SGA Agenda - November 10, 2016

Agenda of the 81st Senate Hofstra University Student Government Association

November 10, 2016 Plaza West, David S. Mack Student Center Call to Order I. II. III. IV. V.

VI.

VII.

VIII. IX. X.

Quorum Call Approval of Senate Minutes from November 3, 2016 Approval of Cabinet Minutes from November 9, 2016 Committee Chair Reports A. Rules- A. Normandin New Business A. SGA Club Recognition Hearing i. ASTA B. S.A.2016.81.007 Executive Board Reports A. President—D. Gallagher B. Vice President—W.Shepherd C. Comptroller— G. Senderowiz D. Secretary— F. Chirico Committee Chair Reports A. Appropriations- E. Casey B. Club Relations- D. Durand C. Public Relations- M. Kutsch D. Spirit- M. Wright E. Student Services- R. Cinquemani For the Good of the Order Announcements Snap Cup

Adjournment

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Agenda of the 81st Senate Hofstra University Student Government Association

November 3, 2016 Plaza Room West, David S. Mack Student Center Meeting Called to Order at 6:12 p.m.

I. II.

III.

IV.

Quorum Call Approval of Senate Minutes from October 27, 2016 A. Chairman Kutsch motions to pass the Senate Minutes i. Motion is seconded ii. Motion passes unanimously Approval of Cabinet Minutes from November 2, 2016 A. Senator Valerio motions to pass the Cabinet Minutes i. Motion is seconded ii. Motion passes unanimously New Business A. S.A.2016.81.004 i. Legislation Explanation 1. Holes in policy series in regards to absences 2. Wanted to close loopholes and clean it up for future Ethics and Conduct Chairs 3. Arriving after role call or leaving before Senate has reached a halfway point, without prior notice, will result in a one-half absence a. Halfway point is to be determined after the meeting, using “called to order” and “adjourned” times 4. All aspects up to the discretion of the chair ii. Senator Valerio asks what the difference between point (9) and point (10) is 1. Vice President Shepherd clarifies the difference between “At quorum” and “halfway” iii. Chairwoman Cinquemani motions to clarify Chair to Ethics and Conduct Chair 1. Motion is seconded 2. Motion passes unanimously iv. Debate 1. Chairman Durand speaks for a. I think it is important to pass this SA because a lot of people have been leaving and it can be overwhelming for the Ethic and Conduct Chair 2. Senator Mishkin speaks against a. When hosting Constitutional Convention, we tried to keep things ambiguous, and it is built in that the Ethics and Conducts Chair to use discretion. Maybe a footnote on number (12) that clarifies the stipulation of discretion, not just blatant. This can get to numerate so many different times to gain absences.

3. Chairman Kutsch speaks for a. Clarifies an ambiguous policy, and helps to make first few minutes of the Senate meeting easier. It raises standard of conduct, and though we tried to make some things ambiguous, too much ambiguity can lead to confusion. b. Yields time to Senator Farajollah

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v.

Vote 1.

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B.

i. This will help to promote fairness in losing absences Comptroller Senderowicz speaks against a. I don’t think this clarifies anything because it is already up to the discretion of the chair, and enumerating that is redundant and will lead to too much structure b. Yields time to Senator Mishkin i. When numbers are small this will affect policies and quorum, and this policy can cause problems for smaller Senates in the future Comptroller Senderowicz – Nay Chairwoman Cinquemani – Yea Chairwoman Wright – Nay Chairman Kutsch – Yea Chairwoman Normandin – Nay Chairman Durand – Yea Senator Labrie – Nay Senator Bielunas – Yea Senator Gardner – Yea Senator McCoy – Yea Senator Anderson – Nay Senator Mishkin – Nay Senator Bekios – Nay Senator Jean-Louis – Yea Senator Amadio – Yea Senator Martin – Nay Senator Tomasso – Nay Senator Narain – Nay Senator Gonzalez – Yea Senator Ramirez – Yea Senator Read – Nay Senator Ismail – Nay Senator Radeva – Yea Senator Tadbiri – Nay Senator Giouvalakis – Abstain Senator Denton – Yea Senator Crofts – Yea Senator Jasmin – Nay Senator Markakis – Nay Senator Farajollah – Yea Senator Valerio – Nay Senator Craig – Nay Senator Oguejiofor – Yea Senator Gordon – Yea Senator Irish – Nay Senator Mustazza - Nay a. By a vote of 16-19-1 S.A.2016.81.004 does not pass

S.A.2016.81.005 i. Legislation Explanation 1. This will substitute one office hour at special events such as admission events or other things ii. Senator Bielunas, point of clarification, “Would this be as an SGA Representative?”

1. Senator Crofts, “Yes” iii. Senator Mishkin points out a typo that just ended up in the policy iv. Senator Craig, “What constitutes a Hofstra event?”

1. Senator Crofts, “The footnote takes that into account” v. Debate 1. Senator Bielunas speaks for a. Adds another perspective of who we are, sitting in the office is nice but how often do other students or potential students walk in and talk to us. I think this is a much more public and open forum that can benefit all parties involved. b. Yields time to Senator Tomasso i. As someone who works to jobs and is very busy, this would be much more helpful 2. Senator Craig speaks against

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a.

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vi.

Vote 1.

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36.

C.

I think this needs to be clarified on the fact of what constitutes and office hour. This shouldn’t only be about new students but current students also b. Yields time to Comptroller Senderowicz i. These are only potential students, not definitely.

Admissions events don’t happen as often as we think, and are also very long, longer than one office hour.

Chairwoman Wright speaks for a. A lot of us have things to do during the week and doing office hours is a trick. I think doing something on the weekend is a great opportunity to get an office hour done and educate new students on what SGA is. b. Yields time to Senator Martin i. Nowhere does it specify “admissions” Senator Mishkin a. I don’t think we need to specify every little thing, and we need to clarify what “educate” means. We would have to have so much prior discussion and how many people we have at the same time, cabinet will probably alleviate you of that and I think cabinet would work with you on things like that b. Yields time to Senator Tadbiri i. Strike 4 and keep 3 or strike 3 and keep 4 Comptroller Senderowicz – Nay Chairwoman Cinquemani – Yea Chairwoman Wright – Yea Chairman Kutsch – Yea Chairwoman Normandin – Nay Chairman Durand – Nay Senator Labrie – Nay Senator Bielunas – Yea Senator Gardner – Yea Senator McCoy – Yea Senator Anderson – Nay Senator Mishkin – Nay Senator Bekios – Nay Senator Jean-Louis – Nay Senator Amadio – Yea Senator Martin – Yea Senator Tomasso – Yea Senator Narain – Nay Senator Gonzalez – Yea Senator Ramirez – Yea Senator Read – Nay Senator Ismail – Yea Senator Radeva – Yea Senator Tadbiri – Nay Senator Giouvalakis – Yea Senator Denton – Yea Senator Crofts – Yea Senator Jasmin – Yea Senator Markakis – Yea Senator Farajollah – Yea Senator Valerio – Yea Senator Craig – Nay Senator Ogujiofor – Yea Senator Gordon – Nay Senator Irish – Yea Senator Mustazza - Nay a. By a vote of 22-14-0 S.A.2016.81.005 does not pass

S.A.2016.81.006 i. Legislation Explanation 1. Clerical amendment, not a substance change, will result in a hand vote 2. Change a clerical error that happened during the Constitutional Convention

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3.

V.

VI.

Proper parliamentary procedure of a chairperson being absent during a committee, is that they can appoint a member of their committee. If that fails, the Vice President can sit as chair, and if this fails, the President can. ii. Senator Mishkin asks if this is necessary 1. President Gallagher mentions that this is not a substantive change, just a clerical clarification 2. Senator Mishkin states that this is adding something that was not there, so shouldn’t this be like any other amendment 3. Senator Mishkin believes this should require an entire amendment, not just a clerical clarification or a 2/3 vote.

4. President Gallagher states that since this is neither substantive changes the constitution and that it is parliamentary procedure, it does not require an amendment iii. Debate 1. Chairwoman Normandin speaks for a. I see both sides of this but since we are not changing the policy we have already been following, and this is just an inconsistency in the way it has been laid out, this does not require an amendment.

Since we are just clarifying something we already follow and already exists, we should not need an amendment.

2. Senator Mishkin speaks against a. Not objecting to new wording, objecting to the fact that this is not being used as an addendum. An example is the 18th Amendment to the US Constitution. We use amendments to put things in and to take them back, we need to do that here 3. Chairman Kutsch asks, “Given the nature of the disagreements being in regards to form, would someone be able to motion to add it as a different type of policy.” a. President Gallagher, “It would be a new Senatorial Action” 4. Senator Martin speaks for a. I like the precedent Senator Mishkin is speaking about, I believe we should implement this now because it is already there. It is keeping things consistent is something that is already there. This is catching an oversight mistake, not changing anything. b. Yields time to Chairwoman Normandin i. Looking back at things in practice will show us more mistakes and I think we should not have to keep amending things 5. Chairwoman Mishkin speaks against a. Let’s correct the mistakes correctly. It states that any changes to the constitution requires an amendment, and we need to start a precedent now in correcting our mistakes correctly. iv. By a vote of 30-6-0 S.A.2016.81.006 passes Executive Board Reports E. President—D. Gallagher a. No Report F. Vice President—W. Shepherd a. Sending Shake-a-Rake sheet back around which covers whether each volunteer has transportation b. Give Thanks Cards are being handed out to get a head start i. Cards can be returned to Damian and my mailbox ii. Due November 11th G. Comptroller— G. Senderowicz a. This weekend is the start of budget weekend b. We will be in the office, and we do it for you c. Please let Chairwoman Casey know if you’d like to stop by H. Secretary— F. Chirico Committee Chair Reports A. Appropriations- E. Casey i. Comptroller Senderowicz speaks on Chairwoman Casey’s behalf ii. HAMA, MSA, Rowing, and Bowling showed up and were fully funded iii. Chairman Kutsch motions to pass the Appropriations minutes 1. Motion is seconded 2. Motion passes unanimously B. Club Relations- D. Durand i. Sent out mid-semester check-up emails to clubs

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ii. iii.

VII. VIII. IX.

Next week plans to send out audit emails Decided on the Club Contest for Student Appreciation week 1. Clubs will take a picture in front of our table, and if they tag us will be entered into a raffle to win a pizza party iv. Want to start working on the Club Training Video and would like to update Club Packet v. Senator Crofts motions to pass the Club Relations minutes 1. Motion is seconded 2. Motion passes unanimously C. Public Relations- M. Kutsch i. Build a Friend 1. Will double check if animals are compatible with theme choices ii. Pictures iii. Hofcast ran for the first time this week iv. Thanks Karl for all his help and efficiency v. Snapchat Filter will be ordered tomorrow vi. Senator Narain motions to pass the Club Relations minutes 1. Motion is seconded 2. Motion passes unanimously D. Rules – A. Normandin i. Saw two pieces of legislation from today ii. Senator Martin motions to pass the Rules minutes 1. Motion is seconded 2. Motion passes unanimously E. Spirit- M. Wright i. Met with Chrissy ii. Need help with setting up Trivia Wing night during Pride Unleashed Week iii. Working on getting students to Kentucky Game at Barclay’s Center iv. Hofstra Celebrates the Holidays with Alpha Theta Beta and Phi Kappa Theta 1. Hopefully Chinese New Year Themed 2. Also thanks Karl v. Senator Ismail motions to pass the Spirit minutes 1. Motion is seconded 2. Motion passes unanimously F. Student Services- R. Cinquemani i. Student Appreciation Week 1. Bracelets should be here around 8pm 2. Shirts came today 3. Stickers are coming tomorrow 4. Finalized calendar is in minutes, will be on Social Media and on posters a. Monday – Donuts with Deans and Club Pride Contest b. Tuesday – Coffee in Residence Halls and Commuter lounge, Election Bingo and Viewing party c. Wednesday – Pizza delivery d. Thursday – Dinner before Senate to meet Students e. Friday – Home Opener for both Basketball Teams & Veteran’s Day 5. Tabling to replace office hours a. 2 senators at table at every time b. Everyone should be getting at least 15 surveys outside of tabling to reach 2,000 6. 20 Departments co-sponsoring ii. More Common Hours iii. Recycling Bins iv. Provost’s Scholar Reception v. Senator Martin Motions to pass the Student Services Minutes 1. Motion is seconded 2. Motion passes unanimously For the Good of the Order Announcements Snap Cup

Senator Anderson motions to adjourn the meeting Motion is seconded Motion passes unanimously Meetings is adjourned at 8:33 p.m.

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Cabinet Minutes November 9, 2016 I. II.

Call to order at 11:20 a.m.

President Updates a. Meeting with Houston and Sofia last Friday i. A lot of initiatives in common ii. University Senate needs some assistance with training iii. Talked about Public Safety Complaints 1. Many complaints, please forward them to Karen O’Callaghan b. Participating with Random Acts of Kindness Day; Choose Quotes i. With Newman Club 1. “No act of Kindness, no matter how small, is ever wasted.”

2. “Kindness is like sugar, it makes life a little sweeter.”

3. “If you can be anything, be kind.” ii. During Facetime With SGA 1. Wrapping chocolate bars with compliments c. Student Appreciation Week Senator Involvement i. Impressed overall with Senators getting out there, participating and tabling ii. Already over 1,000 surveys taken iii. Please reach out to those senators who haven’t been as active iv. Thank you to Chairwoman Cinquemani for training members during Senate v. Dinner Tomorrow 1. Try to poll socially at dinner 2. If too crowded, please have senators leave and poll elsewhere vi. Gaps at tabling 1. Please try to be on top of it d. Initiative Initiation i. Some senators who have had initiatives may not know how to go about them ii. Create a Google Form to fill out which can help vet ideas and figure out which committee to send it to 1. A Pre-Portfolio type of thing 2. Chairman Durand suggests adding it to the already existing portfolio process iii. Chairman Kutsch considers putting together a phrasing and grammar worksheet or guide to speed up Rules meetings iv. President Gallagher is hoping to find a way to train newer senators

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III. IV.

Vice President Updates a. No Updates New Business a. Student Appreciation Week Updates i. PR to keep up with schedule ii. Senator with most polls to receive a gift card from both Student Services and President Gallagher iii. Club Pride Day didn’t receive attention 1. Not enough advertising due to last minute decision 2. Would it be more conducive to do it later in the week? a. This would give clubs a chance to talk about it at meetings during the week 3. Think of other ways for clubs to be involved 4. Maybe a bigger event, more distinct from SAW in general a. Feels like throwing everything in together and there isn’t enough room to do it all at once b. Maybe a more distinct day 5. Maybe on a Wednesday we sent Senators to go to club meetings and bring a gift 6. Maybe move this to SGA on the corner and a club appreciation post can be done at that point iv. Raffles For Tomorrow 1. Post photos of winners who are present and tag those who were not b. Pride Unleashed Week Updates i. Looking at a banner and banner sizes 1. Looking to emulate banner Athletics has 2. Meeting with Chrissy tomorrow at 11 a.m. ii. Each committee member in charge of a day 1. Monday – Trivia Wing Night (Ashlyn) 2. Tuesday – Prize Wheel from RHA 3. Wednesday – Pep Rally in the Atrium a. Hopefully basketball team will come 4. Thursday – Sign the Banner 5. Friday – Cookies and Tickets for the Kentucky Game a. Need to know what ticket package is iii. Public Relations 1. Has Senators working on things with set dates 2. Chelsea, who works with athletics, will be sending photos of players for the countdown 3. Asking Alumni to go to the game 4. $500 in the budget for advertising a. Snapchat filter – Kentucky will have one b. Maybe one on Wednesday for Women’s Game iv. Tabling 1. Quarter or half sheets of flyers 2. Try to fit flyer on whole poster, fix printing size c. Budget Weekend Updates i. Received 118 proposals and went through all of them on Saturday ii. Motorsports Engineering is yet to be met with

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V.

VI. VII.

iii. Missed one proposal, but it will be looked at Budget Weekend Part II iv. Waiting for one messy word document to be converted to a PDF v. Hofstra Chronicle did not submit a budget proposal, while they usually get about $12,000 in funding vi. Currently $10,000 in the red, but will be going back and cutting to reallocate d. S.A.2016.81.007 i. Similar to last week’s ii. Clarifies some suggestions heard at Senate iii. Chairwoman Normandin motions to add S.A.2016.81.007 to the Senate Agenda 1. Motion is seconded 2. Motion passes unanimously e. Ethics Handbook i. Some people don’t feel that specific rules of conduct should be enumerated directly in the policy series ii. Takes a long time to learn and adjust to all nuances and rules iii. Usually only done in student governments that are paid by the university iv. We may not have enough ethics rules to do this v. Maybe a PowerPoint would be a better way to outline policies, specifically attendance Matters at Hand a. Hofstra Celebrates the Holidays i. Chinese New Year ii. Alpha Theta Beta and Phi Kappa Theta making hours mandatory for members iii. Chairwoman Wright motions to make one tabling hour and two painting hours mandatory for the week of December 5th – December 9th (Pride Unleashed week and Hofstra Celebrates the Holidays) 1. Motion is seconded 2. Motion passes unanimously iv. Children’s activity building lanterns 1. We have many lanterns as it is b. Club Audit Emails i. Emails will go out next week, Monday November 14th c. Campus Climate i. Had all the group meetings ii. Finalizing the survey iii. Meeting again in January, survey should be ready by February d. Order of Business i. Senators still confused about making motions and what is being voted on ii. Vice President Shepherd can go through everything, but it will increase meeting time iii. Vice President Shepherd will emphasize reading the Policy Series and Constitution and the following week there will be a pop quiz For Good of the Order Adjourn a. Chairman Kutsch Motions to Adjourn

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i. Motion is seconded ii. Motion passes unanimously 1. Meeting Adjourned at 12:42 p.m.

Respectfully Submitted, Francine Chirico Student Government Secretary

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Rules Minutes

Meeting Commenced

F16 Weekly Meeting 7 11/07/16 6:00 PM

Attendance Attended

Senator Amadio Senator Bekios Senator Labrie Senator Martin Senator Mustazza Senator Oguejiofor (absent) Senator Radeva Chair Normandin

1. American String Teachers’ Association a. Reason for attendance: seeking SGA recognition i. Met with David and Max to discuss results from last Senate ii. Want to be more clear about co-sponsorships and fundraisers with other groups iii. Appropriations funding is not their highest priority iv. New ideas for co-sponsorship v. Have been active for four years with OSLE recognition vi. 42 members on GetInvolvedHU vii. Have held three meetings viii. Held independent event last September ix. Senator Bekios gave questions from her transparency initiative b. Passed 5-0 2. Club Softball a. Reason for attendance: updating club constitution i. Updated E-Board positions, election rules, and other miscellaneous policies b. Passed 6-0 3. S.A.2016.81.007 a. Passed 6-0

Meeting Adjourned

7:40 PM

Respectfully Submitted, Abby Normandin Rules Chairwoman

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THE CONSTITUTION OF THE HOFSTRA CHAPTER OF THE AMERICAN STRING TEACHERS ASSOCIATION PREAMBLE: Under Article 1, Section 2, of the Student Government Association (SGA) Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series.

Membership in this organization is open to all full-time undergraduate students without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, physical or mental disability, marital or veteran status (“protected status”) in the conduct and operation of its educational programs and activities, including admission and employment.

ARTICLE I: NAME a. The name of this organization shall be the American String Teachers Association. b. The name of this organization shall be colloquially known as ASTA. ARTICLE II: PURPOSE The purposes of Hofstra American String Teachers Association run in conjunction with the mission(s) of American String Teachers Association, which, in quotations, are stated on www.astaweb.com as follows: a. “To promote a greater interest and participation in string and orchestra playing at the elementary, middle, high school and collegiate levels” a. To promulgate the importance of and address the necessity for stringedinstrument experience in NYS education today b. To prepare Hofstra music education students for an educational climate where the instrumental educator is expected to be multifaceted and versatile in string pedagogy c. To stress importance of the rising integration of strings in a musiceducational context regardless of instrumental discipline – ranging from running pit orchestras to teaching elementary strings, a professional obligation demanded of the modern, well-rounded NYS music educator b. “To promote the highest standards in string and orchestra playing, teaching, and string orchestra teacher education” a. To host professional speakers who shall discuss their real-life stringeducation experiences with all prospective music performers and educators b. To offer pre-professional guidance to Hofstra string performance students

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c. “To provide additional opportunities for community involvement in string and orchestra playing” a. To collaborate with other Hofstra music collegiate organizations in interdisciplinary music efforts, such as volunteering at local music-education festivals d. “To serve as a coordinating agency for the activities and interests of this group” e. To “make known the meaning, function, and value of individual and group experience with the music of stringed instruments” a. To increase overall advocacy for string playing i. To increase advocacy for string-playing in the greater Hofstra community 1. To expose non-music majors of Hofstra University to the vast world of orchestral playing/teaching: a. To encourage students of all disciplines to advocate for arts education, specifically, for all intents and purposes, string education b. To reach out to and encourage all string-players at Hofstra University to consider participation in Hofstra’s string-based ensembles – e.g. Hofstra Symphony Orchestra, Hofstra Chamber Orchestra, Hofstra String Ensembles, Hofstra Opera/Commencement Orchestra(s), etc. ii. To increase advocacy for string-playing in the Greater New-York Area 1. To advocate locally for string music education in an environment where arts programs are cut or underfunded iii. To ensure all Hofstra ASTA members, current and former, advocate for string education in their respective educational facility f. To “develop and refine [the careers of] string orchestra teachers and players” g. To “foster community among string teachers and players” h. To “provide professional development, career building & support, and a community of peers for all teachers of stringed instruments” i. To “[enrich] lives through universal access to fine string playing and teaching.” j. To “develop and deliver high-value, timely solutions that support the string teacher and player’s evolving needs” k. To assist in the “development of professional relationships with other groups” l. To “promote wider performance of chamber music and string orchestra literature” m. To “cooperate with college and university string departments in the development of their teacher-training curricula”

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n. To “ensure the organizational future of ASTA for upcoming generations of string teachers and players with membership growth and financial health.�

ARTICLE III: CLUB ADVISOR a. The Club Advisor for this organization shall be a full- time professor of Orchestral studies at Hofstra University. b. The Advisor shall be approved by the music department chair and a two- thirds (2/3) vote of active members of this organization. c. The duties of the club advisor shall be the following: a. Mentor and advise ASTA on how best to fulfill its purpose b. Serve as a resource for all members of ASTA c. Hold members and officers of ASTA accountable d. Assist in planning and participation of all ASTA events ARTICLE IV: ACTIVE MEMBERSHIP a. Any full- time undergraduate student at Hofstra University may become a member. b. Status of Members a. Members shall be recognized as active after attending two (2) consecutive meetings. b. Members who miss more than one (1) meeting per semester shall be considered inactive members.

ARTICLE V: DUTIES OF OFFICERS AND THEIR ELECTIONS a. The titles of officers and their duties shall be to: a. President i. Preside at all meetings and events of the club. ii. Act as a member ex-officio of all club committees. iii. Represent the club where such representation is required, requested, or deemed appropriate and/ or acceptable. iv. Carry out or delegate all duties not specifically vested in any other officer of the club v. Update GetInvolvedHU by ensuring that the member roster is active and complete and by updating advisor information. b. Vice President i. Assume the duty of the president in the event of a resignation, removal of the president, or in the event that the president cannot for any reason fulfill his/ her duties. ii. In the event that a chairperson of any committee is unable to fulfill his/her duties, the vice president shall act as temporary chairperson until a new one is appointed. iii. Act as member ex- officio of all club committees if president is unable to do so.

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iv. Update all social media sites with information about meetings, events and merchandise. c. Treasurer i. Meet with Student Government Association Internal Review and Control Board when deemed so necessary by the Internal Review and Control Board. ii. Keep track of all records concerning club funds. iii. Attend Appropriations Committee meetings when necessary. iv. Attend all Club Congress meetings. d. Secretary i. Record minutes at all club meetings and Executive Board meetings and send minutes to all members. ii. Distribute all newsletters and other documents to all members. e. Public Relations i. Promulgate information of meetings to all members and students ii. Advertise events on and off campus to all students iii. Reach out and discuss initiatives to be organized by ASTA for the coming semesters, short-term and long-term 1. Discuss initiatives between and attend meetings concerning all existing music collegiate chapters b. Election Rules: a. A representative of the Student Government Association shall be present in order for proceedings to occur. b. Elections shall be held before the culmination of the Fall Semester. c. Any active member may nominate his or herself and/or any other eligible active member for any office. i. Any nominee shall draft a brief speech outlining his/her eligibility for Executive Board to present to the committee the day of election proceedings. d. There shall be a closed ballot; the election shall be constituted by a simple majority of active members present and voting. i. If any one (1) candidate does not obtain majority, the two (2) individuals with the highest number of votes will participate in a run-off election. ii. If there is a tie in the percentage of votes cast in the first election, all of the candidates will reintroduce themselves and proceed with another election until there is either a clear majority or two (2) individuals with the highest number of votes which refers back to sub- sub section I. e. All ballots shall be cast in person. No voting by proxy will be permitted at any election. f. The election process shall start with the Secretary. After the Secretary is elected, the Treasurer will be elected, followed by Vice President and then President.

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g. Elected officials shall take office immediately after the conclusion of the elections. h. Procedure in the event of resignation, removal, or vacancy: i. Any vacancy in the Presidency shall result in the succession of the Vice President to the Presidency. ii. Any vacancy in the Vice-Presidency shall result in an election between Treasurer and Secretary. iii. Any vacancy in the roles of Treasurer or Secretary shall result in a new election for that specific position. i. Eligibility Requirements i. All prospective Executive Board members shall be active members in good standing. ii. The President shall have served at least one (1) previous year on the Executive Board. iii. The Vice President shall have served at least one (1) previous year on the Executive Board. iv. All positions shall be filled by active members of Hofstra ASTA. v. Transfer students who are in their second year of college (including years at other institutions) are eligible. vi. No Executive Board member shall be permitted to student teach during their time on Board. vii. All Prospective Executive Board members shall be approved by the Club Advisor.

ARTICLE VI: MEETINGS a. Meetings shall be held at least two (2) times per semester while classes are in session. The exact Wednesday of each month shall be determined by a common agreement of the members of the Executive Board. b. Special Meetings a. If a one third (⅓) majority of the club’s active members present a petition in writing to the President, he/she shall be required to call a special meeting within forty eight (48) hours. b. During a special meeting, removal of officers shall not take place. c. A quorum of a majority of active members shall be required for any business actions at a meeting. d. Only active members shall be permitted to vote at meetings. e. If the meeting time is changed for any reason (i.e. a guest speaker’s schedule), attendance shall not be counted against members if they are not able to attend the meeting.

ARTICLE VII: REMOVAL OF OFFICERS

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If it is determined that an officer is not fulfilling the duties of his/ her position, or is violating the rules and procedures of the club, he/she shall be removed from office in the following manner: a. A concerned member to collect and bring charges against the officer. b. Said member shall send a letter to the officer in question and the Club Advisor notifying them of the state of the impeachment vote. c. They shall present their findings to the club. d. The officer shall have a chance to rebut the charges. e. After all procedures have been carried out, a two- thirds (⅔) vote of all active members and the approval of the Club Advisor is required to remove the officer. f. A representative of the Student Government Association shall be present in order for proceedings to occur.

ARTICLE VIII: METHOD OF AMENDMENT a. Proposed amendments to this constitution shall be presented at any regular meeting and shall be ratified by two- thirds (⅔) vote of the active members present at said meeting. b. The Rules Committee of the Student Government Association shall approve all amendments.

ARTICLE IX: FUNDRAISING a. It shall be the duty of all members and officers to be involved with this organization’s fundraising opportunities. b. Members and officers shall never be required to contribute money to fundraisers; however contributions made by members or officers for the execution of fundraising events shall be allowed.

ARTICLE X: LOGISTICS a. Meetings: The American String Teachers Association shall have at least (2) per semester with guest speakers presenting at at least one (1) meeting per semester. a. Choosing Guest Speakers: All guest speakers shall be approved by Club Advisor. b. National Membership: Members shall pay a membership fee and may also pay an additional cost for ASTA national membership. While the purchasing of a national membership is entirely optional: a. Hofstra ASTA shall encourage its active members to purchase a national membership in order to receive amenities provided by ASTA.

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i. ASTA National Members shall include ASTA National Membership on their rĂŠsumĂŠ/CV. ii. ASTA National Members shall receive discounted registration at the annual national conference. iii. ASTA National Members shall receive access to supplementary ASTA publications and teaching resources. b. Executive Board members shall be encouraged to become national members, but not required. c. Conference: Each year, the American String Teachers Association shall encourage its active members to attend the national ASTA conference held in the Spring. d. Events: Each year, The American String Teachers Association shall organize several volunteer opportunities for its members both on and off campus. a. The President shall be the presiding figure at these events. b. All remaining Executive Board members shall be heavily encouraged to attend these events, but not required. c. The specifics of each event shall be decided by a simple majority at any meeting held before the volunteering event. d. Frequency of these events may be contingent on the scheduling of other music education collegiate organizations.

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Hofstra University Student Government Association Two Thousand and Sixteen S.A.2016.81.007 Office Hour Substitution Policy (Revised) Taken from the Policy Series of the Student Government Association, Section I, General Policies.

I. GENERAL POLICIES A. ATTENDANCE POLICY 1. Senators are responsible for attending all committee and Senate meetings. Cabinet members are responsible for attending their committee meeting, Cabinet, and Senate.

Executive Board members are responsible for attending a weekly Executive Board meeting, Cabinet, and Senate. Members of the Student Government Judicial Panel are responsible for attending a meeting once a month.

2. All members of the Student Government Association who cannot fully attend one (1) of their required meetings shall inform the Ethics and Conduct Chair.

3. Senators are expected to dress in appropriate attire when attending Senate meetings or otherwise representing the Student Government Association.

B. OFFICE HOUR REQUIREMENTS: 1. All senators, associates, and Judicial Panel members are responsible for serving at least one (1) office hour per week. Cabinet members shall serve two (2) office hours, as defined in this section. An office hour is defined as sixty (60) consecutive minutes where a senator is available in the Student Government Association office.

2. Senators may do office hours Monday through Thursday between the hours of 9:00 AM and 9:00 PM and on Fridays between the hours of 9:00 AM and 5:00 PM. 3. At the discretion of Cabinet, another Student Government Association-sanctioned action may substitute an office hour. member may opt to do his or her office hours as follows: 4. A Student Government Association member may volunteer at a Hofstrasponsored1 event on behalf of the Student Government Association for at least one (1) hour, which may then substitute an office hour in the following week. a. The Ethics and Conduct Chair shall approve this event for substitution at least one (1) week prior to the event. b. The Ethics and Conduct Chair shall be informed of this substitution at least twenty-four (24) hours prior to the commencement of the event.

5. Office hours are posted and recorded by the Ethics and Conduct Chair.

Respectfully Submitted, 1The purpose of the event shall be to educate the Hofstra community on the principles, services, and goals of the Student Government Association. Such events may include Open Houses, Admitted Students Days, and FaceTime events.

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Brandon Crofts Senator

Carissa Ramirez Senator

Appropriations Minutes F16 Weekly Meeting 7 11/9/2016 6:15 PM

Meeting Commenced Attendance Attended

Senator Giouvalakis Senator Amadio Senator Ramirez Comptroller Senderowicz Senator Gonzalez Chair Casey

Visiting

Chair Normandin

Hofstra English Society Requested:

$200.96

Open Mic Night, Fall Showcase Food Allocated: $200.96 Open Mic Night Fall Showcase Food

$59.93 $141.03

Hofstra Amnesty International Requested:

$2,534.11

Mileage Reimbursement to IA Regional, IA Regional Conference Hotel Fees, IA Regional Conference Registration Fees Allocated: $1,072.49 Mileage Reimbursement to IA Regional IA Regional Conference Hotel Fees IA Regional Conference Registration Fees (8)

$72.49 $2,261.62 $200.00

180 Degrees Consulting Requested:

$224.00

Food for Final Presentation Allocated: $0.00 Food for Final Presentation

$224.00

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Hofstra Athletic Training Association Requested:

$979.88

Mileage reimbursement to EATA Conference, EATA Conference Hotels, EATA Conference Registration Fee Allocated: $979.88 Mileage reimbursement to EATA Conference EATA Conference Hotels EATA Conference Registration Fee (5)

Meeting Adjourned

7:30pm

Total Requested

$3,938.95

Total Allocated

$2,253.33

Percent Allocated

$254.88 $300.00 $425.00

57.21%

Respectfully Submitted, Erin Casey Appropriations Chairwoman

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Club Relations Minutes Meeting commenced Attendance

F16 Weekly Meeting 7 11/08/2016 6:15 PM Chairman Durand Senator McCoy Senator Crofts Senator Bielunas

Absent (excused for voting) Senator Jean-Louis Senator Irish Senator Gordon Senator Ismail Senator Tadbiri 1) Checked to see if any clubs responded a. Brandon i. Yoga- responded everything is great ii. Badminton- everything is awesome iii. Men’s soccer- everything is wonderful

Meeting adjourned at 6:23PM Respectfully submitted, David Durand Club Relations Chair

Public Relations Minutes 22

Meeting Commenced

Fall 2016 Weekly Meeting #7 11/07/16 5:30 PM

Attendance Attended Senator Armando Gonzalez Senator Mikolaj Juszczyk Senator Carissa Ramirez Chair Kutsch Senator Jimmy Markakis Associate Imani Hinson Senator Ben Martin Chair Casey (visiting) Senator Chelsea Tomasso (visiting) Absent Senator Dana Craig Associate Sandy Le Senator Ariana Farajollah 1.

2.

Pride Unleashed Week (December 5-9) a. Trivia Wing Night b. Prize Wheel c. Pep Rally d. Sign the Banner i. Writing notes to the teams e. Cookies and Tickets i. Friday at 4 (Women’s) ii. Sunday December 11 at 7 (Men’s) 1. Talking with Chrissy 2. In the past, they’ve done LIRR 3. Chrissy idea: take the blue beetle or Hofstra shuttle f. Chelsea to ask about emails alumni i. Photos Ideas for promotion: a. Hofcast i. 2 different Hofcast with different events possible?

1. (Carissa) ii. Poster 1. (Ben  Information) 2. Fliers

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iii. Countdown 3.

4.

5.

6.

Events: a. Election Night Bingo: i. Mikolaj and Ben b. Movie Night: i. Carissa and Armando Build a Friend a. Dolphins, Orcas, Turtles b. 100 Each c. Emailing Karl d. Contracts e. Shirt Design: i. Erin, Imani Spotlights a. Erin (Budget Week) b. Imani Max to meet with Karl on Thursday

Meeting Adjourned

6:23 PM

Respectfully Submitted, Max Kutsch, Public Relations Chair

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Spirit Minutes F16 Weekly Meeting 6 11/8/16 Meeting Commenced 6:34 PM Attendance: Attended:

Senator Tomasso Senator Read Senator Jasmin Senator Gardner Chairwoman Wright Senator Narain

Pride Unleashed Week: Assignment Progress: Janet: Food orders are done! Look up rally towels.

Sandra: Looking for more prizes.

Chelsea: Getting action shots of the players for Max to broadcast for Pride Unleashed Week.

Vanessa: Working on inspirational quotes for the sweet end to the week on Friday the 9 th.

Ashlyn: Still working on Power point with Janet. Will do the form for Spirit Support.

Madison: Research rally towels, order prize wheel prizes.

I will be meeting with Chrissy again for the tickets of the games and transportation options for the men’s game at the Barclays Center.

-Ashlyn will come with me Trivia Wing Night: -Teams will be in small numbers

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-Small prizes (gift cards from Dunkin, BurgerFi, chipotle and Moes).

Wednesday: Balloon Arch?

Chelsea will talk to Pride Network.

Hofstra Celebrates the Holidays: Chinese New Year was submitted for the window.

Lottery is Wednesday November 9th during Common Hour.

CAA’s: Research has started on hotels.

Meeting Adjourned: 7:16PM Respectfully Submitted, Spirit Chair Madison Wright

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Student Services Minutes (F16) Meeting #7 11/07/16

Meeting Commenced Attendance Attended

Absent



5:30 PM Senator Natalie Mishkin Senator Mana Tadbiri Senator Johnathan Valerio Senator Polina Mustazza Senator Carrisa Anderson Senator Deandra Denton Chairperson Rita Cinquemani (absent excused)

Student Appreciation Week o Sign-Ups  Make sure to sign up for a tabling hour  Complete your 15 surveys if you have not already!  Try to attend at least one event o Updates  Over 300 Shirts were given out on Monday  Over 300 surveys were completed before 4 PM on Monday!  Prize Wheel will start Tuesday. JV and Rita will be picking it up at 9 am. o To Do  Share University video on Facebook!  Send a picture using our Snapchat Filter!  Senator who completes the most surveys will receive $25 Barnes and Nobles Gift card o Reflection  Donuts with Dean of Students was successful, collected a lot of surveys  Next year try to find a heavier traffic time—maybe not Monday or maybe at 10:00 am?  Promote and highlight events individually rather than collectively  Remind people of Snapchat filter on Club Pride Day o Calendar for Rest of the Week  Tuesday  Coffee in Residence Halls with RHA and Coffee in the Commuter Lounge: Residence Halls and SC 221, 9:00 am  T-Shirt Giveaway  Candy Bar  Election Bingo and Viewing Party: SC Multipurpose Rooms, 8 pm  Wednesday  Candy Bar/Prize Wheel  T-Shirt Giveaway

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









Free Pizza Delivery! Sponsored by Admissions, University Relations, Development and Alumni Affairs, and Operations and Facilities (ALL DAY via Social Media)  Movie Night with Entertainment Unlimited: The Purge: Monroe Lecture Hall, 7 pm Thursday  T-Shirt Giveaway  Raffle  Meet SGA Dinner Sponsored by Campus Dining by Compass Group: SC Plaza West, 6:00 pm Friday  T-Shirt Giveaway  Women's Basketball Game: Mack Sports Arena, 5:00 pm  Men's Basketball Game: Mack Sports Arena, 7:00 pm

Reminders o Provost Scholar Reception- December 7th at Common Hour o “Strike up a Conversation with SGA”  Wii Bowling competition and free pizza  First week of December? o “Send a wish with SGA” (still working on title)  Winter-themed event to promote SGA facetime  Hot chocolate, holiday candy  Raffle off Hofstra holiday sweaters Individual Initiative Updates: o Will follow up next week. Focusing on Student Appreciation Week.

Meeting Adjourned

6:07 PM

Respectfully Submitted, Natalie Mishkin Chair Pro-Tempore

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