City of Sebastian Pelican Newsletter
October 2024
City Council
Meet your Council
Mayor, Ed Dodd Biography
Vice Mayor, Kelly Dixon Biography
Council Member, Fred Jones Biography
Council Member, Bob McPartlan Biography
Council Member, Christopher Nunn Biography
City Council
City Manager’s Office
Social Media & Communications Update
In September, Communications and Social Media Coordinator Avery Joens captured all the fun at the city’s first-ever Touch and Tour event! See some of our favorite photos from the event below.
This past month, Florida was hit with a major hurricane. Thankfully, here in Sebastian, we were far from its path. Yet communications on possible impacts and threats to our residents was a top priority. Be sure to follow us on Instagram and Facebook for future storm updates
If you have an idea for our social media, reach out to Avery Joens at ajoens@cityofsebastian.org or 772-228-7074
City Clerk
October Calendar
Tuesday, October 1, 2024
• Natural Resources Board Meeting in Council Chambers | 6 pm
• Sebastian River High School Homecoming Parade | 6 pm
Thursday, October 3, 2024
• Planning & Zoning Commission Meeting in Council Chambers | 6 pm
Tuesday, October 8, 2024
• County Commissioners Meeting at the County Administrative Bldg. Vero Beach | 9 am
Thursday, October 10, 2024
• State of Sebastian in Council Chambers | 3 pm
Saturday, October 12, 2024
• Craft Club of Sebastian at Riverview Park | 10 am – 3 pm
Tuesday, October 15, 2024
• Special Magistrate Code Enforcement Hearing | 2 pm
Wednesday, October 16, 2024
• Police Pension Board Meeting in Council Chambers | 2 pm
• City Council Meeting in Council Chambers | 6 pm
Thursday, October 17, 2024
• Planning & Zoning Commission Meeting in Council Chambers | 6 pm
• Sebastian Police Department Community Night Out | 5 pm – 8 pm
Friday, October 18, 2024
• Supervisor of Elections to set up voting equipment in Council Chambers
• Halloween Celebration at Riverview Park, Costume Contest & Trunk or Treat | 5:30 pm
• Sebastian Police Dept. Movie Night Out in Riverview Park | 7:15 pm
Monday, October 21 - 31, 2024
• Early Voting in Council Chambers | 8 am – 4 pm
City Clerk
Citizen Advisory Boards
Volunteercitizenadvisoryboardsareknownbymanynames-boards, committees,groups,taskforces,etc.Theyconsistofarepresentativegroupof stakeholdersfromtheCitytoprovidecommentsandadviceonaprojectorissue Applicantsareoftenaskedwhytheyareinterestedinservingonthespecific boardtheyareapplyingforandwhatpersonalandprofessionalexperiencethey canoffer.
Boardsgenerallymeetonaregularscheduleoveraperiodoftimetodevelopa detailedknowledgeofspecificprojectsandsharetheirrelevantperspectives, ideas,concerns,andinterests.ACitystaffmemberisassignedtohelpexplainthe legalitiesinvolvedandhowtooperatetogetherasaboard.Oncecommon groundisreached,theboardwillmakerecommendationstoCityCouncil.
Volunteercitizenadvisoryboardsarevaluableresourcesforlocalgovernments whentacklingspecificlocalissues.Theyalsoprovideacommunicationchannel betweenelectedofficialsandthecommunity
BoardvacanciesareadvertisedontheCity’ssocialmediapages,website,and COSTVChannel22.Applicantsmusthavebeenresidentsofthecityforoneyear beforeapplying,andinsomecases,annualfinancialdisclosurewillberequired.
ThereisanopeningontheNaturalResourcesBoardandseveralopeningsonthe ConstructionBoard.
Applicationsmaybedownloadedat: https://www.cityofsebastian.org/DocumentCenter/View/2497/VOLUNTEERBOARD-AND-COMMITTEE-APPLICATION-revision Uponcompletion,please returnapplicationstoCityHallorjwilliams@cityofsebastian.org.
“Volunteering is the ultimate exercise in democracy. You vote in elections once a year, but when you volunteer, you vote every day for the kind of community you wanttolivein.”–AuthorUnknown.
Police Department
October COPE Events
October1|VeroBeach’sCommunityNightOut
October11|TaxCollectorofIndianRiverCounty’sTrunkorTreat5pm-9pm
October12|SebastianChurchFallFestival 2pm-6pm
October15|Fellsmere’sCommunityNightOut
October17|SebastianPolice’sCommunityNightOutinRiverview Park5pm-7:30pm
October18|CityofSebastian’sHalloweenevent-TrunkorTreatandCostume ContestinRiverviewParkstartsat5pm.FollowedbyMovieintheParkat7:15
October19-20|Oktoberfestatthe IndianRiverCountyFairGrounds
October26|SebastianPolice’s4thAnnualUnityGolfTournamentatthe SebastianMunicipalGolfCoursebeginningat6am
October31|NorthCountyCharterElementarySchoolFallFestival9am- 2pm
SPD News
InSeptember,theSebastianPoliceDepartmentrecognizedourOfficerofthe Year,CorporalMattRadock,andEmployeeoftheYear,GloriaBrown. After39yearsofservice,DeputyChiefGregWittwillberetiringon10/27/24 Publishedthe“CaughtDoingGood”coinvideoonsocialmedia,which receivedfantasticfeedbackandwasfeaturedonNationalFoxNews.Watch thevideobelow!
Parks, Recreation, and Public Facilities
Save the Date!
PSA
Therehasbeenanincreaseinpeople usingmotorizedbikesandscootersin parksandoncitysidewalks.Section 74-4,paragraphs10and11ofthe CityofSebastianCodeofOrdinances prohibitsusingsuchmotorized vehiclesintheseareas.
Resources:
E-BikeStateStatute:
http://wwwlegstateflus/Statutes/indexcfm?
App mode=Display Statute&Search String=&URL=03000399/0316/Sections/031620655html
E-Scooters&MicromobilityStatute:
http://wwwlegstateflus/Statutes/indexcfm?
App mode=Display Statute&Search String=&URL=03000399/0316/Sections/03162128html
StateBicycleRegulations:
http://wwwlegstateflus/Statutes/indexcfm?
App mode=Display Statute&Search String=&URL=03000399/0316/Sections/03162065html
CityofSebastianCodeofOrdinances: https://librarymunicodecom/ /codes/code of ordinances
Parks, Recreation, and Public Facilities
Volunteer of the Year Application
Building Department
Building Department
Community Development | CRA
Council Items
September11|CounciladoptedResolutionR-24-49,anofficiallist identifyingcity-ownedpropertydeemedappropriateforaffordable housing.
September25|OutdoorStorageFacilities–Textualamendment–to allowforOutdoorStorageFacilitiesintheCGzoningdistrict,specifically, thetriangleoverlay.
Recreationalfeetobeplacedinatrustfundforfuturerecreational development,CrossCreekLakeSubdivisionAddition;thisagreement willsatisfytherequirementofprovidingforpublicrecreationrequirement aspartofdevelopingtheirsubdivision.
RescindingOrdinanceO-97-42inreferencetopublicroadsinthearea knownasaportionofSebastianHighlands,Unit17,alsoknownas SebastianOutlook.
Community Development | CRA
Projects in Progress
Subdivision
SpiritofSebastianPUD
SitePlan
Subdivision
Subdivision
SitePlan
Subdivision
SitePlan
SitePlan
DunkinDonuts
TreasureBayPUD
CrossCreekLakeEstates
CrailManufacturing
SebastianHighlands Unit17
MavisTireStore Sportsman’sLodge
DelMonteRdand SWimbrowDr 900U.S.Highway#1
VickersGrove Sandmine
YearlingTrail 7756130thStreet
208Single-FamilyHomes
Demo-RebuildRestaurant withdrive-thru&2retail units-4810TotalSquareFeet
70Single-FamilyHomes, 126Townhomes,54 TownHomeVillas
35Single-FamilyHomes
New40,000sqftbuilding
99Single-FamilyHomes
New6970sqftbuilding andassociatedparking NewUse-FreedomBoatClub
Subdivision InReview FlemingStreet Chesser’sGapPUD 249Townhomes
Subdivision
SebastianPreservePUD
Subdivision TerraEstates
SpringValleyAve 1055Sebastian Boulevard 412IndianRiverDr 86thAve&89thStr
118Single-FamilyHomes &158DuplexVillas
Public Works
Citizen Requests
Need to make a request? Click here: citizen request website Below is the citizen request data from September 2024.
Roads Division
Citywide sidewalk repairs along Indian River Drive. Phase 1 & 2 of roadway repaving is now complete. The road division will begin in phase 3 in November
Fleet Division
16 new police vehicles arrived in July and August and are now in service, ready for use as of September. These vehicles replaced damaged police vehicles that were no longer usable for our officers
A new wheeled excavator for the stormwater department arrived in September.
Palmdale fuel was added as an additional fuel source along with the Glover fuel contract.
Stormwater
Stormwater Recent Projects
Collier Creek South Easy St roadway and wing wall repair/replacement will commence in October.
Phase 3 stormwater drainage and driveway culvert repairs and replacement has begun. Currently working on Zone 2 Ditch dredging
Currently in the planning phase for the city’s pond dredging. They will begin with Easy Street Pond (start date to be determined).
Stormwater Fee & Credit Program
Please see the video below with Communications and Social Media Coordinator Avery Joens about the new stormwater fee and credit program.
Link to stormwater utility fee credit program information: https://www.cityofsebastian.org/.../Application-for...
Link to apply for a stormwater utility credit fee: https://www.cityofsebastian.org/DocumentCenter/View/1234/Stormwat er-Utility-Fee-Credit-Application?bidId=
Human Resources
Available Positions September New
Hires
Arthur Guthrie - Maintenance Worker
Maintenance Worker I
Police Recruit (Non-Certified)
Police Officer
Finance Director
Recreation Coordinator
Scan the QR code to be redirected to our job site!
Active Shooter Training
Sergea Dean of the Sebastian Police Department conducted active shooter training for City Hall and Public Works employees
In today’s world, workplace safety involves more than just accident prevention; it now includes active shooter preparedness. While active shooter incidents remain statistically rare, their devasting impact makes it essential for employers and employees to be prepared for the worst. Active shooter training is a critical component of a comprehensive workplace safety strategy designed to educate and empower employees to respond effectively in the event of such an emergency.
Active shooter training aims to equip employees with the knowledge and skills to react quickly and effectively in a life-threatening situation. Confusion and panic can quickly take over during an active shooter event, so understanding what to do can save lives.
Many businesses now include active shooter training in their overall emergency response plans. While the hope is that such training will never be needed, preparing for the possibility can increase employee confidence, minimize panic, and ensure that the city is taking proactive steps to protect its staff
Finance
Best Practices for Submitting Bid Proposals
Review all documents | The first common mistake vendors make is not reviewing all relevant documents. Sometimes, vendors miss addenda, which can include important updates such as answers to questions, closing date changes, and specification changes. The best practice is always to check the solicitation notice for any updates before submitting your response
Submit electronic responses early | Another common mistake suppliers make is submitting their bids before closing. Don’t let yourself get into the unfortunate situation of a technical issue occurring right before the deadline, and you are unable to submit on time.
Proofread the bid or RFP response | One crucial mistake a supplier can make is not reviewing and proofreading their bid proposal or RFP response before submitting it. Make sure you double-check the price and that the attached documents have accurate information about your business.
Current Bids
We are accepting bids for the solicitations below. If your business is interested in submitting a bid, please ensure you are registered with VendorLink. All bid documents are posted on: VendorLink
24-21-ITB - Earthwork Services: excavating, backfilling and grading - Closes 10/3/2024
Upcoming Bids
Below is a list of bids the City anticipates issuing this fiscal year.
• Lift Station Maintenance and Repair
• Citywide HVAC Maintenance and Repair
• Sports Netting for Sebastian Municipal Airport
• Barber Sports Complex Chain Link Fence Backstops
Questions
If you have any questions about the procurement process or submitting a bid, don't hesitate to contact our Procurement/Contracts Manager, Jessica Graham, at procurement@cityofsebastian.org or 772-388-8231.
Golf Course
Rounds
In September, the Sebastian Municipal Golf Course did 3,015 rounds and took in a total of $71,689.
Special Events & Fundraisers
10/12/24 | Sebastian Rotary, 8 am start, contact Mark Gingras 772-589-7777
10/19/24 | Sebastian Elks Lodge, 8 am start, contact the Sebastian Elks 772-589-1516
10/26/24 | Sebastian Police Dept., 8 am start, contact Officer Donald Hart 772-589-5233
10/28/24 | High School Boys Districts, 8 am tee times, Home TeamSebastian River High School
Rates
SMGC Rates beginning October 1, 2024 through December 20, 2024
Annual Membership Family | $1,750
Annual Membership Single | $1,050
Member Daily Rate Range
18 hole cart fee | $18 9 hole cart fee | $12
18 hole walk (depends on season) | $0 - $7
9 hole walk (depends on season) | $0 - $5
Non-Member Daily Rates - Fall (October 1 through December 20)
Ride 18 holes (AM times) | $44
Ride 18 holes w/Discount Card (AM times) | $38
Ride 18 holes (PM times) | $38
Ride 18 holes w/Discount Card (PM times) | $32
Ride 9 holes | $27
Ride 9 holes w/Discount Card | $23
Walk 18 holes | $27
Walk 18 holes w/Discount Card | $22
Walk 9 holes | $17
Walk 9 holes w/Discount Card | $13
Golf Course
Additional Rates
Club Rental (18 holes) | $35
Club Rental (9 holes) | $18
Club Storage | $90
Discount Card | $80
Golf Handicap Fee | $30
Golf Lesson (half hour) | $50
Junior Golf Lesson (half-hour, under age 17) | $20
Junior Fee (walking, under age 17) | $3
Junior Range Balls (per token) | $1
Range Balls (per token) | $4
Rider Fee (non-playing) | $12
Maintenance
Some of the bunkers at SMGC got new sand in September
