summarisedprogress report
prepared for Globe Kingston Limited
Surrey House Island Site, Project Honey
June 2024
summarised progress report
Surrey House Island Site – Project Honey (10372)
contents
1.0 executive summary
2.0 programme
3.0 planning update
4.0 legals
5.0 design and project update
6.0 procurement update
7.0 construction works update
8.0 health and safety matters
9.0 tenant variations and approvals update
10.0 sustainability / Net Zero Carbon
11.0 environmental status update
12.0 key risks
13.0 areas of concern
14.0 key activities in the reporting period
15.0 lookahead – key activities in the next reporting period
appendices
appendix a – LoR & warranties tracker
appendix b – McLH update report
appendix c – McLH construction programme
appendix d – outline programme
appendix e – G&T progress report
appendix f – Clarke’s manufacturing update
appendix g – latest Buildzone tracker/report
appendix h – commissioning meeting notes
project: Surrey House Island Site, Project Honey
client: Globe Kingston Ltd/Cube Advisers Ltd r eport: summarised progress report – June 2024
distribution: Mace/KF
1.0 executive summary
The purpose of this summary statement, is to provide a periodic update of activities undertaken by the developer’s project team, currently engaged to implement the redevelopment of Surrey House Island Site and to discharge Hathaway Opportunity Fund/Globe Kingston’s obligations under the Agreement for Development and Lease dated 9 December 2020 (and it’s Deed of Variations dated 8 April 2021 and 25 May 2022) with Unilever; and the Development Funding Agreement with LCN exchanged on 25 May 2022 and completed on the 14 June 2022.
The Main Contractor, Mclaughlin & Harvey Construction are appointed under a JCT Design & Build Contract dated 25 May 2022. The Contract has been signed based on a fixed price for Buildings A and B, and a guaranteed maximum price (Provisional Sum) for Building C.
MCLH are reporting that works on site are currently 4 weeks behind on Building A, 2 days behind on Building B (taking into account the EoT) and 4 days behind programme on Building C The MCLH construction programme has now been issued, and progress is being tracked against this updated programme (R14) In the last period EoT 04 was issued for the delay caused by EAI 115 – Smart Buildings, fixing a new Sectional Completion date of Building B of the 9th September 2024. This has no impact on Practical Completion
On Building A – MEP install is progressing throughout Façade works have commenced on the 6th floor The stick system continues on the ground and first floor. Otis have installed 3no. lifts. Feature stair install is ongoing on all floors. Raised access floor is now complete on the 2nd floor and has commenced on 3rd. Power and water are on in Building A.
On Building B - MEP install is progressing up to level 10 Façade works have commenced on the 10th floor The stick system glazing is ongoing on the ground and first floor Otis have installed the first 3no. lifts. Raised access floor has been installed on 2nd to 6th floors. Power and water are on in Building B.
On Building C – Façade is complete with green brick commenced at ground floor The changing area fit out is ongoing Landscape works on the roof are ongoing and 80% of PVs have been installed. LFB responded on 13th May 2024 to the scheme fire strategy. MCLH have issued their response to each comment to SWECO for acceptance. These responses will be formally issued to LFB to close the matter.
The key risk previously reported relating to the UKPN has now been fully resolved. All three buildings now have poweron The impact on programme is under review however, the MCLH latest programme shows the main LV panel live testing now impacting the critical path which is directly related to the late power-on. MCLH are working on mitigating this.
The SMART Building risk has been realised. A five-week delay has been caused by the tenant instruction and an Extension of Time 04 has been issued by FHPM to set a new Sectional Completion date of Building B of 9th September 2024. The façade continues to be a risk on the project due to programme challenges and issues with alignment. The programme is being reported to us on a weekly basis and the latest manufacturing/ installation tracker is appended to this report. Building B façade is due to be complete on the 5th July 2024 with Building A to be completed early August.
Thames Water works were completed on the 10th June 2024, however due to the lateness of the installation this has had an impact on the commissioning programme. MCLH are currently reviewing this with Halsion to minimise the impact of this delay.
Another key risk is the S278 works, which due to a significantly elongated technical approval period is being carried out far later than envisaged. The S278 agreement has now been agreed with Highways/ Council, and tenders have been received from three Highway Contractors. FHPM are engaging with Statutory providers to ascertain whether any services in the pavement/ road need to be relocated as a result of the S278 works. The planned commencement date for the S278 works is beginning of September 2024. A single highways Contractor will be engaged under an LoI in the next reporting period.
some key activities that have been undertaken in the current reporting period include.
• Continue to review design packages received from MCLH and progress the approval process with UL and LCN in line with the programme.
• Submitted pre-occupation conditions (conditions 5, 18, 21, 24, 50 and 51)
• Completed Building B 9th floor façade.
• Completed Building A 4th floor façade.
• Completed second phase of Thames Water works on St James’s Road.
• Power-on for Building A and C
• Commenced ground floor brickwork to Building C
• Progressed discussions with Car Park Operator
• Reviewed proposed solutions to façade issues
• Removed Building A hoist
• Commenced snagging
some key activities that will be undertaken within the next reporting period include.
• S278 negotiations – Receive technical approval
• S278 – Put in place Bond for the S278 works
• Procure S278 works
• Continue to review design packages received from MCLH and progress the approval process with UL and LCN in line with the programme
• Submit pre-occupation conditions (37, 43, 44, 46, 49 and 58)
• Complete Building B facade
• Com plete Building A 5th and 6th floor facade
• Review CAT A benchmark area
• Formally respond to LFB
• Remove remaining tower cranes TC3 and TC2
high level financials
• Contract Sum - £122,974,925.66
• Contract variations to date - -£1,040,204.38 (net)
• Projected Final Account - £121,934,721.28
2.0 programme
Following the Unconditional date being confirmed on the 14 June 2022, which has commenced the 27-month construction Longstop period, the below schedule reflects the latest programme attached to this report in Appendix D and follows the issue of the Possession Notice on 4 July 2022 and Deferment of Possession commencing works on the 20th September 2022
MCLH are now reporting against their Construction programme June 2024 Rev 14, which we are reporting against.
Following a review of MCLH programme and MCLH progress on site, FHPM’s current view on programme is as follows;
- Building A – 4 weeks behind
- Building B – 2 days behind (taking into account EoT 04)
- Building C – 4 days behind
The key risks to MCLH programme are as follows;
- Thames Water – Works now completed however this has impacted commissioning as MCLH have had to work off temporary water to date.
- UKPN – Live testing of the m ain LV panel is 4 weeks in delay and now a critical path activity affecting the end date. This is directly related to the lateness of the power-on date.
- Access to site – Due to works required in service yard, brickwork to Building C and the works in Woodland W alk, site logistics will be significantly impacted
- S278 works – Works will need to commence prior to PC, and this is likely to impact on the site logistics. This will need to be managed closely and co-ordinated with MCLH to minimise any impact.
3.2 planning conditions & S278 agreements
Highways have now agreed the scope of the S278 works, with the S278 agreement itself agreed and ready for engrossment. Tenders have been returned for the works and are currently under review.
The scope of the Secure by Design requirements for Building C have now been agreed with the DOCO. The updated pack is being prepared to be issued to the RBKT.
Outstanding conditions set out below;
once drainage system complete.
be submitted in July
3.3 progress against S106 employment and procurement requirement
MCLH have now issued to the Council confirmation of their procurement of 15% of works in the local area as well as their current status of local employment. We have had a number of queries from the Council which have been responded to. There are now monthly meetings in place with representatives of the Council to demonstrate the team’s willingness to meet the set targets. 4.0
4.1 AfDL Conditions Update
The AfDL is now Unconditional, and therefore conditionality will not be reported on going forward.
4.2 appointments and warranties
Terms have been agreed with all of the principal consultants together with all relevant fees and cash flows based upon the current programme A schedule of appointments and warranties has been agreed with both the Fund and the Occupier.
A full schedule of appointments and contracts is being managed and monitored by Francis Hunter, a copy of which is included within the appendix.
It has been 12 months since Unconditional and therefore additional pressure is being put on MCLH and Gowlings to resolve the outstanding Warranties. Regarding Lender Warranties, the majority of current significant designers/ subcontractors have now been signed
The additional warranties requested by the Lender have been provided and are currently being executed
4.3 construction documents
The JCT D&B Contract was signed and dated on the 25th May 2022, with all terms agreed with the Contractor, Funder and Occupier. A Possession Notice was signed and issued on the 4th July 2022 to enact the Contract confirming a possession date of 12th September 2022 Following a number of obstructions and issues found on site during demolition,
the Date of Possession was deferred to the 20th September 2022.
Buildings B and C were deferred until 26th September 2022, although MCLH have since confirmed the second deferment had no impact on the overall programme
A breakdown of extensions of time and expected relevant events is shown in the programme section of this report.
The Employer’s Requirements are back-to-back with drawings and specifications within the DOV and DFA.
5.0 design and project updat e
MEPH, Architectural and Structural Stage 5 design is progressing
Throughout the process, information will be shared with the Occupier and Funder so that this review process can happen alongside the Developers in order to achieve the timescales noted above.
It should be noted that variations going forward are likely to have a significant impact on the design, procurement and construction programme due to the stage the project is at. These will need to be considered when contemplating any further variations.
5.1 k ey design changes/ issues under consideration
Fire Curtains/ Shutters – A proposal is under review whereby MCLH will only be issued a Final Certificate from SWECO on the shell & core and not the CAT A for Building A. This may remove the requirement for this to be required at PC. With Unilever fit-out then certifying the CAT A/ B. It has been agreed that Shore Engineering will be provided access to SWECO portal for review. SWECO will then issued a revised Notice for Building A to cover Shell & Landlord only.
Public Art design – Detailed design and damper design is now underway. Due to the Public Art interface with the façade and the structure of three separate buildings it continues to cause complications.
6.0 procurement update
Following lengthy negotiations with MCLH, the JCT D&B Contract was signed with a Contract Sum of £122,962,469.66 dated 25th May 2022.
MCLH have issued a revised procurement schedule This will be tracked by FHPM going forward.
7.0 construction works update
Below is an update on progress in the last reporting period:
• Continuing MEPH works throughout A and B
• Continued roofing works to the roof of all buildings
• Continued Building A and B façade works
• Continued lift installation to Building A and B
• Continued ceiling works in Building A and B
• Continued raised access floor installation in Building A and B
• Continuing steelwork to the feature stair, reception steel, balustrades
• Commencement of green brick at ground floor of Building C
8.0 health and safety matters
ORSA, as Principal Designer, are progressing key design risk assessments with the team as the design develops and continue to keep the professional team informed at all stages. ORSA are carrying out monthly site inspections of works being undertaken by MCLH and providing reports. No issued were raised in the report
ORSA carried out a site inspection on the 19th June 2024
9.0 tenant variations and approvals update
Variations instructed in the last reporting period are set out below
• EAI 131 – Temporary Services Retention
• EAI 132 – Fibre Backbone expenditure of Prov Sum
• EAI 133 – Contractor Proposal – Tobermore Paving
• EAI 134 – Cycle path temporary works
• EAI
There are a number of expected upcoming tenant/ developer variations requests, which are as follows;
• Construction cost of louvres in façade
• Terrace power/ lighting/ water
• Building A 7th Floor East Riser Ductwork
As noted earlier in the report, given the stage the project is at, variations are becoming more impactful and will potentially result in abortive design costs, cancellation charges and programme delays.
The below table sets out in more detail the variations in the last reporting period. This is the capital cost of the variation and does not include any finance costs;
In line with undertakings within the AfDL the developer team continue to follow the sustainability commitments. All members of the design team are specifically charged with supporting the objectives and developing the design accordingly.
Design is progressing on the basis of achieving BREEAM Excellent and EPC A. Currently achieving 79.54% which is the same projected figure as the previous month.
11.0 environmental status update
As it stands, there are no environmental issues identified on site. This will continue to be monitored as the project progresses.
12.0 key risks
Principal risks during the immediate next phases that could impact on the deliverability of the scheme are as follows;
R2 Programme delays due to COVID 19
R3 Construction (Contractor) delays
R4 Planning Condition Delays
R5 Contractor/ sub-contractor insolvency
Tight town centre site with complex logistics will increase risks of delay significantly. This is now primarily a contractor risk item
The planning conditions are being tracked on a weekly basis, with Chartplan in discussions with RBKT. The pre-occupation conditions are currently being submitted; however a number of conditions are being held up by the Car Park Operator
The financial status of the Main Contractor and its key supply chain is checked on a quarterly basis. The financial stability of all sub-contractors is the Contractor’s risk. The latest checks were carried out in March 2024, which raised no significant concerns.
R6 Impact of the Ukraine War There is a ‘carve out’ in the JCT for the impact of the Ukraine War on programme. This will be monitored going forward to ensure packages are procured early enough to mitigate.
R7 Brexit import delay
There is a ‘carve out’ in the JCT for Brexit import delay on programme. This will be monitored going forward to ensure packages are procured early enough to mitigate. It is worth noting that the façade is now being procured from Northern Ireland, this further reduces the potential of this risk.
R8 Achieving areas To ensure the targeted areas are achieved, these will be checked at each design stage and as Construction progresses to ensure the development is falling within the min/max area brackets.
The first measure of Building B 2nd, 3rd and 4th floors has been carried out. Building A 2nd and 3rd and Building B 1st 5th and 6th are due for measure in the next reporting period.
R9 Cost Overrun
R10 Twin Wall
R11 Utilities –UKPN
The Contract has been signed on a fixed price, however there are Provisional Sums which could lead to an overspend and require expenditure of the contingency. These are reported on each month by G&T and the Provisional Sums are to be closed out as early as possible.
An alternative LDI policy with Build-Zone has been agreed, and the Deed of Variation to replace the Aviva policy has been agreed and signed. The cost and programme impact of the twin-wall has been closed with the signing of the DOV. It should be noted that delays during resolving the issue have impacted the programme and resulted in delays beyond the current reported delay.
The UKPN works are complete with substations in place and highway works complete. Power-on is now on in all three buildings, however this is later than planned and has impacted the Commissioning programme. MCLH are working on mitigating this.
R12 S278 Agreement Highways have now agreed to the scope of the S278 works and the S278 agreement itself has been agreed with the Council. A bond is ready to be put in place and the tender returns for the S278 works are currently being reviewed.
R12 Clarkes façade programme
Clarkes façade manufacturing and installation programme is behind. MCLH have put forward a recovery programme which will be updated weekly. Building B will be complete in the next reporting period.
R13 MEPH weather damage MEPH works are progressing on floors prior to the façade being installed. This is not necessarily an issue; however, a concern has been raised by Aecom and the tenant team. MCLH have provided an uplifted testing regime to deal with these out of sequence works. This is under review
R14 Building A –Feature Stair Finish
An agreed finish for the timber treads has been instructed. This is closed.
R15 LFB Sign off LFB will be formally responded to however, MCLH confirmed at the reporting meeting that all points have been responded back to SWECO who have raised no significant concerns.
R16 Network Infrastructure McLH to issue a detailed narrative this week confirming the main issues in relation to the 5-week delay of Sectional Completion due to the late instruction of the network infrastructure EoT 04 has been raised for the 5-week delay.
Façade - The façade manufacturing and installation programme is currently behind Meetings are being held on a weekly basis to discuss progress and a tracker will be circulated to all parties Progress has been improved in the last reporting period, however there are still significant concerns regarding the façade that has been installed, particularly regarding alignment. These are now being closed out, with Building B alignment repairs underway and bringing the façade back within tolerance. A solution for Building A vertical gaps has been put forward and is under review.
S278 Agreement - Highways have now agreed to the scope of the S278 works and the S278 agreement itself has been agreed with the Council. A bond is ready to be put in place and the tender returns for the S278 works are currently being reviewed.
Fire Curtains/ Shutters – Still awaiting instruction to proceed with the 6th and 7th floor fire curtain. An alternative proposal is under review which will negate the requirement for these works to form part of the basebuild development works.
14.0 k ey activities in the reporting period
I. Building B façade 95% complete
II. Progress tenant variations.
III. Achieved power on for Buildings A and C
IV. Review design release packages issued by MCLH.
V. Continue to look at options of reducing the carbon impact of the development.
VI. Submitted further conditions as per 3.2
VII. Progress ed design for connection details and cables for the public art to Buildings A, B and C.
VIII. Completed Thames Water works and connected all buildings to permanent water.
IX. Reviewed proposals to resolve façade issues.
lookahead – k ey activities in the next reporting period
I. Complete Building B facade
II. Progress tenant variations
III. Engross S278 Agreement
IV. Review design release packages issued by MCLH
V. Continue to look at options of reducing the carbon impact of the development
VI. Appoint Highways Contractor to carry out S278 works.
VII. Issue updated SBD document to RBKT
VIII. Agree early access protocol with Unilever and their fit-out Contractor
IX. Agree proposal to resolve Building A façade issue
X. Close out Park Mark with Car Park Operator
XI. Submit further conditions as per 3.2
XII. Progress design for connection details and cables for the public art to Buildings A, B and C
appendices
A. LoR & warranties tracker
B MCLH Update Report
C McLH Construction Programme
D Outline Programme
E G&T Update Report
F Clarkes Manufacturing Update
G Buildzone tracker/ report
project: Surrey House
for
£10m aggregate expires 18/11/24
order signed and dated 2/11/22 received and filed on Centrodoc.
subcontract order dated 5/1/23 received …saved on Centrodoc.
project: Surrey House
date: 03/07/24
2.15 Façade, cladding and curtain walling Clarkes £10m aggregate expires 28/02/25 Fully executed order dated 30/5/23 received and filed on Centrodoc. redacted 6/3/24 Certified copy required. June
2.16 Acoustic consultantContractor Appointment Hann Tucker £1m expires 24/7/24
2.17 Lift subcontractor Otis £5m aggregate expires 30/11/24
Issued to the sub-contactor
Gwlng May TrackerDraft received. 30/4/24
Not required
email…Client Warranty sent to Consultant by Docusign
Redacted subcontract order dated 4/5/23 received and filed on Centrodoc.. 6/3/24 Certified copy required.
29/1/24 Signed by subcontractor, to be sent to the contactor with Funder and Lemder warranties
Completed- Gwlng May Tracker
Gwlng May Trackerissued to Consultant for signature.
Gwlng May Tracker- with Consultant for signature
2.18 Car Park Contractor (if separate)
.June 2024 Signed by the sub-contractor. Sent to the Tenant. 12/4/24 Issued to Otis again by GWLNGS .
June 2024 Still with subcontractor. Issued to Otis by Docusign by GWLNGS ….12/4/24
McCann £10m aggregate expires 31/01/25 Fully executed subcontract order dated 26/7/23 received and saved on Centrodoc.. 6/3/24 Certified copy Signed by subcontractor and contractor, to be sent to employer. Signed by sub-contractor and contractor, to be sent to Tenant. Signed by sub-contrator and contractor…to be sbed to Funder. Signed by sub-contractor and contrator, to be sent
project: Surrey House
project: Surrey House
6.01
TA confirmed that she has sent a draft form of warranty to BCLP for all 5 of these sub-subbies…....and will arrange for these to be issued once approved. 6.02
6.03 Design, manufacture, installation (Mitchelson sub-sub contractor)
6.04 Design and manufacture (Mitchelson sub-sub contractor) Creagh Received, certified copy required.
6.05 Design and manufacture(Mitchelson sub-sub contractor) FP McCann £10m supplied as subcontracto r expires 31/01/25 Awaited
6.06 Sub-sub-contractor (Halsion) Carbon3
6/3/24 ..To be issued (currently with the Funder for approval)
1. CDM / Health and Safety
• Construction Phase and Environmental plans are in place and updated as required.
• All risk assessments / method statements and COSHH assessments currently up to date for the work activities on site.
2. List of sub-contractors on site:
• O’Neill & Brennan – Logistics/Waste Management
• Trident – Temporary Electrics & Water
• LTC – Tower Cranes
• ATJ – Partitions/Ceilings
• Halsion – MEP
• RECO – Hoists
• CMF – Metalwork
• Clarkes – Façade
• AYM – Roofing & Cladding
• Swiftcrafted – Core fit out/Joinery.
• Kingspan – Raised Access Flooring
• Original Joinery – Building C Fitout
• OWS – Glazed Doors
• Frost – Car Park Landscaping
• Coopers - Concertina Fire Curtains
• A1S – Lift Lobby Fire Curtains
3. Construction Update
• Partitions are complete up to level 8 building A, and level 10 building B.
• CAT A - Ceilings ongoing to all floors.
• MEP is progressing up to level 8 building A, and level 10 building B
• Building B Power on – Live commissioning has commenced
• UKPN have completed their installations.
• Clarke Façades currently progressing:
Block A: Unitised progressing to level 5. Stick CW from GF – Level 1 ongoing. Block B: Unitised complete to level 7, level 8 & 9 ongoing. Stick CW from GF- Level 1 ongoing.
• AYM Roofing complete on Buildings A, B & C.
• Swift crafted progressing with joinery/tiling/vanity units/doors to Building A & B cores.
• Car park fit out ongoing.
• All Key plant positioned on to the roof.
• Otis have completed 6No. lifts (Tested). Currently working on the next batch of lifts.
• Raised Access Flooring complete in Building B to levels 1,2,3,4, 5 and 6. Building A Level 2 is complete with 3 commenced.
• Link bridge steelwork and metal decking is now installed.
• Feature stair steelwork complete
• Feature Stair Fire Curtains
4. Progress/Programme Dropline
• Block A – 4 weeks behind programme
• Block B – On programme
• Block C – 1 week behind programme
5. Lookahead Activities
• CAT A ceilings ongoing
• MEP works ongoing.
• Commissioning ongoing
• CMF steelwork ongoing (Reception steel, balustrades etc)
• Frost Landscaping to Block C roof
• Clarkes Façade progressing to buildings A & B
• Lift installations ongoing
• Power on to A & C
• Building C Fitout ongoing
• Kingspan progressing in Blocks A&B
• TC3 is due to be dismantled on the 06/07
• Riney external works due to start
• Koyda external metalwork due to start
6. Key Risk Schedule
• Any Future client variations; MCLH using best endeavours to incorporate recent EAI’s into current programme
• Twin Wall Core impact
• MSCP Provisional Sum
• LFB ‘sign off’
o CAT A Omissions / Temporary Measures – discussions ongoing regarding Building Control Final Certification
o Building C Façade – LFB submission agreed on current Maple proposal
o Building C Sprinkler Requirements – Insurance Acceptance issued via email from client
• Building Control Certification
o Discussions ongoing with SWECO / Shore regarding Final Cert and Letter of Comfort
o MCLH responded to Shore Comments (12th May 24)
o Final signoff procedure agreed in principle between MCLH, Sweco, Francis Hunter and Mace
o Francis Hunter to instruct Sweco to change inspections to from CAT A to Shell & Core
• Tenant Fit-Out design potentially not aligned with MCLH ER’s / Instructed works (e.g. Modified CAT A / Omissions)
• EAI 104 Rev 3 – Blind Boxes have been instructed including recommencement of Curved Grill procurement. Potential Programme impact as already advised
• EAI 117 – Building B GF Changing Layout; reduced Scope instructed, potential risk to Programme.
7. Outstanding Instructions/Tenant Variations
• Woodland Walk Lighting – MCLH currently reviewing revised Scope
• Inspection Procedure for Building Control; change from CAT A to Shell & Core
• EAI 29 Rev 1 to be reviewed and comments updated: Anti Drumming, Reverberation etc
• EOT 3 to be updated – Removal of Early Access Dates Schedule
• Terrace Façade Penetrations (RFC 54) – MCLH currently reviewing revised Scope
• EAI 089 – Louvres to Façade; design instruction received, design completed and submitted Client reviewing current design, MCLH awaiting direction. Impact on construction to be reviewed. Works to be completed following Sectional Completion
8. Site Wide Issues / Matters Affecting Progress
• Twin Wall impact
• Wayleaves
• Water and power connected later than programmed
9. Quality and Environmental
• Environmental plan in place
• Section 61 approved
• CPDs carried out: Pudlo Waterproofing, quelfire (fire collars), CCL (post tensioning), Imperial Ductwork, British Gypsum and Wicona.
BREEAM (Tracker attached)
Progress Report 26 - 27.06.24
Utility Tracker
Progress Report 26 - 27.06.24
Progress Report 26 - 27.06.24
Progress Report 26 - 27.06.24
15.1 Valuation
- Valuation Nr 30 to be submitted on the 27th June 2024 - Next payment Cert. due on the 4th July 2024
15.2 Projected Final Account
£122,070,016
15.3 Provisional Sums
• Statutory Authorities £735,000
o £735,000 Omitted (under EAI 063)
o £461,993.51 Addition (under EAI 063)
• Bird Deterrent to Facades £50,000 – to be omitted
• Fibre Backbone Cabling for Wired Score £180,000 (instructed under EAI 132)
• Public Art Works £50,000 (design instructed under EAI 096 & EAI 125)
• Asbestos £5,000 (Omitted under EAI 063)
• Newts, bats & bat roosts, Japanese knotweed and hogweed. £5,000 (Omitted under EAI 063)
• UXO £5,000 (Omitted under EAI 063)
• Cycle Path Works including Green Wall to Carpark £295,000 – to be omitted
15.4 Employer Instructions
• EAI 001 – BIM Level 2
• EAI 002 – Townhall design feasibility
• EAI 003 – Gym design feasibility
• EAI 004 – Drop kerb
• EAI 005 – S106
• EAI 006 – Townhall & Gym additional piles (only)
• EAI 007 – ASHRAE
• EAI 008 – Below ground drainage
• EAI 009 – CAT A Omission
• EAI 010 – Bridge Link Widening
• EAI 011 – Townhall & Gym
• EAI 012 – MER and SER Loading Design
• EAI 013 – S73 Façade and Plant Screen Amendment Rev1
• EAI 014 – MER and SER Loading Changes - 6th Floor Building B
• EAI 015 – Building B Column Sizes
• EAI 016 – Above Ground Drainage
• EAI 017 – Greywater and Rainwater Design
• EAI 018 – Additional Pile Mat
• EAI 019 – Change in RAL Colours
• EAI 020 – Gym Structural Changes
• EAI 021 – Building C Fees
• EAI 022 – Building A Ground Floor Amendments
• EAI 023 – Signage Design Costs
• EAI 024 – Rainwater Harvesting Tank (Supply Only)
• EAI 025 – CHW and LTHW Design
• EAI 026 – Ventilation Uplift Design
• EAI 027 – Splice Details
• EAI 028 – Green and White Brick Confirmation
• EAI 029 – GRC Alternative
• EAI 030 – Expenditure of FP McCann MSCP Structure
• EAI 031 – Green Wall Design
• EAI 032 – Town Hall Design Amendments
• EAI 033 – Building C Below Ground Obstruction
• EAI 034 – LV Design
• EAI 035 – Domestic Water
• EAI 036 – Structural Penetrations
Progress Report 26 - 27.06.24
• EAI 037 - Wicona
• EAI 038 – Rainwater Harvesting Tank
• EAI 039 – New Sewer Connection & Manhole
• EAI 040 – Internal Ramps
• EAI 041 – Townhall Amendments
• EAI 042 – Spandrel Panels
• EAI 043 – Terrace Doors
• EAI 044 – SMART Buildings Design
• EAI 045 – Building A – Slab Penetrations for Future MEP
• EAI 046 – Building B Slab Penetrations
• EAI 047 – MSCP Cast In Channels
• EAI 048 – WC Corridor RCPs
• EAI 049 – Secondary CAT A Omissions
• EAI 050 – CCTV and Access Control Omissions
• EAI 051 – Terrace Finishes
• EAI 052 – Building A and B Spandrels
• EAI 053 – Building C Ramp Ducts
• EAI 054 – Building A Column Sizes
• EAI 055 – Building A Soffit to Retail Entrance
• EAI 056 – Expenditure of Building C Lifts
• EAI 057 – Circleslide Doors
• EAI 058 – Generator Uplift TVR Construction Works
• EAI 059 – Domestic Water TVR Construction Works
• EAI 060 – Gym Floor Design
• EAI 061 – Building B Stair Glazed Screen/Fire Curtain Omission (Levels 1-10)
• EAI 062 – Expenditure of Utilities Prov Sum
• EAI 063 – Omission of Undefined Provisional Sums
• EAI 064 – Service Yard Door
• EAI 065 – Mullion Cover Strips
• EAI 066 – Ventilation TVR Construction Works
• EAI 067 – LV Panel Enhancement Construction Works
• EAI 068 – Modified CAT A
• EAI 069 – Maple & Halsion MSCP Construction Works
Progress Report 26 - 27.06.24
• EAI 070 – Gym Floor Dead Load Increase
• EAI 071 – Omission of Soap Dispensers
• EAI 072 – MSCP Additional Fire Alarm Protection
• EAI 073 – CHW & LTHW Uplift
• EAI 074 – RAL 9010
• EAI 075 – BOH Corridor Ceilings
• EAI 076 – Building A & B Shell and Core Sockets
• EAI 077 – Rainwater Above Ground
• EAI 078 – WC Hand Driers
• EAI 079 – Building B Opening
• EAI 080 – Corian Alternative
• EAI 081 – Building C Packages (Brick, Block, Roof)
• EAI 082 – Bridge Link Design
• EAI 083 – Building A Feature Stair Nosing
• EAI 084 – Omission of Toilet Roll Holders
• EAI 085 – CAT A Temporary Measures
• EAI 086 – Façade Lighting
• EAI 087 – Internal & External Doors (Design)
• EAI 088 – Building B Changing Places (Design)
• EAI 089 – External Louvres (Design)
• EAI 090 – Door Vision Panel Beads
• EAI 091 – Building A & B GF Screed and RAF Omission
• EAI 092 – Building C Planning Approval
• EAI 093 – BREEAM MAN02 Credit omission
• EAI 094 – Building C Fitout and Metalwork Packages
• EAI 095 – Town Hall Intumescent paint
• EAI 096 – Public Art Design
• EAI 097 – Feature Stair Curtains
• EAI 098 – MSCP Access Control/Park Mark/CCTV
• EAI 099 – Blind Box Design
• EAI 100 – Woodland Walk Widening Design
• EAI 101 – WC Frameless Grilles
• EAI 102 – Omission of Tea Point Fans & Ducts
Progress Report 26 - 27.06.24
• EAI 103 – Wiring Accessories
• EAI 104 – Blind Box Construction Rev3
• EAI 105 – Disabled Refuge Phone Recess
• EAI 106 – Public Art Schematic & Connection
• EAI 107 – RAF Omissions
• EAI 108 – Galv Brackets
• EAI 109 – Building A Baby Changing
• EAI 110 – Building C roof Landscaping
• EAI 111 – Building A Level 9 AHU Clash
• EAI 112 – Service Yard Door
• EAI 113 – Building A & B Manifestation
• EAI 114 – Building C Shower Shelf
• EAI 115 – SMART Network Infrastructure
• EAI 116 – BOH Door
• EAI 117 – Building B Changing Places Instruction
• EAI 118 – Access Control Hardware & CCTV Mounts
• EAI 119 – Brook Street Trees
• EAI 120 – Water Reduction
• EAI 121 – Floor Screed
• EAI 122 – Irrigation to Building C
• EAI 123 – RAF Levels
• EAI 124 – Terrazzo Benching (Building C)
• EAI 125 – Public Art Detailed Design
• EAI 126 – MSCP Expenditure (Ext. Doors, Louvres, Vinyl, Cycle Storage)
• EAI 127 –
• EAI 128 - Soffit Lighting and Cable Tray Rev 1
• EAI 129 - External Lighting to Car Park Roof Terrace
• EAI 130 - S278 Setting Out
• EAI 132 - Fibre Backbone Cabling
• EAI 133 - Tobermore Paving
• EAI 134 - Cycle Works Temp Path
• EAI 135 - Water Testing
Progress Report 26 - 27.06.24
15.5 Project Cash Flow
• Cashflow issued on 1st December 22 in line with Townhall Instruction
• Cashflow Rev 1 issued on 8th August 23
• Cashflow Rev 2 issued on 6th February 24
• Cashflow Rev 3 issued on 6th March 24
16 Warranty / Sub-Contract / Appointment Tracker
• See attached
• Key Changes in the period
o Warranties – Francis Hunter have issued client version as a REV E Tracker
o Certified Sub-Contracts
▪ Sub-Sub-Contracts – clarity needed around certifying of these
▪ MCLH to issue any further redacted Sub-Contracts upon signing
▪ MCLH to issue Frost Landscaping and Riney; currently being certified
17 Procurement schedule
Key Changes in the Period
• Building A & B - see attached
• Building C - see attached
18 Commercial and Contractual
• Early Access Protocol
o DRAFT issued to Francis Hunter
o Early Access Protocol meetings ongoing with Overbury & Mace
▪ MCLH awaiting Mace comments
o Point cloud Survey Parameters issued by MCLH
• Early Warnings
o EWN 001 – Brooke Street Closure; issued on 24/03/23
o EWN 002 – Thames Water; issued on 18/10/23
o EWN 003 – UKPN Wayleaves; issued on 19/03/24
o EWN 004 – G99 Application; issued on 02/04/24
o EWN 005 – Thames Water Permanent Connection; issued on 13/06/24
• Relevant Events
o RE 001 – Deferment – EOT 01 issued
o RE 002 – Deferment – EOT 01 issued
o RE 003 – Townhall Design – EOT 02 issued
o RE 004 – Townhall Construction – EOT 3 issued
o RE 005 – Smart Buildings – EOT 4 issued
Progress Photos
Block A Unitised Progressing
Progress Report 26 - 27.06.24
Block A Pipework Progressing
Report 26 - 27.06.24
Building B Roof Plant Room
Car Park MEP Ongoing
Progress Report 26 - 27.06.24
construction programme
McLH
outline programme
15/06/2022
15/07/2022
15/07/2022
15/07/2022
07/06/2024
23/08/2024
12/09/2022
09/09/2024
12/09/2022
09/09/2024
20/10/2024
20/09/2022
20/09/2022 07/10/2022
31/07/2023
18/08/2023
29/08/2023
18/09/2023
08/11/2023
21/11/2023
30/05/2024
09/07/2024
08/01/2024
25/06/2024
02/06/2024
02/06/2024
23/08/2024
18/06/2024
03/09/2024
01/07/2024
16/09/2024
04/08/2024
16/09/2024
09/11/2024
15/09/2022
15/07/2022
15/09/2022
07/06/2024
23/08/2024
09/09/2024
21/10/2024
21/10/2024
21/10/2024
09/11/2024
15/08/2024
20/09/2022
07/10/2022
30/05/2024
14/08/2024
08/01/2024
15/08/2024
21/10/2024
12/06/2024
02/09/2024
01/07/2024
16/09/2024
04/08/2024
21/10/2024
09/09/2024
21/10/2024
G&T progress report
Project Honey
Gardiner & Theobald Progress Report at 27 June 2024
General Update
Building facades and fit out continue to progress and valuations have been broadly in line with anticipated cashflow. Small number of variation costs remain to be finalised.
Activities & Progress in Period
Contractor
Valuation and recommendation no 29 of MCLH works for May 2024
Ongoing review of general & tenant variations
Interface with tenant team
Ongoing dialogue with MACE cost team in relation tenant changes
Interface with funder team
None in the period
Cost Status
Gardiner & Theobald Cost Report 24 issued 5 June 2024 and Report 25 to be issued 27 June 2024
Procurement
S278 works to be reviewed when issued by MCLH
Design Development
None in the period.
Clarke’s manufacturing update
22/01/202429/01/202405/02/202412/02/202419/02/202426/02/202404/03/202411/03/2024
29/04/202406/05/202413/05/202420/05/202427/05/202403/06/2024 18/03/2024
25/03/202401/04/202408/04/202415/04/202422/04/2024
10/06/202417/06/202424/06/202401/07/2024
26/02/202404/03/202411/03/202418/03/202425/03/202401/04/2024
22/01/202429/01/2024 25/03/202401/04/2024
08/04/202415/04/202422/04/202429/04/202406/05/202413/05/2024
20/05/202427/05/202403/06/202410/06/202417/06/202424/06/2024
05/02/202412/02/202419/02/2024 01/07/2024
202308/01/202415/01/202422/01/202429/01/202405/02/202412/02/202419/02/2024
26/02/202404/03/202411/03/202418/03/2024
08/04/202415/04/202422/04/202429/04/202406/05/202413/05/2024
20/05/202427/05/202403/06/202410/06/202417/06/202424/06/2024
01/07/202408/07/202415/07/202422/07/202429/07/202405/08/2024
12/08/202419/08/202426/08/202402/09/2024
202308/01/202415/01/202422/01/202429/01/2024
05/02/202412/02/202419/02/202426/02/202404/03/202411/03/2024
18/03/202425/03/202401/04/202408/04/202415/04/202422/04/2024
29/04/202406/05/202413/05/202420/05/2024
27/05/202403/06/2024
10/06/202417/06/202424/06/202401/07/202408/07/202415/07/2024
22/07/202429/07/202405/08/202412/08/202419/08/202426/08/2024
Honey - Block B Straight Panels (including linkbridge)
2.04 Full RIBA Stage 5 Structural Drawings and Calcs
2.05 Pile integritytest results
2.06 Cube testresults
2.07 Heat soak and impacttestglass specifications
2.08 Terrace and flat roof IBG
2.09 List of full cladding materials proposed
2.10 Windows & external door manufacture guarantees
2.11 Provide QA records for precast elements from manufacturer
3.00Othermattersarising(attimeofinspection)
3.01 Provide all statutoryand certification documentation at projectcompletion
inline with technical reporting
Pre-pour inspection records from site engineer
Building Control site inspection reports
Fire consultant QA records
Basementwaterproofing QA records
Pile integritytest certs
Bolt checking QA records
Weld testcerts
Cube testcerts
Static load testcerts
Terrace and Flat roof IBG
BBA certification for anyrainscreen cladding or brick slips
Glazing / curtain walling heat soak and impacttesting certs
Building Control Completion Cert(s)
EPC
As built SAPS
Mechanical Ventilation certification
Chlorination certs
Gas/water/elec certs
Fire door compliance commissioning
Fire suppression,alarm commissioning
Sound tests
Air tests
Lift Commissioning
Drainage pressure testing (written confirmation from AI) & or CCTV
commissioning meeting notes
PROJECT HONEY
CLIENT COMMISSIONINGMEETING
Document No.
Date/Time 26/06/24
Place Microsoft Teams / Project Office
Prepared / Chaired by Sam Jeffries
Date of Issue 28/06/24
Allen Nash MCLH (AN)
Sam Jeffries AACM (SJ)
Ian Goodwin AACM (IG)
Piyush Patel Inhabit Group (PP)
Attendees
Luke Nurser Francis Hunter (LN)
Giuseppe Vaccaro Unilever (GV)
Gavin Toman MCLH (GT)
Joanna Harris (Sodexo)
Phil Lewins AECOM (PL)
Gary Gee Hoarelea(GG)
Apologies
Jeremy Pollard Unilever (JP)
Feran Olanrewaju Mace (FO)
Copies to All Attendees,
Purpose of meeting is to align client and delivery teams expectations of commissioning and integration requirements, delivery strategies and confirm roles and responsibilities across all stakeholders 1.2 Documentation
Current Progress and tracker run through as per graph below
PROJECT HONEY
40 CTP have been shared with Inhabit
SJ to formalise response back to inhabit, detailing how comments have / will be incorporated into CTP / CTP/E
JH GV request sight of CTPs and correspondence between site and client team
PMN AA will create a shared folder that will contain issued CTPs and relevant commissioning documentation – manged via AA document tracker confirming comments / acceptance etc…
NotedthatifAACMandMCLHhaveapproved,anddocumenthasbeen issuedintime,commissioningofgivensystemcancommenceontwo internalapprovals
1.3 Programme
Commissioning activity schedule run through
Key activities
Building B
SJ 03/07/24
Flushing Building B LTHW / CHW currently at back flush stage, progressing on target / programme
Tennant busbars live
DB secondary distribution, on-going against programme validated by AACM
BMS FCU floor commissioning underway
Building A
Static power available
LTHW/CHW system nearing static completion in readiness for flushing
Building C
Static power available
Inhabit confirmed they would witness complete systems as per previously issued mail
All tests will be notified via Witness Look Ahead (WLA)
AA confirm WLA is gaining traction with us teams achieving circa 90% of proposed tests
As above will be shared with client team when full systems are being offered, as still currently sectional tests / part systems
Programme on Rev 15
Reporting
AACM maintain both equipment and documentation trackers which will form part of the bi-weekly commissioning report – reports will go weekly.
PROJECT HONEY
Installation management is a joint MCLH Halsion AACM exercise against programme static completion and integration dates – will form part of commissioning report
Commissioning key issue tracker will drive internal commissioning meetings /discussion
All appended to minutes Meetings / Workshops
Client meeting agreed to go bi-weekly predominantly will be held over teams
IST workshop date TBC for next meeting – end of July
Site Commissioning meetings weekly
Workshops as required against key issue tracker or report
AOB
BMS presentation carried out by Safe and Sound and Halsion
-Presentationwellreceived
-Floorlayoutstobeissuedtoclientforapproval–CH
-PresentationtobePDFandissuedtoclientteamforreviewand acceptanceallraisedqueriestobeformallycapturedviaRFI whenpresentation/systemstopologydocumentisissuedvie S&S–CH05/06/24
oConfirmformalcommunication
- ASHP minimum flows to be confirmed for minimum compressor operation of 30%
o Turn down compressor flow not linear to reduction
o Flow to be confirmed
- Comfort settings to be agreed with client
- Alarm table to be shared as part of presentation for agreed categorisations
- Confirm with Mike S&S status of above SJ
- FCU schedule filter monitoring TBC with S&S
project Honey completion deliverables- AFL
project Honey completion deliverables- AFL
Minutes, variations, progress reports, costs etc all provided before PCD. Circulated to all parties on an ongoing basis and therefore not included as a hyperlink.
G & T to draft by the end of end of July. To conclude in August.
All main appointments completed ..BRE (L of R) and P&C (Appointment) plus various Contractor Appts outstanding. FHPM to check with Gowlings to ensure all are complete/being completed.
project Honey completion deliverables- AFL
9.2 Evidence of ALL planning permissions (including pre-commencement and pre-demolition)
9.2 Evidence of discharge of planning conditions (discharge notices). The following have not yet been discharged:
5Detailed landscape and planting plan
18S278 scope
21Pedestrian Environment Review Study
24Delivery and Servicing Plan
37Sustainable Drainage Scheme
43Flood Void Maintenance Plan
44Flood Resistance measures
46Car Park Management Plan
49Park Mark/ SBD
50Retail Management Plan
51Woodland Walk Management Plan
H58Thames Water
64GLA Whole Life Carbon Assessment
66Circular Economy Statement
s73 agreed. ..report to be provided detailing. Link to be added. We are uploading decision notices as and when…to be copied over to appropriate folder when completed.
List of planning conditions that have not been discharged….list circulated by Chartplan.
9.6 As built drawings (CAD) Buildings A/B and Estate including installations and services (9.6 (a)) D to provide to T no later than 2 months following PCD. No further action atm.
9.6 Copies of consents etc (9.6 (d)) - SEE 9.2 plus evidence of satisfaction of any conditions attached to each Required Consent . No further action atm.