US government loans

US government loans

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Table of Contents Direct Loan eligibility criteria 7 List of available loans 8 Direct Subsidized Loans 8 Direct Unsubsidized Loans 9 Parent PLUS Loan 10 Additional information about the Parent PLUS Loan 10 Alternative Loan 12 How to apply 14 Calculation of financial need 18 Maximum loan and debt limits 20 Responsibilities 22 During your studies 22 After your studies 23 General information and resources 25 Annexes Satisfactory Academic Progress Policy (SAP) 30 Return to Title IV Regulations (R2T4) 36

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Direct Loan eligibility criteria To qualify for the Direct Loan program, you must meet all the following criteria : • Be a U.S. citizen, permanent resident or an eligible non-citizen and have a valid U.S. Social Security Number (SSN) • Be registered as a regular student in a program leading to a Bachelor’s, Master’s or Ph.D. degree • Be registered at least half time1 • Haven’t borrowed in excess of annual or aggregate loan limits • Not be incarcerated or in default on a Title IV loan • Maintain satisfactory academic progress - SAP

Ineligible programs Please note that students enrolled in language classes, programs of less than one year, programs that do not lead to a degree (e.g. «special studies» or “études libres”, preparatory year or the first year of a four-year Bachelor’s program, certificate programs, (specialized) graduate diploma programs, major, minor and microprogram, distance courses or programs, U.S. students under a «study abroad» or «student exchange» program at the Université de Montréal, programs leading to the MD degree, nursing and veterinary medicine programs are not for the Direct Loan program at the Université de Montréal.

1

For undergraduate students, this means 6 credits or more for each academic term; for graduate students the status (half time, part time – at least 6 credits – or full time) is determined by each department; therefore, for more information, please contact your program administrator.

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List of available loans Direct Subsidized Loans Who is eligible?

Direct subsidized loans are available to undergraduate U.S. citizens and permanent residents who demonstrate financial need and are registered as regular students in an eligible program.

How much can I borrow?

The amount you can borrow is based on your Financial need.

How to apply The steps to apply for this loan are provided in the section How to apply for a loan.

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When do I need to pay interest?

You do not need to pay interest while you’re in school at least half-time, for the first six months after you leave school (referred to as the grace period and during a period of deferment (postponement of loan payments)

Grace period If you graduate, drop below half-time, or withdraw from your academic program, you will automatically receive a six-month grace period for your loan.

You do not have to repay your loan during this time. Your grace period begins the day after you stop attending school on at least a half-time basis.

Once your grace period ends, you must begin repaying your loan(s).

If you resume your studies at least half-time before your six-month grace period ends, you will be entitled to the full six-month grace period when you stop attending school or drop below half-time enrollment.

Direct Unsubsidized Loans Who is eligible?

Direct Unsubsidized Loans are available to U.S. citizens and permanent residents who are registered as regular students in an eligible program. There is no requirement to demonstrate financial need.

How much can I borrow?

The amount you can borrow is based on your financial need.

How to apply The steps to apply for this loan are provided in the section How to apply for a loan.

When do I need to pay interest?

You are responsible for paying the interest on a direct unsubsidized loan at all times, even if you are registered at least half-time. If you decide not to pay interest while you are enrolled or are in a grace period or deferment, your interest will be added to your loan.

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Grace period If you graduate, drop below half-time, or withdraw from your academic program, you will automatically receive a six-month grace period for your loan. You do not have to repay your loan during this time.

Your grace period begins the day after you stop attending school on at least a half-time basis. Once your grace period ends, you must begin repaying your loan(s).

If you resume your studies at least half-time before your six-month grace period ends, you will be entitled to the full six-month grace period when you stop attending school or drop below half-time enrollment.

Parent PLUS Loan Who is eligible?

Parents of dependants who are enrolled in a graduate program at least half-time in a qualifying undergraduate program can apply (see Additional information about the Parent PLUS loan).

Note that a dependent student whose parents cannot get a Parent PLUS Loan is eligible for additional Direct Unsubsidized Loan amounts (for more information, please see the Direct Loan Limits table).

Parents of dependent students who want to apply for a Parent PLUS Loan must meet all of the following eligibility requirements :

Please note that a fee is added to the loan amount for each loan disbursement.When the parent of a dependent student applies for a loan, the funds are transferred to the Université de Montréal and we will credit the funds to the student’s tuition account.

The procedure is the same for all types of loans.

• Must be the biological or adoptive parent of the dependent student (in some cases a step-parent may apply for a Parent PLUS Loan (for more information please read the document entitled Direct loan basics for parents;

If the loan amount exceeds the student’s tuition, we will send a cheque directly to the parent, unless the parent provides a signed authorization in writing to the Université de Montréal with different instructions.

• Must not have an adverse credit record or must obtain an endorser; • The student and parent must be U.S. citizens or eligible noncitizens, must not be in default on any U.S. federal loans; • The student must be enrolled in a regular program at least half-time.

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How much can I borrow?

Grace period

The amount you can borrow is based on your financial need.

Direct PLUS loans do not have a grace period; but if you received a Grad PLUS loan, you automatically receive a six-month deferment after you graduate, leave school, or drop below half-time enrollment.

If you’re a parent who took out a Parent PLUS loan, you can request a six-month deferment.

Contact your loan servicer for more information.

How to apply The steps to apply for this loan are provided in the section How to apply for a loan.

When do I need to pay interest?

You are responsible for paying the interest on a Direct PLUS Loan at all times, even if you are enrolled at least half-time. If you decide not to pay interest while you are enrolled or are in a grace period or deferment, your interest will be added to your loan.

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Alternative Loan

How to apply

Who is eligible?

2. You must contact the Financial Aid and Awards team to let them know you have applied.

Individuals who are U.S. citizens or permanent residents who are enrolled in a program at least half-time can apply. You can apply for this type of loan even if your program does not lead to a Bachelor’s, Master’s or PhD degree.

Contact your lender to discuss.)

How much can I borrow?

The rules are the same as for all other loans. The amount you can borrow is based on your financial need.

1. You must apply on the private lender’s website.

3. You must fill out the documents provided to you by the Financial Aid and Scholarships team to calculate Cost of attendance.

When do I need to pay interest?

Interest rates and payment terms differ from one lender to another.

Grace period Payment terms differ from one loan to another.

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How to apply 8 essential steps

1 You must be registered as a regular student in an eligible program (see Who can apply?).

2 You must complete the Free Application for Federal Student Aid (FAFSA) online. You must list the Université de Montréal on your FAFSA (code : 00836600), so that the Financial Aid and Awards team is authorized to certify the loan.

Note • You must create a Federal Student Aid (FSA) ID, which allows you to electronically “sign” the document and make corrections, if necessary.

• If you need help completing this form, please refer to the Guide FAFSA.

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3

5

Make sure you fill in our application form and email it to the Financial Aid and Awards team. This form will allow us to better assess your eligible Direct Loan expenses and calculate your Cost of attendance.

If you have never had a loan at the Université de Montréal under the Direct Loan program (formerly known as the Federal Family Education Loan – FFEL), you must complete an entrance counseling session online for each type of loan (Direct subsidized/unsubsidized and, if applicable, Direct PLUS).

4 You must complete and sign a Master Promissory Note (MPN) , one for each loan type (Direct Subsidized/Unsubsidized and Direct PLUS). Although we strongly encourage you to do it online, you may request a paper MPN by contacting the Applicant Services staff at 1 800 557-7394.

Note Use your FSA ID to electronically “sign” and complete your entrance counselling session.

You need to complete an MPN every year (obligation for American students outside the United States).

Note Use your FSA ID to electronically “sign” and complete your entrance counselling session.

6 Once we receive all the required documents, we will be able to assess your cost of attendance (COA) and determine the loan(s) you are eligible to receive, as established by the U.S. Department of Education.

We will send you an e-mail with a detailed and personalized award letter, and you will have to confirm the loan amount you wish to borrow.

Funds will be disbursed at the start of each academic term after the course cancellation deadline : Sept. 24th, 2026 (fall)/ Jan. 29th, 2027 (winter)/ May 26th, 2027 (summer).

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7 The money will be transferred to the Université de Montréal and we will first credit your loan funds to your tuition account. If any funds remain, you will receive the funds by cheque or direct deposit. Make sure that your local address is correct; you can verify or update it by logging into your UdeM account.

8 It is important that you understand your responsibilities to maintain your eligibility for Financial Aid.

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Make sure you have enough money to cover your expenses for at least the first month of your studies, in order to avoid problems related to additional delays or any other issue delaying or preventing the disbursement of your loan(s).

Calculation of financial need

Dependent undergraduate student :

Financial need is the amount you can borrow under your loan for a specific academic year.

Independent undergraduate student and graduate student :

Financial need = COA - SAI - scholarships

To calculate it, we must establish your cost of attendance (COA) and subtract all the scholarships you receive during the academic year, as well as the Student Aid Index (SAI) depending on your file (dependent, independent or graduate student).

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Financial need = COA - scholarships

Cost of attendance (COA)

Scholarships

This is an estimate of a student’s educational expenses for a given school year and the cornerstone of establishing the student’s financial need. The allowable expenses are :

You must report all other scholarships you have received or will receive during the school year in which you are applying for loans.

• Living expenses ($1,400 / month - see Other Living Expenses available on UdeM’s website)

It is important to declare all your scholarships; otherwise, you may have to repay these amounts during the current academic year.

• Tuition (actual amount depending on student’s status)

Other information

• Health insurance ($300 / academic term) • Books and supplies ($600 / academic term if registered at least half-time) • Unforeseen expenses ($150 / academic term) Other special expenditures may be added upon presentation of a written request, with evidence.

Please note that adding these expenditures will not necessarily increase your loan amount.

Expected Family Contribution (EFC) This contribution is calculated automatically when a student submits a FAFSA form online and is taken into account when determining a student’s eligibility for the Federal Direct Loan program if you are a dependent undergraduate student.

• You can pay the interest directly or capitalize it, meaning you can add it to your principal, thereby increasing your debt. Use the calculators on the Direct Loan website to estimate the required repayment if you capitalize your interest.

• For more information on interest rates, please go to the following link.

• Your Cost of attendance is calculated in Canadian dollars and transferred to U.S. dollars according to the exchange rate in effect on that day. You will keep this exchange rate for the entire year.

• When we receive your payments in U.S. funds, we transfer these amounts into Canadian dollars at the day’s exchange rate.

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Maximum loan and debt limits Year

Dependent undergraduate students — except students whose parents are unable to obtain a Parent PLUS Loan

Independent students indépendante — and dependent students whose parents are parents are a Parent PLUS Loan

First-Year Undergraduate Annual Loan Limit

US$5,500 maximum, no more than US$3,500 of this amount may be in the form of subsidized loans

US$9,500 maximum, no more than US$3,500 of this amount may be in the form of subsidized loans

Second-Year Undergraduate Annual Loan Limit

US$6,500 maximum, no more than US$4,500 of this amount may be in the form of subsidized loans

US$10,500 maximum, no more than US$4,500 of this amount may be in the form of subsidized loans

Third Year and Beyond Undergraduate Annual Loan Limit

US$7,500 maximum per year, no more than US$5,500 of this amount may be in the form of subsidized loans

US$12,500 maximum, no more than US$5,500 of this amount may be in the form of subsidized loans

Graduate or Professional Student Annual Loan Limit

Not applicable (all graduate and professional degree students are considered independent)

US$20,500 (unsubsidized only)

Subsidized and Unsubsidized Aggregate Loan Limit for Undergraduate Students

US$31,000, no more than US$23,000 of this amount may be in the form of subsidized loans

US$57,500 maximum, no more than US$23,000 of this amount may be in the form of subsidized loans

Subsidized and Unsubsidized Aggregate Loan Limit for Graduate Students

US$100,000 (for borrowers who are not and have never been professional students)

Parent PLUS Aggregate Loan Limit

US$65,000 on behalf of each student from all parents’ combined borrowing*

Parent PLUS loan for each year

US$20,000 on behalf of each student

Lifetime maximum loan limit for student borrowers Total Amount (includes all Subsidized and Unsubsidized loans, regardless of amounts paid, cancelled, or discharged)

US$257,500 (not more than US$23,000 can be subsidized) and includes subsidized and unsubsidized loans received regardless of grade level

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Schedule of reduction If you’re enrolled less than full time for an academic year, your annual loan limits shown in the chart (or the lower limits set by your institution) are adjusted downward proportionally based on your level of enrollment.

• Since July 1th, 2012, graduate and professional students are no longer eligible to receive Direct Subsidized Loans. The $65,500 subsidized aggregate loan limit for graduate or professional students includes subsidized loans received before July 1th, 2012.

At UdeM, being full-time (100% of a course load) means taking 15 credits or more at the undergraduate level and being in full-time designated activity, writing, and grading for the 2nd and 3rd cycles.

• Once you have reached the aggregate loan limit, you are no longer eligible for this type of loan. However, if you repay some or all of your loans, you may be eligible once again.

Notes • The graduate aggregate limit includes all federal loans received for undergraduate study.

• There are fees that apply to the various loans. The Financial Aid and Awards can confirm the net amounts you will receive in U.S. dollars.

• The aggregate loan limits include any Subsidized or Unsubsidized Federal Stafford Loans you may have previously received under the Federal Family Education Loan (FFEL) Program. Since July 2010, no further loans are being made under the FFEL Program.

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Responsibilities

Payment of debts to the Université de Montréal

As a beneficiary of the William D. Ford Federal Direct Loan program, you have the obligation to meet several responsibilities during and after your studies.

If the Université de Montréal has to return funds on your behalf (e.g. you are no longer eligible for the loan program, but the disbursement was already made, or you withdrew or stopped attending school before completing 60% of the academic term), then you must repay your entire debt to the University.

During your studies Keeping your file up to date You must keep your file up to date and tell your loan servicer and the Financial Aid and Awards team in the event of any changes to the following: • Address (local or permanent) or telephone number • Name • Student status (at least half-time) • Educational institution • If you stop attending school or your status changes during the academic term • Graduation

The amount will be added to your tuition account, unless otherwise agreed in writing.

Satisfactory Academic Progress You must comply with registration regulations and have satisfactory academic results. In this regard, please refer to the academic regulations (Règlements pédagogiques en vigueur) and the Satisfactory Academic Progress Policy (SAP).

If you lose your eligibility for the loan program, you may be asked to return part or all of your loans.

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Return to Title IV Regulations (R2T4) You must continue your courses throughout the academic term covered by the loan. If you do not continue your studies for the whole term, certain rules apply.

Consult the section Return to Return title IV regulation (R2T4) to know these rules.

After your studies Exit counselling On completion of your studies or if you drop below half-time status, you must attend an exit counselling session. The purpose of exit counseling. is to ensure that you are aware of and understand your obligations and responsibilities regarding payment of your loan.

Loan repayment Your loan servicer will provide you with the information about repayment and your repayment start date.

If you’re not sure who your loan servicer is, you can look it up on NSLDS, or call the Federal Student Aid Information Center at 1 800 433-3243. If you have specific questions, you can contact your loan servicer directly.

You have a choice of several repayment plans. Go to the Direct Loan website for more information about the various repayment plans and to calculate your estimated repayment amount under each plan.

The repayment period for a Direct PLUS loan begins at the time the PLUS loan is fully disbursed, and the first payment is due within 60 days after the final disbursement.

However, Direct PLUS loan borrowers may qualify for a deferment. For more information, please visit Postponing repayment on this website.

For more information on repayment, please visit the Direct Loan website.

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Deferment

Default

If you have difficulty repaying the amount of your loan, contact your loan servicer directly. They can offer you several solutions. It is very important to act before other charges are added to your file and affect your credit record.

If you stop making payments or have difficulty making a payment, contact your loan servicer immediately to discuss the options.

You can find deferment information by visiting the website.

Consolidation If you have multiple U.S. federal education loans, you can consolidate them into a single Direct Consolidation Loan. This way, rather than making several monthly payments, you’ll only have one payment to make. There may be tradeoffs, however, so you’ll want to learn about the advantages and disadvantages of consolidation for you.

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To know who your loan servicer is, go to website.

Consequences of default are serious.

To learn more, go to website.

General information and resources Pursuant to the Higher Education Opportunity Act (HEOA), the U.S. government requires all institutions offering US Direct Loans (Title IV) to disclose the following information to students. If you have questions or require any further information about the content, please contact the Financial Aid and Scholarships team.

Consumer Information

Description

Student Financial Aid Information

For information regarding need-based and non-need based aid, as well as government aid, please refer to our web site.

More specifically, on the le William D. Ford Federal Direct Loan (Direct Loan).

Students with Disabilities

Information about UdeM services offered to students with disabilities is available on this web site.

Cost of Attendance

For information regarding the cost of tuition fees, please refer to this website.

Information regarding mandatory health insurance regarding mandatory health insurance here.

To see what is in a cost of attendance.

Refund Policy, Requirements for Withdrawal of Title IV Financial Aid

For information about the University’s refund procedure, please refer here.

Academic Programs

For information about the University’s academic programs, please refer here.

Regarding the ungraduate program.

Regarding the graduate program.

For information about Satisfactory Academic progress.

Program with possibily of internship/externship : The American government allow you to complete up to 25% of a program by participating in an internship or externship provided by an ineligible organization.

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Regarding the US loan refund policy.

Return to Title IV Regulations (R2T4).

Consumer Information

Description

Institutional Information

To reach an employee.

To reach a « technicienne, un technicien en gestion des études ».

To reach the University or a faculty.

Security policy.

For information regarding the university’s accreditation, licensure or approvals please see here and here.

Institutional information.

Information on completion or graduation rates.

Copyright Infringement Policies and Sanctions

Regarding policies for fraud, intégrity and plagiarism here.

Regarding policies on copyright here and here.

Transfer of Credit Policies and Articulation Agreements

Regarding policies for undergraduates.

Placement in employment

For information on career and job placement.

Vaccinations Policy

For information regarding the vaccination policy, you can visit this website.

For students registered in health programs (medicine, pharmacy, etc.) they can refer to their faculty to know the specific policy.

Notice of Federal Student Financial Aid Penalties for Drug Law Violations

Information on penalties associated with drug-related offences under the US Higher Education Act can be found here.

Drug and Alcohol Abuse Prevention program Certification

Alcohol policies here and here.

Textbook and Library

For information on the bookstore and textbooks, please see.

For information on the libraries.

Course Schedule Information

For information regarding course schedules.

Privacy of Student

Policy in place to help protect privacy.

Student Loan Information Published by the U.S Department of Education

Information published by the U.S Department of Education can be found via this website.

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Regarding policies for distribution of content on the internet.

Regarding policies for graduate students.

Note that the Université de Montréal can also supply prospective and current students with information pertaining to loan availability, student rights and responsibilities and educational institutions under the Title IV program as published by the U.S Department of Education.

Consumer Information

Description

National Student Loan Data System (NSLDS)

The University reports student program and registration status regularly throughout the academic year. The NSLDS system is accessed at the following link.

Entrance counselling for student loan borrowers

If you have never had a loan at the Université de Montréal under t the Direct Loan program (formerly known as the Federal Family Education Loan – FFEL), you must complete an entrance counseling session online for each type of loan (Direct subsidized/unsubsidized and, if applicable, Direct PLUS).

Exit counselling for student borrowers

An exit counseling session must be completed, whether you received loans from the Direct Loan program, the FFEL program, or both. that an exit counselling session is also required if you withdrew or dropped below half-time.

US Alternative Loans

For information regarding alternative educational loans, please see the Alternative Loans Section on our website.

Security Report-Missing

To report a missing person or a students in difficulty, dial 911 or call the security at 514 343-7771.

Fire Safety report

For information on fire safety.

Code of Conduct for

In order to prohibit a conflict of interest regarding private education loans, employees with responsibility for US loans are prohibited from the following :

• Participating in revenue-Sharing arrangements with any lender • Receiving gifts from a lender, a guarantor or loan servicer • Contracting arrangements providing financial benefits from any

lender or affiliate of a lender

• Directing borrowers to particular lenders or refusing or delaying

loan certifications

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• Offers of funds for private loans • Call center or financial aid office staffing assistance • Advisory Board compensation

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1. Satisfactory Academic Progress Policy (SAP) The U.S. Department of Education requires institutions of higher education to establish minimum standards of satisfactory academic progress for students receiving federal student financial assistance.

Satisfactory Academic Progress (SAP) means the student is proceeding in a positive manner toward fulfilling degree requirements. SAP includes two standards; qualitative and quantitative. Students must meet both standards to continue receiving financial aid. Failure to maintain SAP, as described below, will result in cancellation of financial aid awards, and the student may have to repay any funds already received.

Qualitative In order to remain eligible, a student must achieve the academic standing necessary to pursue in his/her program at Université de Montréal, HEC Montréal or Polytechnique Montréal. The Financial Aid Office FAO (Bureau de l’aide financière) will review a student’s SAP before the delivery of each disbursement and conduct a review at the end of each trimester based on the grade scale to determine whether P30 - US g over nm ent l oans

or not the student progresses toward obtaining a degree. The FAO does not make judgment on the satisfactory results but refers to the academic grade scale. At Université de Montréal, an undergraduate student must normally maintain a 2.0 GPA to remain enrolled in the program and to continue to receive aid through the Direct Loan program. A graduate student must normally maintain a 2.7 GPA to remain enrolled in the program and to continue to receive aid through the Direct Loan program. Withdrawals and incompletes are not included in the overall grade average. Students must complete all required courses by the end of the degree. When a student repeats a course and achieves a passing grade, the original grade will then be replaced in the grade average.

All students on initial entry to the university are considered to be in good standing.

At HEC Montréal and Polytechnique Montréal Students must refer to their school’s regulations. These students must regularly provide the FAO with their last transcripts, in order to review their SAP. In some cases, the FAO may double check this information with his counterpart.

At UdeM To know the program requirements, students must check with their Department. The academic regulations regarding the standards of success and program progression for undergraduate studies are available here.

For graduate studies, regulations are available here.

Quantitative Undergraduate students must be enrolled for a minimum of 12 credits during the trimester to be considered full time. Half-time enrollment is 6 credits. Graduate students can be registered full-time, half-time or part time (for a minimum of 6 credits), regarding their status in the program. That status is set by each Department in accordance with the program progression and the Department’s regulations.

In order to meet the quantitative standard, students (full time, half time or part time) must complete and pass a minimum of 67% of courses attempted each academic year.

The minimum and normal timeframe for a program completion is indicated in the program description.

The maximum timeframe permitted for graduate studies is indicated in the regulation (see link above).

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Financial aid will be disbursed 5 working days after the course cancellation deadline specific to each Department (see Department calendar). Students who withdraw after that will have their eligibility to retain part of their financial aid calculated on the percentage of the trimester attended. Students who attend more than 60% of the term may retain all of their aid. See the section on Return to Title IV (R2T4).

Withdrawal and Cancellation Course cancellation (annulation d’inscription) Can only be made before the deadline determined by the university’s academic calendar, usually 2 weeks after the beginning of the trimester.

The cancellation within this timeframe results in a reduction of tuition fees in accordance with the number of courses cancelled.

The student who cancels his/her registration in whole or with only 5 credits or less remaining, becomes ineligible for Federal Student Aid.

Course Withdrawal Is a withdrawal from courses with tuition fees remaining.

The student is still considered registered full-time even if he/she has opted out of all his/her courses.

To maintain eligibility to financial aid with withdrawal for all his/her courses of the trimester, the student would have to submit a justification to the FAO. All abandon (withdrawals) will be taken into consideration when assessing the quantitative standard of our SAP policy. Abandon (withdrawals) must be made one month prior to the end of the trimester.

Deadlines for Abandon and Annulation for graduate studies are available on the FESP regulations.

A student who is re-admitted to his program may apply for financial aid as soon as he/she is registered back in the program.

Transfer Students Transfer students’ transcripts will be evaluated by the Program Director.

Those courses which are applicable to the degree requirement will be accepted and will be used to measure the quantitative SAP requirement.

Only those grades earned at our institution will be used to compute the qualitative requirements.

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Change of Program or Degree Students who decide to change their degree will be evaluated similarly to Transfer Students with the exception that the grades previously earned at our university will be used to measure the qualitative requirements.

Concurrent Degrees Although it is unlikely to occur, students may pursue two degrees concurrently. They are charged the tuition for each program and the Cost of Attendance (COA) for one degree will be adjusted to reflect both tuition charges. Students must meet the Satisfactory Academic Progress requirements for both programs to retain eligibility. The two sets of courses will be viewed as one program. Loans will be processed to the maximum yearly eligibility for that student.

Additional Degrees Students who have completed a graduate degree program and wish to pursue another degree must apply for admission to that program as would any other applicant and meet the admission requirements for the new program. Federal loan eligibility will be limited to the

Appealing financial aid ineligibility

Any subsequent appeal must be for reasons different from the first appeal.

The student may appeal the loss of financial aid eligibility based on injury, illness, death of a relative, or other special circumstances. All appeals must be received by the Financial Aid Office within 30 days of the student receiving SAP notification.

Probation

The appeal must be made in writing, clearly demonstrating why they were unable to maintain satisfactory academic progress and what has changed that will allow them to be successful during the next evaluation period.

Supporting documentation from a professional overseeing the student’s medical or psychological wellbeing or from any other legitimate source (e.g. obituary, legal documentation) may be requested.

It will be to the discretion of the Financial Aid Office whether or not to approve the appeal and reinstate Federal Student Aid eligibility status. The decision of the Financial Aid Office is final. An appeal will not likely be overturned unless there is compelling new documentation that was not available to the student during the initial appeal.

A student placed on Financial Aid Probation must meet the requirements as outlined in the next section. If SAP is not met the student will lose financial aid eligibility.

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FSA definition Financial aid probation — A status a school assigns to a student who is failing to make satisfactory academic progress and who successfully appeals. Eligibility for aid may be reinstated for one payment period.

Financial aid warning — A status a school assigns to a student who is failing to make satisfactory academic progress. The school reinstates eligibility for aid for one payment period and may do so without a student appeal. This status may only be used by schools that check SAP at the end of each payment period and only for students who were making SAP in the prior payment period for which they were enrolled or who were in the first payment period of their program.

At the UdeM an undergraduate student will be on probation if his/her cumulative average is between 1,7 or 2 or by a decision of the dean and a graduate student will be on probation if he/she does not meet the requirements of the program.

Without a plan If we determine, based on the appeal, that the student should be able to meet the SAP standards by the end of the subsequent payment period, we will place him/her on probation without an academic plan. We will review the student’s progress at the end of that one payment period, as probation status is for one payment period only.

With a plan If we determine, based on the appeal, that the student will require more than one payment period to meet progress standards, we will place him/her on probation and develop an academic plan for the student on a one year basis.

We will review the student’s progress at the end of one payment period as is required of a student on probation status, to determine if the student is meeting the requirements of the academic plan.

If after the probationary period the student does not meet the standards of the SAP policy he/she will be ineligible for financial aid until they meet the requirements of the program and are reinstated in the program. Any student who becomes ineligible for student aid after having been on Financial Aid Probation will be notified of this in writing.

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Reasons for ineligibility and terms for reinstatement will be clearly outlined for the student.

4.0 Reinstatement of Financial Aid A student can continue to enroll without the benefit of financial aid, as long as it is permitted by the Registrar’s Office, if the student can demonstrate SAP during this time he/she can send a request for financial aid review to the Financial Aid Office. Reinstatement will be to the discretion of the Financial Aid Office.

Repeat course At HEC Montréal and Polytechnique Montréal Students must refer to their school’s regulations. These students must regularly provide the FAO with their last transcripts, in order to review their SAP. In some cases, the FAO may double check this information with his/her counterpart.

At UdeM The academic regulations regarding the repeat course for undergraduate studies are available at (art. 13).

For graduate studies, regulations are available at (art. 35).

This may affect the qualitative component of SAP measurement by improving the G.P.A. It may also impact the quantitative component of measurement as the course credit can only be counted once.

Incomplete grade An incomplete (INC) is a temporary notation and as such will not remain on the student’s academic record beyond the date set for completion of the course work. Students are expected to complete all course work by the deadlines prescribed by the teacher. There may be special circumstances (e.g. a serious illness of the student or the death of a close relative) in which the teacher has agreed to allow late work to be submitted by the student. In these approved cases, the teacher will submit a temporary notation of INC in place of a final grade.

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At HEC Montréal and Polytechnique Montréal Students must refer to their school’s regulations. These students must regularly provide the FAO with their last transcripts, in order to review their SAP. In some cases, the FAO may double check this information with his/her counterpart.

At UdeM The academic regulations regarding the incomplete grade for undergraduate studies are available at (art 9).

For graduate studies, regulations are available at (art 35).

This may affect the qualitative component of SAP measurement by improving the G.P.A. It may also impact the quantitative component of measurement as the course credit can only be counted once.

2. Return to Title IV Regulations (R2T4) The law specifies how Université de Montréal must determine the amount of Title IV program assistance (Stafford Loans) that students earn if they withdraw from school.

The Office of Financial Aid is responsible for calculating R2T4 and the Business Office is responsible to actually transfer the funds.

The Office of Financial Aid uses worksheets and software provided by the U.S. Department of Education to calculate the R2T4 funds.

All funds must be returned to the lender within 45 days of the last date of attendance. That date of cancellation is indicated on the student’s academic file. If you have questions about your Title IV program funds, students can call the Federal Student Aid Information Center at 1 800 4-FEDAID (1 800 433-3243). TTY users may call 1 800 730-8913. Information is also available on Student Aid on the Web.

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When a student withdraws during a payment period (a trimester), the amount of Title IV program assistance that has been earned up to that point is determined by a specific formula. If the student received (or the school received on the student’s behalf) less assistance than the amount that earned.

The student may be able to receive those additional funds. Those additional funds will be offered to the student within the 30 days and the student has 14 days to respond to accept or decline the funds.

Then the University will have 14 days to disburse the loan in the student’s portal. If the student received more assistance than was earned, the excess funds must be returned by the school and/or the student.

In the event that a student receives all failing grades for a trimester, and it is determined that those grades were the result of lack of attendance, the Program Director and faculty will attempt to determine the last day of attendance and use that date in the R2T4 calculations. If the exact date cannot be determined, the University will assume a 50% attendance, and use that date as the last date of attendance. Students who do not attend even one class, are ineligible for Title IV funds and all of the loan proceeds will be returned to the lender.

The amount of assistance earned is determined on a pro rata basis.

The payment period is the trimester for which the loan was certified and the percent of attendance is calculated by dividing the number of day attended by the total number of days in the payment period.

For example, if the student completes 30% of the payment period or period of enrollment, the student has earned 30% of the assistance they were originally scheduled to receive. Once the student has completed more than 60% of the payment period or period of enrollment, all the assistance that the student was scheduled to receive for that period is considered to have been earned. If the student did not receive all of the funds that were earned, he or she may be due a post-withdrawal disbursement.

If the post-withdrawal disbursement includes loan funds, the student may choose to decline the loan funds so that additional debt is not incurred.

The post-withdrawal disbursement will be offered within 30 days to the student, and the student has 14 days to respond to accept or decline the funds. Then the University will have 14 days to disburse the loan in the student’s portal. The Office of Financial Aid will use the R2T4 worksheets as provided by the U.S. Department of Education to determine how much of the loan may be retained and how much must be returned.

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There are some Title IV funds that students were scheduled to receive that cannot be earned once a student withdraws because of other eligibility requirements. For example, if a first-time, first-year undergraduate student has not completed the first 30 days of the program before withdrawal, the student will not earn any FFEL loan funds that he or she would have received had the student remained enrolled past the 30th day.

If the student receives (or the school receives on behalf of the student) excess Title IV program funds that must be returned, the school must return a portion of the excess equal to the lesser of: 1. The institutional charges multiplied by the unearned percentage of the funds, or 2. The entire amount of excess funds.

The school must return this amount even if it didn’t keep this amount of the Title IV program funds. If the school is not required to return all of the excess funds, the student must return the remaining amount. Any loan funds that must be returned, the student repay in accordance with the terms of the promissory note. That is, scheduled payments are made to the holder of the loan over a period of time.

Students who have received a refund of their loan proceeds before withdrawing may be required to return part or all of those funds to the lender.

Title IV funds will be returned in the following order: 1. Unsubsidized Federal Stafford loans 2. Subsidized Federal Stafford loans 3. Federal PLUS loans Université de Montréal may automatically use all or a portion of your postwithdrawal disbursement (including loan funds, if the student accepts them) for tuition charges (as contracted with the school). For all other school charges, the school needs the student’s permission to use the post-withdrawal disbursement.

Students who abandoned all their courses without justification will no longer be eligible for Federal student aid for the next semester because they have not made academic progress.

If the student loses his/her eligibility to receive Title IV funds, a notification will be sent by the FAO and information will be given to consult Student Aid on the Web. Université de Montréal, HEC Montréal and Polytechnique Montréal are not required to take attendance.

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Any loan funds that must be returned, the student must repay in accordance with the terms of the promissory note.

That is, scheduled payments are made to the holder of the loan over a period of time. Students who have received a refund of their loan proceeds before withdrawing may be required to return part or all of those funds to the lender.

The requirements for Title IV program funds when students withdraw are separate from any refund policy that the school may have. Therefore, the student may still owe funds to the school to cover unpaid institutional charges. The school may also charge for any Title IV program funds that the school was required to return.

If you have questions about your Title IV program funds, you can call the Federal Student Aid Information Center at 1 800 4-FEDAID (1 800 433-3243). TTY users may call 1 800 730-8913. Information is also available on Student Aid on the Web.

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Street address Aide financière et bourses Services à la vie étudiante Pavillon J.-A.-DeSève, 4e étage 2332, boul. Édouard-Montpetit Montréal

Mailing address Université de Montréal Services à la vie étudiante Aide financière et bourses C.P. 628, succursale Centre-ville Montréal (Québec) H3C 3J7