e.
f LostKeys
g
h. FireSafety
i Internet
j ProhibitedItems
k. Health&SafetyInspections
l MethodsofCommunication
ResidenceLifeisasignificantpartofschoollife,whereimportantlessonsaretobelearned Inordertoachievea fulfillingresidencelife,thereisaneedtocooperateandcreateapositivelivingenvironment
TherearesixHousesK,EandIforboys,O,NandYforgirls,intheNorthandSouthHouses AHeadofHouse(HoH) andaBoardingAssistant(BA)leadeachHouse,whiletheDeanofBoardingisavailableforassistanceinanyHouse
I. FACILITIES
CertaincampusandHousefacilitiesandequipmentareforusebyallboarders.Thefollowingequipment/servicesare available:
1. HouseOffices
a Locatedineachrotunda,duringopenofficehours,therewillbeaResidentFacultymemberavailableto answerallquestions
b Openingtimeswillbeposted
c. Thefollowingitemsand/orservicesareavailableattheoffice:
1) Lendingirons
2) vacuumcleaners
3) SearchingLost&FoundintheHouse
4) Answeringgeneralquestions(StudentsshouldasktheirHoH/BAwhenpossible)
2 HouseRotundas
a Thefollowingitemsand/orservicesareavailableintherotunda:
1) Television/VCR/DVDPlayer(OnlyintheNorthRotunda)
2) Vendingmachines(drinksandsnacks)
3) Microwave
4) Instantboilingwater
5) Variousothergamesandequipmentforcheck-out
3. Mail
a Mailshouldbeaddressedasfollows:
Student’sFirstName&LastName
Address1 Address2
City,State,ZipCode Country
Example: YukichiFukuzawa KeioAcademyofNewYork 3CollegeRd. Purchase,NY10577 USA
b. StudentscanmaillettersfromtheAdministrationOfficeandpackagesfromthelocalpostoffice.Federal Expressservicesareavailable.
c PackagePolicy(appliestoallHouses)
a Studentscanonlyrequestessentialitems(notfoodordrinks)thattheycan'tgetoffcampus duringtheweekend
b TheymustgetapprovalfromtheirHeadofHousebeforeorderingapackage
c Onceapproved,thestudentcanordertheirpackageandinformtheirHeadofHouseandBoarding Assistantonwhenit'llarrivetotheschool
d Studentscanonlymakerequestsonceamonth
e Forschoolevents,StudentsshouldpayattentiontoinstructionsfromStudentGovernment/School
EventFacultyAdvisorand/orStudentLeaderforinstructions
f Iffoodanddrinksarefoundinthepackage,theseitemswillbeconfiscatedandnotreturned
g. Ifstudents’parentswishtosendapackage, theyshouldemailtheirchild'sHeadofHouseasa courtesy.Theyshouldn'tputfoodordrinksinthepackagesincethereareJapanese/Asian supermarketsnearby.
4 CopyServices
a. PrintingKiosksarelocatedinvariouslocationsaroundthecampus.
b. Printingservicesareconnectedtostudent’sIDcards
5 LaundryRoom
a LaundrymachinesanddryersareavailableoneachflooroftheNorthResidenceHall IntheSouth ResidenceHall,thereisonelargelaundryroomonthefirstfloor
b. LaundryHours:DependsonHouse
6. HouseLounges
a Thereare5loungesintheNorthResidenceHalls,locatedonthefirstfloorofeachHouse TheSouth ResidenceHallhas2loungesforstudentuse,oneoneachfloor
b LoungehoursvaryandaredeterminedbyeachHeadofHouse
7. WeightRoom
a. Aweightroomisavailableforstudentuse.
b HoursandrulesforusageareadministeredbytheAthleticDepartment
II. BOARDINGROOMS
1 AssigningRoommates
a RoommatesareanimportantpartofcommunitylivingandBoardinglife Twostudentsareassignedtoeach roombeforetheschoolyearbegins
b. CommuterswhowishtobecomeboardersmustcompleteanapplicationforapprovalbytheSchool.The Schoolwillmakethefinaldecisionforallroomassignments.
2. Furniture&Facilities
a Furniture
1) Eachstudentisprovidedwiththefollowingitemsintheirrooms:
a. Twin-sizebedwithtwodrawers
b. Desk,chairandwastebasket
c Closet
d SecurityLockbox
2) Mattressesmustbeplacedonbeds.Bedscannotnotbeplacednexttoeachother.Forsafetyreasons,the bedsmustnotblockthedoor.
3) Thedeskmustbeplacedagainstthewallandmustnotbeplacedinawaywhichblocksthedoor.
4) Bookshelvesmustnotberemoved
5) Thefurnituremustbearrangedinsuchawayastoprovideaclearescaperoutethroughthewindowfor students,teachers,police,andfirefightersintheeventofanemergency Studentsmayrearrangetheir furnitureintheformationsdesignatedintheapprovedlayouts,asapprovedbytheFireMarshalsonthe followingpages
6) Thefollowingareacceptablelayoutsforstudentrooms:
i Layout#1:Thedeskisagainstthewall,betweentheclosetandthebed
ii. Layout#2:Thebackofthedeskisagainsttheclosetwiththestudent’schairfacingthedoor.
iii. Layout#3:Thedeskisagainstthewall,nexttothewindow.
iv Layout#4:NotApproved
v Layout#5:NotApproved
vi. Layout#6:NotApproved.
7) Unapprovedlayoutsmayresultinanaccountabilitycheck
b Trash&Recycling
1) Trash:Studentsmustdispenseoftheirowngarbageinthedumpstersinthefollowinglocations:
i. KHouse:InthelargedumpsteroutsidetheSouthRotunda
ii EIONYHouses:InthelargedumpsteroutsidetheNorthRotunda
2) Recycling:Studentsmustdispenseoftheirownrecyclinginthefollowinglocations:
i. Therearebluebinsoneachfloordesignatedforrecyclingplasticbottles,cansandglassbottles.
ii. TherearesmallredbinsoutsideoftheNorthandSouthRotundasrotundadesignatedforrecycling cardboardandpaper.
c SecurityLockBoxes(ProtectingValuables)
1) Studentsshouldstorevaluablesinthissmallboxmountedintheirroom’sclosetwall Eachstudentwill beissuedthekeytothelockbox Beforesettlingintotheirroomatthebeginningoftheschoolyear, studentsshoulddoublecheckthattheirlockboxkeymatchestheirlockbox
2) Itisthestudent’sresponsibilitytoplaceallvaluablesinthesecuritylockbox.TheSchoolcannotbe heldresponsibleforanythinglostordamaged.
d. Keys(forRoom&SecurityLockBox)
1) Eachstudentreceivesasetoftwocomputercodedandrecordedkeyswithkeychainsfromeachoffice afterreceivingandsigningaKeyAgreementuponcheckingintotheHouse Oneisforthestudent’s room Thesecondkeyisforthestudent’sindividuallockbox
2) Duplicationofkeysisstrictlyprohibited.
3) Studentsshouldalwayscarrytheirkeyswiththemtopreventalockoutandtopreventmisplacingthem.
4) Keysarecollectedbeforewinterandsummervacations.
5) Whenyouhavereceivedtheroomkeyandsafekey,pleasechecktomakesurethattheyaresecuredin
thekeyring Afterreceivingthetwokeys,thestudentsareresponsibleforlostordamagedkeys
e LockOut
1) Studentswholockthemselvesoutoftheirroom(s)mustasktheResidentFacultytounlockthedoor.
2) Fromthethirdlockout,thestudentswillreceiveoneAccountabilityCheck.
3) Studentswholeavetheirroomunlockedduringtheschoolday,orwhentheyareoffcampuswill receiveanAccountabilityCheck
f LostKeys
1) Forlostkeys,thestudentshouldimmediatelycontactaResidentFacultyordirectlytothe AdministrationOffice.
2) KanyosForm#0620 Request for Replacement Key mustbecompletedinordertoreceiveareplacement setofkeys.
3) Thereisafeeforlostkeys:(Keylossesarecountedoverthecourseofthestudent’stimeatKeio It doesnotresetattheendofeachyear)
1stTime: $20perkey
2ndTime: $30perkey
3rdTime: $50perkey
EachTimeThereafter: Actualexpensesfornewkeysandlocks(Studentsmayfacedisciplinary action).
g Room&HouseMaintenance
1) WhenstudentsmoveintotheHouseatthebeginningoftheyear,theResidentFacultymemberswill inspecttheirrooms
2) Whenstudentsmoveoutoftheroomattheendoftheyear,theroomandHousefacilitieswill beinspected.RoomsandHousefacilitiesareexpectedtobeleftinthesameconditionaswhenthe studentsmovedin.
3) Ifthereareanydamagesorcomplaints,thestudentsshouldreportitimmediatelytotheirHeadof HouseorRFondutysothattheycansubmitamaintenanceworkorder.
4) StudentsareresponsibleforanydamagetotheirroomorHousefacilities Thosedamagesmaybe chargedtostudents
5) Intheeventofegregiousand/orintentionaldamagetofacilitiesorequipmentwhichisavailabletoall residents(ie washingmachine),allresidentsofthatrespectiveHousemaybechargedtocoverrepairs ifthepersonresponsibledoesnottakeresponsibility
h. FireSafety
Forreasonsoffiresafety,aswellasmaintenance,thefollowingrulesareineffect:
1) Thepathfromthedoortothewindowmustbekeptclearofallgoodsandfurniture
2) Nounapproveditemswhichproduceheat,forthepurposeofcookingorwarmthwillbeallowed These includeheatersandcookingapplianceslikericecookers,microwaves,andhotpots
3) Roomsmaynotbesubdividedbyfurnitureorwallhangingsthatpreventclearaccessorviewfromthe doortothewindow.
4) AllelectricextensioncordsmustbeUL-approvedandmustnotbelaidunderrugsand/orwalkingareas.
5) Nothingmaybehungonorattachedtoanyfiresafetydevice(forexample,smokedetectorsand
sprinklers)
6) Clotheslinesarestrictlyprohibited
7) NoLEDstripsonwallsorceiling.
8) Theinsertionofnails,screws,andotherobjectsintothewallsorfurnitureisstrictlyprohibited,asare hangingitemsorpostersonwallsordoors.Thisalsoincludesspecialtapesandgluesusedtohang posters.PleaseuseCommandPostStripsfrom3Mormountingputtytohangpostersonwalls.
9) Nopetsareallowed
i InternetUsage
1) KeioAcademyprovidesaccesstotheinternetforacademicpurposes.Ifstudentsusetheinternetfor purposesotherthanthoseapprovedbytheSchool,accessprivilegesmayberevoked.
2) Whenusingtheinternetstudentsshouldfollowtherulesofthe“InternetAccessPolicies”definedby TheITOffice.
3) TheSchoolreservestherighttoterminateanyinternetaccessifmisusedbystudents Thisincludes violationsofschedule,lightsout,harassmentpolicies,connectionstoinappropriateand/orunhealthy content,aswellas,obtainingorofferingsoftwareorotherfilesillegally Illegaldownloadofmusic, movies,andnetworkgamesarealsonotallowed
4) PleasefollowtheITOffice’sInternetUsagePolicy.Byfollowingtherulesabove,internetusagewillbe grantedduringthetimesbelow:
9th&10thgraders: until11:00pm
11th&12thgraders: Until12:00am
The above hours are subject to change
j. ProhibitedItems
1) ResidentFacultyreservetherighttoprohibitanyitemsdeemedinappropriateordangerous.
2) Studentsaresubjecttodisciplineforpossessionofanyprohibiteditemslistedbelow
3) Thepunishmentforpossessingaprohibiteditemwillvarydependingonthenatureoftheitem,aswell asthecircumstances,forexamplerepeatedoffenses Insuchcases,theRF’srecommendationwillbe takenintoconsideration Whenfound,prohibiteditemswillbeconfiscatedanddiscarded,regardlessof valueorthestudent’spresenceintheroom
4) Prohibiteditemsinclude,butarenotlimitedto:
i. Drugsanddrugparaphernalia
ii Alcohol
iii Cigarettes&E-Cigarettes(includingvapesandsimilardevices)
iv. Matches/Lighters
v. Weapons
vi Candles
vii Martialartsequipment
viii. Varioussportsequipment
ix. Cookingdevices(i.eblenders,hotpots)
x IronsandElectricHeatersthatdon’tbelongtotheschool
xi HalogenLamps
xii. OtherStudents’Keys
xiii Fireworks
xiv Mah-Jongorothergamblinggames
xv. Incense
xvi. LavaLamps
xvii MotorizedTransport,electricorotherwise
xviii Knives(includingimitation)andotherinappropriatesharpobjects
xix. Protein,vitamins,andothersupplementsnotapprovedbytheHealthCenter
xx. Pornographicand/orobscenematerials
xxi WirelessRouters
xxii TVGames
xxiii. Monitors(22inchesandover)
xxiv. Dronesandtheirperipherals
5) Refrigerators: Thereisalimitofonerefrigeratorperroomandspecificsizerestrictions(Max27cu ft) StudentsmustdiscussthiswiththeirroommatesandthenobtainpermissionfromtheirHeadof Houseinordertobuyarefrigerator Ifaroomhasanoversizedand/ormorethanonerefrigerator,the oversizedand/orextrarefrigerator(s)willbeconfiscatedatthediscretionoftheheadofhouseandno compensationwillbeprovided
6) Humidifiers:Ifastudentwouldliketohaveahumidifierintheirroom,theyhavetofollowthese guidelines
a Only1humidifierperroom
b. Itcan'tbeahumidifierthatproducesheatduetofiresafetyreasons.
c. Thestudentand/ortheirroommatehastomakesureit'swellmaintainedtoavoidbreathingin moldandbacteria
d. Itshouldbefilledwithtapwater=waterfromthebathroomsinkandnotthewaterfountainsin thehallway
e. Iftheyarenotgoingtouseitforafewdaysormore,thewaterhastobeemptiedandthe humidifierhastobecleaned.
f. Ifastudentwantsahumidifierdeliveredtotheschool,theymustasktheirHeadofHousefor approval(seeinformationaboutpackagepoliciesin“mail”section)
k HealthandSafetyInspections
1) ToensureasafeandhealthylivingenvironmentintheKeioAcademyboardingfacilities,theDeanof Boardingwillauthorizeperiodicboardingroomandcommonareahealthandsafetyinspections
2) Atleastonceperterm,theDeanofBoardingandHeadsofHouse,mayconductinspectionsofboarding roomsandcommonareastoensurecompliancetoallKeioAcademyofNewYorkrulesand regulations,andWestchesterCountyhealth,safetyandfirecodes
3) Toensureaccountability,maintainmutualtrustandrespectforprivacy Inprinciple,theseinspections willbeconductedwithnolessthan2ResidentFacultypresent boardingroomdoorswillremainopen andstudentswillbepresentintheroom Whendeemednecessaryandwiththeconsentofthestudent, theDeanofBoarding,ortheirrepresentativesmayinspectthecontentsofdesks,closetsand refrigerators
4) Underextraordinarycircumstances,andwithintenttoimmediatelyrestoresafetyandrectifyany unlawfulorprohibitedactivity,theschoolreservestherighttoinspectthecontentsofastudent’sroom andbelongingswithoutthepresenceofthestudentnecessary.
5) Violationsofhealth,safetyandfirecodesand/orrulesandregulationswillbeassessedaccordinglyand maybereferredtostudentaffairsfordisciplinarymeasures.
l. MethodsofCommunication
HeadsofHouseandBoardingAssistantsusethefollowingmethodsofcommunicationtocommunicate withtheirstudentstoinformthemofHouseandSchoolhappenings
a) GoogleClassroom
b) Remind
c) HouseMeetings
d) Email
e) KANYOS
III. SCHEDULE
1. GeneralWeekdaySchedule
0715-0815 Breakfast
0815-1505 Classes
1100-1340 Lunch
1515–1750 ExtracurricularActivities(AE,athletics,CulturalClubs,etc.)
1745–1945 Dinner
2000–2130 JuniorStudyHours(exceptFridays&Saturdays)
2000-2200 SeniorStudyHours(exceptFridays&Saturdays)
2230-2300 NightCheck
a. AllstudentsareexpectedtobeoutoftheirHousesby0800andeatbreakfast.
b. StudentsshouldtakecarenottoforgetanythingastheyarenotpermittedtoreturntotheHouse.
c. Forsafetyandsecurity,ResidenceHouseswillbeclosedfrom0830to1505eachschoolday.Students enteringtheirHouseswithoutpermissionduringthetimesstatedabovearesubjecttodisciplinaryaction
2 DiningHallHours
0715-0815 0815-0955 0830-0930(Continental)
Lunch 1100-1340 1145-1345 0930-1400(Brunch)
Dinner 1745-1945 1745-1945 1800-1915
*Holidays follow Sunday schedule
3 GymHours
a Thegymisavailableforstudentuse
b. ThegymusagehoursandrulesaredeterminedbytheAthleticDepartment.
c. Theturfandgreentopareclosed10minutesbeforecurfew(1950).
d Theturfandgreentopcloseearlierduringwinter
Weekdays Weekends&Holidays 1500-1800 1330-1600
5. HealthCenter
Weekdays Saturdays Sundays&Holidays 0800-1830 0830-1730 1330-1730
a. IfyouarenotfeelingwellorhavesustainedaninjurywhiletheHealthCenterisclosed,pleasecontact yourHeadofHouse,BoardingAssistantoron-dutyResidentFaculty.
6 StudyHour
a StudyHourisheldSundaythroughThursdayfrom20:00to22:00 AllstudentsmustbereadytostartStudy Hourat20:00sharp Thefollowingarethespecifichours:
9th&10thgraders 20:00-21:30
11th&12thgraders 20:00-22:00
b StudyHoursmustbeusedforstudyingandquiettimeonly
c Visitationduringstudyhourisnotallowedunlessitisforthepurposeofstudyingonly Ifstudentswantto dointer-housevisitationduringStudyHour,theyneedtobegivenpermissionbytheirHeadofHouseor BoardingAssistant.
d. StudentsarefreetousetheRotundaareaatthefollowingtimes:
9th&10thgraders
21:30-22:00
11th&12thgraders 22:00-22:30
6 ExtraResidenceHallRoomUsageforPersonalSpaceandIndividualStudy
a. Whenextraroomsareavailable,atthedirectionoftheHeadofHouse,thoseroomsmaybemadeavailable tostudentsforthepurposeofpersonalspaceandindividualstudy.
b EmptyRoomUsageRules
1) StudentsmustreserveatimeslotonthespreadsheetthatispostedontheirHouse’sGoogleClassroom
a) Theroomisonlyavailablebetween19:30-22:30.(Timesoutsideofthistimeframeisatthe discretionoftheHeadofHouseorBoardingAssistant)
b) Ifstudentshaveasingleroom,theycannotusethisroom
c) Roomwillbelockedwhenit’snotinuse
d) Ifstudentsdon’treserve,theycan’tusetheroom
2) Theemptyroomcanonlybeusedforthefollowingpurpose
a) Phonecallstorelatives
b) Takingpracticetests(eg.TOEFL,SAT,etc)
c) Onlineprivateclasses,tutoring
d) IndependentStudy(eg practicepresentations,etc)
3) Exceptforwater,noeatinganddrinking
7.NightCheck/LightsOut
a AllstudentsmuststayintheHousefromthebeginningofStudyHourandfromnightcheckuntil0630the followingmorning
b NightChecks
1) NightCheckwillbedonebytheResidentFacultyand/ortheirrepresentativeHouseCaptains.
2) HouseCaptainsofeachHousemaybeassignedtotaketurnsanddoNightCheckoneachfloorfrom 2230everynight.
3) CurfewChecksareconductedat20:00Sunday-Thursday Studentsmustbepresentintheirroomsor withintheirhouse
4) NightCheckisconductedat22:30forJuniors(9th&10thGraders)and23:00forSeniors(11th&12th Graders) Studentsmustbepresentintheirroomorwithintheirhouse Showeringatthesetimesisnot permitted
8.Check-In&Check-OutSchedule
a FallCheck-Inisatthefollowingdatesandtimesforthe2024-2025SchoolYear
i EarlyReturnAthletesandPre-EntryHelpers=SaturdayAugust24,2024
ii Pre-Entry(forNewStudents)=MondayAugust26,2024
iii RegularReturn(forreturningboarders)=SundaySeptember1,2024
iv Check-InTime=900-1500inschoolRotunda
1 Between1500-1700,studentsmustgototheHealthCenterbeforegoingtotheNorthor SouthRotundatogettheirroomcheckfromtheHeadofHouseorBoardingAssistant
2 Iftheycheck-inafter1700,theymustgototheNorthorSouthRotundatobechecked inbytheirHeadofHouseorBoardingAssistant
b WinterCheck-OutisWednesdayDecember18,2024
i Allstudentsmustleavecampusby1800
ii Studentsareabletoleavethedaybeforecheckoutiftheyrealizethattheyhavetotakealate nightflight
c. WinterCheck-InisTuesdayJanuary7,2025
i. Check-InTime=900-1500inschoolRotunda.
1. Between1500-1700,studentsmustgototheHealthCenterbeforegoingtotheNorthor SouthRotundatogettheirroomcheckfromtheHeadofHouseorBoardingAssistant.
2. Iftheycheck-inafter1700,theymustgototheNorthorSouthRotundatobechecked inbytheirHeadofHouseorBoardingAssistant.
d. SummerCheck-Outisatthefollowingdatesandtimesfor2024-2025SchoolYear
i. 9th&10thGraders=FridayJune6,2025andallstudentsmustleavecampusby1800
ii. 11th&12thGraders=SundayJune8,2025andallstudentsmustleavecampusby1500
iii. Studentsareabletoleavethedaybeforecheckoutiftheyrealizethattheyhavetotakealate nightflight
IV. GENERALSAFETY
Safetyisofgreatimportance Studentsarealwaysexpectedtousegoodjudgment Studentsmustnottake actionsthatmayputthemselvesorothersindanger
GeneralSafetyMeasures
a Studentsmustbeinsideresidentialbuildingsaftercurfew Accordingly,theHousedoorsarelockedat20:00 everynight Afterthistime,everyonemustentertheresidentialbuildingsthroughthemainrotundadoors
b. ProhibitedareasincludethefieldsbehindNorthandSouthHouses,pastthesecuritypost(Post5),aswellas theareaorroadleadingtoManhattanvilleUniversity.Studentsfoundoffcampusorintheprohibitedareas withoutpermissionwillbedisciplined.
c. BoardersmustbeinsidetheirHouseafter20:00,withexceptionsforschooleventsandvarsityawaygames. OnSaturdays,SundaysandHolidaysstudentsmustreturntocampusandsigninnolaterthan18:00ifthey arenotwithparentsorapprovedchaperones Ifstudentsarewithparentsoranapprovedchaperonethe curfewis20:00
d StudentsfromK-E-IHousesmayvisiteachotherfrom20:00-22:30onFridays&Saturdays Studentsmust sign-outby20:00intheirrespectiveOn-Campussign-in/outbinderlocatedintheNorthandSouthRotunda Studentsutilizingthisprivilegemuststaywiththeirhostuntil22:15andsign-inoncetheyreturn Students shouldreturnandsign-inby22:30
e. Studentsmustnot:
1) Exitorenterbuildingsthroughwindows(unlessotherwisedirectedinanemergency)
2) Beinoronponds
3) Goontotherooforinanyrestrictedareas(BoilerRoom,etc)ofthebuildings
4) Touchthefirealarms,smokedetectors,oranyotherfireequipment.
5) EntertheSchool’skitchenfacilities.
6) Openanyelectricaljunctionboxorenteranymechanicalorequipmentroom
f Studentsshouldusepropersafetyequipmentforsportsandrecreation Helmets,kneepads,eyeprotection, etc arerecommendedforsportsthataredangerouswithoutprotectivegear
g. Incaseofanemergency,carefullyfollowtheinstructionsoftheResidentFaculty,securitystafforother officials(i.e.police/fireofficials).Fireprocedureswillbetaughtandpracticedthroughouttheacademic year.
2. Fire&BuildingSafety
a Inaccordancewithlocalordinancesandtoensureyear-roundsafety,fireandbuildingsafetyinspectionsof theboardinghouseswillbeconductedregularly,includingduringtheannualfireinspectionbythe jurisdictionalfiremarshalandbyresidentfacultyorfacilitymaintenancestaffaftertheboarderscheckout
b. Forreasonsoffiresafety,aswellasmaintenance,thefollowingrulesareineffect:
1) Thepathfromthedoortothewindowmustbekeptclearofallgoodsandfurniture!
2) Nounapproveditemsthatproduceheatforthepurposeofcookingorwarmthwillbeallowedin boardingrooms!
3) Roomsmaynotbesubdividedbyfurnitureorwallhangingstopreventclearaccessorviewfromthe doortothewindow!
4) AllelectricextensioncordsmustbeUL-approvedandmustnotbelaidunderrugsand/orwalkingareas!
5) Nothingmaybehungonorattachedtoanyfiresafetydevice(forexample,smokedetectorsand sprinklers)!
6) Clotheslinesarestrictlyprohibited!
7) NoLEDstripsonwallsorceiling
8) Theinsertionofnails,screws,andotherobjectsintothewallsorfurnitureisstrictlyprohibited,asare hangingitemsorpostersonwallsordoors.Thisalsoincludesspecialtapesandgluesusedtohang posters!PleaseuseCommandPostStripsfrom3Mormountingputtytohangpostersonwalls.
Nopetsareallowed!
3 FireAlarms&Evacuation
a. IfafireoccurswhenstudentsareintheAcademicBuilding,thefacultywillgiveimmediateinstructions.
b. IfafireoccursintheHouse,theResidentFacultywillworktoevacuateallstudents.Fireevacuation instructionsarepostedonthebackofeveryHouseroomdoor.
c Atthesoundofafirealarm,allstudentsmustevacuatethebuildingimmediately
d Studentsmustkeephallwaysclearofallitemsforasafeexit Nosportsshoesorequipment,wastebaskets, emptyboxes,suitcases,clothes,oranyotheritemswillbestoredinthehallwaysatanytime Itemsleftin thehallwayswillbeconfiscatedanddiscarded.
e. StudentsmustfollowthesestepsincaseofafireoremergencyintheirHouse:
1) Studentsshouldwakeuptheirroommate(ifasleep)beforeleavingtheirrooms.
2) Everyroomhasamapwithdirectionstotheprimaryexit Incasethatrouteisblocked,analternateexit isshown Studentsshouldknowbothroutes
3) Asstudentsleavetheirfloorquietly,calmly,andinanorderlyfashion,theyshouldknockoneachroom tomakesurethattheentirefloorisawakeandawareofthealarm.
4) Ifastudentisinjuredorisunabletoleavehis/herroom,anotherstudentshouldcontactaHeadof HouseorBoardingAssistantsothatassistancecanbegiven.
5) AllstudentswillgototheGym Ifthegymisnotavailable,followtheinstructionsofHouseFaculty andgatheratthecafeteria
6) EachstudentwillentertheGymandtaketheirownfiretag
7) StudentsmustsitquietlyandawaitfurtherinstructionsfromtheResidentFaculty.
4. CampusSecurity
a UniformedsecurityofficersareemployedbytheSchooltoprotectthepeopleandpropertyoncampus
b Incaseofdireemergency,callsecurityforassistanceat(914)701-3382(SecurityOffice-24hoursadayand thennotifythenearestResidentFaculty
5. EmergencyProcedures(Thisprocedureisapplicabletoparentsaswell.)
a. Formajorinjuries,especiallyheadinjuriesandsuddenchangesincondition,aswellasemergenciesoff campus,followtheprocedurebelow:
1) WhenonCampusorintheHouses
i AftertheHealthCenterisclosedandwhenanursecannotbereached,contacttheHeadofHouse Theapartmentphonenumbersareasfollows:
KHouse C.Wargo 914-701-3983
EHouse K.Yang 914-701-3354
IHouse L.Rodriguez 914-701-3450
OHouse B Archard 914-701-3555
NHouse A Ferguson 914-701-3625
YHouse S.Yamashita 914-701-3762
ii. IftheHeadofHouseisoffdutyand/oroffcampus,contacttheon-dutyRFand/ortheNorth/South Houseofficetoinformthemofthesituation.Thephonenumbersareasfollows:
NorthHouseOffice (914)701-3561,3564,3562
SouthHouseOffice (914)701-3831,3832
iii Ifnoonecanbereached,contacttheDeanofBoardingoranyotherRForteacheroncampus
2) WhenoffCampus
i. Makesuretotravelingroupsoftwoormore.Nevertravelalone.
ii Shouldastudentencounteranaccident,pleaseaskanearbyadultforhelp,call911andcontactyour HeadofHouseand/orOn-DutyresidentfacultyattheNorth/SouthOffices
iii IfyoucannotreachanyResidentFaculty,Contacton-campusSecurityandhavetheminforman on-callRA
POST1(SchoolBuildingSecurityOffice)
POST5(GateSecurity)
V. OFF-CAMPUSPOLICIES
1 GeneralPolicies
914-701-3382
914-7013383
a. Boarderscanleavethecampusonlyonweekends(SaturdaysandSundays)andholidaysandmustreturnno laterthan18:00(unchaperoned)and20:00(chaperoned).
b. OnSaturdays(whenthereisSMP),studentscanleavecampusfrom12:00.OnSundays,Holidaysandwhen thereisn’tSMP,studentscanleavecampusfrom8:00.
c HolidaysareusuallytreatedasaSundayschedule,whilethedaypriortoaschooldayistreatedasa Saturdayschedule Boardersgoingoff-campusmustsignoutfromtheirboardingHouseRotunda
d DayTripandOvernightTripformsmustbesubmittedtimely(atleast2dayspriortodeparture)when studentsplantovisitdestinationsoutsideofthelistofapprovedareas,ortheyareplanningovernightstays
e. StudentsareforbiddentoentertheManhattanvilleUniversitycampusexceptwhenaccompaniedbya memberofFaculty.
f. TheSchoolreservestherighttolimitstudents’privilegesregardingoff-campustrips.
g PermissionformsarehandledonlyonKANYOS Intheeventofemergencies,parentsareexpectedto contacttheirchild’sHeadofHousetoarrangetravelpermissions
h BoardersareresponsibletoensurethattheirpermissionformsonKANYOShaveallinformationstated correctly EachboardershouldcheckthattheirpermissionhasbeenapprovedthroughKANYOSbefore signingout
i. Parentsandotherswishingtomakechangesregardingtheirchild’sHousepermissions,departureand/or returntimesanddates,orothermattersshouldcontacttheirchild’sHeadofHousedirectly.Pleasevisit KANYOSforup-to-datecontactinformation.
DayTrips
a Unchaperoned
1) Unchaperonedstudentsareonlypermittedtotraveltoapprovedareas.
2) Studentsmustsignin&outintheDayTripBinderlocatedineachRotunda.
3) Curfewis6pmdaily
b. WithParents,Commuterfamilies,approvedrelativesandcloseadultfamilyfriends
1) Daytripformsmustbesubmittedbyeachstudentatleast2dayspriorwithallstudents’names, destination(s),modeoftransport(allinonecar)andtheguardians'namesandcontactinfonoted.
2) Ifthestudentsplantotravelwithsomeoneotherthantheparents(ie Arelativeorclosefamilyfriend) pleaseprovideanemailtotheHeadofHouseorcommentintheDayTripformfromtheparents explainingthesituation
3) Studentsmustsignout/inintheDayTripBinder
4) Upto4friendsmayaccompany(5studentsmaximum).
5) Curfewis8pm.
c Tocommuters'houses
1) Commuter+4friendlimit
2) Commuter’shomesregardlessoflocationareconsideredwithinapprovedareas.
3) ParentsmustpickupanddropoffstudentsinNorthorSouthRotunda.
4) Curfewis8pm
3 OvernightTrips
a. Unchaperonedovernighttripsarenotpermitted.
b. WithParents,Commuterfamilies,approvedrelativesandcloseadultfamilyfriends
1) OvernightTripformsmustbesubmittedbyeachstudent,withallstudents’names,destination(s),mode oftransport(allinonecar)andtheguardian’snameandcontactinfonoted
2) Ifthestudentsplantotravelwithsomeoneotherthantheparents(ie Arelativeorclosefamilyfriend) pleaseprovideanemailtotheHeadofHouseorcommentintheOvernightTripformfromtheparents explainingthesituation
3) Studentsmustsignout/inintheOvernightTripBinder
4) Upto4friendsmayaccompany(5studentmaximum)
5) Curfewis8pm
c Tocommuters'houses
1) Commuter+4friendlimit(Nomixedboys&girls)
2) OvernightTripFormmustbesubmittedatleast2daysbeforedeparture.
3) ParentsmustpickupanddropoffstudentsinNorthorSouthRotunda
4) Curfewis8pm
4. ApprovedAreas
a. ThefollowingisthelistofapprovedareasforDayTrips:
1) WhitePlains
2) Mamaroneck
3) Harrison
4) Hartsdale
5) RyeRidge
6) Rye
7) Scarsdale
8) Greenwich,CT
9) Valhalla
10) PortChester
11) EastChester
12) Commuterfamilyhomes
13) AreasinandaroundManhattan(SubjecttospecialapprovalbytheHeadmaster)
5. DayTripstoapprovedareasinandaroundManhattan
a UnchaperonedDayTripstoManhattanfor11thand12thgradersmaybeapprovedduringtheschoolyear Inthisevent,studentsandparentswillreceiveaspecialannouncementwithprocedurestoparticipate
6 Commuters and boarders are not allowed to drive on the campus. No boarders may ride inanautomobile operatedbycommutersoranylicenseddriverundertheageof21.
VI. VISITORS
VisitorstocampusmustalwaysbeescortedbyKeiorelatedpersonnel Allvisitorsmustsignin/outatthe School’sFrontGate(Post5) Guestsmaynotenterunescorted Visitorsareexpectedtoobserveournosmoking policyandothercampusandresidenceliferules OnlyparentsandcommuterstudentscanvisitHouserooms MalevisitorsarenotallowedinfemaleHousesandfemalevisitorsarenotallowedinmaleHouses(exceptionsfor familymembers)
1 Commuters
a. Visitingtimesforcommuters: Monday–Friday: Afterclassesuntil20:00 Weekends&Holidays: 09:00-20:00
b. Commutersshouldcoordinatewiththeirparentstobepickedup.TheymustleavefromtheNorthRotunda by20:00Monday-Friday,WeekendsandHolidays.
c. CommutersarenotallowedtoremainoncampusorintheHouseafter20:00withoutdoingeitherorthe following
a FillingoutKanyosForm#1814“2024-2025CommuterExtendedStayPermission”2daysin advance
b GettingpermissionfromtheHeadofHouseorRFonduty
2. GraduatesandOtherVisitors
a Onweekends,novisitorsareallowedoncampus ParentsarepermittedoncampusaslongastheResident Facultyarenotifiedinadvance
b Onweekdays,facultyvisitorsaretosigninatthemainofficeandreceiveavisitor’spass,whichmustbe visibleatalltimes PleaseverifyvisitationtimeswithAdministration
FoodDeliveries
a NodeliveriesareallowedfromMondaytoFriday
b FooddeliveriesarepermittedonlyonSaturdays(12:00-19:00)andSunday/holidays (08:00–19:00).
c Studentsshouldordertheirfoodnolaterthan18:00forittoarriveby19:00.
d Studentsshouldanticipatethetimeofarrivalfortheirfooddeliveriesandbewaitingintherotundaforthe deliverypersonwithappropriatetipsandmanners.
e IfastudentexpectsthattheirFoodDeliverywillarriveafter19:00,eventhoughtheyorderedbefore18:00,they mustcontacttheirHoH,BAorondutyResidentFaculty.
f. Anydeliveriesthatarriveafter1930willbeturnedaway.
VII. STANDARDS&EXPECTATIONSOFBEHAVIOR
1. GeneralStandardsofBehavior
a ResidencelifeisamajorpartofstudentlifeatKeioAcademyofNewYork,andeachstudenthasthe responsibilitytotreatthepeopleandpropertyofKeioAcademywithpropercareandrespect
b. Itisimportanttorememberthatstudentsareexpectedtoalwaysliveuptothehigheststandardsand expectations,includingwhenhe/sheisoffcampus.Anybehavior,whichgoesagainstthesestandardsand expectationsmaybedisciplined.Itisimportanttorememberhowoneperson’sactionsmaypotentially affectothers.Thefollowingsectiondescribesthestandardsandexpectationsofbehavior,whichwillhelpto createasafeandhealthyenvironment:
1) Studentsareexpectedtoactwithhonesty.Dishonestymayincludebutisnotlimitedtosuchactsas lying,cheating,plagiarizing,forgery,anddeceitfulbehavior.Ifastudentbreaksarule,thestudentis expectedtoadmithonestlythathe/shebroketherule.Astudentwithanotherstudentbreakingarule shouldattempttoeitherstopthefriendorbepreparedtoshareresponsibilityforbreakingtherule.
2) Disrespectfulorharmfulactionsarestrictlyprohibited Bullying,eitherverbalorphysical,that disregardstheself-esteemofothersisunacceptable Disrespectfulorharmfulactionsmayinclude,but arenotlimitedto,derogatorystatements,discriminatorycomments,racialslurs,crudelanguage, unwelcomephysicaladvances,unwarrantedverbalremarks,theft,violence,possessionoruseof weapons,cruelty,intimidation,bullying,humiliation,gambling,obscenity,obscenebooks,tapesand pictures,misuseofsocialmediaand/orcyberbullyingaswellasanyotheractswhichResidentFaculty deemdisrespectfulorharmfularestrictlyprohibited
3) Studentsmustnotpossessnoruseanytypeofillegalorprescribeddrugs,drugparaphernalia,tobacco products,oralcohol.
4) Anystudentsawareofortakingpartinuse/abuseofanyoftheaboveitemsshouldtaketheinitiativeby informingaHeadofHouseorRF.
5) Enteringanareaorresidenceoftheoppositesexisstrictlyprohibited NostudentmayentertheHouse room,hallway,oranyareaofamemberoftheoppositesexforanyreasonatanytime
6) SexualintimacyofanykindisnotpermittedandwillberegardedasaseriousbreachoftheSchool Rules Thisincludessuchactivitiesasembracing,cuddling,andotherinappropriateformsofPDA (publicdisplaysofaffection)inpublicspaces
7) Commutersandboardersarenotallowedtodriveonthecampus.Noboardersmayrideinan automobileoperatedbycommutersoranylicenseddriverundertheageof21.
8) StudentsaresubjecttodisciplineiftheydisobeyinstructionsgiventhembyanymemberofHouseor Facultystaff
2. ResidenceHallDisciplinaryPolicies
a. RulesinthedormitoriesandinResidenceLifeexistinordertomaintainasafe,comfortableatmospherefor allstudents.Failuretoadheretotheruleswillleadtodisciplinaryaction.
b TheBoardingprogramatKeioAcademyhasanAccountabilityCheckSystemtoencourageresponsible
behavioranddisciplineirresponsiblebehavior Ingeneral,anybehaviorwithintheResidenceHallsandon oroffcampusduringbetween15:15and08:15thenextdayoronweekendsandholidaysaresubjectto disciplinaryactionthroughtheAccountabilityCheckSystem
c AccumulationofAccountabilityChecks,anyviolationsoftheStudentConductguidelinesaswellasother actionsdeemedinappropriatebytheDeanofBoarding,mayleadtoapenalty
d. Violations,suchasbutnotlimitedtothefollowing,mayleadtoAccountabilityChecksanddisciplinary action.AccountabilitychecksaredeterminedbytheHeadofHouse.
1) Violatingroomcapacities
2) Facemasksoffenses(whenapplicable)
3) NotbeinginyourHouseand/orroomatcurfewandnightcheck(20:00,22:30and23:00)
4) Violatingdormcurfew
5) InDormRotundasaftertheyareclosed
6) Leavingdoorsunlocked
7) Prohibitedroomlayout
8) Improperfooddeliveryordersandpickup
9) Foodorderingatinappropriatetimes
10) Lying
11) Disrespect
12) Possessionofprohibiteditems
13) Noparentapprovalforovernighttrips
14) Enteringrestricted(forbidden)areas
15) Wrongpermissiondatesonoff-campustrips
e. BoardersshouldnoteparticularlytheimportanceofaproperlycompletedDayTriporOvernightpermission form,sign-inandsign-outproceduresbeforeleavingtheHouseandsubmittingCheck-in/Check-outForms on-time.
f ThefollowingdisciplinaryactionscanresultfromanaccumulationofAccountabilityChecks
1) MeetingwithHoH
2) MeetingwithDoB
3) Detention
4) MeetingwithHoHandParents
5) Groundedoncampus
6) Prohibitionfromsportsandevents
7) ReferraltoStudentAffairs VIII. HOUSECAPTAINLEADERSHIPPROGRAM
1 Overview
a. KeioAcademyofNewYork(KANY)Boardingprogram’sHouseLeadershipProgramservestwomain purposes:
1) ToenlistsupportofselectedstudentsinthedailymaintenanceandoperationoftheKANYBoarding Program.
2) Togivequalifiedstudentstheopportunitytolearnanddevelopessentialleadershipqualitiesandskills inpreparationforeducationalandbusinessleadership
b TheHouseLeadershipProgramcultivatesstudentstoparticipateasHouseCaptains,Vice-Captains,Sub captains,CommuterCaptain,andCommuterSub-Captain Thesepositionsareessentialtotheorderly
operationoftheboardingprogram MembersoftheHouseLeadershipProgramserveasleadersand mentorsoftheirstudentpeersandareresponsibletoadegreefortheextension/delegationofHeadof Houses’manyresponsibilities
c CaptainResponsibilities&Expectations
1) AllHCLPmembersareexpectedto:
i. Exhibitmodelbehavioratalltimes.
ii Exhibitleadershipatalltimes
iii AdvocateforKeioAcademyofNewYork
iv. RepresenttheirHousewithpride.
v. Developstrongrelationshipswiththeirhousemates,HeadofHouseandBoardingAssistant.
vi Mentorstudentsforsocialandacademicsuccess
vii Advisestudentstoutilizeresourcestoresolveproblems(Counseling,tutoring,etc)
viii. Encouragestudentstolivealifeofindependenceandpersonalresponsibility.
ix. Leadevents,bothfortheirHouseandfortheSchoolasawhole.
x Reportproblems/concernsinatimelymannertotheirHeadofHouseandBoardingAssistant
xi Use,encourageandreinforceEnglishatalltimesintheboardinghouses
xii. WorkwithotherHousecaptainsasateam.
xiii. AssistHeadsofHouseandBoardingAssistantsasneeded.
xiv AssistwiththeResidenceCheck-in/Check-out
xv EnsureHouseandResidenceHallcommonareasarecleanandtidyatalltimes
2) HouseCaptainsareexpectedto:
i. Meetbi-weeklywiththeDeanofBoarding.
ii MeetweeklywiththeirHeadofHouseandBoardingAssistant
iii MeetweeklywithotherHouseCaptains
iv. Communicateimportantinformation/reminderstofellowhousemates.
v. SetthemonthlyHousecalendarofeventswithapprovalfromtheirHeadofHouse.
vi LeadHouseMeetings
vii SpearheadthecreationofHousetraditions
viii. ServeasFireMarshalforday-timeemergencies.
ix. Helpwithselectionandtrainingoffuturestudentleadership.
x. EnsureHouseandResidenceHallcommonareasarecleanandtidyatalltimes.
3) HouseViceCaptainsareexpectedto:
i. MeetmonthlywiththeDeanofBoarding.(Subjecttochange.)
ii. MeetweeklywiththeirHeadofHouseandBoardingAssistant.
iii. Focusonseniorstudents(grades11,12)KeioLifeandwell-being.
iv AssisttheHouseCaptainasneeded
v EnsureHousepublicareasarecleanandtidyatalltimes
4) HouseCommuterCaptain&CommuterSub-Captainareexpectedto:
i. Meetbi-weeklywiththeDeanofBoarding.(Subjecttochange.)
ii ServeasaliaisonbetweencommuterstudentsandHeadsofHouse
iii MaintaincommunicationwitheveryHouse
iv Focusondevelopingnewtraditionsforcommuterstudents
v SpearheadintegrationofCommutersintotheirResidenceHallcommunities
5) HouseSub-Captainsareexpectedto:
i. MeetweeklywiththeirHeadofHouseandBoardingAssistant.
ii Focusonjuniorstudents(grades9,10)KeioLifeandwell-being
iii AssisttheirHousecaptainsasneeded
d. MembersoftheHCLPareexpectedtoplanandholdtwotofourAll-Houseeventseachacademicyear.
e MembersoftheHCLPareexpectedtocollaborateandcooperatewiththeirHoH/BAandotherHouse Captainstoplanandholdweekly/biweeklyHouseandCo-Houseevents
f Aone-timeparticipationfeeof$20000isassessedtopayforexpensesaccruedasamemberofthe program TheparticipationwillcoversuchitemsasHCLPuniforms,food,andactivitiesthattheHCLP membersenjoyaspartoftheprogram
2. SelectionProcess
a. TheHCLPselectionprocessforthenextacademicyearbeginsinthe4th quarteroftheprioracademicyear.
b StudentswhoareinterestedinparticipatingintheHCLPwillgothroughastep-by-stepprocessto determinetheirinitialeligibilityandsuitabilitytomembership
c Theselectionprocessemploysastandardizedprocesstoensureinitialeligibilityandtomeasurecandidates’ leadershipandcharactertraits,bothindividuallyandagainstothercandidatestofindthebestcandidatesfor membership.
d. FinalHCLPselectionoccursattheendofthe4th quarterandstudentsarenotifiedofthefinaldecision towardtheendoftheacademicyear.
e MembersofthenewHCLPbegintheirtenureatthebeginningofthefollowingacademicyear
IX. HOUSEEVENTS
1. HouseandCo-HouseEvents
a. Weekly/BiweeklyHouseandCo-HouseeventsareplannedincollaborationbetweentheResidentFaculty andtheHouseCaptains.
b TheseeventsservetocreateandstrengthenbondsandrelationshipswithineachHouse,amongthesix HousesandbetweenstudentsandtheirResidentFaculty
c HouseandCo-Houseeventsaredesignedtofacilitatecollaborativecommunicationoverfoods,crafts, sportsetc HouseEventsalsoincludeactivitiesforbirthdaysandholidays
d. Aone-timeannualHouseLifefeeof$150.00isassessedtocoverthecostsincurred.
2 All-HouseEvents
a TwotofourAll-Houseeventsareheldeachyear TheHCLP,incollaborationwiththeirResidentFaculty andtheDeanofBoardingplanandholdtheseeventsonceperterm
b. Eventsvary,butoftenincludeactivitiescenteredaroundseasonalholidays.