Q2 2023 Quarterly MTA EAM Agency Report

NEWS FROM THE NETWORK: STRATEGIC ALIGNMENT

• Automated Safety Compliance Training Process for MTA Bridges & Tunnels: Migration plans underway to convert Certificate of Fitness training process from manual to online. Anticipated change will enhance training and examine maintenance employees on some of it FDNY COF training processes. B&T

• Checklists | Fleet Spare Parts Inventory Optimization (Phase 5): The rollout of checklists for both desktop and mobile have been a success for MTA Bridges and Tunnels. After building and designing the list for the maintenance employees to follow, this process will allow B&T the ability to keep a digital record of the once handwritten checklist process. This enhancement will increase the visibility of the response of the information and will help quantify the results of the information collected. B&T

• Tablet Based Inspection: Rollout Complete. Next Steps are maintenance audit of work performed. BUS

• EAM Spear System Transition: Technical Review complete. BUS continues to work on the Business Case. BUS

• LIRR C3HVAC: The project goal is to determine long-term maintenance strategy based on condition monitoring and evaluation. HQ EAM Reliability Program

• NYCT EMD EAM Reliability: Defining foundation with preventive maintenance strategy soon to follow. HQ EAM Reliability Program

• NYCT Power Cable - Upgrade Installation of Fiber Optic Cable on Lexington Line 125th – 59th: Designing and building efficiency in installation of fiber optic cable and use this segment of the system as a pilot. A new process/strategy to follow. HQ EAM Reliability Program

• Power HVAC Inspections: Deployed HVAC Inspections allowing the Power department to track and manage HVAC inspections and preventative maintenance in HXGN EAM. LIRR

• Stations Cleaning Work Management: Deployed Station Cleaning and Labor Planning, enabling the Stations department to efficiently manage and schedule work and plan labor accordingly. LIRR

• Parking Lot Enhancements: Deployed. Enables LIRR-Stations to use HxGN EAM work orders to gather parking space characteristics, space capacity and space utilization information in the field using a mobile device. LIRR

• Cross Departmental Tickets - Stations/Structures: Deployed. The Security Department can now submit work requests in HxGN EAM to the Communications department to address concerns during their inspections. LIRR

• Structures Department Bridge Inspections: On-going efforts to migrate Bridge Inspection history from Maximo to HxGN. LIRR

• Structure Department High Tension Tower Inspections: On-going efforts to implement High Tension Tower inspection in HxGN to enable the Power department to perform inspections in the field using mobile devices. LIRR

• HxGN Asset Naming Standards: On-going efforts to implement HxGN system enforced asset naming standards to uniquely identify assets enforce data standards. LIRR

• HxGn Equipment Hierarchy: On-going efforts to build location-based equipment hierarchy for all equipment within HxGN EAM. LIRR

• Track Walk Inspections: On-going efforts to configure Track Walk Inspections. The Track department will have the ability to capture walk and non-conformity information, including GIS locations. LIRR

• Security Materials Management: Requirements gathering complete. Will enable the Security department to perform storeroom management of Cameras and Servers in HxGN. LIRR

• Comms Fiber Assignment Inventory: Requirements gathering in progress for the Communications Department Fiber Management. LIRR

• Signals Implementation: Signals Control Desk IVR (Integrated Voice Response) Workforce Logging delivered. MNR

• Signals Implementation: Signals Case Management transitioned to Hexagon. Currently in Pilot. MNR

• Signals Implementation: Signals FRA Inspections refined. Currently in 2nd pilot. MNR

• Signals Implementation | Tracks: Refining Track Daily Inspections to meet requirements. In development. MNR

• Signals Implementation | Fleet: Fleet Layover Cleaning inspections to be done on Transit Mobile App. In development. MNR

• Documentation Management: Alfresco documentation is now available on MNR devices. MNR

NEWS FROM THE NETWORK: STRATEGIC ALIGNMENT

- ESTABLISHING FOUNDATIONS -

• GIS Linear Referencing: GIS Linear Referencing on Hudson line completed, Harlem and New Haven lines in progress.MNR

• Subway EE Cloud Monitoring PoC: Completed EE monitoring proof of concept API with cloud vendor Claddagh. Claddagh is a possible replacement for legacy LiftNet monitoring. MTA IT

• MTA IT Cyber Security | Microsegmentation: Implementation of microsegmentation firewall rules to protect EAM infrastructure. MTA IT

• Agile Methods and Implementation: Ongoing learning and implementation of Agile. MTA IT

• OMNY 2-Way Work Order implementation: Development and deployment of OMNY/EAM integration for equipment service and repair. MTA IT

• Subway Train Trouble Incident Integration: Completed Train Trouble interfaces between EAM. MTA IT

• MNR Layover Cleaning: Kickoff of new layover cleaning interface for MNR. MTA IT

• SIRS/STARS Incident Report: Rollout of SIRS/STARS integration for Subway rail incidents. MTA IT

• GIS Portals Azure Migration: Migration of separate on-prem GIS Portals (IT GIS, DOS, MNR, LIRR, C&D, B&T, Buses) to a single, robust, highly available, Azure GIS Portal. MTA IT

• MTA Assets Dataset Development: Definition of a common schema to contain the data, establishment of security classifications for the spatial and attribute data, and a plan to refresh this dataset from agency sources on a regular basis. MTA IT

• MTA Agile Transformation: Transitioned existing projects completely to Jira and GIS Team is applying Agile methodology exclusively in managing its workload (Sprints, Continuous Improvement, etc.). MTA IT

• Layover Cleaning (Hexagon): Development/configuration in progress. MTA IT

• LIRR ESA Hexagon Loads: Several loads completed for Mechanical Equipment, Tail Tracks and Pumps. Load for Card Readers in progress. MTA IT

• LIRR Document Migration for Bridges and Viaducts: Development is complete and testing in progress for 900K documents. MTA IT

• Engineering Overcoat Paint: Deployed Elevated Structure Overcoat Paint project with 12 personnel in EAM Desktop & Mobile. Preparing for Go-Live in mid-July. SUBWAYS

• Facilities HVAC: Deployed HVAC project to 172 users in Desktop & Mobile. SUBWAYS

• Facilities Fire Suppression: Trained 11 Fire Suppression User Acceptance Testing personnel in EAM Desktop & Mobile. SUBWAYS

• Stations Specialized Cleaning: Deployed Specialized Cleaning Phase 1 (HDC) to EAM Desktop & Mobile SUBWAYS

• Track & Third Rail Corrective Maintenance: Completed Corrective Maintenance User Acceptance Testing with 40 personnel in EAM Desktop & Mobile. SUBWAYS

• Power System Operations & Test East & West: Deployed System Operations and Test East & West projects to 130+ personnel in EAM Desktop & Mobile. SUBWAYS

• Automated Fare Collection: Completed data integration documentation to two external systems for AFC Bus and Subway equipment in EAM in preparation for development. SUBWAYS

• Automated Fare Collection: Testing AFC data migration, including hierarchy buildout, to EAM - the initial step in data integration. SUBWAYS

• Central Electronics Shop: Deployed Bus Sign Repair to 11 personnel in EAM Desktop. SUBWAYS

• Telecommunications: Documented requirements and built out initial design considerations for the Remedy Replacement project in EAM Desktop & Mobile. SUBWAYS

• Department of Car Equipment - Emergency Response Temperature Check Pilot (Corona) | DCE:

 Deployed EAM for Rolling Stock to Corona Shops (Revenue & Non-Revenue Fleet) including Pre-Service Inspection and Temperature Survey in EAM Mobile. SUBWAYS

 Deployed the Train Troubles integration and deployment for 7 Line/Corona Shops. The next step is to fully incorporate Component Movement and Warranty Tracking for the next fleet. SUBWAYS

ALIGNMENT

- CONTINUOUS IMPROVEMENT | SUSTAINING FOUNDATIONS -

• B&T Fan Motor SCADA | Tunnels Ventilation Methodology of our Maintenance Process and Procedures: Current plans are in progress to collect data directly from two systems for the benefit of making decisions on the health of its tunnel ventilation system. Using recently installed motors, sensors and its current SCADA system, B&T will capture faults within its asset management system Hexagon to collect, quantify and determine if there are any concerning faults with any of its motors within the ventilation system. B&T

• Coney Island Process Improvement: Tasked to assist the DOS Electrical Motors Shop in Coney Island on improving their AC/ DC motors SMS and R&R processes. This project will redesign the process flows, re-layout the space constraints combining the work into one building & improve effectiveness by accounting for the increase in future demand for AC motors and planned decrease for DC motors due to NYCT fleet updates. Deliverables include:(1) Building Layout Re-Design & Improve Aging Equipment. (2) Expedite procurement process on already approved bid request for new AC/DC Traction Motor Washer, purchase new shop materials. (3) Create an ALL-SHOP database of ‘useful life’ vs. current state for ALL equipment in Electric-motor shop (later for all shops at CI) - for most is past useful life. (C.S. Process) and (4) Update all the SOP Manuals and create a new communications training video to do SMS & R&R Repairs for the shop to promote the Coney Island Job and new hire job recruitment. HQ EAM Lean Six Sigma Program

• Reliability Program:

 Continue use in all agencies project the designed Reliability Program framework. HQ EAM Reliability Program

 Weekly mentor sessions for all agencies teams performing Reliability Program projects (B&T, LIRR, MNR, NYCT Stations Env., Services Diversion, Power Cable, EMD Telecommunications, DCE, Staten Island, Supply Logistics). HQ EAM Reliability Program

• Business Process Management:

 Reviewed and updated Business Process Management & Notation Guide, Policy and procedures. HQ EAM Reliability Program

 Performed QA&QC to all process maps verifying that BPMN standards are in compliance. Discussed each with the MTA HQ BPM team. HQ EAM Reliability Program

• B&T Tunnels Ventilation System | Contract Award Stage: The project goal is to perform preventive/predictive maintenance strategy by collecting data to make informed decisions. Recognized need of integrate two systems, SCADA and HxGn. HQ EAM Reliability Program

• Mobile IJ Assessment Tool: Requirements gathering for Insulated Joints collection in the field. IJ's will be verified or collected. LIRR

• Business Process Improvement: EAM processes standardized and documented. MNR

• Training & Development: EAM Team completed 5-day Hexagon hands-on training to build capability to expedite system development. MNR

• Technical Support of our People: Launched a ChatBot on the EAM website to enhance user support. MNR

• Technical Support of our People: Mapped out support across EAM team, IT helpdesk, MoE and MoW helpdesk. MNR

• EAM Load Balancer | SOGR: Kickoff of EAM Load balancer appliance replacement, which will secure and enhance external access to EAM. MTA IT

• EAM Integrator 4.2: Ongoing testing and correction of EAM Integrator 4.2 MTA IT

• EAM HxGN Integration Support: Support of multiple EAM integration and infrastructure issues, most notably: API issues related to security and database performance. MTA IT

• RSMIS Database Migration: RSMIS/Spear migration and upgrade completed in July 2023. MTA IT

• MNR | Planroom Application: This is an application and database created by a vendor (Langan) used by MNR to access and store plans used for asset maintenance. The vendor currently hosts the application and data. This project will move the application to MTA hosting of both database and application. MTA IT

• LIRR | Maximo 7.6/Oracle 19 Upgrade: Initial implementation with development changes for both Maximo and Oracle database is in progress. MTA IT

- CONTINUOUS IMPROVEMENT | SUSTAINING FOUNDATIONS -

• LIRR HVAC Graffiti Heavy Duty Spray Wash: The project involves capturing the current cleaning tasks in checklists into the Hexagon EAM system, which will empower field staff in performing and recording the Stations Cleaning via the Infor EAM Transit app on an iPad.

MTA IT

• LIRR CAMS-FS Configuration Changes for PTC Equipment on M3 Cars: Created new required part numbers for M3 PTC and changed existing PTC configuration. Required for component movement. MTA IT

• LIRR Station Cleaning: Completed modification to capture current cleaning tasks in checklists into the Hexagon EAM system. MTA IT

• Bridge Inspection Historical Data carryover from Maximo to Infor: Completed Over Grade Bridges with enhancements. Data carryover in progress. MTA IT

• SO Mobile Support Documentation: Documentation review and update in progress. MTA IT

• Stations/Structures Cross Dept: Completed Structures to Stations department work requests mappings. MTA IT

• Jamaica Data Center Migration: Provided technical information as requested by migration team; continue working with team as required.

MTA IT

• Update B&T Reports for Header Changes: Forty-one completed. Twenty in progress. Sixteen remain. MTA IT

• Non-EAM Application Support: Admin team supports LIRR applications related to the upcoming fare increase, which will include several new ticket types. MTA IT

• Elevators & Escalators - Non-Conformities: Trained and monitored 18 User Acceptance Testing personnel on the Nonconformity project in EAM Desktop & Mobile. Preparing to train the remaining 400 personnel in EAM Desktop & Mobile through July. SUBWAYS

• Infrastructure | Open Cut Retaining Wall / Vent Structure: Deployed Fabrication, Truck Pickup/Delivery, Vent Inspections and Open Wall project to 20+ personnel in EAM Desktop & Mobile. SUBWAYS

• Power Systems Operations: Deployed System Operations and Test East & West projects to 130+ personnel in EAM Desktop & Mobile. SUBWAYS

• Power Corrosion Control: Testing Corrosion Control project in EAM Desktop & Mobile. SUBWAYS

• Signals | Trouble Expansion: Completed Trouble Expansion User Acceptance Testing with S3/S6 Subdivision personnel and completing deployment training with ~700 personnel through September in EAM Desktop & Mobile. SUBWAYS

• Track Walking Inspection: Deployed Track Walking Inspections to 13 personnel in EAM Desktop & Mobile. SUBWAYS

• Defects Management + Derailer | Hand Throw: Update to ‘Deployed Defect Management, Derails, and Hand Throw Switch Inspections in EAM Desktop & Mobile. SUBWAYS

• Maintenance in Mobile: Stations: Deployed Maintenance in Mobile project to 120 Station Maintenance personnel. Third RailUnderstructure Cable Inspection. SUBWAYS

• Understructure Cable Inspection: Deployed Understructure Cable Inspections to 85+ personnel in EAM Desktop & Mobile. SUBWAYS

• Lube House Inspection: Deployed Track Lube Inspections to 50 personnel, Nonconformities for Track Engineering Geometry & Thermal Inspections to 30 personnel, and Derailer Inspections to 50 personnel in EAM Desktop & Mobile. SUBWAYS

• EMD CES All Shops: Training 140 personnel on All Shops project in EAM Desktop SUBWAYS

- DATA ANALYTICS & MINING -

• Dashboard Development & Improvement | Fleet Spare Parts Inventory Optimization – Phase 5: The on time and accuracy of the output of data is important. From work order updates to Corrective Maintenance Reports (CMR’s) work order information updates are vital for the information upkeep and maintenance of our facilities. This information is displayed during the board meetings. B&T

• Asset Condition & Assessment & Overhaul Program:

 Performed analytics using Tableau to identify trends and historical details on oil conditions, Bus Asset Condition Assessments. BUS

 Support CMO functions in Shop Planning, MDBF improvements and other projects utilizing Asset Condition Assessment . BUS

 Developing plans to expand Bentley Asset Performance Management Program functionalities to support DOB’s “Overhaul Reimagining” project. BUS

 Utilized Asset Condition Assessment Program to target major maintenance interventions and overhauls. BUS

 Completed Physical Assessments of two fleets and incorporated data assessment to develop Fleet Condition Ratings. BUS

• Prognostic Maintenance & Engine Life Predication:

 Set up a commercial contract to implement prognostic maintenance for DOB with a focus to improve customer experience and optimize maintenance. BUS

 Rolled out prognostic services from PreTeckt on 1527 diesel buses with plans to expand to ~4200 diesels by end of year. BUS

 Setting up RFP to explore the market on other prognostics service providers. BUS

 Awarded our Engine Life Prediction Proof-of-Concept contract granted to predict end of life expectancy and optimization and maintenance for assets. BUS

 Providing data on ~3400 buses to PreTeckt for Engine Life Prediction model development. BUS

 Engine Life Prediction still in its infancy stage. BUS

• Engine Maintenance Strategy:

 Continue monitoring Engine Failure Model and Replacement Strategy. BUS

 2023 YTD engine replacement trends below forecast. BUS

• Cambridge Systematics Analytics: Analytics Phase #1 - Subways Switch Machine Project - Working with Cambridge Systematics to take a deep dive into the data collected for switch machines at Subways; anticipated outcomes include correlation of factors leading to failure, clustering of assets with similar traits, and an analysis of the reliability of each cluster. HQ EAM

• MNR M8 Relay Board Overhaul: Performing data mining and data analysis on MNR M8 Relay Board Overhaul project in order to define a strategy. HQ EAM Reliability Program

• LIRR C3HVAC: Condition monitoring on LIRR C3HVAC - This project is being developed as part of the Reliability Program effort to determine a long term maintenance strategy based on condition monitoring and evaluation. HQ EAM Reliability Program

• Truck RUI Forecasting: Truck RUL forecasting model is built to estimate the amount of time truck components will likely function effectively before it becomes unusable or requires significant repairs or replacement. Model is being optimized and expanded to a global component model to forecast all components. LIRR

• Train Performance Dashboards: EAM Train Performance Dashboard provides insights on train movement information. The Transportation department can leverage for schedule building. LIRR

• Data Integration: Data Integration across systems reinvigorated to ensure One Integrated EAM system. MNR

• Mine the Value | Analytics: Reinstated C&D funding for Track Deterioration Modeling in Bentley. MNR

• Mine the Value | Analytics: 3 EAM pilot projects with Pavcon, Throughput and WiTronix in partnership with Transit Tech Lab to improve data analytics and decision making. MNR

NEWS FROM THE NETWORK: STRATEGIC ALIGNMENT

- DATA ANALYTICS & MINING -

• Stations Nonconformity & Unusual Occurrence Dashboards: Migrated the GIS online Portal to the cloud and deployed Stations Nonconformity and Stations Unusual Occurrences Dashboards. SUBWAYS

• Track & SIR LRS: Testing Track & Staten Island Linear Referencing System. SUBWAYS

• DCE Car Mileage Power BI Dashboard: Deployed DCE Car Mileage Power BI Dashboard. SUBWAYS

• PowerBI Datasets: Updated Power BI datasets to data flows. SUBWAYS

• DCE Wheel Measurement Power BI Dashboard: Deployed DCE Wheel Measurement Power BI Dashboard. SUBWAYS

• Signals MTBF/MTTR Power BI Dashboard: Tested Signals MTBF/MTTR Power BI Dashboard. SUBWAYS

• Stations Work Performance Power BI Dashboard: Testing Stations Work Performance Power BI Dashboard. SUBWAYS

- C&D COLLABORATION -

• Resiliency Implementation: Working with the newly created C&D Resiliency team to align asset registries and update EAM with resiliency scores. HQ EAM

• 20-Year Needs: Support of 20-Year Needs & %-Year Capital Plan - working with the C&D Planning team to provide asset insights from EAM in support of the development of the 20-Year Needs and 5-Year Capital Plan. HQ EAM

• Track Insulated Joint Condition Assessment: Requirements gathering for Insulated Joint condition assessment. Track will have the ability to collect and assess IJ conditions in the field. Condition assessment history will be maintained in HxGN EAM. LIRR

• Service Life + Federal Funding: Updated 400K records with Service Life, updated 20K records with Federal Funding, and corrected 10K records for invalid Commission Dates. SUBWAYS

• Current Condition and Forecast End of Useful Life: Implementing 60+ decay curves across 1K+ classes to utilize EAM’s Equipment Ranking and Condition Protocols for estimating the current condition and forecast End of Useful Life. SUBWAYS

• Condition Assessment Checklist: Completed development of Checklist-based manual Condition Assessment collection and reporting to augment the automated, data driven approach. SUBWAYS