Watertown Minervas Catering & Events Wedding Brochure 2024

wedding

happily ever after BEGINS HERE

Welcome to Minervas & Watertown Event Center, where you can create the beginning of your life story.

FAMILY-ORIENTED

Weddings are about family, and we know families . Count on us to provide all of the essentials for your family experience: your ceremony space, reception space, full-service catering, and more accommodations.

SIMPLIFIED

One rate includes it all. Our per-person package pricing lessens decision-fatigue while still offering you choices.

EXPERIENCED

We got this. Sit back, relax, and delight in the unexpected. Our experienced team of Catering Managers will keep you informed with checklists, vendor recommendations, visuals, and custom event orders throughout your planning process.

In-house catering is required. The final guest count is required to be submitted at least seven (7) business days prior to the function. All indicated prices are subject to a 20% service fee & applicable sales tax. Guest count minimums apply.

Menu prices and selections are subject to review and/or substitutions up to 30 days prior to the event, based on market conditions.

ALL WEDDING PACKAGES INCLUDE THE FOLLOWING:

e Punch Fountain or Bowl

e Cake Cutting Service

e Linen Napkins - Black or White

e Table Cloths - Black or White

e China, Glassware, Silverware, Tables & Chairs

e Standard Centerpieces - Mirror Tile & 4 Votive Candles

e Social Hour Background Music

e Complete Bar Set Up - 1 per 150 People

e Wireless Microphone & State-ofthe-art Sound System

e Set Up - Head Table (on stage), Guests, Cake, Punch, Gift & Guestbook Tables

Glacial Lakes Ballroom, $1500 max capacity 700

The Glacial Lakes Ballroom is 12,000 square feet and has the flexibility of being split into smaller breakout rooms. The space includes a new dropdown large projector with exceptional image and sound quality projected on a 13'x19' screen. Crisp, clear overheard sound system with with newly updated audio processing and user interface controls.

Kampeska Hall, $700 max capacity 250

Kampeska Hall is 3,960 square feet and has the flexibility of being split into 3 smaller breakout rooms. Perfect for medium size weddings or events.

grand DISPLAYS

Cheese

An assortment of domestic cheeses, served with a variety of crackers, fruit garnish (serves 25) 80

Fresh Fruit

An assortment of fresh seasonal fruit with yogurt dip (serves 25) 80

Garden Platter

A colorful combination of crisp seasonal vegetables with ranch dip (serves 25) 70

Spinach & Artichoke

Warm spinach & artichoke dip, served with crostini & french bread (serves 25) 80

Shrimp Cocktail

Jumbo shrimp served with fresh lemon & tangy cocktail sauce (per 50 pieces) 100

Nine Layer Taco Dip

Chilled taco dip, served with house fried tortilla chips (serves 50) 80

The Market Platter

Capicolla ham, genoa salami, prosciutto, assorted domestic & imported cheeses, fresh toasted artisan bread & assorted crackers (serves 25) 135

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HORS D’ OEUVRE hot starters

Per 50 pieces

Coconut Shrimp

Jumbo shrimp coated in coconut rum batter, with pineapple teriyaki sauce 160

Mushroom Caps

Roasted mushroom caps with sausage & red pepper coulis 110

Crispy Firecracker Chicken Skewers

Crispy chicken glazed with firecracker sauce, with scallions & carrots 100

Pot Stickers

Asian pork filled fried dumplings, served with thai peanut sauce 90

Chicken Wings

Traditional jumbo wings, served with celery & ranch dressing

Choice of sauce: Honey BBQ OR Buffalo 85

Beef Meatballs

Choice of swedish, BBQ or teriyaki 85

HORS D’ OEUVRE cold starters

Per 50 pieces

Bruschetta

Traditional bruschetta mix with mozzarella, basil & roasted garlic, served on toasted focaccia bread 90

Chicken Phyllo Cups

Toasted phyllo cups filled with chicken salad, topped with smoked bacon & cheddar cheese 90

Deviled Eggs

Chef-prepared, country fresh eggs, dusted with paprika 85

BYO Fruit Skewers

Assorted fresh seasonal fruit with local honey drizzle, honey cinnamon yogurt & mascarpone peanut butter dip 80

Flatbread Pinwheels

Lavosh flatbread filled with whipped cream cheese & vegetables, served with roasted red pepper dip 75

carving STATION

ADD a chef-attended carving station to any wedding package for $50.

Roast Beef

Round of beef with horseradish crème & dijon mustard

Market Price/Person

Prime Rib

Garlic & herb roasted with horseradish crème & burgundy au jus

Market Price/Person

plated DINNER ENTRÉES

Served with house garden salad, chef’s choice of starch, vegetable, house bread & butter. Beverage service to include fresh brewed coffee. {Plated functions limited to two (2) options and is subject to extended service charges.}

Montreal Pork Chop

Bacon-wrapped pork chop, mushroom demi-glace

22/person

Yankee Pot Roast

Slow cooked savory roast beef with house gravy

23/person

Chicken Breast

Pan seared, boneless chicken breast

Choice of sauce: Marsala, Florentine OR Cajun Cream

21/person

Honey Pepper Salmon

House pepper seasoned & honey glazed, served with sauce béarnaise

25/person

Pretzel Chicken

Boneless chicken breast, pretzel crust

Choice of sauce: Mustard Cream OR Boursin Cream

23/person

8oz Top Sirloin

Hand-cut, char grilled to medium Market price/person

Steak Add-Ons

Mushroom Onion Sauce 3/person

Three Grilled Shrimp 6/person

We proudly serve the Certified Angus Beef® brand for all steaks. Abundantly flavorful. Incredibly tender. Naturally juicy. That’s the Certified Angus Beef® brand - Angus beef at its best.

ENTRÉE DINNER buffets

Served with house garden salad, chef’s choice of starch, vegetable, house bread & butter. Beverage service to include fresh brewed coffee. FEWER THAN 30 GUESTS, $50 FEE IS APPLICABLE

Roast Pork Loin

House seasoned, center-cut loin

Choice of sauce: Mushroom Demi OR Spiced Cider Reduction

Chicken Breast

Pan seared, boneless chicken breast

Choice of sauce: Marsala, Florentine OR Cajun Cream

Yankee Pot Roast

Slow cooked savory roast beef with house gravy

Meat Loaf

House recipe, cheddar cheese, bourbon demi, haystack onion

Chicken Broccoli Alfredo

Alfredo penne pasta with chicken & broccoli

One (1) Entrée 23/person Two (2) Entrées 25/person Add a Side +3/person

themed DINNER BUFFETS

Beverage service to include fresh brewed coffee. FEWER THAN 30 GUESTS, $50 FEE IS APPLICABLE

Grill Out

Grilled burger, house bun, garden salad with ranch dressing, potato salad & chips, baked beans, cheese, lettuce, tomato, onion, pickle, with assorted condiments, brownies 17.5/person

Italian

Meatball marinara pasta & chicken alfredo pasta, sicilian vegetables, caesar salad, house bread 18/person

Down Home Picnic

Garden salad with assorted dressings, potato salad, oven fried chicken, BBQ pork, buttered corn, fresh cornbread with whipped honey butter 20/person

Tex-Mex

Seasoned ground beef, flour tortilla, spanish rice, shredded cheese, lettuce, tomato, onion & jalapeño, served with house fried chips, salsa, & sour cream 20/person

ADD Nacho Cheese +1/person

ADD Fajita Chicken +2/person

Continental Breakfast

Assorted fruit juices, caramel & cinnamon rolls, seasonal fresh fruit

9/person

Build Your Own Yogurt Parfait

Vanilla yogurt, granola, fresh diced fruit, breakfast pastries

8/person

afternoon BREAKS

Sweet & Salty

Popcorn, potato chips with dip, chocolate chip cookies & chocolate fudge brownies

6/person

The Lighter Side

Fresh seasonal fruit, veggie platter with herb dip & assorted granola bars

7/person

Assorted Bottled Water, Juice or Soft Drinks 2/each

Lemonade or Iced Tea 21/gallon

Fresh Brewed Coffee (regular or decaf) 24.50/gallon

delicious DESSERTS

Cheesecake

Vanilla bean cheesecake with an assortment of chocolate, caramel & strawberry topping

7/person

Carrot Cake

Sweet layered carrot cake drizzled with caramel sauce

6/person

Layer Cakes

Choice of triple layer tiger chocolate or raspberry & white chocolate cake

7/person

Apple Crisp Station

Minimum of 25 guests

Oatmeal crisp, caramel sauce, whipped topping à la mode

PLATED breakfast

Beverage service to include fresh brewed coffee.

The Minervas Classic

Scrambled eggs, cheese, breakfast pastry, sausage links, breakfast potatoes, fruit cup

13/person

French Toast

Cinnamon egg batter dipped, grilled & sprinkled with powdered sugar, warm maple syrup

10/person

ADD Bacon or Sausage 3/person

ADD Scrambled Eggs 1/person

BREAKFAST buffets

Beverage service to include fresh brewed coffee. FEWER THAN 30 GUESTS, $50 FEE IS APPLICABLE.

Country Fried Breakfast

Scrambled eggs, chicken fried steak, buttermilk biscuits, sausage gravy, breakfast potatoes

15/person

Classic Breakfast

Scrambled eggs, rope sausage, breakfast potatoes, served with petit caramel rolls & sliced fruit

13.25/person

SUB Bacon .75/person

ADD Bacon 1.5/person

Homestyle

French toast, maple syrup, choice of sausage links or bacon, breakfast potatoes, scrambled eggs

14/person

Minervas & Watertown Event Center offers bountiful choices of liquors, a varietal selection of wine, and domestic, craft, local & import beer selections. Consult with your Catering Manager for all up-to-date product listings and market pricing.

Host Bar

e Contract signer is responsible for all charges based on consumption

e Valid credit card on file is required with a consumption estimate collected in advance

e Subject to applicable sales tax and 20% service charge

e $300 consumption minimum; $200 service charge applies for sales less than $300

e 1-hour minimum

Cash Bar

e Subject to applicable sales tax

e $300 consumption minimum; $200 service charge applies for sales less than $300

e Banquet bars accept cash & credit cards - no tabs or room charges

BAR policies

Wine Service

e Pre-purchase wine for tables or bar service available

e Subject to applicable sales tax and 20% service charge

Keg Service

e Domestic & Craft options available and at market price

e Subject to applicable sales tax and 20% service charge

Drink Tickets

e Available in a wide range of monetary values

e Subject to applicable sales tax and 20% service charge

Minervas & Watertown Event Center reserves the right to refuse service to any patron. Proper age verification required via Photo ID. 60-days notice required for special liquor requests; must be available from our designated vendors and pre-paid by the case at the time of ordering. No outside alcohol is allowed within the social function spaces. Last call is 20 minutes prior to event end time. ALL APPLICABLE STATE LAWS WILL APPLY.

drink TICKETS

20% service charge and applicable sales tax is applied to all tickets. Items subjext to change upon availability.

Call Drinks

Bacardi, Bacardi Limon, Black Velvet, Captain Morgan, Cherry McGillicuddy, Fireball, Jim Beam, Malibu, Southern Comfort, Windsor

4.75/ticket

Top Shelf

Jack Daniels, Jameson, Pendleton, Tanqueray, Titos

5.75/person

Premium

Crown Apple, Crown Royal, Grey Goose, Patron Silver

6.75/ticket

Domestic Beer

Budweiser Zero, Bud Light, Busch Light, Coors Light, Michelob Golden Light, Michelob Ultra, Miller Lite

3.75/ticket

Import Beer

Corona, Mike's Black Cherry, White Claw Raspberry

4.75/person

House Wine

Beringer White Zinfandel, Bota Box - Cabernet, Chardonnay, Moscato, Pinot Grigio

5.75/ticket

Doubles

ADD $2 per drink

catering BANQUET STANDARDS

{TERMS & CONDITIONS}

A great deal of effort goes into coordinating a successful event, thus all the details must be completed and agreed upon in writing at least a minimum of two (2) weeks in advance of the event. The Catering Department requires a signed Catering Contract at the time of the booking to secure space. Upon review of your event requirements, Banquet Event Orders (BEO) will be sent to confirm all final arrangements and prices. These BEOs will need to be signed and returned prior to your event and will serve as part of your agreement. A 20% service charge will be added to the totals of all food and beverage items provided. State Tax at the applicable rate will be added to the final bill. Cancellation by the customer less than 30 days prior to the event shall result in payment of full room and rental costs. The room must be vacated by 1AM and last call for alcohol is 12:30AM.

UNDERSTANDING YOUR NEEDS

In order to properly prepare for your event, we need to understand your needs. Be prepared to provide as many details about your event as possible, such as:

• What is the name of your event?

• How many people are attending?

• What setup style do you require?

• Do you require a custom floor plan?

• What is the start time and finish time?

• Do you require access to the room early for setup?

• Do you require catering/bar service?

• Do you have audio visual requirements?

ROOM ASSIGNMENTS & LIABILITY

We reserve the right to reassign meeting rooms. Early room access is available for additional fees and is subject to Catering Manager’s discretion. We reserve the right to inspect and control all private functions. Liability for damages to the premises will be charged to the representative making the actual arrangements at repair or replacement costs. Posters or directional signage may not be located in the hotel lobby or in the hotel without prior approval. Banners may be hung with approval from the Catering Department. Any damage or additional cleaning costs incurred by the property will be added to the final bill. Please do not use staples, nails, tacks or pins. We suggest command strips and ceiling hooks.

SCISSOR LIFT

Use of the lift for ceiling treatments, lighting and other decorations are allowed by facility staff only. Use of scissor lift will be charged hourly, and any ceiling treatments must be coordinated prior to set up of events. Service fees will be applied for any excess removal, additional setup or break down of ceiling treatments, chair covers and any other vendor products.

AUDIO VISUALS

Audio visual equipment and services can be ordered through our Catering Department. We ask that requests be made at least one (1) week prior to the event. An equipment rental list can be requested from the Catering Department. Clients may store their audio visual equipment overnight in our meeting rooms based on availability, but the Catering Department will not assume any responsibility for damages or loss of merchandise for items left in banquet rooms. The Catering Staff is trained to work with our standard equipment and does not have a specialist on site. If your group requires any special technical

set up needs, it is the group’s responsibility to make arrangements for this.

Additional fees will apply. Only Watertown Event Center Staff is to manage in-house systems (lights, microphones, sounds, LCD, etc.) Tampering with or unapproved use of WEC AV equipment leading to damage or loss will be billed back at event organizer’s expense.

MENU SELECTION & GUARANTEE

Menu selections are required at least three (3) weeks prior to the date of the function. Event menu tastings and custom menu design are available at market price. We are subject to vendor product availability, some menu items and event styles may need to change prior to your function to insure success and execution. Plated Functions subject to extended service charge. For the various departments to prepare properly for your event, it is important the Catering Department receives your final attendance number one (1) week prior to the date of your event. This will be considered your minimum guarantee, and is not subject to reduction.

BANQUET SERVICE

Upon request, extra servers/bartenders, above and beyond our standard are available at an additional fee.

PRICE INCREASES

Unforeseen changes in market conditions can happen and may cause price increases. All other food and beverage pricing is subject to market price adjustments. We will communicate these increases to you in advance.

PLANNING ACCESS TO THE FACILITY

If you need special access to the facility before and after your event (perhaps to decorate or move equipment in/out) we will need to know in advance. Typically, for large events requiring extensive setup, extra accommodations need to be made so that there is a sufficient overlap between clients.

CONTRACT/DEPOSIT

Minervas Banquet Department requires a signed Catering Agreement at the time of the booking to secure space. A more specific BEO will be forwarded to confirm all final arrangements and prices. BEOs will need to be signed and returned prior to your event and will serve as part of your final agreement.

BILLING & PAYMENT

For corporate events, a direct bill account will be utilized, unless prior arrangements have been made. At the conclusion of the event, a total combined invoice for all food and beverage functions will be sent to the group contact and full payment is require within 30 days of the event. For social events, room rent/deposit is required to be paid in full to secure reservation. Full payment is required ten (10) business days prior to the event, along with a valid credit card to be used for any future charges that may exceed the previous payment. Deposits are Non-Refundable. Tax will be added to all charges unless the property tax exempt paperwork has been filled out and returned to the Catering Department. If paying with a tax exempt credit card, a copy of the front and back of the card should be provided for our records. All non-tax IDsocial, personal and fundraising events require a valid credit card on file and prepayment.

OUTSIDE FOOD & BEVERAGE

To ensure the safety of our guests and to comply with local health regulations, food and beverage of any kind (except specialty cakes, nuts, mints & favors) will not be permitted within meeting and banquet rooms by the guests. Local health standards also prevents food prepared by the property that remains uneaten after a function, be taken out of the banquet facility. In the event you (the meeting planner) or any of your attendees bring in any outside food or beverage service, it will be removed from the premises. Discovery of outside food and/or beverage will result in fees being added to the final bill.

ENTERTAINMENT

We encourage entertainment. However, if loudness from bands, entertainment or public address systems disturbs any other guests, or becomes a problem, our property reserves the right to ask the patron or entertainment leader to reduce the loudness or perform without amplification.

DAMAGE & LOSS

Watertown Event Center/Minervas Restaurant & Bar are not responsible for items lost, stolen or damaged in any area of the property including the parking lot areas. If valuable items must be left in any banquet area, it is recommended that security be retained at the group’s expense. All guest items returned will be kept in lost and found located within the Catering Department for no more than 30 days after the event.

SHIPMENTS OF PACKAGES & PARCELS

It is always best to confirm that you will be shipping items to our property to ensure that we have adequate space to store them. There is no loading dock available for large crates or pallets of materials. We suggest you make arrangements for a pallet jack and means to off load the large parcels. Packages for meetings may be delivered to the property three (3) business days prior to the date of your event. The event name, date of function, contact(s) name and the Catering contact’s name should be included on all packages to ensure proper delivery.

GUEST COMMITMENT TO HEALTH, SAFETY & SECURITY

The health and well-being of our guests and employees have always been our top priority - but now more than ever. We are committed to ensuring your stay is worry-free from check-in to check-out and every moment in between. We want to reassure all of our valued guests that as the Novel Corona virus (COVID-19) situation continues to evolve, our team is closely monitoring the Centers for Disease Control & Prevention (CDC), World Health Organization (WHO) and our local health department following their recommendations on the appropriate health and safety measures. We take standards for cleanliness very seriously. To combat the spread of COVID-19, we have placed hand sanitizer stations throughout the buildings and signage that remind our guests to continue to social distance. We have also added new tools to enable our team members to clean high guest touch-points such as handles, countertops and buttons more effectively. Adjusting to change is a challenge, but finding happiness in change is a journey we’re all taking together. Our hotels know you put a lot of effort into keeping your family healthy. You can rest assured knowing we’re doing everything we can to give you a clean, worry-free stay because you shouldn’t have to think about the things you can’t see, just the things you want to.

605.882.1777

1901 9th Ave SW, Watertown, SD 57201