Communication and Consultation Plan
Appendix E: Auckland Council Feedback Mr Blair Masefield, Technical Director – Planning from Land and Survey Ltd, has reviewed and provided comment on the draft CCP as follows: Comment
Response
The information that underpins the Communications Strategy in Section 6, Appendix C and D is not provided. Without this it is not possible to confirm whether these parties are adequately addressed
Appendix C and D now provided for final lodgement.
Section 6 Communication Strategy has no clear Engagement and Communication Strategy for these parties. Section 6.4.1 Parties affected by the Project references Appendix C which has not been supplied. Section 6.4.2 Owners, occupiers and businesses states these parties have been identified and if they want information they need to contact the Alliance. Parties referenced in 6.4.2 need to be included on the list in Appendix C
Appendix C has been updated to include parties referenced.
The CCP in 6.4.1 and 6.4.2 needs to set out the engagement process to date that has been implemented to identify the parties in Appendix C, and the engagement undertaken to date with these parties. See comments on Section 7.2.1 and table 6-1 Infor hub sessions below
Text updated to describe engagement processes to date.
Table 6-1 directs that the parties in Appendix C will receive a monthly “look ahead” e-notice or printed notification and face to face meetings ‘as required’. It would be helpful to report on the ‘face to face’ discussions held to date, which are stated as being prioritised in Section 6.1, and how these fed into section 7.2.1
Overview of face to face meetings now provided in Appendix C.
Table 6-1 identified weekly “Info Hub Sessions”. This CCP will be implemented once works commence. So this tool is not applicable unless it is amended to be implemented weekly during works and more specificity provided on when it will be run and how its operation will be advertised to parties so they can utilise it. If it is not to be used as a construction phase tool it is
Info hub sessions are currently scheduled to continue fortnightly on an ongoing basis – text updated to reflect this.
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Communication strategy includes regular distribution of information to parties utilising the tools set out in Table 6-1.
