CC application booklet Southern African Summit 2016

AIESEC in Southern Africa Subregional Southern African Summit Conference Committee 2016

Dear Applicant,

By applying for a position in the Conference Committee for the 2016 Subregional Southern African Summit happening from 30 Nov-4 Dec, you are taking the first step towards achieving your potential!

Welcome

In this booklet, you will be provided with relevant information concerning the positions available, their Job Descriptions, and the questionnaire to fill in with your application.

We wish you the best and look forward to meeting you!

Arvind Nathan, Subregional Chair: arvind.nathan@aiesec.net Nelito Fernandes, MCP South Africa: nelito.fernando@aiesec.net Julia Eiler, Conference Manager: julia.eiler@aiesec.net

CC Structure Conference Committee President

CCVP External Relations

CCVP Logistics

CCVP Delegates Service

Member Logistics

Member Delegates Service

Member ER

Member Logistics

Member Delegates Service

Member ER

Member Delegates Service

CCVP Special Events/Marketing

CCVP Finance

Member ER

Member Special Events

Member Finance

Member ER

Member Marketing

Conference Committee President

Tasks -Supervises the OC team -Deals with arising issues -Reports to the Conference Manager (Julia Eiler)

Show the audience you anticipated their questions.

Required skills

Leave room for Q&A, but use the Appendix -Accounting knowledge as a way to show that you both thought -Organisation skills about those&questions -Assertiveness reliability and have solid answers with supporting information. Let the audience test their understanding of the problem and the solution you’ve outlined questions give them a chance to talk themselves into your approach, and give you a chance to show mastery of the subject.

CCVP Logistics + 2 CC Members

Tasks -Sorting out venues booking -Organizing cheap & reliable transports for delegates -Finding suitable catering options for the whole conference -Ensuring that accommodation options are found for all delegates

Show the audience you anticipated their questions.

Required skills

Leave room for Q&A, but use the Appendix -Project Management Skills as a way to show that you both thought -Interpersonal Skills about those questions and have solid -Time management -Negotiation skills supporting information. Let answers with -Teamwork the audience test their understanding of the problem and the solution you’ve outlined questions give them a chance to talk themselves into your approach, and give you a chance to show mastery of the subject.

CCVP Delegates Service + 3 CC Members

Tasks -Creating a database with the delegates contact details, arrivals dates & dietary preferences -Ensuring that delegates’ queries are answered -The good functionality of the transport, catering & accommodation of the delegates during the conference -Planning for the gala & evening parties with his/her team

Show the audience you anticipated their questions.

Required skills

Leave room for Q&A, but use the Appendix -Communication skills as a way to show that you both thought -Organisation skills about management those questions and have solid -Project -Teamwork answers with supporting information. Let -Negotiation skills the audience test their understanding of the problem and the solution you’ve outlined questions give them a chance to talk themselves into your approach, and give you a chance to show mastery of the subject.

CCVP External Relations + 4 CC Members

Tasks -Finding corporate partners to sponsor the conference -Bringing companies on campus during the conference

Show the audience you anticipated their questions.

Required skills

Leave room for Q&A, but use the Appendix -Negotiation skills as a way to show that you both thought -Business development knowledge about those questions and have solid -Sales skills -Presentation skills answers with supporting information. Let -Teamwork & communication the audience test their understanding of the problem and the solution you’ve outlined questions give them a chance to talk themselves into your approach, and give you a chance to show mastery of the subject.

CCVP Special Events/Marketing + 2 CC Members

Tasks -Advertising the conference on all relevant social medias, aiesec groups & youth leadership promotion organizations -Communicating the progress of the CC -Organization of Special Events such as Gala Dinner and Global Village -Close collaboration with other CC teams

Show the audience you anticipated their questions.

Required skills

Leave room for Q&A, but use the Appendix -Sales skills as a way to show that you both thought -Teamwork & communication about those questions and have solid -Time management -Event management answers with supporting information. Let -Organized and structured the audience test their working understanding of the method problem and the solution you’ve outlined questions give them a chance to talk themselves into your approach, and give you a chance to show mastery of the subject.

CCVP Finance + 1 CC Member

Tasks -Maintaining financial statements -Budgeting -Processing payments from delegates & companies

Show the audience you anticipated their questions.

Required skills

Leave room for Q&A, but use the Appendix -Leadership abilities as a way to show that you both thought -Teamwork about those questions and have solid -Communication skills -Crisis management answers with supporting information. Let -Organizing skillstest their understanding of the the audience problem and the solution you’ve outlined questions give them a chance to talk themselves into your approach, and give you a chance to show mastery of the subject.

1. Why do you want to be part of the Subregional Southern African Summit Conference Committee ?

Questionnaire Questionnaire General questions General Questions

2. Why do you think you’d make a good addition to the team ?

3. What are your previous AIESEC/Non AIESEC leadership experiences ?

4. What do you understand under the AIESEC way & values?

5. If you are not from South Africa, when would be the earliest date that you could be in the country?

Specific questions Answer according to the position you are applying for

Questionnaire General Questions

1. What experiences do you have that are relevant to the position?

2. What is your strategic plan for the portfolio you are applying for?

3. Are you motivated enough to overcome the challenges that such a position entails?

Send your answers to the questionnaire & CV to both arvind.nathan@aiesec.net and julia.eiler@aiesec.net, with the subject line “Application for [your chosen position]�

Deadline is Wednesday, 7th of September at 23:59 pm GMT+2 Successful applicants will be going through an interview.

All the best with your application.

AIESEC in South Africa is waiting for you!