Greek Life Handbook - Brooklyn

Table of Contents Section 1: General Information LIU Promise Overview Contact Information & Social Media Greek Community Values

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Section 2: Recognition & Expansion Fraternity and Sorority Recognition Privileges of Recognized Organizations Recognized Fraternity and Sororities Unrecognized Greek Organizations Auxiliary Greek Organizations Community-Based Chapters/Colonies New Greek Organization Expansion Process

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Section 3: Membership Expectations Standards of Excellence Council Membership Student Code of Conduct Academic Policies Policies of Fraternities and Sororities Failure to Comply Fraternity and Sorority Life Award

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Section 4: New Member Recruitment & Education Recruitment/Intake Guidelines New Member Eligibility New Member Education Policies New Member Education Form Hazing Statement

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Section 6: Finances, Event Planning & Programming Financial Information Event Planning Event Policies Advertising and Marketing Opportunities Suggested Vendors

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Section 7: University Support & Resources Student Organization Resources Student Organization (Campus) Advisors Fraternity and Sorority Flyer Boards

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Fraternity and Sorority Flags Image Electronic Forms

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Section 8: General Policies Student Organization Conduct Policy Public Safety Policy Guest Policy Food/Catering Policies

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Section 9: Leadership Opportunities Honor Societies Conferences

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Section 10: Periodic Review

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SECTION 1: GENERAL INFORMATION LIU Promise Overview LIU Promise offers a wide variety of programs, services, and resources for the LIU Brooklyn campus community.

LIU Promise Programs & Services: Academic Advisement Campus Programming Career Success Financial Aid Counseling Graduate Programs Greek Life Honor Societies (Non-Academic) Leadership Programs

Living on Campus/Residence Halls Multicultural & Diversity Programming New Student Orientation Recycling Programs Study Abroad Student Organizations Service-Learning Programs Transfer Programs

Contact Information & Social Media Address 321 Pratt Building, Third Floor 1 University Plaza Brooklyn, NY 12201

Email bkln-promise@liu.edu

Phone Number (718) 488-1042

Instagram @BrooklynLIUPromise

Website https://www.liu.edu/brooklyn/Campus-Life/LIU-Promise

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LIU Promise Contact Information Dean of Students Office

Michael Berthel Jean Anne Smith Matthew Blanar

Vice President for Student Affairs and Alumni Relations Associate Dean of Students Associate Dean of Students

Michael.Berthel@liu.edu

(516) 2994048

JeanAnne.Smith@liu.edu

(516) 2994048

Matthew.Blanar@liu.edu

718-488-6545

LIU Promise Leadership Team Gregory Barton Deirdre Moore Michael Lifavi Danielle Watson

Director LIU Promise Director, Hope Scholars Program Director, Student Engagement Associate Director, Student Engagement

Gregory.Barton@LIU.EDU Deirdre.Moore@LIU.edu Michael.Lifavi@LIU.edu Danielle.Watson@LIU.edu

(718) 4881391 (516) 2993853 (718) 4886407 (718) 4883353

Promise Coaches Jacob Wright

Nicole Zisa Ana Ocasio Kristen Greto Justin Wentzel

Student Engagement, LIU Cares, DEI Student Engagement, Fraternity and Sorority Life, LIU Cares Residence Life Athletics- LIU Dance Athletics- LIU Cheer

Jacob.Wright@LIU.edu

(718) 4884568

Nicole.Zisa@LIU.edu

(718) 4883319

Ana.ocasio@liu.edu Kristen.Greto@liu.edu Justin.Wentzel@liu.edu

718-488-6048 718-488-1074 718-488-3026

SECTION 2: RECOGNITION AND EXPANSION Fraternity and Sorority Recognition Each fraternity/sorority must also meet the following requirements for maintaining full recognition:  Must adhere to all rules and regulations maintained by the University, including but not limited to the Student Code of Conduct, the Greek Life Handbook, and the appropriate Greek governing council constitution and bylaws.  Must remain in compliance with all Standards of Excellence expectations and requirements.  Must maintain a minimum membership of at least five (5) individuals. Organizations falling below this number will be on probation and given an opportunity to increase their membership before losing recognition.  Academic Requirements: LIU Brooklyn will hold the recognized Greek organizations accountable to reasonable standards of academic performance. This will include minimum requirements for active members, new members and prospective members. Chapters/Colonies must maintain a cumulative and semester Chapter/Colony GPA of at least 2.5. All GPA are subject to review by LIU Promise.

Chapter and community GPA will be published in semester grade reports. To be considered an

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 

  



active member of a fraternity or sorority, the member must be a full-time, registered, undergraduate student at LIU..

Must have a representative at each council meeting, respectively.

Must have a Chapter/Colony Advisor, as well as a Campus Advisor. A Chapter/Colony Advisor is an individual appointed by the appropriate national fraternity/sorority officials to serve as the primary advisor for the Chapter/Colony. The Campus Advisor is a member of the Faculty or Staff that serves as an additional resource for Chapters/Colonies.

Fully participate in LIU Promise required programs.

Must notify LIU Promise within forty-eight (48) hours of any membership status changes.

Must adhere to all University policies and procedures, as well as, all inter/national policies and procedures. University policy supersedes all national organization policies. In cases where national/umbrella organizations or executive governing bodies impose stricter guidelines (e.g., grades, number of members, etc.), the stricter of the two will prevail as long as the University policy will not be violated or compromised.

A student cannot be the Vice President of Recruitment, Recruitment Chair, or New Member Educator or its Chapter/Colony-equivalent, of their organization and serve as an executive board member on a governing council(s) concurrently.

Privileges of Recognized Organizations: Recognized Chartered Organizations and Recognized Interest Groups or Colonies, who are in good standing with LIU Promise, may enjoy the following privileges: 1. The ability to reserve locations on campus for events, meetings, conferences, and programs, in accordance with LIU Promise’s policies.

2. Access to advisement, educations, training, and support from LIU Promise.

3. Approval of event flyers for posting and distribution for on-campus events.

4. Member and Chapter/Colony participation in recognition events, including the Greek Awards Banquet, Student Leadership Receptions, Honor Societies, etc.

5. Inclusion of their organization in all relevant LIU Promise publications.

6. The ability to represent the Chapter/Colony at Meet the Greeks, Greek Sing, Greek Week, Council Events, Admitted Students Day, Open Houses and Orientation.

7. Access to table reservations in for fundraising, event promotion and recruitment.

8. The ability to recruit and educate new members in accordance with the University’s New Member Education policies and procedures.

Please note that these privileges are contingent upon good standing with LIU Promise and the regional/national office of each individual organization. The Chapter/Colony presidents of organizations not in good standing for any reason will receive written notification by email from LIU Promise.

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Recognized Fraternities and Sororities Fraternities Phi Beta Sigma, Fraternity Inc. ΘX – Theta Chi

Sororities Zeta Tau Alpha Alpha Kappa Alpha, Sorority Inc. Sigma Gamma Rho, Sorority Inc. Zeta Phi Beta, Sorority Inc. Hermandad de Sigma Iota Alpha, Inc. *Last revised 07/2021

Auxiliary Greek Organizations Auxiliary organizations to the main organization are not permitted (i.e., Little Brothers, Little Sisters, Sister and/or Brother Organizations, etc.). Such organizations open the University to increased legal liability, imperil the organizations with whom they are associated, and are contrary to University, National Panhellenic Conference and North-American Interfraternity Conference, Inc. policies.

New Fraternity and Sorority Expansion Expansion to LIU is not automatic; the University must grant approval/permission before a new fraternity/sorority forms at LIU . The following criteria are the basis for consideration for expansion: 1. Long Island University may only recognize fraternities & sororities associated with a national umbrella organization such as the National Panhellenic Conference, National Interfraternity Conference, National Pan-Hellenic Council, National Association of Latino Fraternal Organizations, etc.

2. The University and/or specific council must be open for expansion/extension.

3. Consistency with the mission of LIU Brooklyn.

4. Evaluation of the submitted materials and determination of the national organization’s ability to implement its plan for colonization.

5. Students and/or national organizations who are interested in Greek Life expansion/extension should contact LIU Promise.

6. The University will not consider organizations currently suspended from campus. (Please visit LIU Promise for a complete list of suspended organizations).

Un-recognized organizations that function outside the governing parameters of LIU Brooklyn are a detriment to recognized student organizations. Participation in sponsored activities of these groups gives them legitimacy, and thereby hurts LIU Brooklyn student organizations. Any non-recognized organization acting as a recognized LIU Brooklyn organization will be in violation of University Policies.

Individual students who join unrecognized organizations and/or act as a recognized organization will be subject to sanctions as per the University Code of Conduct.

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SECTION 3: MEMBERSHIP EXPECTATIONS Standards of Excellence The positive experience of being a member of a Greek organization is sustained through the management of a successful Chapter/Colony. The experience should reflect an obvious commitment to fraternal principles and should be compatible with the goals and objectives of the University.

Administrative Requirements To earn the status of “Achieving the Standard,” each Chapter must fulfill all Administrative Requirements, on-time. Late documents may result in the Chapter/Colony’s ineligibility to earn the status of “Achieving the Standard.” Exact due dates will be distributed to Chapter/Colony leadership prior to the start of each semester.

1. Chapter/Colony Roster | Due at the start of each semester.

Chapter/Colony Roster must be up-to-date on Experience Shark Nation at all times. Rosters must be emailed to the organization’s PrimaryAdvisor. a. Membership List The membership list is the main component on the roster. Please use the following template when filling out the form. Required information includes: members first/last name, cell phone number, email, resident/commuter status, student id, Chapter/Colony leadership position, semester initiated, semester/year graduating. b. Chapter/Colony Advisor An active, involved Chapter/Colony advisor is a key ingredient to a successful Chapter/Colony. Each Chapter/Colony must have a Chapter/Colony advisor who either lives or works within the immediate metropolitan area, and who has the support of the inter/national organization. The advisor shall be an alumnus/a of the fraternity or sorority (unless a specific exception is granted by LIU Promise in conjunction with the inter/national organization), should have some form of active fraternity/sorority experience, and shall provide the Chapter/Colony and its membership with continuing advice and support. The Chapter/Colony Advisor contact information must be submitted as part of the Chapter/Colony Roster. c. Faculty/Staff Advisor The fraternity and sorority experience of our members is enriched when Chapters/Colonies become invested in the larger academic community. Of particular importance is developing relationships with faculty and staff who bring with them knowledge and skills that can add to the fraternal experience of members. To this end, all fraternities and sororities are required to have an involved faculty/staff advisor.

Faculty/staff advisors must be employed by LIU Brooklyn. LIU Promise staff and upperadministration within the Division of Student Life and Student Success cannot be advisors. The Faculty/Staff Advisor contact information must be submitted as part of the Chapter/Colony Roster. *If the Chapter/Colony cannot identify a faculty/staff advisor, submit the roster as is, and notify the campus Greek Life advisor.

2. Copy of Certificate of Insurance/Liability (COI/L) | Due annually prior to expiration

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Please email your Greek Life advisor for your organization’s date, if you do not know it. Email the updated copy of the Certificate of Insurance/Liability (COI/L) to the campus Greek Life advisor prior to expiration. Each Chapter/Colony is required to submit a copy of the COI/L to remain active. If this is not submitted by the due date, the Chapter/Colony is automatically placed on interim suspension until the document is submitted. The COI/L must carry at least a $2 million liability insurance policy.

3. Anti-Hazing Commitment Form | Due each semester prior to the start of the Chapter/Colony’s NME Process All Chapters/Colonies must complete the online Anti-Hazing Commitment Form to reaffirm their commitment to having a hazing-free Greek community. The form must be completed by 100% of the Chapter/Colony membership. The form can be found online at on Presence.

Chapter/Colony members must renew their commitment each semester that they are an active member of the LIU Greek community.

4. New Member Packet | Due each semester prior to the start of the Chapter/Colony’s NME Process Only organizations that wish to hold a New Member Process must submit their New Member Packet. Multicultural Greek Organizations must submit their New Member Packet at least 7 days prior to the anticipated start date of their New Member Process. All New Member Packets must be submitted online via Presence. Please follow all guidelines provided online.

The New Member Packet has various components. All requirements can be found on the submission online form. Required documents include: Ethos Statement, Organization Information, acknowledgement of new member education (NME) rules, Statement of Accuracy, and NME schedule. In order to have a New Member Process approved, 100% of the active members within the Chapter/Colony must have completed the Hazing Prevention Course online as well as sign the Anti-Hazing Commitment Form. New Members must complete the Hazing Prevention Course online within the first week of their NME Process.

Bids cannot be distributed to any potential new members unless approved by LIU Promise. A new member education process cannot begin without the approval from LIU Promise.

5. Chapter/Colony Annual Report | Due annually prior to the end of the fall semester All Chapters/Colonies must email the completed document to the campus Greek Life advisor by the assigned due date. This document serves as the Chapter’s/Colony’s summary report for their progress in meeting the expectations outlined in their Chapter/Colony Management Plan over the course of the year. This is a summary report of how the Chapter/Colony met their goals in addition to serving as a reflection tool about these goals. With permission, Chapters/Colonies may substitute documents that they send as a summary report to their headquarters if that report covers items required in the annual report. Chapter/Colony Annual Report can be found online via Presence.

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Attendance Requirements While completing administrative paperwork is important, there are other responsibilities Chapters/Colonies have as part of the fraternity and sorority community. Sending representatives to appropriate meetings, programs, and events on-campus is also a significant component of developing a supportive community.

To earn the status of “Achieving the Standard,” each Chapter must attend all Attendance Requirements.

Absences may result in the Chapter/Colony’s ineligibility to earn the status of “Achieving the Standard.”

Exact dates will be distributed to the Greek Community through the Greek Life Calendar, which will be distributed each semester.

1. Campus-Wide Recruitment Events LIU Promise and Greek Advisory Board host various events that bring exposure to the fraternities and sororities at LIU Brooklyn. All Chapters/Colonies must attend each event including the Orientation Campus Experience Fair, Meet the Greeks: First-Year Edition, and Meet the Greeks. Chapters/Colonies must also participate in their Council’s recruitment events such as the Fraternity and Sorority Open House, Bid Day, etc. Chapters/Colonies must attend all events to get credit for attendance. If there are no members available to represent the organization, the Chapter/Colony must notify the campus Greek Life advisor as soon as possible to get approval.

2. Presidents’ Academy LIU Promise hosts a leadership retreat for all campus leaders and the governing council executive boards. Each Chapter/Colony and Council must send all Executive Officers to the retreat – dates/times/locations will be determined and communicated to the organization prior to the event. The retreat will cover a variety of topics including University policies, Title IX compliance, sexual respect and consent, financial information, and more.

3. Hazing Prevention Course Must be completed by 100% of Chapter/Colony active membership prior to the start of the NME Process. Must be completed by 100% of Chapter/Colony new members within the first week of their NME Process. All active and new members must complete the Hazing Prevention Course.

Chapters/colonies that do not comply with this expectation will not be allowed to host a New Member/Intake Process and the New Member/Intake process will be suspended immediately.

The link to the Online Hazing Prevention Course shall be provided to Chapter/Colony leadership each semester.

4. Council & Greek Advisory Board Meetings To foster a strong community based on unity and support, the Chapter/Colony Presidents will be asked to attend all Greek Advisory Board meetings. If the Chapter/Colony President is unable to attend, they must send a delegate in their place. At these meetings, important information will be discussed, in addition to discussion topics chosen by the community leaders.

5. Monthly Meeting Each Chapter/Colony must complete at least one meeting a month with their Primary Advisor.

The Chapter/Colony is responsible for scheduling these meetings and for completing all premeeting materials provided by your Advisor in advance.

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6. LIU Brooklyn Community Events LIU Promise sponsors various large-scale programs that are open to the entire campus community each year. Chapters/Colonies are required to attend the Long Island Heart Walk, Move-A-Thon, Take Back the Night, and Relay for Life. In addition, all Chapters/Colonies must host on-site fundraisers at both Move-A-Thon and Relay for Life. Exact dates for these required events and all other community events will be outlined in the Greek Life Calendar. a. Each Chapter/Colony is required to have at least one member serve on each event committee. This representative can be the same person; however, it is recommended to use different members for each event. In addition, the representative should be a member who is invested in the cause. The event committees are as follows: i. Move-A-Thon Committee ii. Take Back the Night Committee iii. Relay for Life Committee

Campus Engagement Requirements Campus Engagement is a critical component of the LIU Brooklyn Greek Community. It allows for our members to showcase the best of Greek Life to the rest of campus while enhancing the experience of our members.

To earn the status of “Achieving the Standard,” each Chapter must fulfill all Campus Engagement Requirements. Failing to meet these requirements may result in the Chapter/Colony’s ineligibility to earn the status of “Achieving the Standard.” All dates must be communicated with the Greek Life Advisor and Greek Advisory Board Chairs to be shared on the Greek Life Calendar prior to the start of each semester.

In order to make the programs meaningful, a minimum percentage of 40% of the Chapter/Colony is required to attend; however, it is recommended that at least 60% of the Chapter/Colony attend each program. Attendance is recorded in the Event Evaluation and is based on the Chapter/Colony’s current roster.

Event Evaluation forms must be completed and submitted online for each program. This form can be found herevia Presence. . Event Evaluations are expected to be completed within 1 week of the event’s occurrence. Events that do not have an evaluation on file will not be counted towards the organization’s annual report or Standards of Excellence Assessment. No programs are to be held after the last day of classes of the fall and spring semesters or during any semester breaks. Any individual program cannot count as both a Campus Tradition, Membership Development, and Community Outreach program.

To ensure that our Greek organizations are fully engaging their surrounding communities, Chapters/Colonies are required to complete the following: 1. Campus Tradition It is the expectation of every Chapter/Colony to plan and implement at least 1 large-scale program each academic year that is open to the entire campus community in an effort to establish long-standing traditions. Campus Traditions are typically rooted in philanthropy; however, they can be based on any of the programming pillars listed below: a. Alcohol & Drug Education b. Community Service

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c. Health & Wellness f. Philanthropy d. Faculty & Staff Outreach g. Sexual Assault & Violence e. Multicultural Competency Prevention 2. Membership Development It is the expectation of every Chapter/Colony to develop the members of their organization. To do so, Chapters/Colonies are expected to hold at least 2 internal programs each semester. In addition, Chapters/Colonies are expected to hold at least 2 brotherhood/sisterhood events each semester. Membership Development programs can be based on any of the programming pillars listed below: a. Academic Success f. Sexual Assault & Violence b. Alcohol & Drug Education Prevention c. Alumni Engagement g. Parent & Family Engagement d. Health & Wellness h. Personal Development e. Multicultural Competency i. Values Clarification 3. Community Outreach It is the expectation of every Chapter/Colony to reach out to other key community stakeholders, including but not limited to, other Greek organizations, student clubs and organizations, and external philanthropies and service organizations in order to showcase the positive impact Greek Life has on its surrounding communities. Chapters/Colonies are expected to host at least 1 co-sponsored event each semester based on any of the aforementioned pillars.

Leadership Requirements Leadership is one of the core values shared by all fraternal organizations. It not only displays our own worth and demonstrates the personal growth of our members, it also assists in the recruitment of new members.

To earn the status of “Achieving the Standard,” at least 10% of active members of the Chapter must hold external leadership positions within the LIU Brooklyn Community (i.e. Resident Assistant/Orientation Leader, Peer Mentor, Greek Council Officer, Club Officer, etc.). Failing to meet these requirements may result in the Chapter/Colony’s ineligibility to earn the status of “Achieving the Standard.”

This percentage is reported in the Chapter/Colony’s Annual Report found online via Presence.

Philanthropy Requirements Philanthropy is another core value shared by all fraternal organizations. Raising funds for important causes is a cornerstone of our Community.

To earn the status of “Achieving the Standard,” the Chapter must raise and donate on average at least $50.00 per member, per calendar year. Failing to meet these requirements may result in the Chapter/Colony’s ineligibility to earn the status of “Achieving the Standard.”

This figure is reported using the “Philanthropy Ledger” provided in the Chapter/Colony’s Annual Report found online via Presence.

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Scholarship Requirements Scholarship is another core value shared by all fraternal organizations. Without being a student, we cannot be a part of Greek Life – and, we must uphold the same standard for continuing members that we do for potential new members.

To earn the status of “Achieving the Standard,” at least 90% of Chapter membership is in good academic standing; no more than 10% of Chapter membership is on “Greek Academic Probation.” Failing to meet these requirements may result in the Chapter/Colony’s ineligibility to earn the status of “Achieving the Standard.”

Members on Greek Academic Probation is provided to Chapter/Colony leadership prior to the start of each academic semester. This percentage is reported in the Chapter/Colony’s Annual Report found online via Presence.

Service Requirements Service is the final core value shared by all fraternal organizations. Going out and doing good for others is what makes Greek organizations rise above the rest.

To earn the status of “Achieving the Standard,” the Chapter conducts on average at least 20 community service hours per member, per calendar year. Failing to meet these requirements may result in the Chapter/Colony’s ineligibility to earn the status of “Achieving the Standard.”

This figure is reported using the “Community Service Ledger” provided in the Chapter/Colony’s Annual Report found online via Presence.

Standards of Excellence Rankings Failure to earn an assessment of “Achieving the Standard” will result in restricted privileges. These expectations should not, however, negatively impact a student leader’s ability to achieve academically.

Chapters/colonies with fewer than 10 members have the ability to propose reduced requirements if the burden of fulfilling the expectations has the possibility of negatively impacting students’ academic performance. Chapters/Colonies with less than 10 members must provide a detailed outline of their necessary adjustments to the Standards of Excellence Program to ensure that they are at least awarded the status of “Achieving the Standard.” The proposal must be submitted to LIU Promise at least one month before the Annual Report is due.

At the conclusion of each calendar year, Chapters/Colonies will be placed in one of the following categories based on their performance in comparison with the Standards of Excellence Rubric. The overall Standards of Excellence status awarded to each Chapter/Colony is determined by an average of the ratings earned in the categories.  Below the Standard  Approaching the Standard  Achieving the Standard (Minimum Expectations)  Exceeding the Standard  Raising the Standard

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THE STANDARD

THE STANDARD

THE STANDARD

THE STANDARD

THE STANDARD

Attend all Attendance Requirements with no absences

Complete all Community Engagement Requirements with no missing programs and event evaluations

At least 10% of active members hold external leadership positions within the LIU Post Community (i.e. Resident Assistant/Orientation Leader, Peer Mentor, Greek Council Officer, Club Officer, etc.)

DID NOT complete all Community Complete all Community Engagement Requirements with no more than 1 Engagement Requirements with no missing program and event more than 1 missing program and evaluation event evaluation

At least 5% of active members hold LESS THAN 5% of active members external leadership positions within hold external leadership positions within the LIU Post Community (i.e. the LIU Post Community (i.e. Resident Assistant/Orientation Leader, Peer Resident Assistant/Orientation Leader, Peer Mentor, Greek Council Mentor, Greek Council Officer, Club Officer, etc.)

Officer, Club Officer, etc.)

COMMUNITY ENGAGEMENT REQUIREMENTS

LEADERSHIP REQUIREMENTS

The Chapter conducted on average at The Chapter conducted on average at The Chapter conducted on average at least 20 community service hours per least 30 community service hours per least 40 community service hours per member, per calendar year member, per calendar year member, per calendar year

The Chapter conducted on average The Chapter conducted on average at least 10 community service hours per LESS THAN 10 community service member, per calendar year hours per member, per calendar year

SCHOLARSHIP REQUIREMENTS

SERVICE REQUIREMENTS

The overall Standards of Excellence status assigned to each Chapter is determined by an average of the ratings earned in the above categories.

The Chapter raised and donated on average LESS THAN $25.00 per member, per calendar year

100% of membership is in good At least 90% of membership is in good At least 95% of membership is in good academic standing; 0% of academic standing; no more than 10% academic standing; no more than 5 % of membership is on “Greek Academic of membership is on “Greek Academic membership is on “Greek Academic Probation” Probation” Probation”

PHILANTHROPY REQUIREMENTS

LESS THAN 85% of membership is in At least 85% of membership is in good academic standing; no more than 15% good academic standing; MORE of membership is on “Greek Academic THAN 15% of membership is on Probation” “Greek Academic Probation”

At least 20% of active members hold external leadership positions within the LIU Post Community (i.e. Resident Assistant/Orientation Leader, Peer Mentor, Greek Council Officer, Club Officer, etc.)

The Chapter raised and donated on The Chapter raised and donated on The Chapter raised and donated on average at least $50.00 per member, average at least $100.00 per member, average at least $200.00 per member, per calendar year per calendar year per calendar year

At least 15% of active members hold external leadership positions within the LIU Post Community (i.e. Resident Assistant/Orientation Leader, Peer Mentor, Greek Council Officer, Club Officer, etc.)

The Chapter raised and donated on average at least $25.00 per member, per calendar year

DID NOT submit all Administrative Requirements with no more than 2 late submissions

ATTENDANCE REQUIREMENTS

ADMINISTRATIVE REQUIREMENTS

Attend all Attendance Requirements DID NOT attend all Attendance with no more than 5 total absences Requirements with no more than 5 (includes Council Meetings, Campustotal absences (includes Council Wide events, etc.)

Meetings, Campus-Wide events, etc.)

Chapters/Colonies that are awarded the Chapters/Colonies that are awarded the Chapters/Colonies that are awarded the status of “Exceeding the Standard” in status of “Raising the Standard” in each status of “Achieving the Standard” in of the below categories meet the each of the below categories meet the each of the below categories meet the following criteria: following criteria: following criteria:

RAISING

EXCEEDING

ACHIEVING

Submit all Administrative Requirements by the assigned due dates

Chapters/Colonies that are assigned the Chapters/Colonies that are assigned the status of “Below the Standard” in each status of “Approching the Standard” in each of the below categories meet the of the below categories meet the following criteria: following criteria:

APPROACHING

BELOW

Submit all Administrative Requirements with no more than 2 late submissions

STANDARDS OF EXCELLENCE RUBRIC

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Council Membership Greek Advisory Board: The Greek Advisory Board (GAB) is the student-run programming and advisory board for the fraternity/sorority community and stands to promote Greek unity within the community and the campus community at large. All fraternities and sororities are required to be members of GAB and are represented by their Chapter/Colony President or their delegate. GAB is organized by the GAB Chairs who include the Presidents and Vice Presidents of Programming of the Panhellenic Association, Interfraternity Council, and Multicultural Greek Council. GAB organizes events such as Greek Sing, Greek Week, Greek Awards Banquet, , National Hazing Prevention Week, Meet the Greeks,

Student Code of Conduct LIU is committed to the advancement of learning and service to society. Its educational mission reflects a commitment to intellectual rigor, social justice, and active engagement of contemporary issues.

These principals challenge students to strive for excellence, to become men and women in service to others, to integrate curricular and co-curricular learning, to develop talents through discovery and reflection, and to be concerned for the welfare of each person. To achieve these ideals, all students are expected to contribute, through their words, actions, and commitments, to the development and sustenance of a community characterized by respect, caring, responsibility, and honesty. These characteristics are essential to ensure the rights and privileges of all students and to preserve the integrity of our educational community.

Working together as a community, students, faculty, and administrators help foster an atmosphere that furthers the mission of the campus. Students are expected to adhere to the campus ethos. This expectation calls for behavior which demonstrates the five principles of the LIU Student Conduct: respect for oneself, respect for others, respect for property, respect for authority, and honesty.

Academic Policies Alongside fellowship, service, and leadership, scholarship is one of the core values of fraternity and sorority life. In addition, leaders of our Greek community described “education” as one of their community values. As such, LIU Promise greatly values the academic success of all Greek organizations and their members.

LIU Promise compiles and distributes a Grade Report at the end of each semester to all recognized organizations. The Grade Report includes an average of all cumulative and semester grade-point-

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averages (GPA) of the active members and new members of the respective organization. The Grade Report includes the Chapter’s/Colony’s cumulative and semester GPA in comparison to their respective Council’s average, as well as their ranking among the Council constituents.

All active and new members must continue to meet the minimum cumulative and semester GPA requirements of LIU Promise and their respective organization. LIU Promise minimum cumulative and semester GPA requirement of all active and new members is 2.5 on a 4.0 scale. Some organizations may require a higher minimum GPA. The higher GPA policy will apply.

All active and new members that fall below the minimum semester GPA requirement will be deemed “At-Risk.” All active and new members that fall below the minimum cumulative GPA requirement will be placed on “Greek Academic Probation”. A list of At-Risk and Greek Academic Probation members from each organization will be distributed to their respective Chapter/Colony leaders.

Active and new members on Greek Academic Probation are not permitted to:  Participate in or attend Greek Life events including, but not limited to: All Recruitment Events, Sorority Bid Rally or Fraternity Signing Day, Meet the Greeks: First-Year Edition, Meet the Greeks, Post Goes Greek Day, Greek Formal, Greek Week, Greek Formal, etc.;  Hold a leadership position within their organization or on one of the community’s councils  .

The participation of members placed on Greek Academic Probation in internal Chapter/Colony events must be decided by the Chapter/Colony. Internal Chapter/Colony events include but are not limited too;      

retreats, brotherhood/sisterhood events, the new member education program, community service events, philanthropy events, social events

It is highly encouraged that those member placed on Greek Academic Probation not attend social events.

All additional limitations of members on Greek Academic Probation, as well as the Chapter’s steps to ensure the academic success of their members, must be submitted with the Internal Academic Success Plan.

In the event that members placed on Greek Academic Probation greatly impedes the organizations ability to recruit new members, the organization may appeal to LIU Promise to allow the individual(s) placed on Greek Academic Probation to participate in Recruitment Events. In addition, individual students placed on Greek Academic Probation may appeal.

Appeals letters should be submitted via email to the organization’s primary advisor. Appeals should include any pertinent background information, a plan to improve GPA moving forward, and, any supporting documentation that the appellant deems necessary.

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Appeals are less likely to be granted for members placed on Greek Academic Probation in consecutive semesters.

Failure to Comply LIU Promise reserves the right and responsibility to take action against any Chapter/Colony/interest group not in compliance with University-related requirements. LIU Promise shall reserve the right and responsibility to levy sanctions as a result of non-compliance with requests for submission of required paperwork and dues to LIU Promise or either of the councils and violations of fraternal practices that are not otherwise violations of the University’s Code of Conduct.

Student Leadership Awards LIU Promise hosts the Student Leadership Reception. Chapters/Colonies, as well as individual members, are awarded for their outstanding efforts towards advancing the Long Island University – Brooklyn FSL community. The online nomination form for all FSL Awards, including Individual Awards, Organization Awards, and Program Awards, can be found at via Presence. . It is the responsibility of the Chapter/Colony to apply for all awards online before the assigned due date.

It is important to note that only organizations and members of organizations that have earned the status of “Achieving the Standard” or higher, are eligible for Greek Awards.

Program Awards Descriptions Outstanding Collaborative Program of the Year | This award recognizes the organization that co-hosted the best collaborative program (with either another Greek organization, campus club or organization, or outside party) that exemplified the values of Greek Life.

Outstanding Community Service Program of the Year | This award recognizes the organization that provided a service to the community and promoted a healthy relationship between the Greek community and the surrounding area.

Outstanding Educational Program of the Year | This award recognizes an organization that showed an outstanding commitment to the continuous lifelong learning process of its members and the community through educational programming. Educational programs include alcohol and drug awareness, health and wellness, academic achievement, social issue awareness, etc.

Outstanding Philanthropic Program of the Year | This award recognizes an organization who displayed the utmost altruistic behavior with raising funds to benefit a preselected either their national or local philanthropies, or other social causes. ("Best" does not necessarily equal the most funds raised).

Outstanding Program of the Year | This award recognizes the organization that held the most successful overall program of the academic year in order to promote the values and image of the LIU

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BrooklynGreek community. This can be a collaboration, community service, educational, philanthropic, or social program.

Organization Awards Descriptions Most Improved Chapter/Colony of the Year | This award recognizes an organization that displayed a true effort in bettering their organization in the four core values of scholarship, service, leadership, and fellowship.

Chapter/Colony of the Year | This award recognizes the Chapter/Colony that best contributed to the FSLcommunity of LIU Brooklyn

Individual Awards Descriptions President of the Year | This award recognizes the President who has exemplified true dedication and leadership for the well-being of his or her respective organization and the FSLcommunity.

Officer of the Year | This award recognizes an individual for the accomplishments and commitment to their leadership roles and the supportive contributions for the success of their Chapter/Colony and overall FSL community.

New Member of the Year | This award recognizes an outstanding FSLmember who has been initiated within the last year, and who is involved in not only his or her own Chapter/Colony, but also the FSL and campus community at large.

Fraternity and Sorority Life Leader of the Year | This award recognizes individuals who positively represent their Chapter/Colony and the Greek community. Both a sorority and fraternity member canchosen for this award.

SECTION 4: NEW MEMBER RECRUITMENT AND EDUCATION Recruitment/Intake Guidelines Recognized organizations are permitted to recruit new members and conduct new member education and intake processes. However, these processes can only be conducted during the fall and spring semesters. No bids or invitations of membership can be distributed during the winter or summer breaks, or during spring break.

National Pan-Hellenic Council (NPHC) Each NPHC organization follows their own guidelines for recruitment/intake. NPHC organizations usually hold information sessions during each semester where they will explain their intake/recruitment process. Information sessions are advertised through flyers, social media and word of mouth. If a student is interested in joining an NPHC organization, fill out the interest form. A representative from the organization will contact the student with more information.

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New Member Eligibility In order to be eligible to join a Greek organization, students must be a full-time, registered student at LIU Brooklyn and have at least a 2.5 cumulative GPA on a 4.0 scale. Some organizations require a higher minimum cumulative GPA. The higher GPA policy will apply. Students must also meet the requirements as outlined by each individual Chapter’s/Colony’s national/local offices.

Exceptions: 1. .

2. New, first-year students may join a Greek organization if their high school GPA is above an 80% (2.5 GPA equivalent).

3. Transfer students may join a Greek organization if their cumulative GPA is above a 2.5 on a 4.0 scale from their previous institution. Transcripts must be submitted to LIU Promise from their previous institution before they can be approved for a bid invitation.

No bids (promise of membership) may be given out to a student before the student’s credentials are approved by LIU Promise. Organizations found responsible of bidding a student who has not been approved by LIU Promise will be subject to sanctions by LIU Promise.

New Member Education Policies 1. .

2. All New Member programs must not exceed 6 weeks. Upon completion, newly initiated members must complete appropriate paperwork in a timely manner, and be granted all rights & privileges of full membership.

3. All students must carry their Brooklyn ID on them at all times and must present said ID upon request by Public Safety, Administrators, Resident Assistants, or any staff member at LIU Post.

4. No New Member Activity that interferes with the academic operations of the University.

5. All students must properly identify themselves upon entry to a residence hall, each time they enter or exit. All students must be signed in to the residence hall if they do not live there.

6. No New Member activity may take place after midnight.

7. All New Member Education Processes must prohibit new members from the use, consumption, and being in the presence of alcohol and recreational drugs.

8. LIU Brooklyn has a policy of 24-hour courtesy hours. Excessive noise or disturbance is not appreciated. After 9pm, particularly on school nights (and 11pm on weekends), you may receive a sanction for noise violation.

9. No one who is not a current student at LIU Brooklyn may participate in any New Member activity, unless the organization receives written permission from LIU Promise.

10. Social probation is considered a form of hazing which is illegal in the State of NY. While one always has the right to choose to refrain from socializing, prohibiting communication is not tolerated. Individuals or organizations found to be practicing social probation or codes of silence will be sanctioned accordingly.

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11. Wearing uniforms or “gear” of any kind is considered hazing, which is illegal in the State of NY. New Member pins are the only exception. Individuals or organizations found wearing or enforcing gear will be sanctioned accordingly. Special provisions will be made for probates/surfacings as needed.

12. Probates/surfacings must be scheduled with and approved by LIU Promise.

13. Any illegal activity whatsoever that is the “choice of the New Member(s)” is automatically considered the responsibility of the Chapter/Colony, and appropriate sanctions will be taken.

14. New Member activities must not interfere with a person’s personal living space, personal needs, sleep, health, hygiene, or academic, extracurricular or employment responsibilities.

New Member Education Form The New Member Education Form is an online document that must be completed AND approved by LIU Promise in order for an organization to undergo a New Member Education program. Form can be found on Presence.

Hazing Statement Hazing is an unlawful activity that violates the policies of LIU Brooklyn. Hazing humiliates, degrades and endangers the mental and physical health of individuals. Although hazing was originally associated with military groups and organizations such as fraternities and sororities, today incidents of hazing involve athletic teams, marching bands and almost any group or association on college campuses. Hazing is incompatible with the LIU Brooklyn policy of respect for all individuals and is absolutely prohibited.

Hazing is:  Any beating or physical abuse  Forced wearing of clothing *except an official membership pin  Forced confinement  Forced eating or drinking  Forcing a person to be the object of malicious amusement, ridicule or verbal abuse  Binge drinking  Encouraging a person to not engage in personal hygiene  Sleep deprivation  Servitude  Sexual assault or nudity  Creation of excessive fatigue or stress  Abusive tricks designed to subject a person to ridicule  “Drop offs” or “dumps” in unfamiliar locations  Forcing or encouraging any person to violate any LIU Brooklyn policy or any federal, state or local law  Forcing a person to carry unnecessary objects at all times  Any other activity that causes harm, emotional stress, or makes the individual feel uncomfortable Sanctions and Penalties:

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        

Written reprimand Loss of scholarship Loss of financial aid Suspension Expulsion Disbanding of organizational groups Criminal charges commenced by the state of New York Other disciplinary action deemed appropriate by LIU Brooklyn Sued for mental or physical harm

SECTION 6: FINANCES Financial Information Accounts All Recognized Organizations have an account with the University. LIU Promise oversees the account and its policies.

Please note that it is the responsibility of the organization to keep accurate records of all finances and share them with the organization and newly elected executive board.

Paperwork Student organizations must complete required paperwork in order to take money out of their account and/or purchase supplies with their University allotted money. All financial paperwork must be submitted to the Greek Life Advisor at least three (3) weeks in advance. Do not submit financial paperwork (including reimbursements) to another LIU Promise employee aside from your Greek Life Advisor.

Cashbox Cashboxes are available in LIU Promise on a first-come, first-serve basis. Recognized Organizations can sign-out cashboxes from LIU Promise. A student representative from the Recognized Organization must leave their ID card as collateral. Deposit all money into the organization account upon return of the cashbox.

Please note that deposits may take at least 3 to 4 weeks to reflect in student accounts Prizes If your student organization has an event that gives out prizes, all winners need to complete the Prize Verification Form prior to receiving the prize. Submit the form to your Greek Life Advisor within two (2) business days of the event/drawing. Organizations must bring unclaimed prizes to LIU Promise for subsequent pick-up. Organizations who fail to submit completed Prize Verification Forms within the required timeframe will lose their privilege to award prizes. Prize Verification Forms can be found online on Presence. form).

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If an organization is suspended from campus or closed by the national organization, the University will absorb all remaining funds in their campus account.

Event Policies The policies listed below allow student organizations to understand the regulations set by LIU Brooklyn.

Event Policies  All meetings/events should be conducted in a professional manner following all University governing documents (i.e. student code of conduct, etc.).  Student organizations can only program (i.e. hold space for a meeting or event) during the fall and spring academic semesters. It is a violation to host programs/events when classes are not in session (i.e. Columbus Day, Thanksgiving Break, Winter Recess, President’s Day, Spring Break, etc.).  All events require a program request form that must be submitted at least ten (10) days prior to the event date. LIU Promise has the right to deny/cancel any event that violates any University policy or procedure.  Advertise all events at least two (2) weeks prior to the entire campus community.  All events funded by SGA allocated funds must be open to all students.  Student organizations may not host and/or fund departmental or University events.  All parties and events will follow a 1:1 guest policy; Photo ID required for all attendees (LIU Brooklyn student ID required as applicable).  All events are alcohol-free unless approved by LIU Promise.  All events are drug-free.  Candles are not permitted in any inside space. Electric candles are recommended.  DJ’s may only have two (2) people accompany them to help with their equipment.  Lights turn on fifteen (15) minutes prior to the end of a party. DJ may continue to play music until the event ends.  If an event has no or low attendance, Public Safety and/or the On-Call Administrator will determine whether the event will end early.  In case of bad weather or extreme circumstances, the On-Call Administrator will determine whether the event will continue as planned.

Copyright Infringement It is illegal to download, distribute, or use any copyrighted material without the permission of the copyright holder. Copyrighted material includes, but is not limited to, music, videos, movies, software, articles, and other written information. This includes any information found on the internet, the library, or an individual student’s possession. Any individual student found using copyrighted material without the permission of the copyright holder will be subject to University disciplinary action, as well as criminal or civil action.

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Advertising and Marketing Opportunities The following are advertising resources for student organizations. Please contact your Greek Life Advisor for further assistance on implementing any of the below.

• Flyers and posters boards • Activities Fairs • Interest Meetings • Chalking • Social Media • Campus Email • Campus TVs As outlined in the Student Handbook & Code of Conduct, advertisements cannot deface or damage university property. Advertisements that violate this policy will be removed at the expense of the Chapter/Colony. In addition, the Chapter/Colony will be charged for all repairs and the organization will be sanctioned.

Suggested Vendors LIU Promise approves all vendors. Paperwork for all vendors is due at least six (6) weeks prior to the event date. Students and advisors do not have the authority to enter into a contract with any vendor.

Vendor/speaker contracts must be facilitated with the organization’s Greek Life Advisor and LIU Promise.

LIU Promise has recommends for vendors. These vendors are already on file and therefore, will make the event planning process easier. Please understand an organization may use any vendor; however, they will be required to submit necessary tax paperwork and information. Contact your Primary Advisor for more information.

SECTION 7: UNIVERSITY SUPPORT AND RESOURCES Student Organization Resources Mailboxes All recognized student organizations have a mailbox in LIU Promise. All mail is available for pick up at LIU Promise, located in Pratt Building, Third Floor. LIU Promise may also receive packages sent to the organizations. Please use the following mailing address: Name of Organization Long Island University – Brooklyn 1 University Plaza, Promise Office = Brooklyn, NY 11201 LIU Promise will notify the organization when a package is received. The organization will have two (2) days to pick up their packages unless the organizations makes other arrangements with LIU Promise.

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Flyers and Advertisement LIU Promise facilitates printing of all flyers for all recognized student organizations.  Student organizations must have flyers approved by their Greek Life Advisor. Flyers that have not been approved are subject to immediate removal.  Flyers must be requested at least three (3) weeks prior to the event to ensure ample time for advertisement.  Student organizations may print a maximum 100 flyers per event. (50 for Residence Halls, 50 for academic buildings)  When requesting flyers please indicated the size, number of flyers, and if they should be in full color or black and white.  Flyers should include the name of the organization, the name of the event, time, date, location, and contact information.  Charges to Student Organization accounts based on the amount of the flyers.  Flyers may not be posted in the Tilles Center.  Flyers hung in Pratt Recreation Center must be handed directly to the Recreation Sports Office.  No student organization may hang flyers without permission.

Student Organization (Campus) Advisors LIU Promise believes the advisor of a student organization is an integral part of an organization’s development and success. The advisor should bring excitement to the student organization. The advisor recognizes and supports participation in student organizations for its contribution to the educational and personal development of the students. The advisor should take an active role in the formulation of organizational policy through interaction with its members. **All Recognized Organizations must have a Organization Advisor. The advisor must be a full-time University faculty or staff member (excluding the Fraternity and Sorority life Staff inLIU Promise employees) and employed by the University for at least one (1) semester. It is every student organization’s responsibility to keep the advisor(s) fully informed and involved in all student organization matters.

Selecting & Recruiting an Advisor Before approaching a potential advisor, keep in mind to find someone who:  Will have time to devote to your organization;  Will take the role willingly and seriously; and,  Has knowledge or skills related to the mission/purpose of the organization.

When approaching your potential advisor for the first time, make sure you and they have a clear understanding of your organization’s purpose, and what requirements pertain to their role, duties, and time commitment involved. Be open and honest with the potential advisor about the types of activities in which the organization may participate and ideas they may have for future programs llow the person a reasonable length of time to consider the decision.

If possible, choose someone who shares some of the same interests as the organization, and with whom the leadership of the organization has previously interacted.

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.The student organization has the right to remove) an advisor at their discretion.

Role of an Advisor By sharing both knowledge about the University and personal experiences, the advisor can assist the organization in the conduct of its activities. In addition, this fosters valuable and mutually rewarding cocurricular relationships between students and advisors.

The relationship between an advisor and an organization will vary from year to year and individual to individual. However, the student/advisor relationship can be crucial to the success of the organization.

The following list contains possible roles of an advisor. It is important the advisor and the organization communicate their expectations to each other. The advisor should be very clear about the things they will do, as well as those things they will not. Of course, the expectations will vary according to the needs of the organization and the advisor.  The advisor acknowledges and supports participation in student organizations for its contributions to the educational and personal development of students.  Advisors should work with student organizations but not dictate the group’s programs or activities. However, advisors should be frank in offering suggestions, considerations or ideas, and discussing possible consequences.  Inform your advisor about the plans and activities of the organization. The expectation is that the advisor will attend some meetings and will consult frequently with the organization’s officers.  The advisor should assist the group in setting realistic goals and objectives each year and should help the group evaluate its progress.  The advisor should have a thorough understanding of the organizations’ constitution and bylaws and provide interpretation when necessary.  The advisor provides a source of continuity within the organization and is familiar with the organization’s history. In addition, the advisor assists in making sure that officers of the organization understand their responsibilities, as well as, explaining the policies and regulations established for student organizations.  The advisor should be familiar with University policies and procedures and help the organization comply with them. This includes policies pertaining to student organizations at LIU Brooklyn, as well as rules and regulations governing LIU Brooklyn students.  The advisor may advise the organization in the exercise of responsibility, but will not have the power to control the policy of such organizations, except in situations where such policy violates established regulations of the University or the Inter/National organization.  The advisor should be aware of the general financial condition of the organization, and encourage good record keeping.  The advisor should help ensure that the organization’s activities justify expenditure of student’s time, abilities, energy, and funds.  The advisor may aid in the area of program content and purpose by helping students use their best judgment in selecting programs.  The advisor can encourage the organization to provide opportunities for educational and personal development for its members.  The advisor should suggest recruitment strategies, give direction to the group, and introduce new program ideas.  The advisor should discourage the domination of the organization by an individual or group.

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       

The advisor should be aware of the liability issues (i.e. hazing, alcohol, etc.) and advise the organization to make reasonable and prudent decisions regarding these issues in planning activities.

The advisor should help in training new officers and help them develop their leadership skills.

The advisor should be prepared to deal with major problems or emergencies within the organization.

The advisor should monitor group functioning and encourage members to fully participate, to assume appropriate responsibility for group activities and co-curricular commitments.

The advisor should be available to meet with officers of the organization on a regular basis for advice and consultation.

The advisor should be able to attend the group’s events and must chaperone the student organization to off-campus conferences/events.

The advisor must be able to verify activities by signing any documentation required by LIU Promise.

The advisor must positively promote the organization and should not speak negatively about the group.

How to Work With Your Advisor  It is best to meet with your advisor at least one (1) day before your meetings to go over the proposed agenda and topics for discussion.  Be open to suggestions and criticism from your advisor. Their knowledge, background, and experience will be helpful in developing solutions and implementing organizational procedures.  Consult with your advisor well in advance of all activities. The advisor has the right to refuse to endorse activities of the organization.  If an advisor cannot attend your meetings, meet with them after the meeting to brief them on what transpired. Advisors can be a great resource; take advantage of their experience and insight.

The Organization’s Responsibilities to the Advisor Keep in mind the advisor is voluntarily associated with the organization. It is the organization’s responsibility to inform the advisor of the activities of the organization.  Notify the advisor of all meetings and events.  Consult your advisor in the planning of all activities.  Consult them before making any changes in the structure of the organization, or the policies of the organization, and before undertaking major projects.  Understand that although the advisor has no vote that they should have speaking privileges.  Remember the responsibility for the success or failure of the organization and its endeavors rests ultimately with the group, not the advisor.  Talk over any problems or concerns with the advisor.  Acknowledge the advisor donates their time and energy and express appreciation.  Be clear and open about your expectations for your advisor’s role.  At the end of each semester, evaluate your advisor and give appropriate feedback.

Resignation or Absence of Advisor An advisor may resign at any time, but whenever possible and appropriate, the resigning advisor should give assistance to the organization in locating a new advisor. During the time that the organization is without an advisor, LIU Promise will assist the organization identify a new advisor. The advisor should

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turn over all organizational records, charters, etc., to LIU Promise. Notify LIU Promise in writing immediately if there is a change in advisors. Organizations that intentionally do not have an advisor will be immediately suspended and lose recognition with LIU Promise.

Greek Flyer Board This board is strictly for promotion of Greek organizations and events. Each organization is encouraged to submit a generic flyer to LIU Promise promoting their organization (with contact information) to fill any empty space on the board when you are not holding an event.

Image The organization should always hold their members to higher standard than that of the average college student. Members should always portray their organization and Greek life in a positive light. All programming, promotional items, flyers, t-shirts, etc., should align with the values of their organization and the Greek community.

Electronic Forms All electronic forms are available via Presence. at Forms specific to Greek organizations are listed under the heading “Resources for Greek Organizations.” The LIU Promise Presence Page is continuously updated. If you have any questions regarding the content of this Hub, contact LIU Promise.

SECTION 8: GENERAL POLICIES Student Organization Conduct Policy Statement of Policy In addition to the specific sanctions listed in the Long Island University Code of Conduct, a student organization and/or individual may face additional, or different, sanctions levied by LIU Promise for its conduct and/or conduct of one or more of its members.

Authority LIU Promise is the authority that oversees the recognition process for all student organizations, including fraternities and sororities. LIU Promise reserves the right to take action upon any recognized organization or individual involved in a violation of departmental or University policies.

Sanctions In determining the sanction for a student organization and/or individual, LIU Promise will consider the severity of the violation, the impact the violation had on the community, and the disciplinary record of

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the organization. Examples of disciplinary sanctions for a student organization or individual include, but are not limited to: 1. Fines The University and LIU Promise may assess a fine in conjunction with any other sanction.

2. Probation of a Student Organization and/or Member Probation is a period of review during which the organization/member must demonstrate the ability to comply with University rules, regulations, and all other stipulated requirements.

3. Deferred Suspension of a Student Organization and/or Member Deferred suspension of an organization/member is a period of review during which the organization/member must demonstrate an ability to comply with University rules, regulations, and other stipulated requirements. During the period of the deferred suspension, if the organization is responsible of violating another University rule or an order of a disciplinary body or administrative hearing officer, then the organization, its registration, privileges, and chapter status, are suspended. Members are subject to increased sanctions applied by LIU Promise.

4. Suspension of Recognition/Organization Privileges A student organization’s privileges, status, and recognition may be limited or suspended for a specified time. Upon the end of the suspension and before a group returns, students may submit a petition to LIU Promise, which demonstrates in a sufficient manner, the following: a. The issues leading to the organization's suspension have been remedied; b. Those wishing to revive the organization's status understand the University's policies and procedures and are willing to and capable of following them; c. The organization and its members have complied with the suspension, have not engaged in conduct aimed at ignoring or frustrating the suspension; and, d. Have committed no intervening violations of the Code of Conduct.

5. Terms of Suspension In the event of suspension of a student organization from the University, the organization may not do the following during the term of the suspension: a. Recruit members; b. Engage in social functions of any type; c. Use University buildings, facilities, property, and equipment; d. Use University resources, services, or funds; e. Participate or attempt to participate as an organization in any University event; or, f. Co-sponsor or participate as an organization in another recognized organization’s activities.

In a case where a violation has been found but no suspension has been imposed upon the offending student organization or individual, any one or more of the privileges set forth above may be suspended.

6. Removal from Leadership Positions LIU Promise may remove students from leadership positions if found responsible for improper actions or violation of University policy.

Formal Complaint Process Initiation of a Case Against Student Organizations: LIU Promise may be referred a case from any source.

Anyone filing a report should be able to provide supporting evidence that a violation of University policy has occurred.

Conduct Policies

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Any action by a member of or members of a formally recognized (or one that has applied for membership) student organization, casting an unfavorable reflection on their respective student organization, or LIU as a whole, may be considered to be sufficient reason for a conduct case. LIU Promise conducts all cases. All conduct cases shall come under the heading of one or any combination of the following: 1. Violation of the Long Island University Code of Conduct.

2. Violation of the policies in the Student Organization Manual.

Event Planning and Policies Event Planning Student Organizations must adhere to following guidelines. Schedule all meetings and events in advance using the online room reservation system found online via the event registration form on Presence. ( 



 

Submit all event/meeting/tabling requests at least ten (10) days prior to the event date; no exceptions. Event requests will go to the LIU Promise Operations Specialist and the organization’s Greek Life Advisor for approval. Please be aware that every event is unique and this is a broad guideline. In some instances, an event will require more approval and materials, so plan accordingly and allow for even more time.

Events funded by SGA allocations must be open to all students. Student organizations may not fund a departmental or University event (i.e. a student organization budgets may not fund a departmental banquet). .

Room Reservation Cancellations: If an organization needs to cancel a reserved space, contact your respective Greek Life Advisor at least three (3) business days prior to the event. If an organization does not cancel within the allotted time, the organization budget will be charged for the entire cost of the event. Repeat offenders may be ineligible to reserve a space for a future event or host any planned events for the following two (2) weeks.

Public Safety Policies Public Safety is responsible for securing the event by searching bags, checking IDs, monitoring the parking area, as well as other precautions. Once an organization has completed the program request, LIU Promise will indicate Public Safety needs. Please note that the Department of Public Safety and/or the Director of Student Engagement within LIU Promise may request Public Safety to be present at an event. In addition, an event’s size or purpose may require use of DSS Security (outside agency).

Public Safety will be required during the following events:  Large events;  Concerts;  High Profile Entertainers, Public Figures, etc.; and,  Any event serving alcohol.

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Discuss Public Safety and security needs with your Greek Life Advisor. Student organizations are responsible for all security costs.

Food/Catering Policies Aramark Catering: If student organizations use Aramark to cater their event or meeting, they should submit the food order when sub submitting the event registration from.

Off-Campus Food: Student organizations can purchase food from an off-campus vendor. List of approved vendors can be found in the Event Registration Form on Presence. Food should not be purchased until event is approved and must be purchased using an invoice and budget number. Promise will not provide individual reimbursements.

Please note that Aramark will NOT provide catering or supplies for events catered by outside vendors.

SECTION 9: LEADERSHIP OPPORTUNITIES Honor Societies Applications for Gamma Sigma Alpha, Order of Omega, and Rho Lambda will be made available to all members of recognized Greek organizations in the beginning of each spring semester. All qualified applicants are encouraged to submit an application. Inductions for all three honor societies will take place towards the end of the spring semester. The online application link is available via Presence.

Gamma Sigma Alpha Gamma Sigma Alpha is a National Greek Academic Honor Society that recognizes Greek leaders who have achieved a high level of academic excellence. In order to be eligible to join, the individual must be a registered student at LIU, an active member of a recognized organization, have completed at least 60 credits, have a cumulative GPA of a 3.5 or above and be of strong moral character with no violations of University, Inter/National or governing council policy. New members are selected by LIU Promise’s selection committee. The membership fee for Gamma Sigma Alpha is a one-time payment of $65 and includes your membership certificate, pin and graduation cords.

Order of Omega Order of Omega is a National Greek Leadership Honor Society that recognizes Greek leaders who have excelled in the areas of scholarship, leadership and service to both the Greek and campus communities.

In order to be eligible to join, the individual must be a registered student at LIU an active member of a recognized organization, have completed at least 60 credits, have a cumulative GPA in the top 35% of the Greek community and be of strong moral character with no violations of University, Inter/National or governing council policy. A maximum of 15 new members will be inducted each annually. New members are selected by the current Order of Omega active membership through a blind selection

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process. The membership fee for Order of Omega is a one-time payment of $65 and includes your membership certificate, pin and graduation cords.

Rho Lambda Rho Lambda is a National Greek Academic Honor Society that recognizes sorority women who have distinguished themselves as leaders in the Greek and campus communities. In order to be eligible to join, the individual must be a registered student at LIU an active member of a recognized organization, have completed at least 60 credits, have a cumulative GPA of a 2.5 or above and be of strong moral character with no violations of University, Inter/National or governing council policy. A maximum of 10% of the total sorority women at LIUt will be inducted into Rho Lambda annually. New members are selected by LIU Promise’s selection committee. The membership fee for Rho Lambda is a one-time payment of $65 and includes your membership certificate, pin and graduation cords.

Conferences The Northeast Greek Leadership Association (NGLA) builds community among students from a variety of fraternal experiences, challenges members to align their actions with fraternal values, and empowers advocates to transform and improve their communities. Each year, LIU takes a select few, nominated students to the NGLA conference. The conference provides Greek students in the northeast with leadership development skills on how to improve their Greek experience.

SECTION 10: PERIODIC REVIEW All aspects of this manual will be subject to review at the end of each calendar year and may be amended, expanded, or withdrawn as is deemed necessary and appropriate by LIU Promise.

(Revised July 2021)

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