Communication and Consultation Plan
7.
Protocols, processes and contact details 7.1 Community and Businesses Liaison Groups
The establishment of a Community and Business Liaison Group (CLG) is one of the key consultation tools required by the designation and resource consent conditions for the CRL. The CLG is a key mechanism for reflecting community concern and interest and communicating the programme to the community’s most affected parties. A CLG has been established for the Mt Eden area. CRLL has been holding CLG meetings throughout the development of the DWPs and MPs and the Link Alliance will continue to do so at least quarterly during construction of the Project (unless otherwise agreed).
7.1.1. Mt Eden CLG purpose The purpose of the Mt Eden CLG is to: Provide the CLG with regular updates on works progress, construction activities, including any significant changes or milestones and the management of potential adverse construction effects. Ensure that community interests are identified and recognised through the construction process so that construction impacts/disruption can be minimised as practicable and community safety can be appropriately managed. Provide feedback on the development of the CEMP and sub-plans. Monitor the effects of construction works on the community by providing a regular forum through which feedback can be provided to the Link Alliance. Provide opportunities for concerns and issues to be raised and responded by the Link Alliance. Propose initiatives regarding the interim use of properties including vacant land acquired for the construction of CRL.
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7.1.2. Process The Link Alliance will organise CLG meetings, including the meeting venue and provide administrative assistance to the CLG. The process for coordinating Mt Eden CLG meetings is set out below. Table 7-1: CLG meetings coordination
Stage
Description
1
Link Alliance Communications staff will liaise with the Mt Eden CLG members regarding meeting dates and venues. The venue is always at a local venue.
2
Link Alliance Stakeholder and Communications Manager provides input, as required.
3
Link Alliance Communications staff will take notes and carry out actions required.
4
Link Alliance Communications staff will keep a record of the meetings (including attendance).
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