The Transcript as an Institutional Document Did you know that some information you might include in your transcript is protected by law? Protecting Privacy You cannot include the full names of other students who attend or attended Evergreen in your transcript. This is in order to protect that student’s privacy. This is part of the Family Educational Rights and Privacy Act (FERPA). Preventing Discrimination Some personal information cannot be inquired about by potential employers, or anyone making admissions decisions. This is part of the Age Discrimination in Employment Act of 1967 and Title VII of the Civil Rights Act of 1964. These acts are meant to prevent discrimination related to your: • Sex • Gender • Age • Race • Ethnicity • Religion • Sexual orientation • Parental status
• Marital status • Citizenship • Immigration status • Socioeconomic status • Physical or mental health or ability
• Personal history with drugs or alcohol • Housing status • Pay history (in some states)
You can choose to include this information in your Final Academic Statement for your transcript, but the fact that these laws exist does raise some questions you may want to ask yourself. These laws exist to prevent demographic profiling and discrimination in hiring practices for employers and admissions processes for institutions of higher learning. Your transcript is part of your academic record for your whole life, so it’s important to be intentional about what information you choose to share. For more on this, see Including Personal Information in Your Final Academic Statement on page 36. Requesting Your Official Transcript The Evergreen State College cannot share your transcript with anyone unless you approve it. When you order your transcript, it will come in a sealed envelope. Most people who request a transcript from you require that Registration and Records send them the transcript directly, unopened.
10 | The Evergreen State College | Writing Center
