Parent Handbook | 2024-25

Introduction

Kolej Tuanku Ja’afar was founded in 1991, making us one of the most well-established international schools in Malaysia. Our Founding Trustees are three members of the Negeri Sembilan Royal Family, YAM Tunku Naquiyuddin, YAM Tunku Dara and YAM Tunku Imran. They were inspired by their own British boarding education and wanted to establish a school with similar values and the same high quality British education in Malaysia. The School is named in honour of their late father, who was King of Malaysia and a great supporter of the School in its early days.

Over the years the School has grown and developed, but our state-of-the-art facilities still sit on a lush and green, 80-acre campus surrounded by the beautiful countryside. As a charity, we have no owners and any profits made by the School are reinvested in the quality of education which we provide to your sons and daughters. KTJ is a warm and caring community and it is driven by a strong set of values and principles.

We hope your connection with KTJ will be a long and fruitful one. Whether your family is new to KTJ or you have been with us for some time, this handbook will prove a useful source of information for you.

Guiding Principles

At the heart of KTJ and its approach are our Guiding Principles.

Vision:

To be the school of choice in South East Asia, empowering students to become responsible leaders of a sustainable, global community.

Mission:

To nurture and inspire our diverse learning community, providing a holistic, British-style day and boarding school education in a Malaysian setting.

Values: Integrity, empathy and mutual respect.

Academic Enrichment

Provision of a holistic education is fundamental to KTJ’s ethos. We believe that students should have access to a wealth of resources and opportunities to develop their interests, broaden their horizons and deepen their world perspective. Academic interests should not be

compartmentalised and we encourage students to take an interdisciplinary approach to their learning. For the most competitive global universities, sticking only to the confines of the examination syllabuses is not enough. Students are expected to engage in a broad range of independent research and reading to support their academic interests.

To facilitate this, the School offers a wide range of academic enrichment, including:

● The Extended Project Qualification (EPQ): a research-based A Level, which emulates the academic skills required at university and culminates in a 5000-word academic essay or an artefact.

● Subject-specialist CCAs which nurture academic engagement in a subject (e.g. Robotics Club, Tech Club, Economics Society) or support students in their preparations for university admissions tests, such as the BMAT, LNAT and TSA.

● A program of events organised with the support of the Oxford and Cambridge Society Malaysia and to which students from other schools are invited. Currently, we offer a debate forum, an engineering workshop and a moot (for aspiring lawyers) annually.

● The opportunity to attend other events organised by the Oxford and Cambridge Society Malaysia. Opportunities every week to attend enrichment talks and presentations delivered by members of staff or invited guests who are experts in a particular field.

● Opportunities to enter national and international competitions in fields such as economics and finance, engineering and mathematics.

● Wider learning days, where the school timetable is suspended to enable interdisciplinary learning.

● Access to the school subscription of JSTOR, a database of academic journals used by universities.

In addition, the Sixth Form Centre also has a growing library of books focused on academic enrichment and preparation for highly-competitive university courses.

Accreditations and Memberships

The School is accredited by the Council of International Schools (CIS). As part of its accreditation to CIS, KTJ subscribes to the CIS Code of Ethics: To fulfil the promises stated in our guiding statements, policies, contracts and promotional materials;

● To strive for excellence;

● To nurture a culture of care in which the education, safety and well-being of students and others are paramount;

● To comply with applicable laws and regulations;

● To respect the dignity and equality of all individuals, groups and cultures;

● To promote global citizenship.

We are one of only two schools in Malaysia to be admitted into the prestigious UK-based The Heads’ Conference (HMC), which also includes amongst its members well known and esteemed

British boarding schools such as Eton College, Winchester College, Harrow School and Wycombe Abbey School.

In addition, KTJ is a member of several other organisations, including AIMS (the Association of International Malaysian Schools), COBIS (the Council of Overseas British International Schools), FOBISIA (the Federation of British International Schools in Asia), BSA (the Boarding Schools’ Association) and ISBA (Independent Schools’ Bursars Association).

Through AIMS, COBIS and FOBISIA, our students have access to a wide range of events and competitions with other schools, including in the fields of sport, creative writing, art and film making.

After School Care

After school care is available for Primary School students between the end of CCAs and 5.30pm. There is an additional charge for this service. Please contact ktjprimary@ktj.edu.my Children must be collected by 5.30pm.

Air Conditioning

In order to create a comfortable and conducive environment for learning, teaching and living, air conditioning is installed in most areas of the School. In the boarding houses it is operational when required in several shared areas, and from 7.00pm to 7.00am in the student bedrooms. KTJ is an eco-friendly school which champions sustainability, and so the use of air conditioning is regulated.

Airports

Kuala Lumpur International Airport is the main airport of Malaysia. It has two terminals, KLIA and KLIA2. It is located 45 minutes away from KTJ. KLIA 2 normally receives passengers travelling with low cost airlines, such as Air Asia and Jetstar; whilst KLIA handles other operators, including national carriers.

The School offers airport transfers at the beginning and end of holidays (excluding exeats) for all KTJ students catching international flights from / to KLIA and KLIA2. It is compulsory for all students under the age of 16 to use this service. This service is also recommended for students 16 years of age and older. The service includes not only transportation, but also support at the airport (including help with check-in) and a staff member on standby to help in any emergencies.

School vans and buses will take students to the airport at selected times throughout the day and this schedule will be passed onto students via their Houseparents. Once students arrive at their selected terminal, another KTJ member of staff will meet them and take over responsibility for the students, including assistance with check-in arrangements. Phone numbers held by KTJ staff at these venues will be as follows (students should have these numbers saved in their phones):

KLIA 1: +60 19 716 5362

KLIA 2: +60 19 720 5362

Details of how to book airport transfers are sent to parents regularly and also found in the Boarding Handbook. There is a charge for this service which is added to the school bill.

Assemblies

Primary School

Weekly assemblies are held at 8.30am every Friday for Years 1-6. These gatherings are a chance for students to learn about common interests, to celebrate success, to reward achievement and to share and showcase talents. The assemblies are run by the Head of Primary, Deputy Head of Primary or a class and their teacher

Sharing assemblies are held each year, where parents will get the opportunity to come into school and watch classes present on an aspect of their recent learning. Each class or year group will also lead an assembly about one of our school values or Primary School Learner Characteristics. Dates for these assemblies are communicated with parents in writing at least two weeks before the event.

Secondary School

Secondary School assemblies take place every Saturday at 11.30am in the Tuanku Ja’afar Auditorium. There is often a theme or themes for each assembly or series of assemblies. Assemblies are used to explore the School’s values and ethos, current affairs and world issues, issues relevant to teenagers (e.g. mental health awareness) and global perspectives.

Many elements of assemblies are led by students, either in leadership roles or as members of clubs and societies. Assemblies are also used to recognise the achievement of students.

Parents are not normally invited to assembly Permission is required in advance from the Head of Secondary to attend.

Assessment

The School has an Assessment Policy which is available on the Parent Portal. This should be read in conjunction with the Feedback & Reflection Policy, which is also available on the portal.

Most of the assessment that takes place during the academic year is ‘formative assessment’, which can happen in many ways. Teachers use this type of assessment to consistently check on what their students know, understand, and can do, and then plan future lessons accordingly. More formal assessments in the form of ‘tests’ will also take place throughout the year, at different times, depending on the requirements of each subject. Tests are carried out during lessons.

In the Primary School students in Year 6 sit the CAT4 test. This is a cognitive ability test which assesses verbal, non-verbal, quantitative and spatial ability skills. Results of this test are not shared with parents. The test is used to help Secondary School teachers ensure that they can provide fully for the students’ needs as they move into Form 1.

Students in Forms 1-3 are assessed throughout the year, but gain experience of examinations by sitting some subject tests in examination venues in June. Students in Form 3 also sit the Cambridge Checkpoint in Mathematics.

Students in Form 4 sit internal examinations in June; while students in Forms 5 and 6 sit trial examinations in preparation for external examinations. See the section below on ‘Examinations’.

ATM

There is an ATM on campus, run by the Arab-Malaysian Bank (Ambank). All local and foreign cards are accepted. The ATM is located at the Arc.

Attendance and Absence

Attendance

Term dates are published on our website in order to give parents and students as much notice as possible of when school is in session. Attendance is compulsory when the School is in session.

Lateness

It is important that day students arrive at school on time to maximise their learning opportunities.

Illness

Parents are asked not to send their child to school if they are unwell. In the case of illness or other unforeseen absence, parents of day students should inform the School as early as possible of their child’s absence, and preferably by 8.00am. They can do this by emailing attendance@ktj.edu.my.

Unexplained Absence

Where a student is registered absent without explanation, the School will contact parents to ascertain whether their child should be in school.

Unfit for PE/Games/CCAs

It is the School’s general policy to ensure the fullest participation in physical education and swimming lessons, and even if a student is unable to take part they should attend the lesson. Students who are medically exempt may either take on a leadership role, for example officiating or coaching their peers, or carry out alternative exercise to help with their rehabilitation and to optimise their wellbeing.

Students in the Secondary School who are unfit for physical CCAs should either speak to or email the teacher in charge with a copy of their medical slip prior to the session. Attendance at the session is not required.

In the Primary School, parents should inform their child’s class teacher as soon as possible if their child is unable to take part in a planned session.

Requests for Absence

Requests for absence for matters such as dentist or doctor appointments can be directed to the class teacher in the Primary School or through Orah (see entry on ‘Orah’) in the Secondary School.

If you need to pick up your child during the course of the school day for an appointment, you should meet them at the Main Reception Foyer in Secondary or the Primary School Foyer

In the Primary School, where an absence request is for more than one day, permission is required from the Head of Primary School. In the Secondary School, houseparents will deal with absence requests of up to two days via the Orah system. Requests for absence of a longer period should be directed to the Head of Secondary

We would ask that parents make such requests before making any bookings, purchasing tickets, etc. Please note that it is unlikely that the School will authorise requests for absence due to family holidays or to accompany parents on business trips during term time. The School will not usually authorise absence to attend concerts, plays or sporting events as a spectator We will usually authorise absence to take part in competitions, to compete in sport at a high level, or to participate in other pursuits, such as music at a high level. Such authorisation is, however, subject to a student’s academic commitments and progress and we would expect the frequency of requests to be kept to a minimum.

Poor Attendance

The School monitors and reviews attendance records of students. Where a student has a poor attendance record, the School will invite parents to a meeting to discuss the matter.

Behaviour and Sanctions

The School expects high levels of behaviour from its students. In line with these expectations and to ensure that everyone in the community is treated fairly and with respect, there are school rules and sanctions in place.

Primary School

At the beginning of the school year, each class agrees upon a shared set of classroom rules which form the basis of the expectations of how we treat each other and the choices we make. These class agreements are closely aligned and guided by our School Values of integrity, empathy and mutual respect, with teachers and children reviewing them at regular intervals throughout the year See also the Attitudes and Habits Policy, which is available on the Parent Portal.

Secondary School

School Rules and sanctions for the Secondary School are outlined in KTJ Rules and Sanctions and the Attitudes and Habits Policy, which are both available on the Parent Portal The School’s Exclusions Policy is also available on the Parent Portal.

Bicycles and Skateboards

Boarding students are permitted to bring bicycles and skateboards to school. Safety helmets must be worn at all times when either of these are being used.

Bicycles must be chained up outside the Houses, in the designated space, when not in use. Cyclists must adhere to the same road rules as drivers in particular they must follow the correct direction of travel where there are one-way systems, stay to the left-hand side of the road in shared use areas, use lights during and after dusk, and show courtesy to pedestrians. Cyclists are also expected to adhere to the signed speed limits.

Those skateboarding are only permitted to do so in the Waterfront area and also the Waterfront car park (after school hours).

Students will not be permitted to cycle or skate outside of the KTJ campus.

Boarding

KTJ was initially established as a boarding school and boarding remains central to our culture. Around three-quarters of our Secondary students board and the School believes that a boarding environment has a number of advantages in its pursuit of its Mission of ‘providing a holistic education’ Both boarding students and day students (often called ‘day boarders’ in the Secondary School) benefit from this.

We accept boarding students from Form 1. Our youngest boarders have a separate boarding house, Naquiah House, which caters for their needs.

It is compulsory for all Sixth Form students to board.

Most of our boarding students board seven days a week, but weekly and flexi options are available. Depending on space, we can offer short-term boarding for day students whose parents need to be away from home.

Enquiries about boarding places should be directed to our Admissions Team on registrar@ktj.edu.my. More general enquiries about boarding can be directed to your child’s houseparent or to Mr. David Hughes, Assistant Head of Secondary (davidhughes@ktj.edu.my).

Bring Your Own Device

The Secondary School operates a Bring Your Own Device (BYOD) Policy. This means all students are expected to bring a device (laptop or tablet) to their lessons and to use it in their schoolwork.

Students are recommended to bring a touch screen capable device with a stylus. This is the preferred set up for teaching staff and our current student body. Please see the BYOD Policy, published on our website, for an up-to-date list of recommended specifications.

The devices are recommended to have a warranty, which covers accidental damage and loss.

Bus Service

The School operates several bus routes. All buses are KTJ vehicles and driven by members of the School’s Fleet Team. Most buses also have a bus monitor on board.

Details of our bus routes, timings and costs can be found on our website.

It is expected that parents will ensure that they wait at the KTJ bus stop in the morning until their child is collected by the bus. Please note that the bus cannot wait for latecomers. It is also expected that parents will ensure that they are at the KTJ bus stop in the evening when their child is dropped off.

In the case of an emergency, parents can make contact with their child’s bus by telephoning 019 418 3362.

Café Diem

The School has its own cafe, known as Café Diem, which serves snacks, hot and cold drinks and ice creams. It is open from 10.00am to 6.00pm, Monday to Saturday Hours will vary on exeats and public holidays. Secondary students may visit the cafe during break, lunch and after school; Sixth Form students can also visit the cafe during study periods.

Students can pay either with cash, debit card or e-wallet. See the entry on ‘E-Wallet’ for further information.

The cafe is only open to parents and visitors when accompanied by a member of staff or attending a school event at the cafe.

Calendar

A calendar of school events can be found on the Parent Portal under ‘School Information’ > ‘School Calendar’.

Careers Guidance

The School understands that effective career guidance encourages students to reflect on who they are and what they want to become, and to think critically about the relationships between their educational choices and future lives. Careers guidance can challenge students to understand what it means to be personally effective and to grasp what employers are looking for

At KTJ we have a comprehensive program designed to help every student to make informed decisions about his/her future. Career-related learning forms part of the PSHE program. It is an essential part of self-reflection and target setting in students’ work on the Purposeful Learning Plan and is part of the individualised guidance we give to students at key stages in their school life.

An overview of key elements of the program in Forms 3-5 is outlined below.

Form 3

Term 2: IGCSE options support

● Individual meetings with Mentor to discuss IGCSE options

● Information and guidance on options and pathways for parents and students through webinars, presentations and assemblies

● Taster Day for students to sample IGCSE subjects and speak to subject specialists

Form 4

Term 2: Careers research

Term 3: Future skills day

Throughout the year (exploring university and career options)

Form 5

Term 1: Careers aptitude testing

Term 2: Further education pathways

● Morrisby accounts opened for all students. Questionnaires completed in order to generate personalised careers recommendations.

● Individual meetings with Mentor to discuss the results of Morrisby careers suggestions and academic progress in relation to these.

● Team-based project, where students demonstrate and develop a range of skills, identified through research to be essential for successful careers in the future workplace

● Guidance on requirements for further education pathways, either at KTJ Sixth Form or alternative pre-university programmes, such as diplomas

● University presentations and visit

● Academic enrichment

● Aptitude tests completed through Morrisby and data used to update personalised career recommendations list

● Further research into requirements for specific careers

● Individual meeting with Mentor following IGCSE trial results,forecast grades and Morrisby aptitude testing.

● Follow-up meetings with other school staff, as necessary.

● Year group assembly on pathways available after Form 5.

● Webinars and presentations for parents and students.

● Taster Day for students to sample A Level subjects and speak to subject specialists.

Throughout the year (exploring university and career options)

● Alumni Careers Fair

● University presentations and engagement events

● Oxbridge Outreach

● CV writing

For Sixth Form, please see the section on ‘University Applications’ below.

Charitable Work & Community Service

The School works with a number of charities. In particular, we have strong ties with the En Xin Charity and the Muhibbah Food Bank, based in the nearby town of Mantin. These charities support people in need in the local community in a number of ways, including running a daily ‘soup kitchen’ The En Xin Charity also works with Myanmar refugees housed in Seremban. Many KTJ students volunteer to help with En Xin’s education program, as well as leading donation drives on behalf of the charity. We are also pleased to be working with Shekinah Care Centre, a children’s home and Little Flowers, a centre for refugees both in Seremban.

A number of clubs in the Secondary School, such as the Interact Club and the Crimson Club, work on a variety of charitable projects each year There are also opportunities for students to volunteer at the local government primary school, SK Mantin.

Any queries or enquiries about our charitable work can be directed to our Outreach & Sustainability Officers:

● Primary School: Mrs Hayley van Resnburg (hayleyrensburg@ktj.edu.my)

● Secondary School: Mr Lance Gerow (lancegerow@ktj.edu.my)

Co-Curricular Activities (CCAs)

Co-curricular activities (CCAs) are a central part of life at KTJ. KTJ’s mission is to provide a ‘holistic education’, meaning that we expect our students to extend their learning beyond the classroom. There are a wide range of CCAs on offer, and students are encouraged to get fully involved in them. Participation in CCAs helps students to make friends, develop new skills, improve their time management, to become part of a team, to learn the importance of helping other people and to develop leadership skills, amongst many other things.

CCAs cover a wide range of areas, including sports, music, art, drama, public speaking, academic enrichment, hobbies and charitable and community service.

Many CCAs are led by teachers and other members of staff, often tapping into particular passions or areas of expertise. Others are led by external, visiting teachers and coaches who provide expertise in specialist areas.

Most CCAs are included within the fees, though there is an additional charge for some. Where this is the case, parents will be alerted to the fact and asked to agree before their child commits to the CCA.

Primary School

CCAs run from 2.40pm to 3.40pm, Monday to Friday for students in Key Stage 1 and 2. Students are strongly encouraged to participate, with different options each day. Parents are sent a list of CCAs at the start of each term and are asked to sign their child up.

Children in our Reception year group are able to join CCAs on Mondays, Tuesdays, Thursdays and Fridays and parents are able to select their choice of activity from the list provided at the beginning of each term.

Secondary School

The CCA program runs at various times from Monday to Saturday. There are slots at 7.00am to 7.45am (mainly for senior sports) and 8.00am to 8.45am on Monday and on Wednesday to Saturday; and an afternoon slot at 4.30pm to 5.30pm on Monday to Thursday 4.30pm to 5.30pm on Friday is reserved for house activities (including house sports practices).

Students sign up for CCAs at the start of each term using an online system. A magazine giving details about all the activities on offer is published online prior to the sign up and students also attend an ‘CCA Fair’, during which they can ask questions to find out about what each activity involves.

Forms 1-2 students are expected to join at least two sports and one other CCA per week. Other students are expected to take part in at least two CCAs per week. All students are welcome to take part in more, as long as they are able to balance their work and other commitments.

Coffee Mornings

The Primary School holds regular coffee mornings for parents. These involve a presentation or workshop on an aspect of the School or education, followed by refreshments. Details are sent to parents via the Primary School Newsletter.

Communication, Concerns & Complaints

The first port-of-call for parents in communicating with the School about their child will usually be the class teacher in the Primary School or the houseparent in the Secondary School. However, there are separate arrangements in place for reporting absence - see the entry on ‘Attendance and Absence’ above.

The best way to communicate with staff is by telephoning the School or sending an email to the

member of staff In the Primary School, parents can also make contact with the class teacher through Seesaw. Urgent matters should always be addressed via telephone. Staff endeavour to reply to all emails within one working day.

The School primarily uses email to communicate messages to the parent body It is therefore important that we have an up-to-date email address for all parents. In addition, some messages are sent to Primary School parents via a WhatsApp broadcast group.

Your email address works like a signature and the School accepts instructions from parents using an email address which matches the records on our system. It is therefore important that you use an email address which is private and to which your child does not have access.

The School would prefer that parents raise any concerns or worries with us as soon as possible. In most cases, we can address these quickly and put your mind at ease. Again, the first port-of call will usually be the class teacher in the Primary School or the houseparent in the Secondary School. There is also the option to contact the relevant member of the Senior Leadership Teamsee the ‘Senior Leadership Team’ entry below for areas of responsibility and contact details.

Where a concern is more serious, the School has a Complaints Policy which is available in the Policies and Handbooks section of our website.

Corporal Punishment

KTJ does not allow any form of corporal punishment. This prohibition includes the administration of corporal punishment to a student during any activity, whether or not within the school premises, and applies to all members of staff, including volunteers and contract staff

We do not believe that corporal punishment has a place in today’s society and we strongly encourage families not to use it at home. Where we believe such punishment at home is having an impact on a child, the School will engage with parents.

Physical Restraint

We hope that the use of any physical force will not become necessary. However, should this ever be required then the School’s Physical Restraint and Safe Touching Policy will be followed. This policy is available on the Parent Portal.

Counselling

The School offers counselling services to students on both a voluntary and a referral basis. Counselling helps students understand themselves and their situations better, guiding them towards new ways to cope with problems or issues that cause them concern, thereby ameliorating their self-esteem and wellbeing. Confidentiality is essential to the formal counselling

process, which involves a licensed and registered counsellor working with a student-client. Children who are considered ‘Gillick-competent’ can have access to counselling without their parents’ permission and against their parents’ wishes. However, a child’s wishes about confidentiality may be overridden by a paramount duty to protect a child’s welfare.

The School’s Counselling Policy is available on the Parent Portal

Curriculum Overview

Primary School

In our Early Years phase, we follow the International Early Years Curriculum (IEYC) which incorporates all of the learning goals outlined within the Early Years Foundation Stage (EYFS) Framework and ‘Development Matters’ guidance for early years providers in England.

In Key Stages 1 and 2 (Years 1-6), we follow the English National Curriculum for English, mathematics and science. The National Curriculum is designed to give teachers, students, parents and the community a clear understanding of the skills and knowledge which young people will gain at school. This is a rigorous and challenging curriculum that prepares the children well for secondary school and that integrates fully with the International Primary Curriculum (IPC), which we use for the other primary subjects.

The IEYC and IPC are used by schools in over 90 different countries and are comprehensive, enquiry-based, creative curricula with clear processes of learning and specific learning goals for every subject. At KTJ, we believe that learning is more successful when students are actively involved in gathering and processing information, interacting and cooperating with others. The IEYC and IPC programs have been designed for innovation, and to engage and inspire children of all abilities through stimulating, child-centred units of work. The curriculum is a thematic one, teaching science, history, art, geography, society and international concepts through a wide range of themes, such as ‘What, Price, Progress’, ‘Time and Place, Earth and Space’ and ‘The Holiday Show’.

Secondary School

In Forms 1-3 students study a broad range of subjects: English, mathematics, science, art, design technology, drama, geography, history, music and information & communication technology. In addition, they choose two languages from Malay, Chinese and French. All Malaysians are required to choose Malay as one of their languages. Students for whom English is not their first language may have EAL substituted for one of their language options. In addition, all students have lessons in swimming, physical education and PSHEE. Malaysian Muslim students are required to take Agama, which takes place after school, during one of our CCA slots.

In Forms 4-5, all students are required to pursue courses in IGCSE English (first or second language) and mathematics. In addition, they select seven other IGCSE subjects, including at least one modern language and one science.

All students are required to take non-examined courses in PE and PSHEE. Optional subjects are:

● Accounting

● Additional mathematics (by invitation)

● Art and design

● Biology

● Business studies

● Chemistry

● Chinese (first, second or foreign language)

● Computer science

● Design technology (resistant materials)

● Drama

● Economics

● English literature

● Food and nutrition

● French

● Geography

● History

● Malay (first or foreign language)

● Music

● Physical education

● Physics.

Some students are asked to substitute EAL for an IGCSE option.

In the Sixth Form, students select three or four subjects to study at A Level from the following list:

● Accounting

● Art and design

● Biology

● Chemistry

● Computer science

● Design technology

● Drama and theatre

● Economics

● English literature

● Further mathematics

● Geography

● History

● Mathematics

● Physics.

In addition, students can choose to take the Extended Project Qualification (EPQ), as well as courses to prepare them for IELTS and SATs. Further details of the Secondary School curriculum can be found in our Middle School Handbook, IGCSE Handbook and A Level Handbook.

Daily Routine

Primary School

Lessons begin in the Primary School at 8.00am and finish at 2.15pm for Early Years and 2.30pm for all other students.

Co-curricular activities run from 2.40pm to 3.40pm, Monday to Friday.

Secondary School

Lessons begin at 9.00am on Monday to Saturday Lessons finish at 4.00pm Monday to Thursday, at 4.10pm on Friday (due to prayers), and at 1.00pm on Saturday.

Co-curricular activities run at 7.00am and 8.00am on Monday and Wednesday to Saturday. There are also activities from 4.30pm to 5.30pm on Monday to Friday, in which students may be involved.

Boarding

The daily routine for boarding students, including at weekends, can be found on our website on the ‘Welcome to Boarding’ page.

Drop Off & Pick Up Times

Students can be dropped off and picked up at the points and within the times below. Except where special arrangements have been made, you should not drop off your child earlier than the stated times or pick up your child later than the stated times, as the School cannot guarantee your child will be supervised.

If you are late for a pick up due to unforeseen circumstances, please notify either the staff in your child’s house (Secondary) or the Primary School Office.

Primary drop off and pick up times

Monday - Friday

off 7 40am - 7 55am No CCA

up 2 30pm (2 15pm for Early Years) CCA Pick up 3 45pm

After school care Pick up By 5 30pm

Secondary drop off and pick up times

Monday - Saturday with a CCA

Monday - Saturday when no CCA

-

* Day students who opt to stay for prep must remain in School for the whole hour: 7 45pm to 8 45pm

Drugs

The School has a zero-tolerance policy on the use of legal and illegal drugs for recreational purposes by staff and students. Our Abuse of Drugs and Illegal Substances Policy can be on the Parent Portal.

Students who are caught taking drugs at school or who supply drugs to others can expect to be permanently excluded (expelled) from the School. The School will also take action where images are posted online of a KTJ student taking drugs outside of school.

Electronic Devices

Primary School

Primary School students are able to use the School’s wide range of ICT resources, including Chromebooks and tablets, to support their learning. Students are not permitted to bring their own personal mobile devices to school, unless under exceptional circumstances and where prior permission has been given to their parents by the Head of Primary. In these circumstances, the mobile device should be given to the child’s class teacher upon arrival at school at the beginning of the day The class teacher will register and record this device and

return it to the child at the end of the day Any students who bring a mobile device to school without prior permission will have this confiscated. The device will be returned and sent home at the end of the day. The class teacher will also record this on the School’s management information system and notify parents to remind them of the School’s policy and guidelines.

Secondary School

Day students should only bring to school electronic devices which they will require in their learning or which will allow them to contact their parents for pick-up arrangements.

Secondary School students are expected to have a laptop or tablet which they can use in their lessons. Please see the ‘Bring Your Own Device’ section above.

Boarding

Boarding students are permitted to bring devices that will be used for entertainment and social purposes. They are expected to comply with School Rules and with laws within Malaysia in all of their online activities on their devices. Where students use their devices in contravention of the School Rules, they can expect them to be confiscated for a period of time.

The School reserves the right to confiscate device chargers and batteries which are dangerous or do not comply with statutory requirements.

English as an Additional Language

The School offers specialist English as an Additional Language (EAL) support to students whose first language is not English. We have dedicated EAL teachers based in both the Primary and Secondary Schools.

Further information can be found in our EAL Policy, available on the Parent Portal.

An EAL fees schedule can be found in our Admissions Booklet. Fees will be agreed with parents in advance and usually forms part of an admissions offer

Entry & Exit Points

All units of IEYC and IPC in the Primary School have a strong international theme and incorporate modern technology throughout. Each theme starts with a ‘WOW’ day (Entry Point) in order to introduce the theme to children and to create a sense of inquiry and excitement before starting their studies. At the end of the unit we celebrate student progress with an Exit Point, which showcases the different areas of learning within each topic. Parents are encouraged to join us for both the Entry and Exit Points to share in their children’s learning.

Dates for these are published on the school newsletter, WhatsApp communications and through your child’s class teacher on Seesaw.

E-Wallet

E-wallet is the preferred method of payment for students at Cafe Diem and Kedai Runcit. It is a safe and secure method, which allows parents to also keep a track on their child’s spending.

The following e-wallets are accepted at KTJ:

● Alipay

● UnionPay QR

● WeChatPay

● Touch n’ Go eWallet

● Boost

● Maybank QRPay

● Grabpay

● Mcash

● RazerPay

● MBSB eWallet.

Examinations

There are no examinations set in the Primary School.

Form 4 students sit internal, end-of-year examinations as part of their preparation for IGCSE and A Level examinations. These examinations take place in June and results are reported to parents.

Students in Forms 5 and 6 have trial examinations administered by the School. These examinations are scheduled late in Term 1 for Form 5 and in the first half of Term 2 for the Sixth Form. Results are reported to parents.

The School offers IGCSE, AS and A Level examinations to its students. Most of these examinations are through the Cambridge International, however a few subjects opt for the Pearson Edexcel board. The main sitting is in May and June each year, though students on the 18-month A Level program will sit examinations in November and January of their Upper Sixth year, and these slots are also available to other students who wish to retake AS examinations in individual subjects.

Any student wishing to retake an AS examination is required to seek approval from the relevant Head of Department and the Head of Sixth Form.

Entry costs for external examinations are added to parents’ bills.

IGCSE, AS and A Level results are published on examination board websites. Students are given login details which allow them to access their own results the moment they are released.

Any queries about examinations, including entries, results and enquiries about results, should be directed to our Exams Office (exams@ktj.edu.my)

Exeats

An ‘exeat’ is a short holiday, usually of two or three days, which helps to give staff and students a break during term time. Exeats are particularly important in the boarding environment. Not all exeats are holidays for the Primary School - please see the Term Dates on our website for arrangements.

Boarding students are welcome to remain in school during exeats. They will be well supervised by staff and entertainment will be arranged for them - this often includes a visit to a KL mall. There is no additional charge for boarders remaining in school during exeat.

Please ensure you observe the start and finish times of exeats. These are published in the Term Dates

Fees

The School sends out invoices for fees to parents ahead of the start of each term and fees are due by the first day of term. If you fail to pay fees on time, you risk your child being unable to return to school.

We prefer parents to pay fees by direct bank transfer. Details of how to do this are on the invoice. Please ensure you quote your child’s code (printed on the top right of the invoice) in the reference.

You can pay by credit card through our website. Go to ‘Admissions’ > ‘Make a Payment’.

Cheque payments are possible and should either be sent to the Accounts Department at the school address or handed in at Reception marked as for the attention of the Accounts Department. Please ensure you write your child’s code (printed on the top right of the invoice) on the back of the cheque. If a cheque is written in the School’s favour and banked into the school bank account (either over the counter or through the cheque deposit machine), please ensure that you email accounts@ktj.edu.my with the scanned copy of the bank-in confirmation slip with your child’s code written clearly marked on it.

Cash payments will not be accepted for payments of more than RM5,000. Cash payments must be made directly to the Accounts Department in person. Cash banked into the school bank account (RM5,000 or less) should be followed by an email to accounts@ktj.edu.my with a scanned copy of the bank-in confirmation slip with your child’s code written clearly marked on it.

Please do not ask your child to pass on a cheque or cash to the School to pay fees.

Please do not pay a cheque or cash directly into our bank account. It is difficult for the School to trace the origin of such payments.

School fees are payable in advance. Each term there are likely to be some additional chargesthese are paid in arrears. The School will ask for your agreement on any charge over RM180, except where the charge is for intentional or reckless damage caused by your child.

The School will send a receipt to acknowledge your payment, but please note that this can take two to three weeks to arrive.

Parents can benefit from a 5% discount on fees by paying the full year in advance. Otherwise, it is expected that fees will be paid termly. It is worth noting that though the length of the terms varies, tuition and boarding fees for each of the three terms within the academic year are the same, in order to allow parents to plan financially No discounts are offered on either tuition or boarding fees for periods when students are on study leave. For study leave arrangements, please see the section on ‘Study Leave’ below.

If you have any queries about your school bill, you can contact our Accounts Department at accounts@ktj.edu.my

If you are having trouble paying your bill, please contact the Director of Finance & School Services, Mr Tim James, at timothyjames@ktj.edu.my.

Financial Aid

Where parents have enrolled their child in the School in good faith and later find themselves in financial difficulty, the School will consider whether it can help. In asking for help, parents need to be prepared to explain their situation honestly and provide documentary proof.

Enquiries about financial aid should be directed to the Director of Finance & School Services, Mr Tim James, at timothyjames@ktj.edu.my.

Google Classroom

Google Classroom is an online learning platform that we use to connect with our students. Students log in using their KTJ username and are added to a ‘Classroom’ for each of their

classes. Within the Classroom, students receive announcements about upcoming events in the ‘stream’ and can access course materials or assignments in the ‘classwork’ area. Teachers can also mark work and provide grades and feedback to students through Google Classroom.

When teachers set assignments in Google Classroom, if there is a specific date for the work to be completed by, this deadline is automatically synchronised with the student’s Google Calendar. This helps our students keep up to date with deadlines. To further help with organisation, students receive an email every time the teacher posts an announcement or an assignment or returns a marked piece of work with feedback. It is possible to turn these notifications off, however we recommend that all students leave them turned on.

Hair

Hair must be neat, short, conservative in style and must not be of an attention-seeking variety. All boys must be clean-shaven. Sideburns must be no longer than mid-ear.

Variations to these rules will be allowed on religious or cultural grounds, but the permission of the Deputy Head of Secondary or the Head of Primary must be sought.

Girls with long hair should be tied back for PE, Science experiments, Design Technology and at any other time it is deemed necessary by the teacher.

Hair should be the student’s own natural colour Any breaches of this rule will result in students being asked to dye their hair back to their natural colour

Health & Safety

The School takes health and safety very seriously We have our own Health & Safety Officer who oversees matters in school. He is supported by the OSHA Committee, which meets termly and includes representatives from all areas of the School.

There are procedures in place for fire, lockdown, lightning and bomb threats. These procedures are available on request from principal@ktj.edu.my

All risky activities inside and outside of school, and all trips, are risk assessed. In addition, where needed, staff are given specialist safety training.

The School’s Health and Safety Policy is available on request. Please email principal@ktj.edu.my.

Health Centre

The School has its own well-equipped Health Centre, run by a qualified doctor and qualified nurses. The centre is open 24 hours a day during term time.

Parents can contact the Health Centre at healthcentre@ktj.edu.my or 019 272 3362.

The School has a panel of hospitals and clinics to which students can be taken if necessary Any charges that are accrued in such visits will be passed onto the parents. It is important that parents have adequate medical insurance coverage for their children.

Further details of the health and medical procedures for students can be found in Section 8 of the KTJ Parent Contract, which is available on our website

Holiday Homework

Primary School

All students are encouraged to spend time reading, pursuing hobbies and researching topics of interest during the holidays. However, students will not usually be set formal homework activities to complete over the holidays.

Secondary School

All students are encouraged to spend time reading, pursuing hobbies and researching topics of interest during the holidays.

Holiday work is not usually set for students in Forms 1-3, although sometimes teachers will encourage students to carry out research or project-based tasks.

Students in Forms 4 and above are expected to spend some time over each holiday consolidating their understanding of their IGCSE or A Level courses. This is particularly important for these year groups in the holidays prior to trial and public examinations. They may be set work to complete by their teachers.

Home Language

Developing a strong mother tongue has been proven to enhance cognitive and emotional development in children. At KTJ, we celebrate and foster the growth of all our students’ languages, whilst improving English proficiency

We highly encourage parents to help support the development of their child’s cognitive and language skills by communicating and reading with their children at home both in English and their mother tongue.

We are always ready to meet with parents to discuss ways to help their child’s language development. At KTJ, we strive to expand our mother tongue resources and are happy to receive donations of resources or suggestions.

Home Learning

Home learning or homework at KTJ is usually referred to as ‘Prep’.

Primary School

The main aims of setting homework are to reinforce learning, establish positive study habits, promote independent study and give parents a greater insight into their child’s academic progress. The nature of homework-based tasks is left to the discretion of the teacher but may consist of reading, spelling, mathematics problems, personal research or a short extension task or reinforcement of learning previously undertaken. Time spent on homework will vary according to the age of the child with research suggesting that primary-aged students should not spend more than 60 minutes per day on homework tasks. Please ensure that homework is completed in an appropriate environment away from distractions.

Information regarding how and when homework is set will be given by each child’s class teacher at the beginning of the year.

Secondary School

Prep has the function of preparing students for future lessons, as well as giving students the opportunity to carry out learning activities independently. Sometimes, prep learning is ‘flipped’, which means that the student will acquire new knowledge and understanding through their prep work. At other times, prep tasks are set which give students a chance to practise demonstrating their knowledge, understanding and skills and for teachers to be able to assess and provide feedback on the student’s performance.

To help students in Forms 1-5 to structure their prep assignments, prep is set according to a published timetable. These timetables are available on the Parent Portal, under ‘My Child’.

Form 1, 2 and 3 students are set one 40-minute prep each evening plus either Maths or Languages. Should there be no prep set, students are expected to revise their class notes by making mind maps or revision cards.

Form 4 and 5 students are set one hour long prep each evening.

Sixth Form students are expected to manage their time so that they are able to meet the prep deadlines set by their teachers. They should expect to complete 3-4 hours of prep work for each subject they study per week.

Supervised prep time is standardised across the week in the boarding houses. First prep (for all boarding students) runs from 7.45pm to 8.45pm, Monday to Friday and from 8.00pm to 8.45pm on Sundays. Second prep (for Form 5 and Sixth Form boarding students) runs from 9.15pm to 10.00pm on the same days. Day students are encouraged to maintain a similar routine to help them organise their independent studies.

House Bank

The House Bank, run by the houseparent of each boarding house, is a facility for boarding students to deposit and withdraw money. It provides a safe and easy way for students to ensure that they do not run out of money throughout the term. Parents may give houseparents a certain amount of money to be added into their child’s House Bank, or transfer an amount to the School’s account which can then be transferred into the House Bank. The opening times of House Bank are determined and published by the respective houseparents.

All houses have a house safe where money, passports and other valuable items can be stored safely

House Night

Each house in the Secondary School will designate a Saturday or a Sunday each term (usually in the first or second week of term) as ‘House Night’ This is an opportunity for all students and staff in the house to enjoy a bonding experience, usually involving some fun activities and food. Despite the name, this event might take place during the day.

The houseparent will make parents aware of arrangements in advance and of any costs. All boarding students are expected to attend and day students are strongly encouraged to participate.

House System

Primary School

The Primary School operates a house system. Each student and member of staff is allocated membership to one of four houses.

The houses have their own name and colour and house points will be given out during the week by staff. These house points will be added together to make a cumulative total for each house. Each week in assembly the winning house will be announced and awarded 1-4 points, depending on their position that week. At the end of each term, the House Point Trophy and prize will be given to the house that has been allocated the most points throughout the term.

The school calendar incorporates several inter-house sporting events, such as the swimming gala and sports days, at which houses may accumulate further points. For inter-house events, children are expected to wear a house T-shirt; these can be purchased at the Primary School Office.

Whenever possible, siblings are allocated membership of the same house. Each house has two Year 6 representatives who act as House Captains in their houses. They also act as the house representative on special occasions, such as whole school assemblies and the announcements of house point scores.

Secondary School

There are ten houses in the secondary school. There are three houses for junior students all named Naquiah, but split up into boys’, girls’ and day students. There are four senior boys’ houses (Imran, Nadzaruddin, Nadzimuddin, Naquiyuddin) and three senior girls’ houses (Alia, Irinah, Jawahir). Each house has its own colour and mascot, and students wear their house shirts with pride.

Each House has a Houseparent and a team of tutors to look after the students. The boarding houses also have a resident matron, who is responsible for the management of housekeeping and medical issues within each house. The matrons work closely with the Health Centre to ensure all students’ medical needs are catered for

There are a number of house competitions throughout the year including House Singing, House Drama, House Swimming, House Cross-Country, House Quizzes. These are keenly contested and strongly supported by the students and staff in each house. In most of these competitions Naquiah students will represent the senior house which they will eventually join.

At the end of the year one of the seven senior houses will be awarded the House Cup as a result of accumulating the most house points during the course of the academic year.

ICT

All students will be provided with a school network account. This includes a school email address with the domain ktj.edu.my Staff will never contact a student through a personal email address.

In the Primary School, the teaching of ICT and computing skills are integrated into all curriculum subjects with students given regular opportunities to learn and practise these within lessons. Children are taught the importance of online safety and this is reinforced through PSHEE activities, assemblies, awareness days and parent education workshops and events.

In the Secondary School, students receive ICT and Computing lessons from Form 1 through to Form 3. Computer Science is an optional subject at IGCSE and A Level.

In Secondary, students are taught about e-safety in their ICT lessons and this is backed up through topics covered in PSHEE lessons with Mentors.

The School uses the Google Suite, which includes Google Classroom, where teachers will post work, notes and notices for students. It also includes Google Chat, which is used in the

Secondary School for quick communication between teachers and students. In the Primary School, teachers and students use Gmail and Google Classroom to communicate online. In the event of school closures or online learning, students are able to access their learning through various platforms such as Google Classroom and Seesaw (Primary).

The School has an Acceptable Use Policy which governs the use of software, hardware and the school network, including students’ use of their personal devices at school. This policy is available on the Parent Portal.

Images of Students

By signing the KTJ Parent Contract (see Section 10.5), parents are agreeing to the School using their child’s image or photograph in marketing and advertising materials, including but not limited to printed advertisements, social media and video. If you do not wish us to use your child’s image or photograph in our marketing and advertising materials, please contact the Registrar on registrar@ktj.edu.my

The School’s policy is to limit biographical data in any publication. For example, we will usually only publish images of students with their first name and year group. It is our policy to only publish full names with images of students with the express permission of a parent. If the student is 18 years of age or older, the responsibility to give permission rests with the student.

Parents may take photographs or videos at school events, but we ask you to be mindful of what you post on social media. It is likely that an image will include other students whose parents may have different views on the posting of such images on social media. Images of students in swimming costumes should not be posted on social media under any circumstances.

Induction of New Students

Primary School

The induction program for Primary School students begins during the admissions process when children have the opportunity to spend time in their new classes working alongside teachers, learning assistants and peers. Regular communication is given to both parents and children to help them prepare for their first day of school.

When children arrive for the first day, they and their families are met and welcomed by a member of the Registrar’s team, a member of the Primary Leadership Team and a class ‘buddy’ Students then receive an age-appropriate induction process that is led by their class teacher and supported by learning assistants, and the Primary Leadership Team. At the beginning of the academic year, parents are invited to a welcome meeting with the Head and Deputy Head of Primary to help give additional information about the School. Parents will also receive an electronic copy of their child’s timetable as well as information about the planned learning and

other activities in each term.

Secondary School

The Secondary School runs an induction program for all new students joining at the start of each term. For students joining at other times, individual arrangements are made.

In addition, KTJ Year 6 students undergo an induction program in Term 3 as part of their transition from primary to secondary school. Year 6 students from other schools who are joining KTJ are invited to take part in the induction activities where possible. Parents are also invited to an induction afternoon prior to their children’s entry into the Secondary School.

Mr Gary Slade, Deputy Head of Secondary, is in charge of induction. He can be contacted at garyslade@ktj.edu.my.

Insurance

Each student is included in a group personal accident policy against death or permanent disablement subject to the general exclusion stated in the policy. The School’s policy is available on request from hr@ktj.edu.my.

All parents must make their own arrangements for their child’s medical insurance. All medical charges incurred at the School’s Health Centre or at outpatient appointments, or when a student is hospitalised, will be passed on to parents.

Parents must also make their own insurance arrangements if they require any additional coverage for their child’s person or property while at school, or in order to protect their fees’ liability

International Early Years Curriculum

The International Early Years Curriculum (IEYC) is used in the Primary School which covers all of the learning areas of England’s Early Years Foundation Stage Statutory Framework. For further details see the section on ‘Curriculum’ above.

At the start and end of each topic, parents are invited into school for Entry and Exit Points. See the section above on ‘Entry and Exit Points’.

More detailed information on the IEYC can be found on their website

International Primary Curriculum

The International Primary Curriculum (IPC) is a core subject and is used in the Primary School for a wide range of areas including science, geography, history, design technology, society and global citizenship. For further details see the section on ‘Curriculum’ above.

At the start and end of each topic, parents are invited into school for Entry and Exit Points. See the section above on ‘Entry and Exit Points’.

More detailed information on the IPC can be found on their website

Jewellery & Accessories

During lessons

● Girls can wear a pair of small earrings (one in each ear lobe). They are not allowed to wear jewellery items anywhere other than on the ears.

● Boys are not allowed to wear rings or earrings.

● Belt buckles must be small and nondescript.

● Finger rings, ankle chains, friendship bands or sleepers are not allowed.

● Neck chains can be worn provided they are not visible.

At other times

● Girls may wear multiple rings or studs on their ears. The wearing of visible piercings anywhere other than on the ears will require written permission from parents.

● Provided there is written permission from parents, boys may wear rings or studs after 7.45pm. This allowance is only applicable during students’ private time. They may not do so during school sanctioned activities, e.g. the Saturday Evening Program or school trips.

● Sleepers can be used to keep holes open but they must not be noticeable.

Points to note

● Items of particular religious significance can be worn by boys or girls at all times, provided permission is first obtained from either the Deputy Head of Primary School or the Deputy Head of Secondary, as appropriate.

● These rules apply to students going on school trips, whether or not they are wearing school uniform.

● Students are not allowed to get any form of piercing during school trips/outings.

● In the interest of safety, items of jewellery should not be worn during games or sporting activities.

Kedai Runcit

The Secondary School has a tuck shop, called Kedai Runcit, where students can buy snacks, drinks and essential items such as eggs, bread, toothpaste and soap. The Runcit, as it is affectionately known, is open at breaktime, Monday to Saturday, and 3.00pm-5.00pm and 8.45pm-9.15pm, every day. In the evening, students are able to buy freshly-cooked food, including nasi lemak, burgers and potato wedges.

Students can pay either with cash, debit card or e-wallet. See the entry on ‘E-Wallet’ for further information.

Laundry

There is a laundry service available for boarding students every morning except on Sundays, public holidays and exeats. The usual pick-up time for laundry is approximately 7.30am. Fresh laundry is returned by break time, normally 48 hours later, to the laundry room in each house. Laundry books and specific house-coloured laundry bags are provided by the house matron. All clothing should be clearly labelled, and students should complete the laundry form accurately and should report any missing or damaged items immediately

There is no additional charge for laundry, but items that require dry cleaning or hand washing incur an additional charge. These items include:

● Tie: RM3.50

● Blazer: RM10.00

● Baju Karung: RM16.00

● Blanket: RM5.00

● Sweater or sweatpants: RM5.00

● Jeans: RM5.00

● Comforter: RM10.00

● Toto: RM10.00

● Quilt cover: RM10.00.

Stubborn stains (eg. blood, ink) will require special care and will also be chargeable to parents on a case to case basis.

Older boarders in senior houses have the option of using the washing machines available in each house to wash their own clothes.

Leadership Opportunities

There are numerous leadership opportunities for students in both Primary and Secondary Schools.

Primary School

Students in Years 1-6 are able to join the Student Council. Representatives are elected through a class voting system at the beginning of each school year and they work alongside the Head of Primary and other staff members on behalf of their classmates. Meetings are held weekly, with Student Council members providing feedback to their peers on the matters discussed, where appropriate.

Students in Year 6 can also apply to be School Prefects or to be House Captains. Our Primary Prefect Team consists of two Head Prefects, two Deputy Prefects and a team of School Prefects who work together on a range of outreach, school improvement and student-led projects. House Captains are elected by students in each House at the beginning of each year. House Captains work closely alongside the Assistant Head of Primary (Pastoral) to support sporting events and house competitions throughout the year

Other leadership opportunities in the Primary School include Library Monitors, ICT Monitors and Eco-Warriors as well as a wide range of internal class-based leadership positions across the School.

Secondary School

Students in all years are eligible to put their names forward for membership of the Student

Council. Elections take place at the beginning of the school year The council has a board of five, who are chosen by vote, from amongst Form 4 students in Term 3 each year.

All Sixth Form students who would like a leadership role can put forward their preferences during the Lower Sixth year Voting and selection take place in March and April. The roles available include School Prefect, House Captain and leadership roles within clubs, CCAs and sports. All Lower Sixth who express an interest will be allocated a responsibility.

Form 2 and 3 students are eligible for House Captain and other House Leadership roles with Naquiah House, and Form 4 students are eligible for the Junior House Captain role within senior houses.

Learning Support

The School offers specialist Learning Support to students who have a learning difficulty or need extra help with their academic studies. We have dedicated Learning Support teachers based in both the Primary and Secondary Schools.

Further information can be found in our Learning Support Policy, available on the Parent Portal. Where a student requires regular Learning Support, the School may make an additional charge, but this will be agreed with parents in advance and usually forms part of an admissions offer

A Learning Support fees schedule can be found in our Admissions Booklet.

Legal Guidelines

It is important for all our students to be aware of the laws of Malaysia. This is especially so when they are out of school. We particularly advise all our international students to familiarise themselves with the following guidelines.

Age of criminal responsibility 18 years. If you are above 18 and found guilty in a court of law, then you will be charged as an adult. If you are below 18 years, you can be fined, placed in a reform school and expelled from the country, among other punishments. However, in some cases you can still be sentenced like an adult.

Age of legal smoking 18 years Smokers under the age of 18 can be fined RM1,000

Age to legally enter nightclubs 21 years If you are under 21 years of age, your parents, guardians or houseparent will be called You will not be released until one of them comes to take you home If you are a Muslim, certain Syariah laws may also apply

Age to stay in a hotel

Illegal drugs

Alcohol

Depends on the hotel’s management You are advised to check with the hotel directly before making a reservation

Illegal for all ages. If you are caught taking or in the possession of illegal drugs, you can be fined, placed in a reform school and expelled from the country, among other punishments. However, in some cases you can still be sentenced like an adult.

21 years If you are under 21 years of age, your parents, guardians or houseparent will be called You will not be released until one of them comes to take you home If you are a Muslim, certain Syariah laws may also apply

The above are general guidelines only. KTJ will not be liable for any problem caused directly or indirectly from the use of any of the above guidelines.

Library

The School has two libraries, one in the Primary School and one based in the Arc in the Secondary School. Both libraries offer spaces for students to work and to relax during break and lunchtimes. They also offer a variety of books for students to borrow

Students who wish to borrow a book should take it to the Librarian’s desk where it will be signed out to them through the School’s library system. Books are normally on loan for two weeks, however, students may negotiate to borrow books for longer periods of time. Students should return books by the due date. Failure to return a book by the end of a term will result in the student being charged for the cost of a replacement book.

In addition to books, the library in the Secondary School is resourced with desktop computers, printing facilities, periodicals and cultural and educational magazines. Students may use these resources within the library

On the upper floor of the secondary library there are several ‘thinking rooms’, which are small rooms that students may book for collaborative work via the Librarians. In addition, the Laing library (a self-contained area on the upper floor) is available for quiet study.

Students may drink water from their water bottles in the library No other food or drink should be brought to or consumed in the library.

The libraries are run by our three, full-time librarians.

The library opens at various times throughout the academic year. During examination periods, the library will be open for extended periods.

Library opening times are displayed on the main entrance to the library.

Lost Property

In the Primary School, lost property items are stored at the Primary reception area. Students and parents should contact Ms. Sheila in the office or via email (ktjprimary@ktj.edu.my) for all enquiries.

In the Secondary School, a lost property system is managed by the School Prefects and details are sent to students at regular intervals.

Makeup

No student is permitted to wear makeup when in school uniform.

Meals

The School aims to provide a variety of high quality and healthy food to students. All meals served in the Primary and Secondary Schools are included within fees.

Primary School

All students are provided with a morning snack and lunch. Students who attend after-school care also receive a snack and drink at 4.00pm.

Secondary School Day Students

On school days, day students are provided with breakfast, lunch, afternoon tea and dinner Monday to Friday, and breakfast and lunch on Saturday. Students can purchase items from Cafe Diem throughout the school day and from Kedai Runcit at break time and after school.

Secondary School Boarding Students

Boarding students are provided with breakfast, lunch, afternoon tea and dinner. Secondary students can purchase items from Café Diem throughout the school day and from Kedai Runcit at break time, after school and after evening prep.

Medication

In most cases, students are not permitted to carry medication in school or keep it in their dormitory. If a day student requires medication to be administered during the school day, this should be handed into the Health Centre, House Matron or the Primary School Reception with clear instructions on use. Medication of boarding students should be handed into the House Matron on arrival. Again, clear instructions on use need to be provided.

The Health Centre will contact parents if they have any questions or concerns about medication.

In exceptional circumstances, students may be permitted to carry medication in school or keep it in their dormitory. Permission of the School Doctor is required and an assessment of the student’s ability to act safely. This provision is usually reserved only for those aged 16 and above. All medication that is stored by students in their dormitory must be stored under lock and key

Mobile Phones

Students in the Primary School are not permitted to carry mobile phones.

Students in the Secondary School are permitted to carry mobile phones. There are clear rules on how and where these can be used. Signs are posted around the School indicating where use is allowed and of what sort.

The School’s Mobile Devices Policy is available on the Parent Portal.

Music Tuition

Students have the opportunity to sign up for individual music tuition for a range of different instruments, including singing. There is an additional charge for this and details are circulated to parents before the beginning of each term.

If you have an enquiry about music tuition for your child, please contact our Head of Co-curricular Music, Mr. Adel Sahnoun, on adelsahnoun@ktj.edu.my.

National Curriculum

In Years 1-6 the School follows the English National Curriculum in English, mathematics and science. In Forms 1-3 the School follows the English National Curriculum in all subjects where this is applicable.

Non-Uniform Days

The School occasionally holds non-uniform days or ‘dress up’ days. These are used to raise money for charities or to celebrate special cultural occasions. On such days, students are permitted to wear their own clothes. There will be a donation to be made, usually RM5.00, for doing so.

The following dress code will apply during Non-Uniform Days:

Skirts

Shorts

Tops

Knee level or below.

Similar length to PE shorts or longer

Sleeved, high necklines and covers the whole body

Symbols, logos and words Non-offensive

Footwear

Caps, sunglasses and sarongs

Jewellery and hair

PE lessons

Jewellery

Slippers allowed UNLESS you have Technology or Science, where closed shoes must be worn for Health and Safety reasons

Caps and sunglasses are allowed when not inside a classroom, dining hall, library, cafe or any formal venue Sarong can be worn when not in science/technology laboratories.

The wearing of jewellery will follow the same expectations as non school timings (please see more information on this below).

Students must wear school PE kit for PE lessons and change back into their mufti clothes following this

Girls may wear multiple rings or studs on their ears. The wearing of visible piercings anywhere other than on the ears will require written permission from parents. Provided there is written permission from parents, boys may wear rings or studs.

They may not do so during school sanctioned activities, e g the Saturday Evening Programme, CCAs or school trips. Sleepers can be used to keep holes open but they must not be obviously noticeable.

Notice Period

Parents are required to give one full term’s notice of their intention to withdraw their child from the School. Failure to provide sufficient notice will result in parents forfeiting their deposit. Notice should be given to the Principal in writing by letter or email.

Where a family is unsure of future plans, the option of provisional notice is offered. This can remain in place for up to one year. Please see Section 3.2 of the KTJ Parent Contract for details.

Online Safety

The School takes online safety very seriously. Students are taught about the risks online and given guidance on how to protect themselves.

The School has filters in place to prevent access to inappropriate websites. The School’s Online Safety Policy is available on the Parent Portal

Orah

The Secondary School uses boarding software called Orah for parents to request and staff to approve planned student absences. In order for a student to leave the campus, either for the day or overnight, parents need to apply for this leave using the Orah application. This includes day students leaving during the school day for an appointment.

Once houseparents agree to the leave request, students will then be able to activate their pass before they leave the school site. Parents will also be notified of all trips, fixtures and events through this software.

Parent Portal

At KTJ we recognise the importance of communicating our students’ progress with their parents to help students learn effectively and gain the most from their education. The iSAMS Parent Portal is an efficient online tool that we use and it allows parents to keep up to date with their child’s school progress.

A username and password will be provided by the School via email and the Parent Portal can be accessed from the school website or at https://ktj.parents.isams.cloud

The Parent Portal features include:

● Start of term arrangements and important documentation

● Access to new and historical student school reports.

● The ability to view student timetables.

● The ability to view events.

● Access to correspondence sent by the School.

● A booking system for parent-teacher meetings.

● The option to make changes to your contact information, to update information on our iSAMS database.

Any queries about the portal or difficulties with logging in should be directed to isamsdata@ktj. edu.my.

There is also an app version, which you can download from your app store. For the walk-through guide of setting up the app go to the web-based version of the portal and click on ‘School information’ > ‘Information & Policies’ > ‘Information for Parents’.

Parent Teacher Committee

The Primary School has a Parent Teacher Committee (PTC). The committee allows parent and teacher representatives to work together to introduce new initiatives, offer suggestions and take a role in planning and organising school and community events. Representatives from the PTC meet with the Primary Leadership Team on a regular basis to share ideas and plan upcoming events and celebrations.

Each year group has a parent representative on the committee and these parents help to liaise with the wider parent community about PTC-led events. In order to help with succession planning, the PTC aims to have two coordinators who will lead the team each year. Ideally, each coordinator will serve for two years with the more experienced coordinator helping prepare the less-experienced coordinator for the following academic year

Elections for PTC coordinators and other positions are held at the beginning of each academic year. If you would like more information about the PTC, take a look at the PTC noticeboard by the Primary School Reception or send an email to ktjptc@gmail.com

Parent Teacher Meetings

Bookings for parent teacher meetings are made via a system called School Cloud, which is accessed through the Parent Portal. The School will alert parents as to when bookings are open. This facility also allows for meetings to be conducted via video conferencing when necessary

Primary School

Parent-teacher meetings take place three times per year At the beginning of Term 1, parents meet with class teachers for a pastoral based discussion, centred on how their child has settled into their new class. Later in Term 1, parents are invited into school to meet with class and specialist teachers, focusing on their child’s academic progress and targets to work towards in the coming terms. In Term 2, parents are again invited to meet with teachers to discuss their child’s academic and pastoral progress. There is also an opportunity to meet with a child’s EAL or Learning Support teacher, if applicable.

Our preference is for parent-teacher consultations to be held face-to-face although it is possible to arrange for an online meeting should this not be possible.

Secondary School

Parents consultations take place online each term for all year groups. There is also a face-to-face ‘Meet the Department’ event at the end of Term 1, where parents can introduce

themselves and ask questions they have about what their child has been studying. In addition, there is an opportunity to meet with a child’s EAL and/or Learning Support teachers, if applicable.

Should parents have questions between reports or meetings they can contact subject leaders or the members of the Secondary Leadership Team below: Form 1 to Form 3: Mr Hamish Farquharson hamishfarquharson@ktj.edu.my Form 4 to Form 5: Mrs Rachel Easaw racheleasaw@ktj.edu.my Sixth Form: Mrs Emma Davidson emmadavidson@ktj.edu.my

Houseparents offer parent-teacher meetings for new joiners to the School in Term 1 and to all students in their house in Term 2. This allows parents to hear about the holistic education offered at KTJ and their child’s wellbeing.

Should parents have questions or concerns about the wellbeing of their child they can contact a houseparent at any point during the school term.

Parent Webinars

From time to time, the School runs Webinars for Parents offering advice, support and guidance for parents and their children. All webinars are recorded and made available via our YouTube channel for parents who cannot join live (click here).

Passports & Visas

Overseas boarders are expected to hand their passports to their Houseparents for safekeeping upon arrival. During outings, students are advised to carry a copy of their passport (but not the original) for identification purposes by authorities.

Student visa applications or renewals are arranged by the Regulatory and Liaison Executive attached to the Principal’s Office. The procedure normally takes approximately four to six weeks to complete. The application must first be submitted to the Ministry of Education and then to the Malaysian Immigration Department. This is not a guaranteed timeline. Parents will be asked for various documents for submission to the authorities. A passport must be valid for at least 12 months in order to apply for a new or renewal visa.

Visas from old passports need to be transferred to new passports, whenever a student receives one. Immigration will not provide clearance in the absence of the visa endorsement and this can cause students to be stranded when they are trying to travel.

The School can assist international parents with obtaining a Guardianship Visa. There is a charge for this service.

For visa enquiries, please contact Adhil (zulfadhil@ktj.edu.my) or Jovie (wongnyukpeng@ktj.edu. my).

Personal Data Protection

The School aspires to high standards in terms of personal data protection. Our Personal Data Protection and Retention Policy is available on the Parent Portal, while our Personal Data Protection Notice for Parents is available on our website.

Personal Goals or Primary Learner

Characteristics

In the Primary School we place great importance on our Primary Learner Characteristics in everything we do. These are represented in our KTJ flower mascot, which depicts the need to nourish these attributes to grow through the watering can and flower concept. Students discuss these goals in the learning across all year levels and we celebrate students demonstrating these during our weekly assemblies.

Personal Possessions

The School cannot be held responsible for any possessions, including money or valuables, which are mislaid, lost or stolen. Lending and borrowing money, buying or selling or exchanging personal possessions are not allowed. Money should be kept on the person of the student or lodged with the class teacher or houseparent.

Boarders are advised to ‘bank’ pocket money with their houseparent. See section on ‘House Bank’ above.

Money or valuables must not be left unattended and when not on the person of the student should be kept under ‘lock and key’ in lockers or other suitable storage. In the Secondary School all students are provided with a locker in their house. Boarding students also have a lockable drawer in their dormitory.

Personal, Social, Health and Economic Education (PSHEE)

Personal, Social, Health and Economic Education (PSHEE) aims to provide students with information, knowledge and skills to function effectively in the wider world by making informed choices and opinions. The program runs in both the Primary and Secondary Schools and is

taught as part of the timetable. In some year groups, PSHEE will include a unit of Sex and Relationships Education. The Head of PSHEE will write to parents ahead of this unit, explaining what is covered in the unit and giving parents the option to withdraw their child from these lessons. The School’s PSHEE Policy is available on the Parent Portal

Prep

See the sections on ‘Home Learning’ and ‘Holiday Homework’ above.

Reading

Primary School

The Primary School aims to instil a love of books and reading for pleasure as soon as children join in Early Years. Children have access to a wide range of books, stories and other reading material and it is important that students practise reading both at school and at home regularly. Studies have proven that reading helps to develop cognitive skills and language ability in both English and a child’s mother tongue.

Students have the opportunity to take home a school library book of their choice to read and this can be changed either during their weekly timetabled lesson or at other times when the library is open.

It is crucial that the importance of reading is reinforced at home and so parent participation is strongly encouraged. This may include:

● Listening to your child read;

● Taking turns reading;

● Asking questions about the story, such as ‘What was your favourite part and why?’;

● Looking at characteristics or distinguishing features of the main characters;

● Explaining an event in one of the illustrations;

● Asking your child to summarise the story;

● Relating the story to real-life experiences, if applicable.

Reading should be done on a daily basis. Whilst there is no set amount of time that children should read with their parents, we would encourage that parents set daily reading routines that

enable children to access a wide range of reading activities. Regular reading will have a positive impact on children’s learning and is essential for all areas of the curriculum.

Accelerated Reader Program

Key Stage 2 students in the Primary School follow the Accelerated Reader Program (AR). Teachers use this to track progress and attainment each term through a series of ongoing quizzes and assessments. AR uses assessment data to identify books which appropriately challenge each student and teachers support this through their regular guided reading lessons. Children are still encouraged to read a wide selection of books that naturally interest them and are able to borrow these from the class or school library.

Secondary School

In collaboration with the Primary School, the Secondary School implements the Accelerated Reader (AR) program for students in Forms 1-3. This program allows teachers to monitor student progress and achievement throughout each term by utilising a series of ongoing quizzes and assessments. AR leverages assessment data to recommend books that provide an appropriate level of challenge for each student. Teachers further support this by incorporating dedicated reading activities into their regular lessons.

Students are still encouraged to pursue a diverse range of reading materials that pique their individual interests. The Arc serves as a resource for borrowing such books. Additionally, during designated tutor periods, students are introduced to the concept of ‘Drop Everything and Read’ sessions, which are held weekly to promote independent reading. The School encourages the incorporation of regular reading lessons within the Arc, whenever possible.

Religious Worship

KTJ encourages our community’s understanding of different faiths through a wide range of activities, societies and CCAs. We have an active Islamic Society and Christian Fellowship; these groups, and others, organise a number of school-wide events and activities annually.

On Fridays, we have an extended lunch break to allow our Ustaz to lead prayers in the Surau for our Muslim students. On Sundays, there are a number of options for students to visit local churches. The School celebrates major religious holidays and on special occasions helps to facilitate transportation to places of worship so that students can celebrate their faith.

Reports are published on the Parent Portal Parents are strongly encouraged to read their child’s report with them and to discuss the comments as well as the grades. These discussions are a great time to celebrate progress and discuss the next steps.

Primary School

Formal reports detailing students’ learning are published twice a year, at the end of Term 1 and Term 3. Parents are updated on their child’s progress in English, mathematics, IPC or IEYC, science, PE and swimming, modern foreign languages, music and EAL (where applicable). Key learning objectives within each subject are assessed and students are given a beginning, developing or mastering (B, D, M) grade for each objective to provide an indication of their ongoing attainment.

In addition, class teachers provide a detailed written summary in Term 3 which discusses children’s learning and experience at school over the course of the term or year.

Formal reports of learning are used alongside formal meetings (e.g. parent-teacher meetings) and other informal interactions to keep parents updated on their child’s progress.

Secondary School

Parents are updated each term on the progress of their child. These updates take the forms of Parent-Teacher Meetings, data reports and written reports. Written comments by teaching staff include feedback on what the student needs to work on in order to make further progress. Written comments by Houseparents summarise a student’s achievements and contributions to the house, sports, drama, music, clubs, societies and all of the many other activities that take place.

Rewards

Primary School

In the Primary School, students are able to earn individual and collective house points for themselves and the benefit of their respective house. In addition to the clear focus on the School’s values, an emphasis is also placed on the development of the Learner Characteristics with students able to earn house certificates or Star of the Week awards for consistently demonstrating these characteristics.

Secondary School

In the Secondary School, we offer a tiered rewards system encompassing daily praise, a team approach through houses, and a focus on the School’s values by using our fortunate status to assist and help those less fortunate than us through a charitable and giving outlook.

The Attitudes and Habits Policy is available on the Parent Portal

Safeguarding & Child Protection

The terms ‘safeguarding’ and ‘child protection’ are often used interchangeably in international schools. At KTJ, we define ‘safeguarding’ as actions we take and procedures we put in place to provide a safe environment for our students. We define ‘child protection’ as actions we take

when children have been subjected to harm and to protect those children from further harm.

KTJ believes safeguarding and child protection are everyone’s responsibility and we are committed to safeguarding and promoting the welfare of all children and young people in our care. In order to ensure we do all we can to protect our students, we have low thresholds for reporting and work on the premise that ‘it could happen here’

Our Safeguarding Policy is available on our website. Should you need to contact the Safeguarding Team at KTJ, you can do so by emailing safeguarding@ktj.edu.my.

Scholarships

The School offers Sixth Form Academic Scholarships; Music Scholarships for students entering Forms 3-6; and Squash and Golf Scholarships for students of any age. Details of the criteria, how to apply and deadlines for applications can be found on our website.

For further information, please contact registrar@ktj.edu.my

School Calendar

The school calendar is available to view on the Parent Portal.

School Closures

Occasionally the School may need to close at short notice, because of an unforeseen circumstance, such as poor air quality caused by haze. In such circumstances, the School will endeavour to convey information to parents by 6.00pm on the evening before closure via email, text message or WhatsApp message and a notice on our website.

During such closures, boarding students can remain in school, but day students are expected to stay at home.

During a closure, teaching and learning does not stop and is delivered via Google Meet, Google Classroom and Seesaw.

School Rules

KTJ’s rules are underpinned by the school values and reflect our desire to ensure all students are responsible members of the KTJ community.

Secondary School

Teenagers are likely to push boundaries from time to time and so there is a clear set of rules and sanctions, which is shared with students regularly. The aim is always to make any disciplinary situation into a learning experience for the student. School Rules and sanctions for the Secondary School are outlined in KTJ Rules and Sanctions and Secondary School Rewards and Discipline Policy, which are both available on the Parent Portal

The School’s Exclusions Policy is also available on the Parent Portal.

School Shop

The School Shop is open Monday to Friday, 10.00am to 6.00pm and Saturday, 10.00am to 1.00pm. It sells school uniform and stationery, as well as other useful items such as reusable cups. Students and parents are able to purchase items by cash, debit/credit card or e-wallet.

Parents who would like to visit the shop with their child to make uniform purchases, should make an appointment in advance by calling +60 6 850 5561 or booking via this link

Secondary Learner Attributes

To best prepare our learners to become successful we focus on their attitudes and habits. We ask students to adopt the following attitudes:

● To have a positive and active attitude to learning;

● To complete work to the best of their ability;

● To communicate with adults and their peers respectfully;

● To have empathy;

● To act with integrity;

● To seek opportunities to represent the School and be a role model to others.

We ask students to practise the following habits:

● To stick to deadlines and plan their time effectively;

● To embrace creativity, use their initiative, take the lead and actively listen in teamwork to ensure productive collaboration;

● To demonstrate the qualities of a global citizen;

● To reflect on other cultural approaches to global issues;

● To engage safely, responsibly and skilfully with existing and developing technologies.

We are proud to have constantly evolving priorities for students’ attitudes and habits depending on individual need and on current global affairs. KTJ students are prepared to be members of a global community and thrive in a fast-paced, interconnected world. They will be able to create sustainable solutions to global issues and opportunities that we have perhaps yet to encounter

Security

The safety of the students is a top priority for KTJ. The School has guard houses situated at the entrances and exits, where guards monitor the movements of everyone passing through. The guards also patrol the campus on a regular basis day and night.

See also the section on ‘Visiting the Campus’ below.

Seesaw

Primary School students have their own Seesaw accounts which are updated frequently either by themselves or by their teachers. Parents receive log-in details for their child’s individual account and will be able to see examples of work as well as photographs, videos and voice notes. Parents are also encouraged to comment on this work, as this is a very powerful and motivating feature in which students like to engage.

Senior Leadership Team

The Senior Leadership Team at KTJ comprises nine members of staff.

Role Name

Principal: The School’s CEO, with overall responsibility for the running of the School

Director of Finance & School Services: The School’s CFO and COO, with responsibility for areas including finance and estates

Head of Secondary: Responsible for the Secondary School as a whole.

Head of Primary School: Responsible for the Primary School as a whole

Deputy Head of Secondary: Responsible for boarding, examinations, student outcomes and supporting the Head of Secondary.

Contact Details

Dr. Glenn Moodie principal@ktj.edu.my

Mr Tim James timothyjames@ktj edu my

Mrs. Sarah Chesworth sarahchesworth@ktj.edu.my

Mr Kris Davis kristopherdavis@ktj edu my

Mr. Gary Slade garyslade@ktj.edu.my

Deputy Head of Secondary: Responsible for IT strategy, calendar, student outcomes and supporting the Head of Secondary.

Deputy Head of Primary: Responsible for curriculum development and assessment in the Primary School and supporting the Head of Primary

Director of External Relations: Responsible for the School’s engagement with its wider community, including alumni and parents.

Director of Human Resources: Responsible for the School’s HR functions, as well as the Health Centre

Smoking

Mr Matthew Curtis matthewcurtis@ktj edu my

Ms Michelle Fletcher michellefletcher@ktj edu my

Pn. Noorsham bt Abd Rashid noorshamabdrashid@ktj.edu.my

Mr Ragvinger Singh ragvindersingh@ktj edu my

Smoking and vaping are prohibited on the school campus. The School has a graduated range of sanctions in place for students caught smoking or vaping. Pastoral support will be provided to students to help quit smoking or vaping and education through our PSHEE program is provided.

Snacks

Primary School students are provided with a snack at break time each morning.

Secondary School students are provided with afternoon tea at 4.00pm each weekday in the Dining Hall. They can also purchase snacks from Cafe Diem, the Kedai Runcit and vending machines.

Social Media

The School publishes news and celebrates the successes of its students on social media. A live feed from each platform can be viewed on the website’s media wall.

KTJ’s social media platforms include:

● Facebook

● Instagram

● LinkedIn

● Soundcloud

● TikTok

● Twitter

● YouTube

Parents of children in the Primary School can also join the KTJ PTC Parent Group on Facebook.

Sport

Sport plays an integral part in the life of the School. All students from Early Years through to Form 5 have weekly PE and swimming lessons. Students in Forms 1-5 are also required to take at least one CCA sport weekly

The School offers the following sports:

• Athletics

• Badminton (Secondary only)

• Basketball

• Benchball (Primary only)

• Cricket

• Cross Country

• Dance

• Disc Golf (Secondary only)

• Fencing

• Football

• Golf

• Hockey (Secondary only)

• Inline skating (Primary only)

• Karate

• Life saving and rescue (swimming)

• Netball (Secondary girls only)

• Rugby (Secondary boys only)

• Squash

• Swimming

• Table tennis

• Taekwondo

• Tee-ball (Primary only)

• Tennis

• Touch rugby

• Ultimate frisbee (Secondary only)

• Volleyball (Secondary only)

• Wall climbing

• Yoga

The School enters AIMS and FOBISIA sports competitions, as well as taking part in district and state competitions with government schools. In addition, there are one-off fixtures arranged with local international schools.

Strategic Plan

The School’s current strategic plan, known as Vision 2030, is available on our website.

Student Cards

All Secondary School students are issued with a student card when they join the school. The cards are used for:

● Printing and photocopying;

● Entry into boarding houses;

● Access to the gym (for Sixth Form students who have carried out a gym induction).

Student Portal

Students have access to their own portal similar to the Parent Portal, where they can access their timetable, notices and the school calendar, amongst other items.

If a student has any issues logging onto the portal, they should contact isamsdata@ktj.edu.my for help.

Study Leave

When students sit formal examinations, lessons will often be suspended.

For school examinations, such as end of year examinations for Forms 1 to 4 and trial examinations for Form 5 and the Sixth Form, the timetable is planned so that the examinations are taken over the space of just a few days. Students who have periods of time when they do not have an examination are expected to study independently in their house, the library or a classroom for their next examination(s). Students in younger year groups will usually be supervised.

For public examinations (IGCSEs, AS and A Levels), the timetable is dictated by the examination board and study leave will last for a number of weeks. In May/June and October/November, study leave begins at least the day before the first examination and often continues until the bulk of the examinations are over. However, Lower Sixth students may return to classes if there is a significant gap between examinations.

For students taking just one subject or module in an examination series, the day before an examination is given as study leave. Students are expected back into lessons the afternoon after a morning examination or the morning after an afternoon examination.

Exact dates for study leave vary year on year and are published to students in good time.

Sun Protection

In the Primary School, children should bring their KTJ sun hat to school each day and must wear this when taking part in uncovered, outdoor activities. If a student is scheduled to be learning outdoors, for example outdoor PE, it is advisable for parents to apply a high factor, water resistant sunscreen (SPF 50+) before their child arrives at school. If parents would like their children to reapply sunscreen later in the day, this should be done by the student themselves, or with the help of a teacher or learning assistant.

In the Secondary School, students are reminded of the need to stay ‘sun safe’ regularly. They are encouraged to apply sunscreen, cover up and drink plenty of water when outside.

Sunscreen is available for sale in Kedai Runcit. Sign posts at key spots around the campus remind students of how to stay safe in the sun.

Sustainability

The School aims to be as sustainable as possible in its approach and to teach students about the importance of sustainability. As part of this, we have a recycling system and generate some of our own electricity through more than 3,000 solar panels.

Parents are welcome to place their recyclable items in the School’s recycling bins when visiting the School.

The School’s Sustainability Policy is available on the Parent Portal.

Tattoos

Students should not display any tattoos or body art at any time during school or social hours, including when on school trips.

Terms & Conditions

The terms and conditions under which the School agrees to educate your child are set out in the KTJ Parent Contract, which all parents sign when their child first joins the School. This outlines the obligations of parents and of the School.

A copy of the contract can be found in the Policies and Handbooks section of our website.

Term Dates

Term dates are published on the School’s website We try to publish these as far in advance as possible so that families can plan holidays and other commitments without the need for their children to miss any school.

Toilets

Adults visiting the campus should only use toilets that are designated for adults and must not enter or use those assigned for children. Adult toilets are clearly signposted.

Trips

The School runs residential trips for students in Years 4-6, Forms 1-4 and Lower Sixth. These trips help to build spirit within the year group, as well as challenging students to build character by stepping outside of their comfort zones.

The cost of the trips, with the exception of the Lower Sixth trip, are included within the fees. All other trips, with the exception of routine sporting fixtures, will be chargeable to parents.

The School runs a wide variety of day and residential trips, both within Malaysia and overseas. In some cases, these trips form part of the academic curriculum; while other trips are part of CCAs, house activities, sporting fixtures, charitable activities, and the like.

All trips are required to go through a rigorous approval process, including an assessment of the risks.

For any trip costing more than RM180, the School will always ask parents for permission in advance. This is usually requested as part of the Orah pass, which requires parental approval.

Tuck Shop

See entry on ‘Kedai Runcit’

Skirts

Trousers

Socks White socks

Shoes Black, polishable, ankle-height, formal shoes (not trainer style)

Sun hat

Headscarf (Tudung)

Hair

KTJ school design (compulsory)

Plain white

Natural colour only, acceptable length

Natural colour only, acceptable length Girls with long hair must use a hair tie

Makeup

Must not be worn in school

House shirts Official school house t-shirts must be worn for all house events if participating

Primary PE / Swimming / CCAs

The uniform listed should be worn for all timetabled PE and swimming lessons or for CCAs that require a change of clothing. For children who have PE or swimming before break time, they may wear their PE kit to school to maximise lesson time. For swimming, children are able to wear their school uniform over the top of their swimming kit if they have swimming before break time. Children should change back into their full school uniform - including appropriate footwear - after their lessons.

For CCAs which require a change of clothing, KTJ PE kit should be worn and students can change into this after lunchtime at their teacher’s discretion.

/ Skorts

Sports leggings

May be worn in lessons for valid reasons

Socks Black or white sports socks

Shoes Appropriate footwear is required for the activity that is being taught, ie: running, football or basketball shoes

Swimming costume

Suitable swimming attire to be worn (no board shorts) Slippers / appropriate footwear required for poolside use

Goggles Advisable

Swimming cap Compulsory

Swimming towel Compulsory

Uniform Boys Girls

KTJ PE shirt

KTJ Primary PE shirt (No house shirts are to be worn for PE lessons)

Secondary School

Uniform Boys Girls

Belt

Blazers

A black belt is optional but it must be understated without any obvious branding

KTJ uniform material, grey for F6, maroon for F1-F5 - to be worn for first and last assembly of term, formal events and Speech Day

Ties KTJ official ties - maroon for F6, grey for F1-F5. To be worn for assemblies and official school functions.

Trousers

KTJ grey uniform material, shoe length

Skirts KTJ School design - knee or ankle length - to be worn for formal events and Speech Day

Shirts

KTJ uniform material, tucked in at all times.

Blouses KTJ uniform material - not to be tucked in.

Socks Black or grey socks, above the ankle . White socks (ankle socks allowed but must be visible).

Shoes Black, polishable, low-heel, ankle-height, formal shoes for all students (not trainer style)

Headscarf (Tudung)

Religious dress

Hair

Makeup

*Baju Melayu (grey) *Samping (maroon)

Natural colour only, acceptable length No facial hair

Must not be worn in school.

Plain white

*Baju Kurung (grey baju and maroon sarong)

Natural colour only, acceptable length Girls with long hair must carry a hair tie and use this as required by staff

House shirts Official school house t-shirts must be worn for all house events if participating

*These may be worn by Muslims on Friday and when external religious activities take place Girls who wish to wear a veil all the time may do so but the veil should be white in colour and plain when worn with the uniform or Baju Kurung

Secondary PE uniform (also allowed for Drama lessons)

This is to be worn for all timetabled PE, Drama and swimming lessons. For sporting CCAs, suitable sporting attire for the activity taking place will be acceptable.

Uniform Boys Girls

KTJ PE shirt No house shirts are to be worn for PE lessons KTJ maroon and white sports tour shirts can also be worn

Short / Skorts KTJ branded shorts only

KTJ branded skorts only

Sports leggings May be worn in lessons for valid reasons

Socks Black or white sports socks

Shoes Appropriate footwear is required for the activity that is being taught, i e running, football or basketball shoes

Swimming costume Suitable swimming attire to be worn (no board shorts)

Goggles Advisable

Swimming cap Compulsory

Swimming towel Compulsory

University Applications

The School’s Sixth Form Team leads our university applications provision. The School provides comprehensive guidance for Upper Sixth students, including help with selecting courses and universities, support with applications, practice for interviews, preparation lessons for admissions tests and enrichment opportunities. The School offers preparation lessons for SATs, IELTS and all of the common UK universities admissions tests. There are also sessions for those applying for Oxford and Camrbidge and those applying for medical courses.

The School offers the same level of support to students who apply for university the year after completing their A Levels with KTJ.

The Sixth Form Team is led by Ms. Emma Davidson, Head of Sixth Form.

Useful Contacts

For contact details of members of the Senior Leadership Team, please see the section above entitled ‘Senior Leadership Team’.

Main School Reception

Principal’s Chief of Staff

Principal’s PA

Head of Secondary’s PA

Finance Manager

Primary School Office Manager

Head of Sixth Form

Exams Office

Director of Sport

Director of Expressive Arts

Director of Day House

+606 850 5555

Ms Anne Soosay annesoosay@ktj.edu.my

Ms Shantini Das shantinidas@ktj.edu.my

Ms Harvinder Kaur harvinderkaur@ktj.edu.my

Ms Shze See Boey shzeseeboey@ktj.edu.my +60 6 850 56423

Ms Sheila Dass ktjprimary@ktj edu my +60 6 850 5527

Ms Emma Davidson emmadavidson@ktj.edu.my

Mr Rajan Muniandy exams@ktj edu my +60 6 850 5624

Mr JJ Owen johnowen@ktj.edu.my

Ms Paula Tombs paulatombs@ktj.edu.my

Mr Andrew Chessell andrewchessell@ktj edu my

Strategy

Head of Co-curricular Music

Head of PE and Sport (Secondary)

Head of PE and Sport (Primary)

Head of English as an Additional Language and Learning Support

Health Centre

Vaping

Mr Adel Sahnoun adelsahnoun@ktj edu my

Mr. Peter Moss petermoss@ktj.edu.my

Mr Richard Harries richardharries@ktj edu my

Ms. Jacqueline McCarthy mjacqueline@ktj.edu.my

Dr Kumudhini healthcentre@ktj edu my +60 6 850 5619

Smoking and vaping are prohibited on the school campus. The School has a graduated range of sanctions in place for students caught smoking or vaping.

Vehicles

The speed limit on all roads on the campus is 20km/h. Anyone driving on campus is expected to obey this limit and to follow the other road rules in place. Cars and motorcycles must only be parked in designated areas. Drivers should be mindful of the possibility of children on the road.

No student is permitted to drive a car or motorcycle to school or to be a passenger in a car or on a motorcycle driven by another KTJ student without the express approval of the Deputy Head of Secondary. Parents who would like their child to drive to school should contact him at garyslade@ktj.edu.my

No student is permitted to drive a car or a motorcycle within the campus of KTJ or to drive a car or motorcycle at school for anything other than journeys to and from school.

Visiting the Campus

Except during drop off or pick times, it is important that any visit you make to the School is registered in advance. If you make an appointment to see a member of staff, he/she will notify our security guards to expect you. If you wish to meet your child at their boarding house or drop items off to them at the house, you should contact the houseparent to make arrangements.

When you arrive at the guard house, security guards will confirm your details and issue you with a visitor’s badge, which you must wear at all times during your visit. If you were not expected, you should expect a delay while security guards contact relevant staff.

Parents should never wander around the campus without staff supervision.

When parents of boarding students wish to come to the School to visit their child or deliver items to their child, the respective houseparent must first be informed of their arrival, preferably 24 hours in advance, so that they can inform the guard house. In the interests of safety, parents who arrive without prior notification can expect to be held at the guard house while the guards check whether they may be permitted entry.

See also the entries on ‘Drop Off and Pick Up Times’ above.

Weekend and Holiday Events

The Secondary School organises various activities and events on weekends, public holidays and on certain evenings throughout the term. These events are predominantly for boarding students but day students are also welcome to join selected events. All activities and events are published in advance in the school calendar and are designed to add to the holistic nature of our school.

The Weekend, Holiday & Entertainment Team is in charge of organising these occasions and students are reminded of each event by information flyers that are shared each week. House events also take place on certain weekends and students are expected to take part in these when required.

Parents are invited to some of the events and these are indicated in the school calendar.

Weekend Leave

Boarding students may go home at weekends, with parental permission, as long as they have completed all of their school commitments. Parents need to use the Orah system to seek permission from Houseparents in advance. Sixth Form students also have the privilege of Day Outings (again with parental and Houseparent permission) on weekends and public holidays. Students who go out overnight should return by 7.30pm on Sunday. In special circumstances parents can request that students who go home for the weekend can return prior to the start of the school day (8.00am) on Monday morning.

Wifi

Most areas of the School, including classrooms and boarding houses, have wifi coverage. Students are expected to use this wifi rather than to rely on 4G connections. Wifi in the boarding houses is turned off between 11.30pm and 6.30am.