, the absence will not thenegativelysignificantlyreflecttowardsgrade.
1) Type of makeup offered is at the sole discretion of the School. The quizzes and tests may be replaced by reports.
• Teachers will give the student sufficient assignments to cover the course work including tests, quizzes, assignments, projects and class participation. Teachers will evaluate the completed assignments and give an appropriate grade. After the return to School, the student may be required to make up missed tests, exams, presentations and/or lab work. In such a case, completed work will be also evaluated and included in the grade.2) , 3) In some cases, the participation grade may be affected during the absence. 4)
4) If class participation is a significant part of
Note:
5) At the sole discretion of the teacher a makeup may be offered but significant point deduction may be considered.
assessment of the grade, or the student is absent during a major classroom presentation, appropriate points may be deducted.
6) The Headmaster’s permission is required to take a long term absence.
GPA is lower than 2.0 or in receipt of one or more failing grades
Promotion or graduation may not be approved if students have received consecutive warnings or cautions concerning their attendance record or behavior.
Students whose GPA at the end of a term is below 2.1 and/or who receive one or more “F”s will be contacted by the Head of House for further support. Support shall include, but is not limited to, a “Student Goal Contract”, “Weekly Student Assistance” and “Progress Reports” from Subject Teachers and Resident Advisor. “Permission to Play Sports or Engage in Club Activities” may be denied to students by Homeroom Teachers, Head of House, and Subject Teachers.
4. Students who receive one or two failing grades and earn a GPA of 1.8 or higher but lower than 2.2 for the year must be discussed at the promotion/graduation meeting in order to make up for the failed subjects. The result of the meeting will be a proposal to the Headmaster, who will make the final decision. If approval is not received, the year must be repeated. If approval is received, the student will be promoted with an Academic Warning only if the failed subjects are “satisfactorily made up” during the summer. If a student fails to satisfactorily make up the failed subject, the year must be repeated.
2. Students who receive passing grades in all subjects they have taken and earn a GPA of 1.8 or higher but lower than 2.0 for the year will be promoted with an Academic Warning.
4. PROMOTION & GRADUATION
7. Students who receive three or more failing grades must repeat the year regardless of their GPA.
5. Academic Warning means that the GPA for the next year of a student concerned must be 2.0 or higher in order to be promoted. Otherwise, promotion is discussed in the promotion/graduation meeting, which makes a proposal to the Headmaster. The Headmaster will make the final decision.
6. Students who earn a GPA of lower than 1.8 for the year must repeat the same year.
8. If the number of absent periods exceeds one third of the total number of the instruction periods of the academic year, the student must repeat the current grade or withdraw from the School regardless of earned grades. Note that there is no option for the student who belongs to this category to request Leave of Absence stipulated in the School Regulation. If a student desires to return to the School after a Leave of Absence, permission to return will be granted according to regulation, but the return date shall be the beginning of the next School year. A leave of absence can be submitted only once during the entire duration of the student’s enrollment to the School. The due date of submission of the form requesting a leave of absence is the United States Eastern Standard Time 1700 of the week before the scheduled first day of Final Examination (For example, if the scheduled first day of Final Examination is Tuesday, May 31, the due date is Tuesday, May 24). Unless the form is submitted to School by the due date, no request for a leave of absence will be accepted.
1. Students must receive passing grades in all subjects they have taken and earn a GPA of 2.0 or higher for the year in order to be promoted.
Academic Caution
Academic Warning
■ REQUIREMENT FOR PROMOTION OR GRADUATION
■ WARNINGS & CAUTIONS
GPA is 2.0 or higher but in receipt of three or more D+ grades or lower
3. Students who receive one or two failing grades and earn a GPA of 2.2 or higher will be promoted with an Academic Warning only if the failed subjects are “satisfactorily made up” during the summer. If the student fails to satisfactorily make up the failed subject, the year must be repeated.
Honor Roll will be given to students who achieve the following grade point average (GPA) each term: The Headmaster’s Honor Roll Keio Academy Honor Roll
40 or more periods of absence in the year without special reason
Attendance Caution
General Discipline Warning
GPA of 3.2 or above
20 or more but fewer than 40 periods of absence in the year without special reason
Despite repeated warnings from teachers attitude in class remains unacceptable
9th GPA of 3.5 or above GPA of 3.2 or above
Despite repeated caution by a teacher or House Faculty the student persistently exhibits a poor attitude or inappropriate behavior.
Tardiness Warning
GPA of 3.4 or above
10th GPA of 3.5 or above
Attendance Warning
■ AWARDS
10 or more but fewer than 20 occasions without special reason
Tardiness Caution
11th GPA of 3.7 or above
20 or more occasions of tardiness without special reason
Classroom Discipline Warning
12th GPA of 3.7 or above GPA of 3.4 or above
■ Non Academic Record: 25 points
6. Once students are recommended to Keio University, they are not allowed to register at any other institutions of higher learning as matriculating students. Recommendation to Keio University may be nullified if the student is found to be in violation of this rule.
3. The following criteria will be taken into consideration in the decision
1. Students wishing to be enrolled as freshmen in Keio University Faculty of Letters, Faculty of Economics, Faculty of Law, Faculty of Business and Commerce, School of Medicine, Faculty of Science and Technology, Faculty of Policy Management, Faculty of Environment and Information Studies, Faculty of Nursing and Medical care, and Faculty of Pharmacy must submit a formal request for recommendation to Keio University and be recommended by the Headmaster in their graduating year.
Total: 150 points
The Non academic record consists of attendance, awards, evidence of positive School citizenship, and extracurricular activities will be decided later.
10. The School cannot answer any inquiry regarding the final decision of recommendation to Keio University including how the decision is made.
■ Academic Record: 125 points
4. The parents of 12th Grade students wishing to be recommended to Keio University must submit a formal request by KANYOS, with their preference filled, to the Headmaster by the end of April. The announcement regarding the submission of this form will be posted on KANYOS.
9. Students wishing to go to the School of Medicine, the Faculty of Science and Technology, or the Faculty of Pharmacy must take science major courses in the 12th grade. Read “5 B’s Requirements for Students to be Recommended to the School of Medicine, the Faculty of Science and Technology, or the Faculty of Pharmacy of Keio University.”
125 pointsTotal: 25 points 35 points 50 points 15 points
2. A student with a three year cumulative GPA of less than 2.0 may lose this recommendation privilege to Keio University.
5. Students are allowed to apply for universities, or another institution of higher learning, outside of Japan by submitting an application form for admission to those universities. In case they decline the offer of the recommendation to Keio University, they must submit the declination form to the School by the end of April of their graduating year.
10th grade: 11th grade: 12th grade: TOEFL&SMP(Speech)
7. Students applying for any university, or another institution of higher learning, in Japan, (other than Keio University), must submit a form, declining admission to Keio University. This form should be submitted to the School by the end of April of their graduating year.
8. Students who wish to be recommended only to the School of Medicine of Keio University can take entrance examinations for any other medical School without withdrawing their name from consideration for recommendation to the Keio University School of Medicine. If they are recommended to the School of Medicine of Keio University, they must enroll.
5. RECOMMENDATION TO KEIO UNIVERSITY
7th Period 1240 1325 (Lunch)
11th Period 1610 1655
6. DAILY SCHEDULE
9th Period 1420 1505
Defined as days when classes are held. Commuters are permitted on campus from 0700 until 1900 Weekday drop off and pick locations for commuters are the main entrance to Classroom Building, North and South House.
In the morning and before 1800, commuters check in (first arrival time on campus) by dropping their “Commuter IDs.” into “Commuter Boxes” outside the Administration Office.
A student who has forgotten to bring his/her Commuter ID to School must fill out a Temporary Commuter’s ID to replace their “Commuter ID” at the administration office.
2nd Period 0830 0915
1st Period 0815 0825 (HR/Roll Call)
2. All students are expected to be out of the House by 0800.
3. District School Buses leave the School at 1800.
If a student leaves the campus before 1800, he/she can pick up their “Commuter ID” at the Administration Office.
Commuters must check in and out whenever they enter or leave the campus for personal reasons during the day. They do not have to check in/out if they leave campus as part of a School group event, but must check out upon leaving the campus for the last time.
If a Commuter Athlete is taken home from an event by his/her parent, the Coach must first give consent
5. All commuter students must adhere to check in/out procedures:
3rd Period 0920 1005
5th Period 1100 1145 (Lunch)
10th Period 1515 1600
12th Period 1705 1750
1. The daily academic schedule for the year is as follows:
6th Period 1150 1235 (Lunch)
Commuters entering the campus after 1800 must check in by dropping their “Commuter IDs” off at the Guard House.
8th Period 1330 1415
If a student leaves the campus after 1700, he/she can pick up their “Commuter ID” at the Guard House.
Commuters must inform their Head of House by 1600 if they intend to stay for study hours that day.
4th Period 1010 1055
1) Weekdays
All commuter students must be off campus, or in the rotundas of the Classroom Building or North or South House by 1900 Monday Friday.
A student who has forgotten to check out (pick up his/her Commuter ID) must call the North House Office or leave a message at 1 914 701 3561 before 2030.
4. If commuting by a School bus is extremely difficult, a parent may drive the student to/from the School only with a prior written authorization from a School official.
Commuters are permitted on Campus from 0900 to 2000 Drop Off/Pick Up Point on these days is the main entrance to the North or South House or the Classroom Building. When arriving and departing the campus on weekends, a commuter will check in and out of campus by dropping off and picking up his/her “Commuter ID” at the Guard House.
All students are required to enter the campus either through the Guard House; students must check in at the Guard House once on campus. A student who has forgotten to bring his/her Commuter ID to School must fill out a “Check In/Out Card” to replace their “Commuter ID”.
A student who has forgotten to check out (pick up his/her “Commuter ID”) must call the North House Office or leave a message at 1 914 701 3561 before 2015.
and observe the departure. The Commuter athlete upon arriving home or before 2030 must call the North House to check out (1 914 701 3561).
2) Weekends, Holidays and When There Are No Regular Classes
At 2000, all commuter students must be off campus or at pick up locations.
Hallway Policies (0700 to 1700) in Academic Building
The following are strictly forbidden:
i. Students are forbidden to remain in the hallways during class times. If you have a free period, you must report to the Study Hall or to the Library. Students in the Study Hall or Library may use bathrooms on their respective floors but may not go to their lockers.
8. Unauthorized elevator use
2. Damaging school property
ii. Students that need to go to the Health Center to see a nurse or to the Counseling Department to see a counselor are permitted in the Hallways without a pass.
5. Inappropriate relationship behavior
STANDARD DAILY DISCIPLINE
7. Sleeping, sitting, or lying on the floor of the hallways
3) Use of the Academic Building and Club Activity Starting Time on Weekdays and Weekends
iii. All Club & Sports Activities must end by 1800.
Students who do not keep the regulations described above may receive BVS from the School.
1. Consumption of food or drink in the education building
4. Dress code violation (jeans, sandals, T shirts, etc.) *Exhibiting context on clothing that contains: drug, profane, pornographic, or sexual content
6. Removing cafeteria supplies (utensils, bowls, etc.)
i. The use of the academic building will be limited to academic activities before 1600 in order to provide a quiet environment for students who are studying and for teachers who are helping those students, either in the classrooms or in the prep rooms.
3. Disrespect
iv. Student with a validated Teacher’s pass are allowed to go directly to the Teacher’s Room, Prep Room, or indicated classroom.
iii. During lunch time, all students should remain in the Dinning Hall until the bell rings. Students are permitted to wait outside the school building outside the North door entrance to the school building, but are not permitted to enter the building or to walk to the turf field or gymnasium.
ii. When an official School event is conducted, all students should respect the importance of the event and refrain from engaging in any non academic activities in the academic building. Examples of such events include but are not limited to a National Honor Society Induction Ceremony and Drama Performance.
5. If absence is known beforehand, “Absence Report” (Appendix) should be submitted by KANYOS to the School in advance. Students and parents are strongly encouraged to avoid unnecessary “Unacceptable Reason” absences.
Proof is required.(If only for a short term, a letter from the parent is acceptable.) (towards (Sickness/ Injury/Visa number of Application, etc.) absence ltardy/earlyoreave)
6. Any student missing the class for more than 20 minutes after the class began will be marked absent.
7. ABSENCE & TARDINESS
7. Absences and Tardiness/Early Leave will be categorized and handled in the following way. The School will determine which category is selected at the sole discretion.
School Bus Bereavementdelay
A report by the teacher in charge is required. number(towards of absence leave)tardy/earlyor
1. Absence and tardiness will be classified in the following way. Count / No Count Category
Proof / Important point
Caution/warning or discipline will be given for excessive absence or earlytardiness/leave.
OthersSuspension
3. Attendance will be taken by a subject teacher or a chaperone. Absence will be calculated based on a per period basis. When absent from any School events or field trips, periods that coincide with the event or the trip will be marked absent.
No Count Official Excuses
Student /parent must submit Absence Report immediately.
Cases approved by the School. Count Absence or Tardiness due to Acceptable Reason
2. For “Official Excuse” absences the teacher in charge will handle the process
Unacceptable Reasons
4. The parent of commuter should submit “Absence Report” on KANYOS before 0800. If the parents can’t submit “Absence Report” before 0800, please call the Administration Office after 0800 to report commuter’s absence or tardiness.
Long term absences must be approved by the Headmaster
A note “Absence Report” from the parent or the guardian is required.
5. Others (approved by the School)
• Any absence or tardiness for personal reasons
D: Others
C-1.: Sickness or Injury:
DeathSuspensionofparent, grandparent, sibling Others (approved by the School)
1. Sickness or Injury
A: “OFFICIAL EXCUSE”:
C: The examples of absence or tardiness with acceptable reasons:
The followings may be considered as a No Count. School Bus delay due to snow or traffic*
B: “NO COUNT”:
B-2.: Suspension:
1. Sports or cultural club activities
Deathimmediately.ofParent: 7 days Grandparent/Sibling: 3 days (Excluding the time needed for transportation)
2. Student Government activities (ex. Cultural Exchange Program)
The following days will be considered as “No Count”. Notification to the School from the parent or the guardian is required
Participating in a individual.School’sevent/competitionsports/culturalnotasapartofclubactivitybutasan
2. Visa Application
3. Illness of Immediate Family Member, etc.
The followings maybe considered as an “Official Excuse” with approval by the School.
B 3.: Death of a Family Member:
While the absences will be considered no count, evaluation and grading of academic work will be based on regulation stated on other section of this handbook.
D: Others Examples:
C 2.: Visa Application:
• Excessive absence or tardiness from this category will result in caution, warning or disciplinary action. In some cases, promotion or graduation may not be granted
4. Exams recognized by the School (ex. Math contest)
3. Subject course related activities (ex. Model UN)
A note from the doctor or a Pink Health Center Pass from the School Nurse is Commuterrequired.students who are absent for 3 days or less due to an illness that did not require doctor’s care, and “Absence Report” in KANYOS from the parent or guardian is acceptable instead of doctor’s note.
ACT Absence
Tardy/Early Leave
If a student finds any errors on the record on the KANYOS, he/she must submit a “Correction Form for Attendance” on KANYOS within 10 School days on which the absence/tardy/early leave occurred. The correction form must be approved by the subject teacher A student should never fail to check the attendance record with or without absence because he/she cannot make any corrections after the ten day deadline even if the error was due to the School.
8. KANYOS Attendance Record
*Delays by a private vehicle may be considered as a “No Count” only if the following all three conditions are met:
The classified status table is shown below.
Absence with acceptable reason (sickness etc.)
Tardy with unacceptable reason
i. If School closure is announced due to inclement weather for a commuter’s home district public school, his/ her tardiness/absence will be regarded as “No Count”.
7 A
iii. In both of the cases above, the student has to submit the attendance slip with a proof of the announcement of School closure/delay. The proof can be a printout of information from Channel 12 or its screenshot. Without the proof, it is very difficult for the Academic Affairs Committee member to check the truth of the School closure/delay after several days.
Tardy with acceptable reason (health center visit etc.)
7 D
Status Definitions Refer
Official Excuse
Absence with unacceptable reason
9. Attendance Record on the Grade Report
Absence
Attendance summaries are also shown on the grade report for each term. The classified statuses are the same as on the attendance record. The number on the grade report is the accumulated total of the number on the record. Corrections with the properly submitted “Correction Form” will be reflected. If a student finds an error at the end of term, but had not submitted a correction form to correct the error within the above deadline, he/she cannot go back to it to make corrections.
ii. If School delay is announced due to inclement weather for a commuter’s home district public school, his/ her tardiness/absence between period 1 and period 4, which are equivalent to our School’s 2 hour delay hours, will be regarded as “No Count”.
ACT LeaveTardy/Early
7 C
Official Excuse
8) Except in an extreme emergency, no student will be allowed to resume the exam after leaving the examination room during the examination period. (Reminder: Please take care of your personal needs before the exam begins)
6) If you have any questions or feel sick during the exam, please raise your hand and wait for the proctor to assist you.
iii. No credit of your sources from software or website`
3) The student may only put pencils, pens and an eraser on his/her desk.
4) Do not leave a pencil case or other items in/on the desk. The student cannot use a shitajiki or plastic board. Keep notebooks and textbooks in your bag: do not leave them in your desk. Any student not following these instructions will be viewed as cheating.
11) Alteration of a returned exam is a form of cheating.
12) Cheating will not be tolerated. Any student involved in cheating will be disciplined by the School.
1. Term Examinations
3. Plagiarism: Plagiarism is a form of cheating, and therefore will not be tolerated.
9) Possessing a crib sheet or similar conduct (e.g. writing the answers on a desk before the examination) will be viewed as cheating whether they are used or not.
Definition of Plagiarism: Plagiarize “To take (words, ideas, etc.) from someone else’s work and use as one’s own without admitting one has done so” (Longman Dictionary of American English, 1983, White Plains, NY)
2. Tests and AboveQuizzes3)~11)
8. EXAMINATION & REPORT
ii. Changing the words of your sources
1) A student arriving no more than 20 minutes late is allowed to take the exam; however, the students cannot take an exam if he/she is over 20 minutes late.
2) A student may leave the examination room after 20 minutes. After you leave the examination room, please go to the library or an empty classroom. You must not hinder other students who are working on their exam.
5) A student may use a calculator and/or a ruler only when permitted by the instructor. Any type of dictionaries including but not limited to an electronic dictionary or a book type dictionary are not allowed.
7) No more writing is allowed once the proctor says, “stop writing”. Writing after the announcement will be viewed as cheating.
on 1. Term Examinations also apply to all tests and quizzes unless the teacher says/ provides otherwise.
1) Examples of Plagiarism:
i. Unclear from your sources the words that were indicated
10) Students are not allowed to have cell phones, iPads, cameras, or other electronic devices on them during quizzes, tests, or exams. Students who have cell phones, iPads, cameras, or other electronic devices on them during quizzes, tests, or exams will be considered to be cheating.
A student is strictly banned from misrepresenting his/her identity by use of either false identification or another person’s identification documents to take an official examination such as the SAT, TOEFL or other standardized examinations. Any student who does such things or, any student who benefits in any examination result from any misrepresentation of identity will be reported to the discipline committee and disciplined severely, up to and including expulsion.
iii. Communicate with the teacher when you have received assistance on written work or other homework. You must follow the teacher’s guidance and instruction for further help. This is the first step to avoid the charge of plagiarism.
iv. Use guidebooks or resources for formal footnoting.
v. Use of help on homework or a take home test that is beyond the limits specified by the teacher
4. Official Exam (SAT, TOEFL, etc.)
i. If you use another’s work, you must use quotation marks (“ ”), and indicate the sources.
iv. Unauthorized notes or other aids in a test, or copying from or being influenced by another student’s work during a test
vi. Confirm with your teacher if you have questions.
ii. All sources must be credited. Any other person’s works, even unpublished ones, must be indicated.
vii. Use quotation marks whenever you borrow general or specific language of other writers.
2) How to Avoid the Charge of Plagiarism:
v. For Internal citation, give credit in your text to the original source for a direct quotation or a paraphrase/restating the text in another form or in other words.
2nd Period 1030 1100
1st Period 1015 1025
4th Period 1140 1210
8th Period 1400 1430
2) If the School is closed by the reason except 1 1), the Administration Office will contact commuters’ parents. In addition to the above, related information will be posted on KANYOS.
10th Period 1515 1545
1) When classes are to be delayed or canceled due to inclement weather etc, the Head of House will notify the boarding students. Commuters’ parents, faculty and staff will receive a message from the School’s automated telephone system. Also, the parents can call the School and check the message by 0730. In addition to the above, related information will be posted on KANYOS.
12th Period 1635 1705
*Academic Extension (12th Period ) will be canceled
In Addition to the above, related information will be posted on KANYOS.
If the School closes after the students have arrived, the School automated telephone system, telephone, or fax will be used to contact commuters’ parents, and the School will arrange for the Keio Bus students to be taken home. The district bus parents will also be contacted but they must arrange for their own child’s transportation.
9. SCHOOL DELAY & CANCELLATION
11th Period 1555 1625
In order to avoid unnecessary confusion, the students should not contact any faculty or staff members at their homes for information about School delays and cancellations.
1. Notification of School Delay or Cancellation
2. Schedule of School Delay
3rd Period 1105 1135
5th Period 1215 1245
9th Period 1435 1505
7th Period 1325 1355
3. School Closing During Normal School Hours
6th Period 1250 1320
For 2 hour delays, Period 1 will be shortened to 5 minutes, and class periods through Period 11 (ending 1605) will be shortened to 30 minutes per class, with 5 minutes between all periods through Period 11. AE classes will be canceled.
2 HOUR DELAY
Japanese 9,
JAPANESE
Introduction to Public Speaking
Language Arts ランゲージアート (上級） E Creative Writing 11, 12 クリエイティブライティング E 2 2
Japanese Language and Literature
11, 12 ⾔語と⽂学 11年12年 J 2.5 2.5
English as a Second
Research
Advanced
Arts 10 ランゲージアート E 4
Performing Arts 11, 12 演劇⼊⾨ E 2 2
& Presentations 11, 12 リサーチとプレゼンテーション 11年12年 J 2.5 2.5 Advanced Research & Presentation 12 （上級）リサーチとプレゼンテーション12年 J 2.5
Advanced
10 国語9年10年 J 5 5
Introduction to
Japanese Language and Literature 12 ⾔語と⽂学 12年（上級） J 2.5 JHL 9, 10, 11, 12 継承⽇本語 9年10年11年12年 J 2 5 5 2.5 MATHEMATICS 数学 Algebra and Geometry 代数と幾何 E 4 Algebra and Trigonometry 代数と三⾓関数 E 4 Precalculus 基礎解析 E 5 Calculus 微積分 E 5 Linear Algebra 線形代数 E 3 Statistics 統計学 E 2.5 SCIENCE AND TECHNOLOGY 理科 The Nature of Science 科学とは何か E 5 Chemistry 化学 E 5 Computer Literacy コンピュータ E 2 Health Science 保健 E 2 Biology ⽣物 E 5 Physics 物理 E 5 5 5
9 パブリックスピーキング⼊⾨ J 4
Language 9, 10 ESL 9, 10 E 8 8
Language American
10. 2022- 2023 Courses and Credits (Grade 9 - 12) SUBJECT 教科 LANGUAGE 授 業⾔語 9 th 10 th 11 th 12 th R. R.E. E. A. R. R.E. E. A. R. R.E. E. A. R. R.E. E. A. ENGLISH 英語 English 9,10,11,12 英語 9,10,11,12 E 8 4 7 4
Arts 12 Contemporary
Language
⽇本語
Literature ランゲージアート 12 現代アメリカ⽂学 E 2 2
Honors
PHYSICAL
EDUCATION 体育 PE 9,10,11,12 体育9,10,11,12 E 2 2 3 4
for the Global Citizen 世界地理 E 4 Discovering World History and Cultural Studies 世界史と異⽂化理解 E 4 U.S. Government and History アメリカ史と政治 E 4 Japanese History and Government ⽇本史と政治 E/J 4 Economics and Business 経済 E 4 Honors Political Thought 政治（上級） E 4 Advanced Cultural Studies Research 異⽂化理解研究 E 4
Honors
Chemistry 化学（上級） E 6
Environmental
Biology ⽣物（上級） E 5
Earth Science 地学 E 2
Honors
Science 環境 E 5
Geography
Physics 物理（上級） E 5 SOCIAL STUDIES 社会
MUSIC & ART ⾳楽と芸術 Beginner Brass ⾳楽 E 2 2 2 2 Advanced Brass ⾳楽 E 2 2 2 2 Beginner String ⾳楽 E 2 2 2 2 Advanced String ⾳楽 E 2 2 2 2 Beginner Winds ⾳楽 E 2 2 2 2 Advanced Winds ⾳楽 E 2 2 2 2 Honors Chorus ⾳楽 E 2 2 2 2 Honors Orchestra ⾳楽 E 2 2 2 2 Art: Traditional Drawing & Painting 美術 E 2 2 2 2 Art: Mixed Media 美術 E 2 2 2 2 ACADEMIC EXTENSION アカデミックエクステンション Jun AE: Independent Living Skills インデペンデントリビングスキルズ E 2 2 2 2Sen AE リベラルアーツ科⽬ E/J SATURDAY MORNING PROGRAM ⼟曜プログラム Jun SMP Art 美術 E 2 2 Jun SMP Music ⾳楽 E 2 2 Sen SMP Debate and Public Speaking ディベートとプレゼンテーション E 2 2 Note:R.= Required（必修科⽬） R.E. = Required Elective（必修選択科 E. = Elective (選択科⽬） A. = Assigned（ 指定科⽬） "One (1) Credit" = 45 minute period per week for 30 weeks (45分／週、30週間) The elective courses might be canceled if the number of registered students is too small. 9 th 10 th 11 th 12 th R. R.E. E. A. R. R.E. E. A. R. R.E. E. A. R. R.E. E. A. 24 2 0~4 8~10 26 2 0~4 8~9 31 5~6 0~4 0 24 13 15 0~4 0 34~40 36~42 36~41 37 43