ARPA Report [October 2022]_Redacted

(October 27,2022)

More on page 35.

ARPAReport

AMERICAN RESCUEPLAN ACT OCT 2022

The first-ever electronicrecording filer isflanked by Judiciarystaff and spectatorsat the Commonwealth Recorder'sOffice E-recording soft launch event.

The Supreme Court and Drug Court unveiled a colorful displayof the Federated Statesof Micronesia culture at the Commonwealth JudiciaryCultural Day event.

(October 7,2022)

More on page 32

CONTENTS

4BACKGROUND

5SPENDINGPLAN

7ARPA COMMITTEEMEETINGS

8TRAINING

E-RECORDINGINTERNAL USERACCEPTANCE

EXTERNAL USERTRAINING

CAPITAL ASSETS(FINANCIAL)

ENTERPRISEASSET MANAGEMENT

11 BUDGET AND FINANCE

18PERSONNEL

20MARSHALSSERVICEDIVISION ENTRY LOG

21SCANNING,DIGITIZINGAND AUDITINGUPDATE

22DISPOSITION OF FILES

23RESTORATION OF PUBLICAND STAFF RESTROOMS

23PROFESSIONAL SERVICES

24FIBERCABLEUPGRADE

24ON-CALL ARCHITECTURAL & ENGINEERINGSERVICES

25ELECTRONICRECORDINGSYSTEM

26JANITORIAL SERVICES

27PAINTINGEXTERIOR CONCRETEWALLSAND TRIMSAND DESIGNATED INTERIORS

27E-COURTS

28ELEVATORMODERNIZATION

29DEMOLITION AND CONSTRUCTION OF AWNINGS

31FEATURES

SUPREMECOURT ORAL ARGUMENTS

PACIFICJUDICIAL COUNCIL CONFERENCE

2ND ANNUAL CULTURAL DAY EVENT

THEGREAT CNMI SHAKEOUT DRILL

E-RECORDINGSERVICESSOFT LAUNCH

AETNA PRESENTATION

JUDICIARY EMPLOYEEINITIATIVE

HISTORICAL SOCIETY RECEIVESARPA GRANT FUNDING

37COVID-19 UPDATES

38ARPA REPORTS

39EDITORIAL BOARD

October is Breast Cancer Awareness Month

32 2nd Annual Cultural Day

36 Aetna Health Insurance Presentation

35 E-Recording ServicesSoft Launch

BACKGROUND

On March 11,2021,President Joe Biden signed the American Rescue Plan Act,a $1.9 trillion stimulusbill to aid publichealth and economicrecoveryduring the CoronavirusDisease 2019 ("COVID-19") pandemic.The plan included $350 billion in emergency funding for states,territories,and tribal governments:

- to respond to the publichealth emergencywith respect to the COVID-19 or itsnegative economicimpacts,including assistance to households,small businesses,and nonprofits,or aid to impacted industriessuch astourism,travel and hospitality.

- to respond to workersperforming essential work during the COVID-19 public health emergency byproviding premium pay to eligible workersof the State,territory,or Tribal government that are performing such essential work;

- for the provision of government servicesto the extent of the reduction in revenue of such State,territory,or Tribal government due to the COVID-19 public health emergency relative to revenuescollected in the most recent full fiscal year of the State,territory,or Tribal government prior to the emergency; or

- to make necessaryinvestmentsin water,sewer,or broadband infrastructure.

On May24,2021,Governor Ralph DLG.Torresannounced at the Judiciary'sLaw DayProclamation Signing Ceremonyhis commitment to give the Judiciary$10 million in ARPAfundsand potentiallyanother $10 million in March 2022.

The Judiciary'stop prioritiesto respond to COVID-19 include sustaining judicial serviceson Saipan,Tinian,and Rota; retrofitting and improving facilitiesand infrastructure to prevent the spread of COVID-19 and allow for social distancing,and enhancing technologyfor remote hearingsand services.

Thisreport outlinesthe expendituresand activitiesunder ARPAfor the month of October.Historical data and information can be found in the Appendix

TIMELINE

GuamSupreme Court Justice Robert J. Torres,GuamSupreme Court Chief Justice F.Philip Carbullido and GuamSuperior Court Judge Arthur R. Barcinashear oral argumentsin the Supreme Court courtroom. (October 27,2022).

SPENDINGPLANS

Revised SpendingPlan No. 4

In October,ARPAAdministrator Martha M.Standish met with Budget and Finance Director John T.Villagomezto discuss a revised Spending Plan No.5 asa result of the recently enacted Public Law ("PL") 22-22.The revised spending plan is forthcoming to reflect changesand adjustmentsin Personnel and All Others. PL 22-22 provides$5,761,685.00 in Personnel,$430,463.00 in All Others,and $300,000.00 in Utilities.The budget included 100%funding for local Full Time Employees.Budget and Finance Director Villagomezrecommended that for the local FTEsfunded 100%under ARPA,80%of the fundsare reprogrammed to All Othersasa lump sun. He added that the remaining 20%should be transferred on a quarterlybasisin the event the Judiciaryexperiencesa budget reduction.Asof October 31,2022,ARPA Administrator Standish iswaiting for the Judiciary'sfixed coststo incorporate in the plan.

The Judiciarywill continue to use ARPAfundsto respond to the COVID-19 pandemic,including sustaining judicial serviceson Rota,Tinian and Saipan,and building,retrofitting and improving infrastructure.

The current Spending Plan No.4 includesreprogramming of fundsfor Personnel and All OthersExpendituresincluding Professional Services,Repair and Maintenance,Cleaning Services,Licensesand FeesTechnology.The Plan estimates expendituresof $5.1 million in Personnel and $8 million in All Others.

Asreported in the Judiciary?spreviousspending plans,asubstantial amount of the fundsisallocated to the Judiciary Data Center/Guma?Hustisia Annex.The Data Center,which isnow at the A&Econceptual planning phase with consultantson board,will provide a secure environment for the Information SystemsOffice,including the Judiciary?s telecommunicationsand computer systems.The Judiciarymayfind it necessaryto request additional funding for the projects.

See Exhibit B.4 for 09/07/22 SpendingPlanNo.4 andPublicLaw22-22.

TABLE1: SPENDINGPLAN COMPARISON(S)

ARPACommittee meetingat the Guma' Hustisia Assembly Hall. (October 13,2022)

GRAPH 1

GRAPH 2

ARPA COMMITTEEMEETINGS

The Committee continuesto meet biweekly to addressany developing needs,discussfinancials,and provide updates for anyongoing projects.Meetingsare continuouslyconducted in-person at the assembly hall at the Guma' Hustisia while staff from Kotten Tinian and Rota Centron Hustisia and teleworkerscontinue to participate remotelyvia MS Teams.In October 2022,there were two committee meetingsand four leadership meetings.The Capital Improvement ProjectsCommittee meet biweekly everyother Thursday.The sub-committee did not hold anycommittee meetings,but instead,a meeting washeld for the On-Call Architectural and Engineering ("A&E") Consulting Serviceson October 14, 2022.See page 24 for moredetailsregardingtheOn-Call A&Econtract.

See Table 3 for Committeememberslisting.See Table 4 for list ofmeetingsfor October2022.

See Exhibit Afor meetingagendas,minutes,andother relatedmaterials.

Chief Justice Alexandro C.Castro

Associate Justice John A.Mangloña

Associate Judge Teresa K.Kim-Tenorio

Director of CourtsSonia A.Camacho

General Counsel Hyun Jae Lee

DeputyGeneral Counsel Matthew J.Brown

Budget and Finance Director John T.Villagomez

SystemsAdministrator Michael C.Villacrusis

Judicial Assistant Josephine N.Estrada

Human ResourcesOfficer Michelle V.Guerrero

GrantsAdministrator Jim W.Stowell

ARPAAdministrator Martha M.Standish

ARPAAdministrative Officer RoyV.Salas

ARPAParalegal MaryBernadette "Mabby"C.Glass

ARPAScanning Clerk JAOLeonora T.Vergara

ARPAScanning Clerk JAOTracy D.Limes

ARPAScanning Clerk Rota Centron Hustisia Elvira M.Mangloña

ARPAScanning Clerk Rota Centron Hustisia Micca B.King

ARPAScanning Clerk Kotten Tinian Christin S.Cabrera

Chief Marshal Jason T.Tarkong

DeputyMarshal I Centron Hustisia Sherla M.Sablan

ARPAISOAssistant Kristine D.Laurio

ARPAISOSupport Specialist Rogelio "Vhoie"N.Francia

ARPAISOAssistant Frank Eli Vincent P.Camacho

Client ServicesNavigator Jolyn M.Pangelinan

Clerk of Superior Court Patrick V.Diaz

Data SystemsAnalyst Mark G.Hidalgo

Chamber Administrator Rose Lynette M.Camacho

TABLE3: ARPA COMMITTEEMEMBERS- JUDICIAL BRANCH

TABLE4: ARPA MEETINGS

ARPACommittee Meeting at the Guma' Hustisia Assembly Hall. (October 27,2022)

TRAININGI E-recording Internal User Acceptance

The Commonwealth Recorder's Office ("CRO") organized two inter-island E-Recording trainings that were conducted byTurnKey Solutions.The training covered two sectionsof the E-Recording System. The first section covered E-File on LandShark,in which TurnKey explained the processof recording a document through the customer's point of view.The stepsinclude user registration,user log in, uploading documents,inputting user and document information, and payment.The second section covered LandLink,in which TurnKey explained the internal processof receiving,reviewing,recording, rejecting,and indexing documents submitted through E-File.

The first training wasfocused on Judiciarystaff from the CROfrom the Guma' Hustisia on Saipan,and the Clerk of the Superior Court's Office and MarshalsDivision from Centron Hustisia on Rota.It was held on October 7,2022 in the Judiciary'sSecurityScreening Zone ("SSZ") conference room.In attendance from TurnKeySolutions were BusinessDevelopment Manager Joe C.Guerrero,Managing Partner BillyGrow,and Client Service Supervisor Adrian Tangcoy. In attendance from the Judiciary were Commonwealth Recorder KelseyG.Aldan,Administrative Specialist I HollyC.Camacho,

DeputyClerk I Delia C.Barcinas, and CROintern NicolasNekai Jr. The virtual attendeesfrom Rota were Clerk of the Superior Court Patrick V.Diaz,ARPAScanning ClerksMicca B.King and Elvira M. Manglona,Administrative Specialist and Special DeputyClerk Michelle A.Mendiola,and Deputy Marshal SherlaM.Sablan.

The second training wasfocused on Judiciarystaff from the Clerk of the Superior Court'sOffice at Kotten Tinian in San Jose,Tinian. In attendance from TurnKey Solutionswere Managing Partner Grow and Client Service Supervisor Tangcoy.In attendance from the Judiciarywere Administrative Specialist I Camacho and Deputy Clerk Joann A.Pangelinan.ARPA Scanning Clerk Jan Christin S.

Cabrera attended virtuallyfrom Tinian.

Aseparate session washeld for the Guma' Hustisia on October 19, 2022.In attendance from TurnKey Solutionswere Business Development Manager Guerrero and Client Service Supervisor Tangcoy.In attendance from the Judiciarywere Commonwealth Recorder Aldan,Director of Courts

SoniaA.Camacho, General Counsel

Hyun Jae Lee,DeputyGeneral Counsel Matthew J.Brown, Information SystemsOffice ("ISO") SystemsAdministrator Michael C. Villacrusis,and Human Resources/Administrative Specialist Rebecca R.Santos.

CROTraining with the Rota Centron Hustisia team. Deputy ClerkDelia C. Barcinas(seated) participated in-person,while Scanning ClerksMicca B. King and Elvira M. Manglona appeared virtually. (October 7,2022)

E-recording Internal User Acceptance Training with Kotten Tinian DeputyClerkI Joann A. Pangelinan (seated) participated in-person,while Scanning ClerkJan Christin S. Cabrera appeared virtually. (October 7,2022)

TRAININGI External User Training

In order to prepare for the launch of the electronic recording system,the Commonwealth Recorder?s Office and TurnKeySolutionsconducted training with the CNMI Bar Association on Thursday,October 20,2022,and with government agencies,title companies,and bankson Tuesday,October 25,2022 at the Guma?Hustisia.

On October 27,2022,a pressrelease wasissued announcing the Commonwealth Recorder'sOffice soft launch for the ElectronicRecording System. Training for the general public washeld on Friday, October 28,2022,and another session isscheduled for Wednesday,November 2,2022.The training covered aspectsof the E-File application on LandShark and the external user interface,such as user registration and uploading documentsfor filing.

Staff fromdifferent organizationsgather together for a group photoafter attending the afternoon session for the E-Recording Training in the Guma' Hustisia Assembly Hall. (October 25,2022)

External User Training with the general public (October 27,2022)

Membersof the CNMI Bar Association in attendance at the E-recordingtraining held at the Guma' Hustisia Assembly Hall. (October 20,2022)

BusinessDevelopment Manager Joseph C. Guerrero(standing) providesan overviewof CRO'sDailyProcesseswith the first session of training with banks,title companiesand government agencies. (October 25,2022)

TRAINING| Capital Assets(Financial)

On October 5, 2022, Tyler Technologies and Governful organized a Capital Assets (Financial) virtual training for the Judiciary. Tyler Technologies' Project Management Manager Andrew Shafer conducted the training, while Governful's Technical Project Manager Herman M. Kintol and Department of Finance's Enterprise Software Engineer Henry Z. Cepeda provided technical support.

ARPA Administrator Martha M. Standish, Budget and Finance Director John T. Villagomez, Procurement Officer Juan D. Cruz and Accountant I Shanna W. Flores participated in the training.

TRAINING| Enterprise Asset Management

In October, the Judiciary held three internal Enterprise Asset Management ("EAM") trainings to better familiarize themselves with the program. The trainings were held on October 3, October 18, and October 24, 2022. On October 24, 2022, the team went live and started migrating assets into the platform. Moving forward, each member will be assigned a batch to transfer data into Go-Live.

What is EAM?

*Enterprise Asset Management ("EAM") is an enterprise solution by Tyler Technologies designed to help public sector organizations achieve both tactical, short-term and strategic, long-term goals by leveraging connections to financial, planning, incident management, and customer-based data to streamline work processes and quantify the asset value.

*Source: Enterprise Asset Management for the Public Sector.

See Exhibit A.4 for EAM brochure and Procedural Manual

An internal EAM Training washeld in the Guma' Hustisia TrainingRoomand facilitated byARPAAdministrator Martha M. Standish. (October 18,2022)

The Judiciaryparticipated in a virtual Capital Assets(Financials) Training organized byTyler TechnologiesProject Management Manager Andrew Shaffer and Governful Technical Project Manager Herman M. Kintol. (October 5,2022)

BUDGET AND FINANCE

Sub-Award No. CNMI22004

On June 4, 2021, the Office of the Governor awarded $13,160,703.00 in ARPA funds to the Judiciary. The award was executed on November 21, 2021,under Sub-Award No. CNMI22004. By December 31, 2021, the allotment was received in full.

The total expenses obligated in Fiscal Year ("FY") 2021 amounted to $458,496.00:

- $449,636.00 in Actual Expenditures (meaning service was completed, invoice was received, and payment was made) and - $8,860.00 in Encumbrances (meaning the contract and/or purchase order was processed but either the service,invoice, or check is pending.

The total expenses obligated in FY 2022 totaled $4,176,898.15:

- $3,236,354.65 in Actual Expenditures and - $940,543.50 in Encumbrances.

In FY 2023, the total expenses obligated as of October 31, 2022, were $128,041.18:

- $119,527.38 in Actual Expenditures and - $8,513.90 in Encumbrances.

The fund status as of October 31,2022 was $8,397,267.67.

Sub-Award No. CNMI22047

On October 19, 2022,the Judiciary received additional ARPA funding in the amount of $873,485.40 under Sub-Award No. CNMI22047. The total expenses encumbered in FY 2023 as of October 31, 2022,was $873,485.40.

See Table 13 for breakdown. See Exhibit Efor fund statusand supporting documents.

Implementation of a New Financial Management System

On October 1, 2021,the Department of Finance ("DOF") implemented Munis,a new financial management system by Tyler Technologies. Operational costs are processed on Munis as of this date. Judiciary ARPA Personnel costs from FY 2022 have been completely migrated to Munis as of October 31, 2022. The old financial system,JD Edwards,will no longer be used by Judiciary ARPA to generate reports or input data.

Additionally, effective October 1, 2022,Munis will launch it's Human Capital Management platform. Each branch,department, agency and division will be responsible for managing employee data including contracts,Notice of Personnel Actions,and time and attendance.

Amendments

There are no amendments to be reported at this time.

Fromleft: Procurement Officer Juan D. Cruz and Presiding Judge Roberto C. Naraja inspected the newly constructed lawclerkand witnessbox station in Courtroom202. (October 21,2022)

12: FISCAL YEAR2022 PURCHASEORDERS

TABLE13: CHECKS/ELECTRONICFUND TRANSFERS(EFTs) ISSUED ASOF 10/31/22

In October 2022,the Judiciarycontinued to externallyannounce the Job VacancyAnnouncement ("JVAs") for the FamilyCourt ServicesSpecialist.On October 12,2022,the Special Projectsand Infrastructure Coordinator wasannounced internally.

After the passing of the PublicLaw 22-22,which provided 100%local funding for Judiciary personnel,the following JVAsthat were previouslyannounced under ARPAwill now be funded locally: Law Clerk to Associate Justice John A.Mangloña,Law Clerk to Associate Justice PerryB.Inos, DeputyClerk I,DeputyMarshal I (Tinian),Special Assistant to Presiding Judge,Executive Assistant, DeputyMarshal I,and DeputyClerk II.Asfor the ARPAInformation SystemsAssistant,it wasdecided at an ARPACommittee Meeting in October that the position will no longer be announced,due to the extended period of being unable to fill the position.

On October 3,2022,the DeputyClerk I position wasfilled by Susan B. Borja.Thisposition is100% ARPA-funded.The dutiesof the DeputyClerk I include receiving,reviewing,and recording documents filed for hearings,providing data entryof pleadingsonto the court'scase management system, preparing and maintaining physical and electronicfile foldersfor court cases,serving asthe courtroom clerk when court hearings are in session,and performing other dutiesasassigned.

During thismonth,the Judiciaryprocessed six Notice of Personnel Action ("NOPA").Thisincludesrenewals, completion of contract and new hires.See Table 14 for ARPA-fundedPersonnel ActionListing.

ARPAAdministrator Martha M.Standish continued to serve asActing Procurement Officer for the month of October.Although the position wasfilled by Juan D.Cruzon August 8,2022,Ms.Standish will continue to serve asActing Procurement Officer during Mr. Cruz'sprobationaryperiod.

For audit purposes,personnel who hold ARPApositionsare required to submit a DailyWork Summary outlining the tasks performed.See Exhibit F for detailsincludingJVAs,Memoranda,NoticeofPersonnel Actions,Timecards,andDailyWorkSummaries.

GRAPH 3

Susan B. Borja Deputy ClerkI

*EffectiveOctober 1,2022,thispositionwill befundedlocallyper PublicLaw22-22.

*InNovember 2022,thispositionwill befunded100%locallyper PublicLaw22-22.

MARSHALS

SERVICEDIVISION ENTRY LOG

The MarshalsService Division ("MSD") continuesto enforce COVID-19 protocolsthroughout the three courthouses. MSD'ssafetyprotocolsrequire an accounting of the number of patronsentering Judiciaryfacilities.Recorded entries, which includespatrons,vendors,and employees,for the period of October 1-31,2022 show:

- Guma' Hustisia had 3,950 entriesat the courthouse including the alternate worksite.

- Kotten Tinian had 173 entriesat the courthouse.

- Rota Centron Hustisia had 368 entries,including itstenants.

Graphs4, 5,and 6,below,showentrybycourthousefor themonthofOctober 2022.

See Graph 7 for entrybycourthousefromJanuary2022 toOctober2022.

DeputyMarshal I Bryce E. Maratita continuesto take log for all walk-in clients/employees/tenants. (October 31,2022)

GRAPH 4

GRAPH 5

GRAPH 6

GRAPH 7

SCANNING,DIGITIZING, AND AUDITINGUPDATE

ARPAScanning Clerkscontinue their tasksof scanning documentsdailyusing the scannersthey received and maintain with the help of the Document Digitization Internal Operation Procedure which isdesigned to establish guidelinesfor digitization.

During the month of October 2022,ARPAScanning Clerks scanned and audited voluminousfiles:

- Tracy D. Limes and Leonora T. Vergara of Guma' Hustisia scanned a total number of 32 files equaling 2,052 pagesand audited 1,163 files.

- Jan Christin S. Cabrera of Kotten Tinian scanned a total number of 504 filesequaling 4,811 pages, audited 453 filesequaling 4,563 pages,and disposed of 1,609 filesequaling 18,952 pages.

- Elvira M. Mangloña and Micca B. King of Rota Centron Hustisia scanned a total number of 284 filesequaling 14,952 pages,and disposed of 1,159 files.

In addition to scanning and auditing,disposition of filesis also in progress.Once enough filesare collected and approved for disposal,theyare scheduled for disposition.

The Commonwealth Recorder'sOffice,Administrative Specialist I HollyC.Camacho audited 410 filesfrom August 23,2022 to October 4,2022.

Similarly,for the Office of the Superior Court,Data Systems Analyst | Mark G.Hidalgo provided the following statistics:

- Mark G. Hidalgo of Guma' Hustisia scanned 104 files(9877pages),audited 3,565 files(92,056 pages) and digitized 65 cassette tapes.

In addition to scanning and auditing,disposition of filesisalso in progress.Once a sufficient number of filesare collected and approved for disposal,disposition will be scheduled.

See Graph 8 and 9 for theanalysisofthestatisticsand Exhibit H.6 for theWeeklyReports.

GRAPH 8

GRAPH 9

Scanning ClerkI Elvira M. Manglona presentson the Rota Centron Hustisia'sscanning/auditing report. (October 27,2022)

Scanning ClerkI Jan Christin S. Cabrera presentson Kotten Tinian's scanning/auditing report. (October 27,2022)

DISPOSITION OF FILES

On October 26,2022,DeputyClerk I Delia C. Barcinasalong with ARPAScanning Clerk I Micca B.King and ARPAScanning Clerk I Elvira M.Manglona,worked with Department of PublicWorks("DPW") employee BradleyA.Pinaula to burya total of 10 boxesthat consisted of 1985,1986 and 1987 civil action filesat the Rota Tatachog Dump site.

On October 28,2022,ARPAScanning Clerk I Jan Christin S.Cabrera,worked DPW employee RayS.Lazaro to bury1,609 files (18,952 pages) that consisted of small claimsand civil action filesat the Tinian Landfill site.

On October 18,2022,Human Resources/Administrative Specialist Rebecca R.Santossubmitted a memorandum requesting for approval of the disposition of files.

At the ARPACommittee meeting on October 27,2022,Scanning ClerksI TracyD.Limes and Leonora T.Vergara reported that Human Resourcesdocumentsare pending disposition asaudit from the external drive to the server isstill on-going.Once audit is complete,Human Resourceswill forward a memorandum to Chief Justice Alexandro C. Castro requesting for approval to disposed the scanned,audited,and digitallystored files.At the same meeting,Director of CourtsSonia A.Camacho informed that the memorandum needed to be amended to include inventory.The memorandum to dispose inactive personnel filesisforthcoming.

Scanning ClerkI Micca B. King along with DPWstaff BradlyA. Pinaula discard filesintothe designated disposal area at the Tatachong Dump Site. (October 26,2022)

DPWstaff RayS. Lazaroassisted with discarding filesintothe designated disposal area at the Tinian Landfill Site. (October 28,2022)

Video footage of DPWstaff Bradly

A. Pinaula burying fileswith an excavator at the TatachongDump Site. (October 26,2022)

Photo of filesintothe designated disposal area at the Tinian Landfill Site. (October 28,2022)

RENOVATION OF PUBLICAND STAFF RESTROOMS

Contract No. 32200276/JUD-OC-2022-1 | HBRInternational, Inc.

For the month of October,contractor HBR continued to work on phase one of Room #203 - Men's Public Restroom Second Floor and Room #218 - Women's Public Restroom Second Floor. Renovation also started on October 17,2022 for the following areas:

- Room #121 - Associate Justice restroom;

- Room #126 - Chief Justice restroom;

- Room #129 - Associate Justice restroom;

- Room #168 - Supreme Chambers women's restroom; and

- Room #169 - Supreme Chambers men's restroom.

On October 25,HBR submitted an extension request for the Judiciary's consideration. Accompanying the request letter was an updated project schedule. The current contract expires on November 4,2022, but the updated project schedule shows project completion on December 31, 2022.

On the same day,HBRsubmitted Change Order No. 3 regarding an additional single toilet tissue with cellphone holder/urinal cellphone holder,wall mounted shelf/toilet portion coat hook. Additionally on October 26,2022,Change Order No. 4 was submitted regarding changes on microcement flooring to ceramic unglazed tiles 24"x25"x1/4" thk (2400 sq.ft. total area). The scope of work includes the furnishing of labor, tools,materials,equipment, and management and supervision to complete the work. See Exhibit H.1 for submittals,meeting sign-in sheet,and extension request.

Contract Progress as of 10/31/22: 40%

PROFESSIONAL SERVICES

Contract No. 32200524/JUD-OC-2022-3 | LexisNexis

On November 30, 2021, the Judiciary entered into a three-year contract with LexisNexis pursuant to NMI Judiciary Rules of Procurement Rule 19, Computer Software and Hardware Procurement. The contract is for a three-year subscription to Lexis+ which includes: 1. National Primary Enchanced;

2. All Briefs,Pleadings and Motions; 3. Lexis+ Practical Guidance - State and Local Government; 4. All Jury Instructions; 5. ALRand AMJUR Library; 6. American Law Institute Restatements; and 7. All Law Reviews. The total expenditure for the three-year period is $38,127.00. The Judiciary agrees to pay $19,063.50 within 30 days of contract execution and the remaining balance as follows:

- 04/01/23 :$375.60 one time

- 05/01/23-09/30/23:$1,058.77 per/month

- 10/01/23-09/30/24:$1,090.54 per/month.

The contract runs from October 1, 2021 to September 30, 2024.

Contract Duration as of 10/31/22: 31%

HBRemployee installsthe wall tilesin one of the Supreme Court chamber restrooms. (October 25,2022)

FIBERCABLEUPGRADE

Contract No.32200818/JUD-OC-2022-5 | Docomo Pacific

On March 7, 2022, the Judiciary issued Sole Source Contract No. 32200818/JUD-OC-2022-5 to Docomo Pacific for the Fiber Optic Cable Installation and Configuration.The procured servicesare:

1. Two-year subscription to Fiber Internet 200 Mbpswith:

a. All glassfiber solution;

b. Symmetricspeeds; and

c. 200Mbpsdownload speed and 200 Mbpsupload speed.

2. Fixed BusinessStaticIP.

3. Fiber opticcabling installation and equipment configuration.

A kickoff meeting was held with the vendor on March 17,followed by an initial site assessment. Two additional site assessments were conducted on April 21st and April 25th.The modem switch was installed at the Information Systems Office on April 27,and then did the line work on April 28 and April 29 to prepare for the installation of the new fiber cables.

On May18-19,Docomo Pacificperformed the trench work and installed the fiber cables.It activated serviceson May20th.

The total contract price is $48,000.00. Now that installation and configuration are complete, the Judiciary will make monthly payments of $2,000.00 based on the invoices received.The contract will remain in effect for two years and three months from the issuance of the Notice to Proceed.

Contract Duration as of 10/31/22:

33%

ON-CALL ARCHITECTURAL & ENGINEERINGSERVICES

Contract No. 32201275/JUD-OC-2022-13 |

Data Center and Annex

GUMA Architects, LLC

On October 14,2022,a Concept Design Presentation Meeting with the committee and the On-Call A&EConsultant,Mr. Samuel M.McPhetresof GUMAArchitects,wasconducted at the Guma?Hustisia Training Room.During the meeting,GUMA Architectsprovided the committee with a Geotechnical Engineering Report,prepared byMarianasGeotech Services, for the Guma?Hustisia Data Center and Annex project site.In addition,the committee also received a Division of Environmental QualityPermit Waiver,which isa division under the Bureau of Environmental and Coastal Quality.Lastly,GUMA Architectsprovided the committee with several building concept schemesreflecting different floor plansfor their review,discussion,and selection.

On October 18,2022,the committee selected a two-story building concept scheme with the Data Center being located on the 1st floor and the Annex being situated on the 2nd floor. The selected concept scheme providesthe Data Center with 1,678 square feet of space and the Annex with 1,762 square feet of space,for atotal of 3,440 square feet.Moreover,it also providescovered parking,aswell asthe option for future expansion.See Exhibit H.2 forsubmittals.

A30%SchematicDesign meeting isscheduled for November 3,2022.

Contract Duration as of 10/31/22: 5%

Statusmeeting with GUMA Architectsin the Guma' Hustisia Training Room. (October 14,2022)

Selected Building Concept Scheme: 2 storystructure. (October 18,2022)

ELECTRONICRECORDINGSYSTEM

Contract No. 32200927/JUD-OC-2022-7 | TriMin Systems, Inc.

In October,the committee continued to meet with the contractor and conducted four internal meetingsand four external meetings. The committee met on certain matterssuch asfinalizing the setup for the publicworkstationsand the E-Recording system,the customer portal,and the internal user functions.Theyalso discussed the statusof the data that needed to be migrated into the system and ensured itssecurity.

The committee also discussed the plansfor the multiple trainings that occurred throughout the month of October.These trainings were held at the Guma' Hustisia with the CNMI Bar Association, government agencies,title companies,banks,and the general public.See Pages8 and 9 for moredetails.

On October 27,2022,the Commonwealth Recorder'sOffice held it'ssoft launch of the E-Recording system.See Page 35 formore details.

See Exhibit H forsubmittals.

TABLE18: E-RECORDINGMEETINGS

Weekly E-Recording Meeting with TriMin Systems,Inc. and TurnkeySolutions,LLC. (October 5,2022)

JANITORIAL SERVICES

Contract No. 32200945/JUD-OC-2022-8 | Biba Marianas,LLC

Biba Marianas,LLCbegan serviceson April 22,2022, and continue to provide janitorial servicesand all equipment and productsnecessaryto complete its given tasksin a timelymanner.Servicesare provided to the following Saipan locations:

Thisisa one-year contract which expiresApril 22, 2023.Thirtydaysprior to the expiration of the contract,the Judiciaryhasthe discretion to extend it for an additional six months.

In October, multiple in-person trainings,presentations and eventsrequired additional janitorial servicesby the contractor to clean and sanitize court facilities.

1. Guma' Hustisia;

2. MarianasBusinessPlaza;

3. Office of Adult Probation Supervision Satellite Office;

4. JCTBuilding II Unit 6; and

5. Karidat.

TABLE19: JANITORIAL SERVICESCONTRACT

Biba Marianasstaff pose for a quickphoto. (October 18,2022)

Biba MarianasLLC,employeesworkdiligentlyto complete their daily tasks. (October 18,2022)

GUMA' HUSTISIA PAINTING: EXTERIORAND SELECTED INTERIORWALLS

Contract No. 32201083/JUD-OC-2022-10 | Tano Group, Inc.

On October 20,2022,a Notice to Proceed wasissued for Change Order No.1 regarding the extension for thiscontract. The contract which expired on October 14,2022,wasextended to December 14,2022.

Itemsremain pending on the punch-list asof October 31,2022.Once these itemsare addressed,the project will be complete.

Detailed information on the financial can be found on the Budget and Finance section of the report.See Exhibit Efor Contract andInvoices.

Contract Progress as of 10/31/22: 95%

E-COURTS,E-PROBATION AND E-CITATION CASEMANAGEMENT SYSTEM

Contract No. 32300127/JUD-OC-2023-1 | Journal Technologies,Inc.

After many months of negotiations, the Judiciary entered into a contract with Journal Technologies, Inc. in October. Journal Technologies will configure a new Case Management System for the Superior Court and the Supreme Court. The Judiciary currently uses Journal Technologies' JustWare program,but that program was discontinued and has reached the end of life stages.

eCourt will contain a number of interfaces that will provide the Judiciary with an all-encompassing case management system. Munis Financial System,File & Serve Express,and eCitation interfaces will be incorporated into the system.

The Notice to Proceed was issued on October 21, 2022, and the timeline for configuring eCourt is anticipated to be 12-18 months. The contract total is $873,485.30. This project was made possible through the receipt of Grant Award Number CNMI22047, which was accepted by the Judiciary on October 19, 2022.

TABLE20: eCOURTSPAYMENT HISTORY ASOF 10/31/22

Ecourtsmeeting. (October 17,2022)

ELEVATORMODERNIZATION

Contract No. 322001300/JUD-OC-2022-15 | Oceania Elevator Company, LLC

Arequest to award Oceania Elevator Company,LLCa sole source contract wasissued on August 16,2022,byGrants Administrator Jim W.Stowell and justified since they are the onlysource for elevator system modernization services. The request wasreviewed and approved on August 17,2022,bythe Procurement Officer.

During the month of October,the sole source contract wasrouted for review and approval.On October 7,2022,a Notice to Proceed wasissued for Sole Source Contract No.322001300/JUD-OC-2022-15 for Elevator Modernization services.The Judiciaryreceived Invoice No.2022-096 on October 14,2022,and issued check number 980 on October 31,2022,in the amount of $110,817.50.

Akick-off meeting with Oceania Elevator Company,LLC,isscheduled for November 9,2022.

See Exhibit Efor SoleSourceContract 323001300 andInvoices.

Discussion of Elevator Modernization Project during several ARPALeadership Meetings. (Upper left photo- October 05,2022; upper right photoOctober 19,2022; and bottomphotos- October 26,2022)

DEMOLITION AND CONSTRUCTION OF AWNINGS

Purchase Order No. 22216659 | HBR International, Inc.

HBRInternational,Inc.("HBR") continued to work on the construction of awningsat the secured parking area. The awning bythe Superior Court entrance wascompleted on October 5,2022.On October 12,2022,HBRthen proceeded to work on the construction of a new awning located bythe Supreme Court entrance.And on October 14,2022,the construction of the awning wascompleted.An inspection wasconducted.The Judiciarywasinvoiced on October 14, 2022,in the amount of $17,633.00,and the vendor waspaid in full on October 18,2022.

Progress as of 10/31/22: 100%

Old awning located at the rear entrance tothe Superior Court. (April 7,2022)

Above,left 2 photos: Newlyconstructed awning located in the secured parking area - Superior Court entrance. (October 17,2022)

Above right: Awning installed in the back entrance of the secured parking area - Supreme Court entrance. (October 14,2022)

The following projectsare currently in the procurement phase,and updateswill be provided accordingly.

COURTROOM TECHNOLOGY

RFP-2022-JUD-12/VSSBID NO. 42200111

Thisproject involvesthe purchase,design,installation,and configuration of an integrated audio,video,and evidence presentation system for five (5) Superior Court courtroomsat the Guma?Hustisia on the island of Saipan.The system must be centrallycontrolled,Microsoft Teamscapable,and integrated with the Judiciary?sFor the Record (?FTR?) digital court recording system.

INFORMATION TECHNOLOGY

RFP-2022-JUD-13/VSSBID NO. 42200117

Thisproject involvesthe purchase of a number of different information technologyequipment aspart of itsupgrades to itsfacilities.

INFORMATION TECHNOLOGY

ITB-2022-JUD-17/VSSBID NO. 42200128

Thisproject involvesthe purchase and deliveryof a wide varietyof Information Technologyequipment.

FEATUREI Supreme Court Oral Arguments

On October 27,2022,the Supreme Court held oral argumentsfor Case No.2022-SCC-0007-CIV,RalphDlg. Torres,inhisofficial capacityasGovernor ofthe Commonwealth,andtheOfficeoftheGovernorv.House StandingCommitteeonJudiciary& Governmental Operations,22ndNorthernMarianasCommonwealth Legislature.

The panel consisted of Pro TemporesGuam Supreme Court Chief Justice F.Phillip Carbullido,Guam Supreme Court Justice Robert J.Torres,and Guam Superior Court Judge Arthur R.Barcinas.

The Supreme Court must decide whether the Superior Court erred in itsdetermination that the legislative immunityprovided bythe Speech or Debate Clause required dismissal of the case.The case wastaken under advisement.

FEATUREI PacificJudicial Council Conference

From October 26-28,2022,Justice PerryB.Inos,Judge Joseph N.Camacho,General Counsel Hyun Jae Lee,Clerk of the Supreme Court JudyT.Aldan,and FamilyCourt Manager Crystal C.Pangelinan attended the Mediation Conference hosted and sponsored bythe Pacific Judicial Council.The three-dayconference consisted of lecturesand hands-on workshopsand took place at the Kensington Hotel in San Roque,Saipan.Presentersincluded Chief U.S.Magistrate Judge Kendall J.Newman,U.S.District Court,Eastern District of California,Circuit Mediator Kay Suk,U.S.Court of Appeals for the Ninth Circuit,and Magistrate Judge Heather L. Kennedy,District Court for the Northern Mariana Islands.

General Counsel Lee met participantsfrom the Federated Statesof Micronesia,Palau and Guam.See Exhibit I for PJC Agenda,TrainingSchedule,andPowerPoint.

Microsoft Office Teamspoint of viewof the Supreme Court Oral Arguments. (October 27,2022)

Fromleft: FamilyCourt Manager Crystal C. Pangelinan,Clerkof the Supreme Court Clerkof Court JudyT. Aldan,General Counsel Lee,and AttorneyColin Thompson. (October 28,2022)

Fromleft: General Counsel Lee and FamilyCourt Referee Linda L. Ingles. (October 28,2022)

Fromleft: AttorneyNicole Torres-Ripple,Circuit Mediator KaySuk,Chief U.S. Magistrate Kendall J. Newman,and General Counsel Hyun Jae Lee. (October 28,2022)

The ISOteam offered technical support and streamed the hearing on Facebook Live.

FEATUREI 2nd Annual Cultural DayEvent 2022

The Judiciaryheld its2nd Annual Cultural Dayevent in the Guma?Hustisia?sAtrium on October 7th,featuring five cultures:

- Chamorro/Carolinianwasrepresented byBudget and Finance Office,Supreme Clerk of Court,Office of General Counsel,Superior Court Chambersand GrantsManagement.

- Palauwasrepresented bythe Commonwealth Recorder'sOffice,Office of Procurement,ARPA,Facilities Management Office,FamilyCourt,and the Office of Adult Probation.

- Asiawasrepresented bythe MarshalsService Division,Mental Health Court,and Information SystemsUnit.

- FederatedStatesofMicronesiawasrepresented bythe Drug Court Division and Supreme Chambers.

- American/Europeanwasrepresented bythe JudiciaryAdministrative Office,Law Revision Commission,and Superior Clerk of Court.

Acultural daycommittee wasformed and meetingsfor planning started two monthsprior to the event to ensure it wasa success.Cluster groupswere formed bythe different divisionswithin the Judiciaryto represent the five culturesthat were distributed via lotteryamong the cluster groups.

Cultural Dayeventswere opened to the public,where they enjoyed performancesfrom Te'ivi Maori and Poksai Dance Group,aswell asartsand craftsfrom ArtsCouncil that provided basket weaving,bead and mwarmwar making.Boothsfeatured varied ethnicdelicaciesfor all to partake.

Chamorro/Carolinian Booth

American Booth European Booth

Palau Booth Asia Booth FSM/RMI (Marshall Islands) Booth

Te'ivi Maori Dance Group

Arts Council - Basket Weaving

Poksai Dance Group

Judicial Assistant Josephine N. Estrada performs a Filipino rendition.

Arts Council - Bead Making Arts Council - MwarMwar Making

2ND ANNUALCULTURALDAYEVENT 2022

American Cluster working together in preparing decorationsfor their booth.

Presiding Judge Roberto C. Naraja (right) visit the Palau cluster group.

ArtsCouncil basket weaving and displays.

ArtsCouncil displayscustom-made bead necklacesand mwarmwars.

Judiciarystaff at the Chamorroculture booth.

Fromleft: Associate Justice John A. Manglona,Judge WesleyM. Bogdan,and Presiding Judge Roberto C. Naraja in front of the Asian culture booth.

Abundant and varied ethniccuisine for everyone.

The Te'ivi Maori Dance Group'sperformance captured the audience'sattention.

FEATUREI The Great CNMI ShakeOut Drill

On October 20,2022,at 10:20 a.m.,Chamorro Standard Time,the Judiciarystaff participated in the Great CNMI Shakeout Earthquake Drill.Aspart of our safety from natural disastersthat may occur at anytime,the Judiciarywanted to ensure that staff iswell aware and prepared when such unexpected eventshappen.

During the drill,all phone linesrang and an automated intercom instructed everyone to:

- Drop and cover under a desk or table.

- Proceed to the nearest exit until an all clear has been announced.

The MarshalsService Division,Drug Court Division,and Office of Adult Probation worked together to secure the building before staff can go back to their designated office.

ARPAAdministrator Martha M. Standish dropsand covers. (October 20,2022)

Judiciary staff calmlyexit the Guma' Hustisia. (October 20,2022)

Judiciarystaff wait in the front parking lot for the all-clear sign toproceed back in the building. (October 20,2022)

Judiciarystaff wait in the backparking lot for the all-clear sign to proceedback in the building. (October 20,2022)

FEATUREI E-Recording ServicesSoft Launch

The Commonwealth Recorder'sOffice (CRO) held a soft launch for the ElectronicRecording ServicesPlatform on Thursday,October 27,2022.Invitationswere sent to Justices,Judges,Managers,and staff.It wasthe first daythat electronicfileswere accepted and processed according to the NMI Judiciary'sRulesof ElectronicRecordation.Aset of four carrel desksequipped with a laptop and scanner were available for customersto utilize in the CRO. Customerswere assisted byCROstaff with the scanning,user registration,and e-filing process.The publiclaunch for the ElectronicRecording platform isset for November 3,2022.See Exhibit I for E-RecordingServicesFlyer.

The Commonwealth Recorder'sOffice,JudiciaryStaff and TurnkeySolutionspose for a group photoduringthe E-Recording Soft Launch. (October 27,2022)

Commonwealth Recorder KelseyG. Aldan (in pink) assistscostumers during the E-Recording Soft Launch. (October 27,2022)

Standingfromleft: Adrian Tangcoy,Joe C. Guerrero,Associate Justice PerryB. Inos,Director of CourtsSonia A. Camacho,Billy Growand Commonwealth Recorder Aldan (seated). (October 27,2022)

Joe C. GuerrerofromTurnkeySolutionsassistscostumersduringthe E-Recording Soft Launch. (October 27,2022)

E-recording Soft Launch held at the Commonwealth Recorder's Office. (October 27,2022)

FEATUREI Aetna Health Insurance Presentation

On October 28 2022,representativesfrom Pacifica Insurance presented the 2023 Government Group Health and Life Insurance (GHLI).Pacifica Insurance Underwriters,Inc.isthe Resident General Agent for the CNMI and will assist during the Open Enrollment period.Open enrollment began on October 24,2022 and will close on December 9,2022.

Aetna Insurance isavailable to all Judiciary employeeswho are interested in signing up.Annaly Sebastian and Francine Camacho from Pacifica Insurance Underwriterspresented and gave valuable information on the benefits,eligibilityrequirements and different insurance plansAetna offers.See Exhibit I for GHLI-HealthInsuranceEnrollment Form.

FEATUREI JudiciaryEmployee Initiative

The Judiciaryheld itsOctober Spooktacular Birthday Celebration on October 28,2022.Thismonth'scelebrants were Ignatia C.Aldan,Steven S.Cabrera,Wilson C.Calantog,HollyC.Camacho,Priscillia C.Camacho,Cornessa M. Dela Cruz,KelseyO.George and Michelle A.Mendiola.ARPAcontinuesto provide sanitizing suppliesat Judiciary events.See Exhibit I for JudiciaryEmployeeInitiativeFlyer.

Judiciarystaff attend the Aetna Presentation in the Supreme Court Courtroom. (October 28,2022)

Ms. AnnalySebastian (standing) fromPacifica Insurance Underwriters,conductsthe Aetna Presentation in the JudiciarySupreme Court Courtroom. (October 28,2022)

October celebrantswith Chief Justice AlexandroC. Castro and Justice Perry B. Inos. (October 28,2022)

Judiciaryemployeesenjoyrefreshmentsin celebration of the October birthday celebrants. (October 28,2022)

Staff gather tocelebrate the birthday celebrants. (October 28,2022)

FEATUREI JudiciaryHistorical SocietyReceives

ARPAGrant Funding

In October,the ARPAnon-profit organization grant committee approved a $104,000 two-year grant for the Northern MarianasJudiciaryHistorical Societywhich will enable it to expand some of itsnew activity sponsorship.

The Historical Societyisa small non-profit professional organization composed of an executive director who handlesfinancesand administration and ten trusteeswho are judges,justices,and membersof the community. Since 2004,the Historical Societyhas worked to promote civicsand awarenessfor the rule of law in the Commonwealth.It helpssponsor and,in some cases,fullyhostsa varietyof educational programsthat reach acrossthe spectrum of societyfrom children to lawmakers.These programsinclude the Law DayEssayand Poster Contest,AttorneyGeneral'sCup Speech Competition,Mock Trial,Law in the CommunityLecture Series,Summer Pre-Law Program,and Law and the Freshman Legislator.

Abook wasalso published bythe Historical Society,entitled TheNorthernMarianaIslandsJudiciary: A Historical Overview.The book detailsthe evolution of the Commonwealth'sjudicial system from colonial rule through modern times.

COVID-19 UPDATES

Aspreviouslyreported,the Commonwealth Healthcare Corporation ("CHCC") put a pause on the weekly COVID-19 publicreportsafter the September 26,2022 update.Updateswill be provided should any significant developmentsoccur.

CHCCalso advertised that vaccinesare available during their Saturdayoutreach eventsat the Mount Carmel Church Joeten Dai Dai Social Hall on October 15th,22nd,and 29th from 8:30 a.m.to 4:00 p.m.

How trends have changed in the Northern Mariana Islands

Source: New York Times

SUPREMECOURT COVID-19 ORDER

As previously reported in last month's report, the Supreme Court published 13 administrative orders concerning COVID-19 precautionary measures as of September 31, 2022, one of which covers the period of September 2022:

1. 2022-ADM-0010-MSC.

GrantsAdministrator JimW. Stowell

ARPA REPORTS

ARPAReportsare available on the NMI Judiciarywebsite.To view the reports,please click on the link below: https://www.nmijudiciary.gov/arpa-reportsor scan the QRcode below.

TIMELINE

EDITORIAL BOARD

The October 2022 ARPA Report wasprepared byARPA-funded employeesof the Judiciary.In an effort to develop leadership skills,the editor-in-chief position isrotated among keyARPAstaff.The editor-in-chief isresponsible for report compilation,design,and meeting with Editorial Board staff.The board meetsweekly.

Thismonth'sEditors-in-Chief are ARPA Administrative Officer Roy V. Salas,Client Service Navigator Jolyn M. Pangelinan and ARPA Scanning Clerk Micca B. King.

The editorial board also includesARPAAdministrator Martha M.Standish.Scanning ClerksTracyD.Limesand Leonora T.Vergaraprovided assistance with compiling supporting documents.

The Office of General Counsel and Director of Courtsprovide feedback and commentsduring the review period.The Budget and Finance Director confirmsthe financial portion of the report,and Human ResourcesOffice gives weekly updateson staffing.Information SystemsSupport Specialist Rogelio N.Francia workson the graphicdesign.

TABLE21: EDITORIAL BOARD MEETINGS

October 2022 ARPAReport Editorial Board