Board Meeting April 19, 2022

2022 - Norte Board of Directors Meeting Tuesday, April 19, 2022 6:30 pm NMC University Center - Room UC 208 2200 Dendrinos Drive, Traverse City, MI Conflict of Interest Declaration. The member of the board who discloses a conflict of interest regarding an agenda item shall refrain from discussing the item with other members and leave the meeting when the board reaches the agenda item. After the board has addressed the agenda item, it shall memorialize in its minutes the conflicted member’s absence from the meeting and invite the member to return.

APPROVED MAY 17, 2022 Call to order 6:32 PM I.

WELCOME AND ROLL CALL A. Board Present: Anthony Rupard, Jim Witte,, Jill Sill, Shawn Stowe, Ryan Schrock, Eric Mannix (Virtual) Absent: , Evan Gray, Sue Paul, Marshall Collins Staff Present:, Gary Howe, Troy DeShano Invited guests:

II.

ADDITIONS OR CHANGES TO THE AGENDA A.

III.

CONSENT CALENDAR: Action Required A. Approve - Minutes of the March 2022 Norte Board meeting

Motion by Witte to approve the consent calendar with second by Stowe.

Motion passed unanimously.

IV.

ITEMS REMOVED FROM THE CONSENT CALENDAR

V.

REPORTS A. Interim Executive Director Report - Jill Sill B. Financial Report - Eric Mannix (Action Required)

Interim Executive Director Report, Jill Sill Clubhouse activity picking up with Spring. A recent family came in to meet Abby and Lauren, our celebrity BICP coaches. New Hires: Onboarded Accounting Clerk, Amy MacKay, this past month—she’s a perfect fit. We continue to review candidates for Team Associate and Chief Bike Mechanic with expectation of onboarding in May. The Board of Directors are invited to events, including Earth Week Slow Roll and Bicycle Sale on May 1. Bike Month is May. Financial Report: Mannix & Sill Last 24 hours Norte received pledges for donations totalling $19,500. Request to evaluate professional development budget. All and all, there’s high confidence that the actual to budget is on track for 2022.

Motion by _Schrock_ to approve the financial report with second by Witte_ Motion passed unanimously.

VI.

OLD BUSINESS A. Bylaws, Policies & Procedures (update, discussion & next steps) B. ED Search (update, discussion & next steps) 1.Search firm 2.Committee creation 3.Job description (draft) 4.Review of timeline C. Google Folder Structure (update, discussion & next steps)

Bylaws, Policies, & Procedures: Google Drive for Board is now up to date with current policies and procedures. Over the next few months the board will adapt, update, and fill in any gaps.

ED Search: General discussion about approach and process. Goal is to post the job in May with a decision in August if not sooner if possible.

VII.

NEW BUSINESS A. Committee Discussion 1.Fund Development, Board Leadership, Finance, Personnel, others a) Next meeting? b) Member composition: Are there needs for additional non-board or current board members?

Committee Work: A nudge by the Board President to committee chairs to convene committees.

VIII.

NEXT MEETING ○

IX.

Tuesday, May 17, 2022 - 6:30 pm NMC University Center, Room UC 208

EXECUTIVE SESSION A. Voting board members will utilize executive session

Motion by Witte to move into executive session to discuss executive director hiring process with second by Stowe. Motion passed unanimously.

X.

ADJOURN A. Adjourned at 9:15 pm