Crossland Construction - 2024 Crossland Holiday Dinner
Event Type: CORPORATE - Other
Move In Date: 12/05/2024
Move Out Date: 12/07/2024
Venue: Cox Business Convention Center
12/05/2024 - 12/07/2024
Peak Room Nights: 455
Number of Event Attendees: 1200
Total Room Block: 770
Direct Economic Impact: $479,008.80
Organization Description: Crossland Construction is a family-owned construction company that specializes in commercial and heavy construction, real estate development, and precast concrete.
Event Description: A weekend celebration where Crossland employees come together from six different states, and ten offices to celebrate with one another by honoring tradition, recognizing family support and reflecting on the year.
Audience Insights: Group will utilize restaurants with bars that will stay open later on Thursday and Friday before the main event on Saturday.
Peak Fighting is “The New Era of Combat Sports”. It’s also one of the fastest growing MMA promotions in the world. As of March 2024 Mixed Martial Arts, according to SportsBrief journal, it is in the top 5 fastest growing sports globally. We travel city-to-city month-to-month creating new fans for the sport of MMA and PFC alike! We got our start in 2018 and now we've grown into having a weekly local tv show, a successful social media following, and a professional app on 4 major platforms. Super excited to see where the future takes us!
Event Description: Peak Fighting Championship is an unforgettable night of action-packed MMA with an electric lineup of fighters, high-stakes matchups, and nonstop excitement.
Audience Insights: Fans enjoy sports bars.
Host Hotel(s): Tulsa Sports Commission
Event Resume
Tulsa Shootout - 2025 Tulsa Shootout
12/30/2024 - 01/04/2025
Event Type: ASSOCIATION - Athletic/Sports
Move In Date: 12/28/2024
Move Out Date: 01/04/2025
Venue: Expo Square
Peak Room Nights: 600
Number of Event Attendees: 2500
Total Room Block: 3475
Direct Economic Impact: $2,935,524.75
Organization Description: The Tulsa Shootout in Tulsa, Oklahoma is the largest event for micro sprint racing in the world.
Event Description: The Tulsa Shootout is the world's largest micro sprint racing event, featuring eight different racing classes and over 1,500 participants from across the country. The five-day event includes Winged and Non-Wing 600cc Outlaw Micros, A-Class 600cc Micros, ASCS ECOtech Midgets, Restricted Micros,1200cc Mini Sprints, and the exciting Jr. Sprint class for the kids from 6-12.
Audience Insights: Drivers of all ages and skill levels, from amateur to professional, compete in the Tulsa Shootout. Most of the racers will be under 18 and will travel with their families. Race times start at 9am and will run all day. Mostly out in the community for dinner.
Host Hotel(s): Aloft Tulsa
DoubleTree by Hilton Tulsa - Warren Place
Expo Square
Hilton Garden Inn Tulsa Midtown
Holiday Inn Express & Suites: Tulsa Midtown
Residence Inn Tulsa Midtown
AWARENESS GROUP®
Event Resume
Chili Bowl Nationals - 2025 Chili Bowl Nationals
01/13/2025 - 01/18/2025
Event Type: ASSOCIATION - Hobby Peak Room Nights: 975
Move In Date: 01/10/2025
Move Out Date: 01/19/2025
Number of Event Attendees: 20000
Total Room Block: 6325
Venue: Direct Economic Impact: $12,976,105.94
Organization Description: The Chili Bowl Nationals is a six-day indoor midget car race that takes place annually in January at the Tulsa Expo Center in Tulsa, Oklahoma.
Event Description: The Chili Bowl Midget Nationals is an indoor midget car race that takes place in January on a 1⁄5 mi dirt oval track at Expo Square. It is the "biggest Midget race of the year" and is nicknamed the Super Bowl of midget racing with over 365 car entries. All 5 nights of racing will be streamed live on FloRacing.
Audience Insights: Audience is about 80% men and 20% women. Racing starts around 5:00pm each night so group will be out in the community for breakfast and lunch. They are looking for things to do during the day that are inside because of the January weather.
Host Hotel(s): Clarion Hotel Broken Arrow - Tulsa
DoubleTree by Hilton Tulsa - Warren Place
DoubleTree by Hilton Tulsa Downtown
Embassy Suites by Hilton Tulsa I-44
Expo Square
Hard Rock Hotel & Casino Tulsa
Hilton Garden Inn Tulsa Midtown
Holiday Inn Express & Suites: Tulsa Midtown
Hyatt Regency Tulsa
Residence Inn Tulsa Midtown
AWARENESS GROUP®
Event Resume
Oklahoma Music Educators Association - 2025 OkMEA Annual Winter In-Service Conference
01/15/2025 - 01/18/2025
Event Type: ASSOCIATION - Educational
Move In Date: 01/14/2025
Move Out Date: 01/17/2025
Peak Room Nights: 775
Number of Event Attendees: 1500
Total Room Block: 2060
Venue: Direct Economic Impact: $1,412,483.91
Organization Description: The Oklahoma Music Educators Association (OkMEA) is a non-profit organization that advocates for music education in Oklahoma
Event Description: OkMEA will host its annual professional development conference in Tulsa, Oklahoma January 1618, 2025. The conference includes sessions in each division (Elementary, Choral, Band, Orchestra, Collegiate/Higher Education), a research poster session, evening honor concerts on Thursday and Friday nights as well as performances by our nine All-State ensembles.
Audience Insights: Most of the students are on their own for lunch and dinner in the downtown area. They look for restaurants that can accommodate large groups for lunch and dinner. The group will also use take-out for lunch and go back to their hotels to eat together.
Host Hotel(s): Courtyard by Marriott Tulsa Downtown
Cox Business Convention Center
DoubleTree by Hilton Tulsa Downtown
Fairfield Inn & Suites Tulsa Downtown Arts District
Hotel Indigo Tulsa Dwtn-Entertainment Area
Hyatt Place Tulsa / Downtown
Hyatt Regency Tulsa
La Quinta Inn & Suites by Wyndham Tulsa Downtown/Route 66
Event Resume
MYHockey Tournaments - 2025 Sooner State Midwinter Classic
Event Type: Ice Sports
Move In Date: 01/16/2025
Move Out Date: 01/20/2025
Venue: WeStreet Ice Center
01/17/2025 - 01/20/2025
Peak Room Nights: 475
Number of Event Attendees: 3000
Total Room Block: 1895
Direct Economic Impact: $999,520.81
Organization Description: It is our goal at MYHockey Tournaments to provide the most rewarding tournament experience possible. We offer multiple playing dates for all classifications in attractive locations, to bring the best matched competition together, while not forgetting that the ultimate goal is fun. Tournament sites and team hotels are chosen to enhance your team's performance on the ice and to provide a wealth of off-ice opportunities for relaxation and enjoyment. Our staff is committed to providing all tournament guests with excellent customer service prior to and during each of our events.
Event Description:
Audience Insights: The tournament consists of age groups 9 and under up through high school varsity. The tournament is double elimination, so each team is guaranteed at least two games.
Host Hotel(s): DoubleTree by Hilton Tulsa - Warren Place
Embassy Suites by Hilton Tulsa I-44
Marriott Tulsa Southern Hills
WeStreet Ice Center
AWARENESS GROUP®
Event Type: ASSOCIATION - Agricultural
Move In Date: 01/20/2025
Move Out Date: 01/28/2025
Venue:
01/23/2025 - 01/28/2025
Peak Room Nights: 175
Number of Event Attendees: 500
Total Room Block: 1085
Organization Description: The International Equine Judges Seminar is an evaluation session for judges and applicants to meet accreditation requirements. It's not a training school, but it's required for some organizations to become or maintain a judge's status.
Event Description: The International Equine Judges Seminar provides both currently carded judges and judge applicants the opportunity to meet the accreditation requirements of all the participating associations at one convenient location.
Audience Insights: Group will be on own for dinner in the downtown area. Most of the attendees will gather as a group and will want a steakhouse experience.
Host Hotel(s): Hyatt Regency Tulsa
Event Resume
Oklahoma Dental Association - 2025 OKMOM
Event Type: State Association
Move In Date: 02/05/2025
Move Out Date: 02/08/2025
02/07/2025 - 02/08/2025
Peak Room Nights: 100
Number of Event Attendees: 1000
Total Room Block: 330
Venue: Direct Economic Impact: $336,362.76
Organization Description: The Oklahoma Dental Association fosters an awareness of the obligations and responsibilities of the dental profession society, to help advance the art and science of dentistry, and to promote public health and health services in the State of Oklahoma.
Event Description: The Oklahoma Mission of Mercy is a two-day dental event that offers FREE dental care to patients who are either uninsured, under-insured or simply do not have access to care. Volunteers will be a mix of overnight guests and Tulsa area residents.
Audience Insights: Overnight volunteers will be out in the community during dinner hours.
Host Hotel(s): Courtyard by Marriott Tulsa Central Expo Square
Hampton Inn & Suites Tulsa/Central
AWARENESS GROUP®
Event Resume
Rhinos Corporation - Rhinos Corp - FEB 2025 Meeting - CENTRAL
Organization Description: Rhinos Corporation is the Hispanic division of Amway. Amway is a world-wide leader in health & beauty, and an outstanding Independent Business Owner opportunity.
Event Description: Rhinos Corporation is the Hispanic division of Amway. Amway is a world-wide leader in health & beauty, and an outstanding Independent Business Owner opportunity.
Audience Insights: Group will utilize restaurants that have space for groups.
Host Hotel(s): Cox Business Convention Center DoubleTree by Hilton Tulsa Downtown
AWARENESS GROUP®
Event Resume
Teton Ridge - 2025 Central Contender Tournament Regional Finals
Event Type: ASSOCIATION - Agricultural
Move In Date: 02/11/2025
Move Out Date: 02/15/2025
02/13/2025 - 02/15/2025
Peak Room Nights: 450
Number of Event Attendees: 1200
Total Room Block: 1615
Venue: Direct Economic Impact: $642,176.32
Organization Description: The Teton Ridge rodeo is a western sports event that includes the American Rodeo, a rodeo competition and music festival, and other western sports disciplines.
Event Description: The Teton Ridge Contender Tournament Regional Finals is a rodeo event that serves as a pathway for athletes to compete in The American Rodeo. The top 5 Contender athletes from the Contender Tournament Finals advance to the Contender Round of 10 at The American Rodeo.
Audience Insights: All day events on Thursday, Friday and Saturday. Group will mostly utilize lunch locations and be present for evening events. Dinner will mostly be take-out locations.
Host Hotel(s): Courtyard by Marriott Tulsa Central
DoubleTree by Hilton Tulsa - Warren Place
Expo Square
Hilton Garden Inn Tulsa Midtown
Holiday Inn Express & Suites: Tulsa Midtown
Extraordinary Women Ministries - 2025 Extraordinary Women Conference
Event Type: ASSOCIATION - Religious
Move In Date: 02/27/2025
Move Out Date: 03/01/2025
02/28/2025 - 03/01/2025
Peak Room Nights: 750
Number of Event Attendees: 7400
Total Room Block: 835
Venue: Direct Economic Impact: $1,666,600.92
Organization Description: Extraordinary Women’s mission is to host Christian women's events and provide resources that equip women to handle life’s difficulties while enriching their hearts, encouraging their souls and expanding their ministry.
Event Description: The Extraordinary Women Conference is a Christian women's event that brings in 7,000+ women from around the region. Extraordinary Women’s vision is to draw women closer to the heart of God and His extraordinary plan for their daily lives.
Audience Insights: Group will arrive on Friday and will utilize restaurants in South Tulsa for an early dinner before the event starts at 6:00 p.m.
Host Hotel(s): DoubleTree by Hilton Tulsa - Warren Place
Hampton Inn & Suites Tulsa Hills
Hilton Garden Inn Tulsa South
Holiday Inn & Suites - Tulsa South
Home2 Suites by Hilton Tulsa Hills Mabee Center
Marriott Tulsa Southern Hills
Residence Inn Tulsa South
Event Resume
HelmsBriscoe - REVEL Dance-Little Rock/Tulsa 2025
02/27/2025 - 03/02/2025
Event Type: ASSOCIATION - Trade Shows & Expositions
Move In Date: 02/27/2025
Move Out Date: 03/02/2025
Peak Room Nights: 125
Number of Event Attendees: 400
Organization Description: To be considered for this event the hotel's proposal must be received through Cvent allowing for easier response collection and award distribution.
Event Description:
Audience Insights: This event is taking place at Renaissance Tulsa Hotel & Convention Center. Participants will most likely stay on this side of town and will be looking for fun family activities while visiting Tulsa. Because these are primarily families, they will be looking for family style restaurants in addition to attractions.
Host Hotel(s): Renaissance Tulsa Hotel & Convention Center
