The Transcript as an Institutional Document

Did you know that some information you might include in your transcript is protected by law?

Protecting Privacy You cannot include the full names of other students who attend or attended Evergreen in your transcript. This is in order to protect that student’s privacy. This is part of the Family Educational Rights and Privacy Act (FERPA).

Preventing Discrimination Some personal information cannot be inquired about by potential employers, or anyone making admissions decisions. This is part of the Age Discrimination in Employment Act of 1967 and Title VII of the Civil Rights Act of 1964. These acts are meant to prevent discrimination related to your:

• Sex • Gender • Age • Race • Ethnicity • Religion • Sexual orientation • Parental status • Marital status • Citizenship • Immigration status • Socioeconomic status • Physical or mental health or ability • Personal history with drugs or alcohol • Housing status • Pay history (in some states)

You can choose to include this information in your Final Academic Statement for your transcript, but the fact that these laws exist does raise some questions you may want to ask yourself. These laws exist to prevent demographic profiling and discrimination in hiring practices for employers and admissions processes for institutions of higher learning.

Your transcript is part of your academic record for your whole life, so it’s important to be intentional about what information you choose to share. For more on this, see Including Personal Information in Your Final Academic Statement on page 36.

Requesting Your Official Transcript The Evergreen State College cannot share your transcript with anyone unless you approve it. When you order your transcript, it will come in a sealed envelope. Most people who request a transcript from you require that Registration and Records send them the transcript directly, unopened.

Name Changes and Gender Markers and Your Transcript There is a process being created for name change or pronoun change in your transcript. What we know so far is that there is conflicting information available about how to accomplish these changes and that the process can be time consuming. As you approach your final fall quarter, review your unofficial transcript and consider whether you have any undesired inconsistencies in your transcript when it comes to legal and chosen names and gender markers. To learn more about this process, connect with the Registration and Records office and with the staff at First Peoples Multicultural, Trans, and Queer Support Services. Staff at First Peoples is ready to help, but they ask that you start the process early!

Visit evergreen.edu/registration/changing-personal-info for more.

Institutional Woes? Don’t Do It Alone Did you know that there are on-campus resources available to support you while working on your Academic Statement? Be sure to use them and ask for help when needed. You may want to reach out to one or all of the following:

• Academic or Career

Advising • The Writing

Center • First Peoples

Multicultural,

Trans, and

Queer

Support

Services • TRiO advisors • Faculty (current or former) working in your field(s) of interest

Additionally, Student Wellness Services may be helpful if you need support for your mental wellness or are feeling overwhelmed by all there is to think about and do.