BOARD AND COMMITTEE CHAIR MEETING JULY 18, 2020 The meeting was called to order by President Jim Clark at 9 am. All stand for The Pledge of Allegiance. Board members present are Mark Ossont, Elmer Hertz, Ron Triani, Rose Kucharski, Sandra LaPorte, Brian Faller and Grace Zoccali. Bob Russo attended via telephone. Motion by: Grace Zoccali - Second by: Ron Triani To approve the minutes of February 25, 2020 and June 13, 2020 as submitted. All voted and motion passes unanimously.
Treasurer’s Report - July 18,2020
The bank account balances as of July 1, 2020:
Dime Bank - Money Market
$93,338
- Operating
45,126
- Special Fund
40,000
- New Capital
107,085
- Contractors
12,860
Total all Dime accounts
$298,409
PNC Balance
$178,780
Available Cash on 7/1
$588,036
NBT Balance
$230,792
The Guide Rail over the top of the Tanglwood Culvert is now in place. We will be placing a boulder at the top side at the request of the Public Works Committee.
We have the quotes for the reproduction of the Governing Documents and the Rules and Regulations. I want to thank Rose and Beth for all their efforts in completing the review process.
I hired a new maintenance employee, Richard Palmar. Rich comes highly recommended by David Miller. He can operate all maintenance equipment and has the necessary snow plowing experience.
Darrell Merkle is still under Doctors care and hopefully will be returning to light duty shortly. We are currently short two Safety Officers due to medical issues.
The beach continues to be enjoyed by the membership. We did have to close the beach at the start of the season due to e- coli. The beach is tested weekly by an outside lab that reports its findings to the Board of Health. I met with a representative of the Geese Police to discuss their proposal for addressing the geese situation on the beach. We have a proposal from Beth Lovejoy the proposed new host of the web site. The contract needs to be reviewed by the Board and signed. Aqua provided the work schedule for Tanglwood Roads that was reviewed by the paving contractor. We have a new leased copier in the office.
The Public Works Committee is exploring the possibility of constructing a storage building Vanguard $810,187 at the maintenance complex to get all equipment under shelter. Mark Ossont is following up. The committee supports the concept as keeping equipment under roof prolongs the useful Chalet Mortgage Balance $257,714 life. The funds for this project if approved can come from the CIF Fees. Receipts for 2020: Homes
$969,713
Docks
114,983
Lots
149,310
Cash Disbursements to date
93%
73%
100%
$396,058
Motion by: Mark Ossont - Second by: Elmer Hertz To approve the Community Manager’s Report as submitted. All voted and the motion passes unanimously. Motion by: Rose Kucharski - Second by: Ron Triani To approve new Rule 425, Outdoor Furnaces. All voted and the motion passes unanimously.
Spending for Operations in June was $60,289, below the projected spending of $78,063 for the month. Large expenditures include $3,294 for insurance, $1,607 for BBQ grates, $793 for gasoline, $783 Ford Safety Car repair (the last one).
Committee Reports:
Motion by: Mark Ossont - Second by: Rose Kucharski To approve Treasurer’s Report as submitted All voted and the motion passes unanimously.
We are down to seven members. Two members are no longer on the committee. Arbitration hearing scheduled for August 1. Would like permission to use the Community Center to hear the arbitration or if the arbitration hearing will be simple in nature, to use Zoom.
Reserve Spending: $2,313 Tanglwood Lake dredging permits. New Capital Income: $11,815
Community Managers Report to the Board of Directors July 18, 2020
The new 2020 Subaru is on property and in rotation. We are making repairs to the 2011 Subaru which has served the community well. The new vehicle has a full five year warranty. The one- year extension of the existing trash contract has been signed as per the last zoom meeting. I will be bidding out for a three- year agreement next year.
Arbitration: Camari Gaines
POA Jim Clark agrees; administrative assistant will set up the Zoom meeting if necessary. Budget & Finance: Ron Triani
Budget & Finance Committee Report
The engineers will be surveying the area for the construction of the Fore Bay at the Indian Drive Boat Storage facility.
The committee reviewed the June Financials, noting that with a few specific exceptions (Public Safety Payroll, Community Center and Beach Maintenance) spending for Operations in all categories was below the projected spending for the month. As of June 30th, we have collected $1,284,785, with disbursements of $396,058.
The savings from the road paving budget will be utilized to address the condition of Rosewood and Myrtlewood Roads at the request of the Public Works Committee and approval from the Board. The savings is approximately $50,000.00. The saving results in approximately $17, 500.00 in not paving Westwood and $34,000.00 in negotiating a reduction from the original bid of approximately $200,000.00.
$481,950 has been transferred to the Reserve, exceeding the required approved budget
We are moving forward with securing all necessary information related to the proposed dredging of Lake Tanglwood.
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Reviewing income and spending for the first half of the year, income was above the projected budget income for this period, primarily due the receipt of 93% of the annual assessment. Although income from other sources is on track, the economic impact of COVID19 has resulted in large variations across accounts. Income from CIF fees, license and permit fees and miscellaneous income are all significantly higher than projected, while income from penalty & interest, legal/collection fees and citations & fines are below projected amounts.
TANGLWOOD LAKES | OCTOBER/NOVEMBER 2020
