Table of Contents
Greeting from District Governor…………………………………………………. 3 Greetings from District Administrator ……………………………………………..4 Discover: Niagara Falls…………………….…………………………….…..…. 5 Introduction .……………….…………………….…………………………. 6 Registration Checklist …………….…………………….…………………..…. 8 Health Form ……….…………………….…………………………………..11 Code of Conduct Form ……….………………….…….……………..…………12 Club Election Form ……….……………………….…………………………. .13 Annual Achievement Report ……….……………………….…………..………. 15 Workshop Proposals ……….……………………….……….………….…….. .19 Dress Code ……….……………………….……………….………….…….. .20
Heave ho! Prepared to be hijacked at this year Eastern Canada’s 2017 District Convention! The Eastern Canada District Key Club Board is excited to welcome lads from all over Eastern Canada to the largest District event—DCON! Everyone is encouraged to participate by dressing up and acting the part. Clubs or divisions can even come up with a theme and dress accordingly! We can’t wait to drown in all the excitement and see the underwater themed looks!
Get ready to be hooked on service!
GREETINGS FROM THE GOVERNOR
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Dear Key Clubbers, Kiwanians, and Advisors, Over the past few months, the Eastern Canada District Board and I have been working hard to plan the 2017 District Convention in Niagara Falls, ON. Every year, the Eastern Canada District of Key Club International holds an event where hundreds of Key Clubbers from all over Eastern Canada come together to not only celebrate the achievements throughout the past service year, but also learn ways to change our homes schools and communities in the new service year. This event is known as the District Convention (DCON). From March 31st, 2017 to April 2nd 2017, Key Clubbers will be given opportunities to meet others, share ideas, participate in workshops and recognize the accomplishments of members within the District. There will be a variety of different workshops ranging from Key Club 101, executive-focused workshops and this year’s District Project, Sleeping Children Around the World (SCAW) to help Key Clubbers grow in knowledge of Key Club and in themselves. I am positive that there will be something new and fun for everyone.
Of course, DCON isn’t just about business. It’s also the epitome of fun. You don’t just meet Key Clubbers, You meet your best-friends. You don’t just participate in workshops. You learn for your communities and for yourselves. The options are endless when it comes to the District Convention! The board is excited to announce that this year’s District Convention theme is “Hooked on Service”. Not only does it go fantastically with the beautiful and iconic Niagara Falls, but is also extremely denotative in its meaning. Key Clubbers are passionate young leaders who are ready to change the world. There is no way that we fall in love with the act of giving and of service along the way. The ECD Board and I invite all attendees to bring their divisional spirits, and to dress-up on Saturday night in any water-themed costume, whether it be a pirate ready to rock the seas, or Dory from Finding Nemo. It’s also important to note that a crucial aspect of District Convention is the election of the next year’s District Board of Trustees. This involves the election of the District Secretary-Treasurer and the District Governor, as well as the appointment of the District Webmaster, District Editor and District Translator. Electing the future leaders of the Eastern Canada District is vital, and that is why it is so important that each club sends at least two representatives for voting in the House of Delegates. Please ensure that you have looked through the Information Package, as it will help you in planning for District Convention. As well, if you have any questions, feel free to contact me by email (governor@keyclub.ca) or by phone (613-793-3418). I can’t wait to see you all in Niagara Falls to celebrate another amazing year of service. Yours in Service,
Kejie Zhang
Kejie Zhang District Governor Eastern Canada District of Key Club International
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GREETINGS FROM THE ADMINISTRATOR Dear%Advisors,%% PLEASE&READ&THOROUGHLY!&MANY&IMPORTANT&ITEMS&ARE&INCLUDED&IN&THIS&DOCUMENT!& Our%conven1on%hotel%is%the%Crowne%Plaza%Hotel,%5685%Falls%Avenue,%Niagara%Falls,%ON%L2E%6W7.%There%are%two% hotel%rates%for%our%group:%Fallsview%rooms%(2%double%beds)%N%$125.00/night,%and%Tradi1onal%(2%double%beds)%$105/ night%(plus%taxes%and%Resort%Services%Package).%Both%allow%4%to%a%room%at%no%extra%cost.%The%hotel%is%close%to%many% Niagara%Falls%aZrac1ons%including%the%Hershey%Museum,%Cli\on%Hill,%and%is%aZached%to%an%indoor%water% park. There%are%lots%of%dining%op1ons%close%to%the%hotel.%You%MUST%register%your%rooms%by%March%8,%2017%to%get% these%rates.%A\er%that%date,%it%is%at%the%Hotel’s%discre1on%whether%to%accept%addi1onal%reserva1ons%which%will%be% subject%to%prevailing%rates%and%availability.% % This%year%Conven1on%registra1on%will%be%done%the%same%as%last%year.%We%will%be%using%online%registra1on% for%ALL%aZendees.%You%will%be%responsible%for%registering%all%of%the%students%in%your%Key%Club,%as%well%as% yourselves%and%any%other%chaperones%from%your%club.%Please%be%aware%that%you%and%all%chaperones%are%required% to%have%a%valid%background%check.%Your%Kiwanis%Club%will%need%to%cer1fy%that%your%chaperones%have%had%a%valid% background%check.%A%valid%background%check%is%whatever%your%local%school%board%or%Kiwanis%Club%has%decided%is% required%to%work%with%the%youth%in%your%community.%% % The%Eastern%Canada%District%Board%will%not%be%responsible%for%transporta1on%to%and%from%District% Conven1on.%The%loca1on%is%rela1vely%easy%to%get%to%using%public%transporta1on.%However,%if%you%wish%to%book% buses%so%that%your%division%can%travel%together,%that%is%up%to%you%to%arrange.%The%hotel%will%have%parking%available% for%your%buses.% % On%the%online%registra1on%form,%you%will%find%a%spot%to%include%how%many%Key%Clubbers%are%aZending%the% SCAW%Dance%and%how%many%are%not.%Our%SCAW%Dance%will%be%$10%($15%at%the%door),%and%will%go%directly%towards% District%Service%Project,%Sleeping%Children%Around%the%World%(SCAW).%Please%encourage%all%of%your%Key%Clubbers% to%aZend%the%dance,%as%we%only%have%one%dance%this%year.% % You%will%need%the%following%to%register%your%kids:% Full%Name%(for%name%tags),%Gender,%Are%they%aZending%the%SCAW%dance?%Are%they%a%delegate?%Are%they%running% for%District%or%Interna1onal%Office?%Are%they%par1cipa1ng%in%any%Awards?% % We%will%also%be%doing%a%Kids%Against%Hunger%packaging%during%the%conven1on.%%$5%from%each%registra1on% will%go%towards%funding%this%project.% % Registra1on%will%be%$190%per%person%($210%a\er%February%1st,%2017)%and%will%cover%the%costs%of%the% following%meals:%Friday’s%pizza%dinner,%Saturday%breakfast,%Saturday%evening%awards%banquet%and%Sunday% breakfast.%We%will%not%be%providing%lunch%on%Saturday%or%Sunday.%Any%addi1onal%meals/snacks%may%be%purchased% nearby%at%the%discre1on%of%the%individual%Key%Clubbers.% % % Registra1on%deadline%is%March%10th.%We%have%to%give%numbers%to%the%hotel%by%March%14.%There%will%be%no% refunds%issued%a\er%March%15th.%50%%refund%will%be%available%for%cancella1on%requests%received%before%March% 10th.% If%you%have%any%ques1ons%feel%free%to%contact%me,%Shelley%Des%Cotes,%at%any%1me%via%email%(admin@keyclub.ca)%or% phone%(519N743N8198).%% Thank%you%for%all%that%you%do%for%Key%Club!% Sincerely,%%
Shelley Des Cotes District%Administrator,%Eastern%Canada%District%of%Key%Club%Interna1onal
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DISCOVER: NIAGARA FALLS The 2017 Eastern Canada District Convention will be taking place in the great city of Niagara Falls, Ontario. Niagara Falls is not only home to exciting attractions such as Clifton Hill, but also the iconic and breathtaking Niagara Falls.
No matter where you decide to explore in the vast city of Niagara Falls, whether it’s grabbing a bite at one of the city’s known restaurants or visit the unbelievable parks, there is something here for everyone to enjoy! We can guarantee that a lot of amazing memories will be made in Niagara Falls during the 2017 Eastern Canada District Convention.
Fall in love with Niagara Falls from March 31st, 2017 to April 2nd, 2017!
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INTRODUCTION Hooked on Service? Have no fear, the 70th Annual Eastern Canada District is here! The Key Club District Board and District Convention Planning Committee invite you to come and have the time of your life at Convention! DCON is not only an event full of fun, but also is an excellent opportunity to learn about the organization, servant leadership and volunteerism. This year, the 2017 District Convention will be held in the Crowne Plaza Hotel in Niagara Falls, Ontario from March 31st to April 2nd, 2017. The Crowne Plaza hotel is located near the main attraction of the city and has a prestigious and beautiful view of the falls. The hotel itself is chic, modern and ready to offer you its various facilities. We are so excited to celebrate the new service year with you all! For informational purposes, we would like to emphasize the following points: 1. In order to attend District Convention, membership dues must be paid by February 1st, 2017. 2. REGISTER EARLY! Each club is encouraged to register prior to February 1st, 2017 in order to achieve early-bird registration status. Early-bird registration is $190. On February 2nd the cost will increase by $30 per member ($220). The final registration date is March 10th, 2017. 3. The Crowne Plaza Niagara Falls’ contact information is: Crowne Plaza Niagara Falls-Fallsview 5685 Falls Ave, Niagara Falls, ON L2E 6W7105 King St. East Phone: (905) 374-4447 Website: https://www.niagarafallscrowneplazahotel.com/ 4.
REMINDER: Saturday’s lunch will not be provided by the District. There will be a time slot for free time, where Key Clubbers will have the opportunity to visit and explore downtown Niagara Falls. There are a wide range of restaurants in downtown Niagara Falls, where the hotel is located.
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INTRODUCTION 5.
Registration will be from 12 pm — 4 pm on Friday, March 31st, 2017. Once you arrive, the Board will assist your club in handing in paperwork and awards.
6.
Club Presidents: Please ensure that your club has filled out the Annual Achievement Report and Club Elections Form (either online or in paper). The Annual Achievement Report and Elections Form can be found in this package. If you require assistance filling out these forms, please contact your Lieutenant Governor. These forms are mandatory!
7.
Each attendee is required to bring a completed copy of the Medical Form and a signed copy of the Code of Conduct form found in this package. Advisors may want to collect these forms prior to departure for Convention, as they will be needed for registration purposes.
8.
Advisors: You are responsible for the individuals from you club.
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We look forward to seeing you at District Convention! If you have any questions, feel free to contact District Governor Kejie Zhang at governor@keyclub.ca or District Administrator Shelley Des Cotes at admin@keyclub.ca.
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REGISTRATION CHECKLIST Pay Dues! Dues must be paid by February 1, 2017 in order to attend DCON
Select a method of travel The District is not responsible for transportation of Key Clubbers to and from Convention. It is advised that you coordinate with clubs in your division.
Fundraise for Convention Hold fundraisers to reduce your club’s cost for District Convention. Hold a bake sale, car wash or any other event! As well, be sure to contact your Kiwanis Club to seek financial support and ideas for fundraisers.
Complete out of province travel forms If your province requires paperwork to be filled out for travel out of province, please make sure you have the papers filed well in advance!
Get copies of passports ADVISORS: If your club will be flying, get a copy of government issued documents from your club members.
Confirm your attendance
In order to confirm commitment of attendance, please submit your forms and money to your club. The faculty advisor should then fill out the online registration form If you are flying, be sure to look out for seat sales (usually occur in January) Create budget for Convention, and determine a registration cost for your members. Depending on the circumstances of the club, each club will have a different cost for DCON (e.g. transportation costs will be different). Ask Kiwanis for financial support if necessary. Register online! Early Bird Deadline - February 1, 2017 Final Deadline - March 10, 2017
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REGISTRATION CHECKLIST Get Ready for District Convention 2017! • 3 months prior to DCON Prepare and send workshop proposal (optional) Work on Contest & Awards - select the ones that you would like to enter • 2 months prior to DCON • Hold Club Elections - incoming executive boards should be elected towards the beginning of February • Continue working on Contests & Awards
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• 1 month prior to DCON • Finalize Contests & Awards. Work on Annual Achievement Report • ADVISORS: Ensure that all Medical Forms and Code of Conduct forms are collected • Fill out Club Elections Report Form (online/paper; online form will be sent to presidents closer to the DCON) • 1 week prior to DCON • Finalize Annual Achievement Report • Pack your suitcase!
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Forms
In this section, you will find the: - Health Form - Code of Conduct Form - Annual Achievement Report (filled out by President + Secretary) - Elections Form (filled out by club executives)
!
Eastern%Canada%District%Convention%–%2013% 2017 16% Emergency!Medical!Treatment!Authorization!Form! !
Please%clearly%print%all%information.%This!form!is!required!for!all!Key!Club!members!attending!designated!Key!Club! International!events!or!activities.!This!form!must!be!completed!by!the!parent,!legal!guardian,!or!person!in#loco# parentis#for!the!member.!
Member #:
Member # __________ Club Name:
Chaperone
Name
Who is the designated chaperone for your Key Club member? Last
First
Middle Initial
Relationship to member
Mailing Address Street Address City
Province
Postal Code
Sex (circle one) F M Height Weight Birth Date: Month Day Year Emergency Information In case of emergency, please contact: Day-time phone:( )_ Alternate contact: Day-time phone:( )
_ _
Note: An adult chaperone for Key Club shall be a Kiwanis member, faculty member, parent, legal guardian or person who is in the loco parentis, over the age of 21, approved by school, and registered with and accompanying the Key Club member at the event.
Night Phone ( Night Phone (
Relation to member: ) Relation to member: )
Medical Information Doctor: Name Address: Phone: ( ) 1.!Will your Key Club member be taking medication?
Street Address City
2.! Are there limitations in physical activities? Y N 3.! Any allergies? 4.! Is there any other medical information the District Administrator should know about?
Province
Postal Code
If you have answered yes to any of these questions, please attach a statement explaining the situation.
Health Card Number Name of Insurance Company (Optional) Health Insurance Policy Number (Optional) In signing this form, I hereby certify that this information is correct. In case of medical emergency, I understand that every effort will be made to contact the named person or backup person named above. In the event that neither person can be reached, I herby give permission to the District Administrator his designate to notify a physician and to that physician to hospitalize, secure proper treatment for, and to order injection anesthesia or surgery for the participant above.
Section A – Registration and General Information Name of Parent (Please print) Signature of Parent
Page 9 Date
Eastern Canada District Name:
Club Name:
Convention Rules and Code of Conduct The District Board of Trustees and the Sergeant-at-Arms Committee hopes every delegate and visitor enjoys the convention. To insure the comfort and pleasure of everyone, the following “Convention Rules and Code of Conduct” has been established in which each individual is expected to follow. Every member will respect the authority of the Sergeant-at-Arms committee, Key Club Administrator and designated staff. (2016-17) must be paid for each Key Clubber 1.! District and International dues for the current year (2015-16) attending the convention. 2.! One adult chaperone for every 10 Key Clubbers in attendance is the mandatory ratio of supervision. Every club that registers for the convention must have adult supervision. 3.! Only advisors or chaperones may pick up their club’s registration materials upon arrival. 4.! Every member of a club’s delegation will respect the authority of the Sergeant-at-Arms, or other persons so designated by the District Board or District Administrator. 5.! No female Key Clubber shall be allowed in the room of any male Key Clubber and no male Key Clubber shall be in the room of any female Key Clubber. 6.! A retiring hour of 12:00 Midnight will be observed and enforced. Key Clubbers are expected to be in their own room at this retiring hour and they are expected to remain there. An unnecessary noise at any hour is a violation. All chaperones shall make sure that those Key Clubbers for whom they have assumed responsibility are in their rooms at curfew. 7.! No alcoholic beverages or drugs of any nature with the exception of prescribed medication will be permitted in the possession of ANYONE attending this convention. 8.! No smoking will be permitted by any Key Clubber at any time during convention. 9.! Gambling, use of fire crackers, fireworks, in brief, any action unbecoming a Key Clubber will not be tolerated 10.! Care shall be taken not to deface or destroy property, or throw objects from windows or balconies. Balconies are off-limits during the convention. Furniture shall not be removed from any room. Any damages are the responsibility of the person(s) occupying that room. Any misuse of hotel property and other disruptive and distracting behavior will not be tolerated. 11.! No Key Clubber may change his/her room assignment without the express consent of the District Administrator. 12.! No poster or campaign material is permitted on any cloth or other surface that could be damaged by the tape or other material used to affix it. Only masking tape is allowed when putting materials up in areas approved by the hotel. 13.! You must wear your convention name badge at all times in a visible position. 14.! Key Clubbers will not leave the hotel un-chaperoned at any time. All Key Clubbers are expected to conduct themselves as responsible young adults and are expected to attend all sessions and activities. Pending a decision by the District Board, gross misconduct on the part of an individual or group of individuals could possibly result in disciplinary action leading to the suspension of that club’s rights to function as a Key Club. Violations involving destruction of property, possession, consumption or use of alcoholic beverages or controlled substances, vandalism, theft, gross insubordination, violence or sleeping room violations (boys in girls room/girls in boys room) will result in immediate dismissal from the event. Infractions of the Convention Rules will be reported by the Sergeant-At-Arms Committee to the District Board and Adult Advisors. Appropriate action will be taken for any infraction including the immediate dismissal of any delegate or visitor. Anyone dismissed from the convention should understand that they must pay their own expense home and a letter will be sent to his/her parents, school authorities, and the President of their sponsoring Kiwanis Club detailing the reason(s) for dismissal. By signing below, you indicate that you understand and will abide by the Code of Conduct.
Parent Signature
Key Clubber Signature
Key Club Annual Achievement Report 2016-17 Each Key Club is required to complete and submit this report prior to its district convention, according to the guidelines set by its own district. PLEASE READ THE RULES BEFORE COMPLETING THIS FORM. KEY CLUB INTERNATIONAL DISTINGUISHED CLUB RULES 1. The filing of the Annual Achievement Report is required for every Key Club, per Key Club International Board policies. Part One and Part Two of the report must be printed in black or blue ink, or typed. 2. Part Two report attachments must be produced as computer-printed documents. 3. Follow the instructions as indicated on this form. Failure to comply with any rule may result in disqualification from the contest. 4. The Annual Club Report should contain club activities occurring between the 2016 and 2017 district conventions. 5. Upon completion of the report, the club may score its own report according to the scoring directions shown in the righthand column on each page; tabulate the scores from each section in Part Three. 6. This report should be submitted to the Key Club district prior to its convention, as directed by the proper Key Club district official(s). 7. The district may recognize clubs achieving predetermined scores as "Distinguished Club" or "Distinguished Club-Diamond Level."
Key Club: __________________________________________________ ___ Club ID Number: ________________ District: _______________________________________ Faculty advisor: __________________________________ School address: ______________________________________________ City: ______________________________ State/province: _________________________ Country: _____________________ Postal Code: ________________ Telephone: Business (_______) _______________________
Home (________) __________________________
CLUB MEMBERSHIP 1. Enter the total number of actual club members as of (a) December 1, 2016 _______ (b) February 1, 2017 _______ 2. Average the numbers entered in (a) and (b) above. Round to the nearest whole number and enter the average in the box. This is the number that will be used for calculations elsewhere in this report.
____ ___ These signatures certify the validity and accuracy of the information contained herein. The school and Kiwanis club signatures cannot be by the same person. ___ __________________________ __________________________ __________________________ CERTIFICATION
Key Club president
Kiwanis club president or advisor
Principal or faculty advisor
Part One: Club Information A. KEY CLUB ADMINISTRATION - 23 Points Possible
SCORING
CLUB MEETINGS
Write Point Total Here
CLUB MEETINGS
1a. How many club meetings were held: a. During the school year that were attended by faculty advisor?
__________
b. During the school year that had a presentation by the club’s Lt. Governor? __________ c. During the summer (or other break period)?
__________
d. As board meetings?
__________
1b. Average club meeting attendance percentage: (Include all regular club meetings, round to nearest whole number)
__________%
CLUB REPORTS 2. Reports completed and submitted on time:
1a. 1 point for every five meetings, to a maximum 5 points. b. 1 or more is 1 point. c. 1 or more is 1 point. d. 10 or more is 2 points, 5-9 is 1 point. 1b. 80% or more is 4 points, 60-79% is 3 points, 50-59% is 2 points, 40 – 49% is 1. CLUB REPORTS
a. Monthly Activity (submitted monthly to district)
___YES ___NO 2a. If YES, 1 point.
b. Club Election (submitted to district)
___YES ___NO
DUES PAYMENT 3. Dues payment date: ___________
b. If YES, 1 point.
DUES PAYMENT 3. By Nov 1st, 3 points
DIVISION INVOLVEMENT
DIVISION INVOLVEMENT
4. Activities in which the club participated:
4a. If YES, 1 point.
a. Division or Region/Zone training conference
___YES ___NO b. If YES, 1 point.
b. Presidents or Divisional Council Meeting(s)
___YES ___NO c. If YES, 1 point.
c. Division-wide rally or service project
___YES ___NO CLUB COMMUNICATIONS
CLUB COMMUNICATIONS 5. Please indicate which, if any, of the following forms of communication with members the
5. If 3 or more used 2 points.
club utilized. a. ___ Facebook
___ Twitter and or Instagram ___ Other social media platform
___ Club website ___ Messaging system
___ Club newsletter/other publication
Total for Section A.
B. CLUB MEMBERSHIP - 16 Points Possible EDUCATION AND DEVELOPMENT PROGRAMS 1. Did the club provide a special program for new-member induction, including a ceremony, and pin presentation? 2. Did the club provide a formal program for member orientation and education including the new-member handbook, Key Club magazine, videos, etc?
EDUCATION & DEVELOPMENT 1. If YES, 2 points.
___YES ___NO 2. If YES, 2 points. CONVENTION ATTENDANCE 3. 1 point per voting
___YES ___NO delegate (2 points
CONVENTION ATTENDANCE 3. How many attended the 2016 district convention? Voting delegates: ________Advisors: ________ 4. How many attended the 2016 International convention in Atlanta, GA? Voting delegates: ________ Advisors: ________
maximum). 3. An advisor is 1 point (maximum). 4. 1 point per voting delegate (2 points maximum). 4. An advisor is 1 point (maximum).
SCORING
MEMBERSHIP ACTIVITIES
Write Point Total Here
5. How many club social activities were held for all club members?
________
MEMBERSHIP ACTIVITIES
6. How many inter-clubs were held with other Key Clubs?
________
5. 3 or more is 2 points. 1-2 is 1 point. 6. 5 or more is 2 points. 3-4 is 1 point. MEMBERSHIP GROWTH
MEMBERSHIP GROWTH 7. What is the increase (decrease) of dues-paid members over the previous year?
________
C. LEADERSHIP DEVELOPMENT - 10 Points Possible KEY CLUB OFFICER TRAINING
7. The greater of: 10 members or 10% is 2 pts; 5 members or 5% is 1 pt.
1. Did your club participate in a formal officer training? ___YES ___NO Total for Section B. 2. Did the faculty and/or Kiwanis advisor participate in faculty advisor E-Learning training? ___YES ___NO KEY CLUB LEADERSHIP TRAINING AND DEVELOPMENT 3. a. Indicate All of the following leadership development opportunities which your Club officers attend/participated in. ___ Regional Training Conferences (RTC) ___ District convention workshops
1. If YES, 2 points. 2. If YES, 1 point.
___ Divisional events ___ Fall Rally workshops
KEY CLUB LEADERSHIP TRAINING AND DEVELOPMENT
b. Indicate all of the following leadership development opportunities which your club members attended/participated in. ___ Divisional events ___ Key Leader event
KEY CLUB OFFICER TRAINING
___ District convention workshops ___ Fall Rally workshops
a. A candidate for district or International office?
___YES ___NO
b. A district or international officer or committee member?
___YES ___NO
NOTE: Candidates for office who were elected may only be counted once.
D. KIWANIS-FAMILY INVOLVEMENT - 12 Points Possible
4b. If YES, 1 point.
Total for Section C. SPONSORING KIWANIS CLUB INTERACTION
SPONSORING KIWANIS CLUB INTERACTION
1. If YES, 2 points.
1. Have sponsoring Kiwanis club members attended a minimum ___YES ___NO
2. Have Key Club members attended a minimum of 7 meetings of the sponsoring Kiwanis club?
3. b. if 2 or more, 2 points.
4a. If YES, 1 point.
4. During the past year, has the club included:
of 75% of Key Club meetings?
3. a. if 2 or more, 2 points.
__YES ___NO
2. If YES, 2 points. 3. If YES, 2 points. 4. If YES, 2 points.
3. Has the Key Club participated in 2 or more joint service projects or interclubs with the sponsoring Kiwanis club?
___YES ___NO
5. If YES, 2 points.
4. Has the Key Club jointly sponsored a Builders Club or K-Kids with its sponsoring Kiwanis club? (Club name __________________)
___YES ___NO
5. Has the Key Club participated in at least one service project or interclub with a Kiwanis club (other than its sponsor), CKI, Builders Club, K-Kids or other Kiwanis-family organization?
KIWANIS-FAMILY INTERACTION 6. Has the Key Club presented 2 or more programs at a Builders Club or K-Kids meeting?
KIWANIS-FAMILY INTERACTION ___YES ___NO
6. If YES, 2 points.
Total for Section D. ___YES ___NO
Part Two: Club Service A. SERVICE PROJECTS - 50 Points Possible List all service projects and activities the Key Club has completed during the administrative year. The projects should be organized by month. If more than 50 projects have been undertaken, list the 50 projects involving the greatest number of members and producing the greatest number of service hours first. Then, list the remaining projects. For a recurring project (for example, daily raising and lowering of school flags) treat the project as a single project for each month. Use separate sheets of paper, allowing only one line for each project. Provide the month, brief project description, number of members participating, and number of service hours produced by Key Club members during the month. The list must be a) typed or b) completed as a computer printed document. An example is provided. Total the number of projects and enter the number in the scoring box below. Attach the list to this report. Project Description 1. Read at primary school 2. School trash pick-up 3. Bake sale for UNICEF 4. Easter egg hunt 5. Set up for carnival
Example Month # Members April 12 April 17 April 18 April 15 May 12
SCORING
Service Hours 10 44 36 60 24
Write Point Total Here
SERVICE PROJECTS A. Each project is 1 point, With 50 points maximum.
Total for Section A.
B. SERVICE HOURS - 60 Points Possible Calculate the aggregate total of service hours performed by members of the Key Club. Divide the service hour total by the number of members (listed in the membership box on the front page of this form). Round to the nearest whole number. Enter that number in the scoring box to the right.
SERVICE HOURS B. Each average service hour is 1 point, with 60 points maximum.
C. SERVICE FUNDRAISING - 20 Points Possible
Total for Section B.
Total the money raised by the Key Club for nonprofit, educational, and other charitable purposes. Convert the funds raised to $US. Enter that figure on the blank to the right. $US _________
SERVICE FUNDRAISING C. 1 point for every $US per member, with 20 points maximum.
Divide the $US figure by the number of members (listed in the membership box on the front page of this form). Enter that figure on the blank below.
$US/member________
Total for Section C.
Round to the nearest whole number. Enter that number (maximum 20) in the scoring box to the right.
Part Three: Scoring Transfer the total score for each Section to the proper box below. Note that there are separate point collection areas for Key Clubs with a Kiwanis sponsor and Key Clubs who do not have a Kiwanis sponsor. Be sure to enter your club’s scores in the correct location. Add the six Section totals to determine the report score. Enter this total in the REPORT SCORE box to the right of the chart below.
Section: POINTS Sponsored by a Kiwanis Club POINTS No sponsoring Kiwanis Club
PART ONE A. B. C.
D.
PART TWO A. B.
23
16
9
12
50
23
16
9
4
50
C.
FINAL SCORE
60
20
190 possible pts.
60
20
182 possible pts.
SCORE: Judging and Certification:_____________________________________________________________________________
2016-2017 Club Executive Roster Before District Convention, each Key Club is supposed to hold elections for the club executive positions. Each club must submit one executive roster for the 2016-2017 year. Please fill the form to the best of your ability and submit a physical copy at the registration table at District Convention. *Note* If your club will not be attending District Convention, please email a completely copy of the roster to the District Governor (governor@keyclub.ca).
Name of Key Club: _______________________________
Division: ____________________
School Address: __________________________________
City/Town: __________________
Province: ______
Postal Code: ___________
Club President Name: ____________________________________ Phone Number: ____________________________ Email: _____________________________________
Vice President Name: ____________________________________ Phone Number: ____________________________ Email: _____________________________________
Treasurer Name: ____________________________________ Phone Number: ____________________________ Email: _____________________________________ Secretary Name: ____________________________________ Phone Number: ____________________________ Email: _____________________________________
School Phone Number: ________________
Bulletin Editor Name: ____________________________________ Phone Number: ____________________________ Email: _____________________________________
Faculty Advisor Name: ____________________________________ Phone Number: ____________________________ Email: _____________________________________
Kiwanis Advisor Name: ____________________________________ Phone Number: ____________________________ Email: _____________________________________ If your club has any additional executives (e.g. another vice-president), list them below.
If you have any questions, please contact your lieutenant governor. All contact information can be found on the District website (keyclub.ca)
WORKSHOP PROPOSALS Key Club members attending District Convention can run their own workshops at District Convention! If you have an idea that you want to share, or think you would run an interactive Page 9 workshop, please consider sending the District Board a proposal. If approved, you will have the opportunity to run a workshop during one of our workshop blocks on Saturday! This is an excellent way to share some of your ideas with a group of motivated leaders and to practice public speaking skills. We want this convention to be about you: the members.
Steps to running a workshop at DCON 2017 1. Think of an idea! Be creative! What do YOU want to tell over 300 Key Clubbers from all around Eastern Canada? What would YOU want to learn? How can you help Key Clubbers?
2. Pick your team!
Who would you want to run this workshop with? You may decide to run your workshop alone or in a group of up to 5 people. Once again, as it is your workshop, pick people who you feel comfortable with!
3. Create an outline for you workshop!
You must present a workshop that is approximately 45 minutes long. The outline should be an overview of your workshop. Start off with the 5 Ws (Who, What, When, Where and Why) and include information about the main points of your workshop. This must be submitted to District Governor Kejie Zhang (governor@keyclub.ca) no later than February 1st, 2017. If you workshop is approved, you will be notified no later than February 15th, 2017.
4. Create your presentation!
If your workshop is approved, you must submit a copy of your presentation (PPT, Prezi, PDF, etc.) no later than March 15, 2017. Your presentation must be final (minor adjustments are allowed).
5. Run a professional workshop at DCON 2017!
If you follow the guidelines, you should be able to present a great workshop at District Convention! The ECD Board is here to help you throughout these steps!
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DRESS CODE All participants are expected to abide by the designated dress code for the entire event. • All shoes must have a back strap or covering on the heel. • At no time will any clothing with any inappropriate language or graphics, holes or rips, or bare mid-riffs be allowed. • Any shirts, shorts, skirts or dresses deemed to be of inappropriate length will not be allowed. All short, skirt or dress lengths must be at or below the fingertips with arms held straight down against the body and shoulders relaxed. • All participants are required to wear their convention identification (name badge) at all convention events.
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Casual: • • • •
Jeans T-shirts, sweaters, etc. Casual footwear Something you would wear to school
Business Casual:
Boys: • Dress, polo, golf, collared shirts • Slacks, khakis, dress pants, trousers or corduroy pants • No neck tie is required • Appropriate shoes
Girls • Dresses, skirts, slacks, khakis, dress pants, trousers or corduroy pants • Blouse or collared shirts • Appropriate shoes
No athletic shoes or sandals of any kind are allowed. No Jeans or tee-shirts will be allowed.
Business Professional:
Boys: • Business suit, blazer, sport jacket • Dress shirt • Slacks, Pants, and Suit Pants • Neck tie • Appropriate shoes
Girls: • Business suit, pant suit or skirted suit • Dress and jacket • Blouse or dress shirt • Appropriate shoes
Inappropriate slacks or pants include jeans, sweatpants, exercise pants, Bermuda shorts, short shorts, shorts, bib overalls, leggings, and any spandex or other form-fitting pants.
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DRESS CODE Friday: Casual • You will be given a Convention T-shirt; you may chose to wear that, your home club’s apparel or other Key Club apparel!
Saturday:
Business Casual during caucusing and workshops (*Candidates should be wearing business professional during caucusing, workshops and House of Delegates*) Business Professional during House of Delegates (TIP: Delegates should wear their business professional clothing during caucusing and workshops so that they don’t need to change before House of Delegates) Casual during free time Business professional for everyone during Recognition Session in the evening Semi-formal for Governor’s Ball (SCAW dance, free time, etc.)
Sunday:
Business casual for morning Casual for travel home *Attire for Caucusing and House of Delegates will be strictly enforced!*
General:
Underclothes Shoes Pyjamas Business Professional Outfit (1) Business Casual Outfit (2) Casual (2-4) Warm Clothing (for exploring Kitchener) Paper and Writing Utensil (to take notes during Caucusing and workshops) Annual Achievement Report (Club President) Contest and Awards Forms
Medical Form (Signed) Code of Conduct Form (Signed) Toiletries Money to buy lunch on Saturday Money for souvenirs (optional) Loose change for Miracle Minute Camera (to capture memories and selfies) Snacks Props for Talent Contest Semi-formal wear for Governor’s Ball
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Eastern Canada District of Key Club International District Convention 2017