WELCOME TO KINETIC
With Kinetic just around the corner, we’re pleased to share the final exhibitor pack—your essential guide to making the most of your time at Kinetic and beyond. The feedback and conversations so far have shown just how ready, creative, and enthusiastic this year’s exhibitors are, and we can’t wait to see the energy and innovation you’ll bring.
Inside this booklet you’ll find important details, including your stand placement and all the information you’ll need for setup.
As you prepare for the event, remember to interact with everyone you meet, even if it’s just a quick hello. The expo, conference sessions, and networking evening are all excellent opportunities to build warm relationships based on genuine conversations and trust rather than focusing solely on sales. Take the chance to connect with as many people as possible; you never know where a new introduction might lead.
Focus on showcasing your brand rather than just selling. Make sure your brand stands out and is memorable—avoid going straight into a sales pitch. Instead, draw people in with a strong presence and engaging demonstrations. If you have a product or
service, show it in action to let people see its value first-hand. Visuals are powerful tools to naturally attract attention and help people remember you and your business.
Presentation matters, so ensure your stand looks great and that any presentations or materials are visually appealing and work flawlessly. With just 20 to 30 seconds to capture a delegate’s attention, make every moment count.
Finally, make it easy for prospects to connect with you on social media. While you’re with them, ask for their LinkedIn details or invite them to scan your QR code so you can continue the conversation online.
We’re here to support you—if you have any questions or need assistance at any point, just ask. We look forward to seeing you at Kinetic and to making this event a real success for everyone involved.
BE PART OF THE DIGITAL DELEGATE PACK
Our delegate pack provides details of the event, the itinerary, floorplan and information for all attendees of the event, and a chance to showcase your brand.
ADVERT
Based on your exhbition level you can supply a advert that can feature in our publications pre and post event.
Please supply pdf only, as this is digital RGB is fine
PROFILE
We will feature profiles of all our exhbitors in the delegate pack , and online on the Vizion site
Please Supply 50 word max description of your business and a logo
GET IN TOUCH
Please send your advert and profile by July 31st to Kinetic@vizionnetwork.co.uk
REALISE YOUR FULL POTENTIAL MAXIMISE YOUR OPPORTUNITIES
WHEN IT COMES TO OPPORTUNITIES, IT DOESN’T GET MUCH BETTER THAN KINETIC.
Running alongside the exhibition is a full day of keynote speakers featuring the very best from the insurer and collision industry.
Our lineup is the most influential across all industry events, bringing together the leaders who are shaping tomorrow. This year, the conference tells a story of success, optimism, and progress, inspiring everyone to look forward with confidence.
Key topics include the future of sustainability, with a spotlight on ARIES, the industry’s new environmental standard, and the ongoing EVolution in electric vehicles and repair. Whether your focus is compliance, innovation, or unlocking new opportunities, Kinetic offers inspiration and actionable insight for everyone.
RAISE YOUR GAME, FUTURE-PROOF YOUR STRATEGY, AND SEE HOW KINETIC CAN DRIVE YOUR BUSINESS FORWARD.
Sam Goffin General Manager
Alain Zweibrucker Chief Executive Officer
Sander Knipp Sales Lead Vehicle Refinishes & Commercial Vehicles
Steve Bridger Chief Claims Officer UK General Insurance,
Jeanette Griggs National Corporate and Public Sector Manager
Carrie Loftus Sustainability Programme Manager
Steve Silverwood Managing Director
Cheryl Chung ESG Specialist | Fix Auto
Matt Wilkinson Police Vehicle Recovery Scheme
Paul Gerrish & Phil Pentelow
Stolen Vehicle Recovery Managers
Simon Smith Managing Director | Aviva Repair Lead
James Bowyer Sustainability Lead
Brad Miller
Head of Product & Pricing - LCVs
Paul Glover
Collision Repair Network Manager
Chris McKie
Group Chief Executive Office
Gary Brench Director Risk and Assurance
Nick Blacknell Head of Claims Supply & Services
Peter Randhawa Director of ESG and Specialist Projects
Digital First, Data Led, Exceptional Outcomes.
FINAL CALL EXHIBITOR DELEGATE REGISTRATION
Please ensure that you and all your colleagues have registered to attend Kinetic as delegates.
All exhibitors must be registered as delegates, as we are nearing our maximum capacity. Registering guarantees your access to valuable networking opportunities, complimentary food, and the badge scanning facility.
Don’t miss out—make sure your team is signed up to take full advantage of everything Kinetic has to offer.
For more information and to register please visit www.kinetic25.com
KINETIC ITINERARY
TUESDAY
2ND SEPTEMBER
8am - 10pm
SETUP
DAY
į Set up day for exhibitors
į AV company set up and testing
į All cars to be put in place
Pre-set up
Our production team will pre-build stands and lay carpet over the 2 arenas prior to the setup day, however, there will be various AV setup around the arenas on set-up day.
FOOD & REFRESHMENTS
On site, Costa to provide refreshments with various vending machines available.
WEDNESDAY
3RD SEPTEMBER
8.30am - late
DAY ONE
DAY
Registration will be a combination of event trained staff and Vizion staff.
A balance of exhibition time and conference time, to ensure exposure for exhibitors.
FOOD & REFRESHMENTS
Food and coffee available all day.
Registered delegates qualify for complimentary meals from 6 food stations.
THURSDAY
4TH SEPTEMBER
9am - 3.30pm
DAY TWO
EVENING
Our networking evening event, situated in the Ludlow Suite, is causal in its approach. Providing a number of opportunities to show off your brand, and a chance to relax and discuss the day’s topics, network, and enjoy company like only our great industry can.
DAY
A balance of exhibition time and conference time, to ensure exposure for exhibitors. We take a look at vehicle manufacturers, connected car, materials and fuels.
EXHIBITION DE-RIG
FOOD & REFRESHMENTS
Evening meal (street food buffet).
2 x bars available.
Food and coffee available all day. Registered delegates qualify for complimentary meals from 6 food stations.
EXHIBITOR SETUP DAY SCHEDULE
ALL EXHIBITORS MUST SET UP ON TUESDAY 2ND SEPTEMBER.
Due to the logistics of the room build we have created time-lines for installations and setup
Please note: Please report to a Vizion team member when you arrive.
08:00 - 12:00
08:00 - 16:00
LARGE BUILDS AND CUSTOM STANDS
Due to the complexity of build and the need for forklifts and other equipment, we ask all custom stand exhibitors arrive in the morning to help minimise obstructions during setup. If you are unable to arrive in the morning, please let us know as soon as possible. Please note that until 14:00, the hall will be operating under Construction Design and Management (CDM) Regulations.
During this period, all personnel must wear high visibility vests and appropriate work shoes.
DISPLAY VEHICLES & LARGE MACHINERY
We have a large amount of vehicles on display over the 2 days, whilst some of these are part of the custom builds there are also others that are for display purposes only, please ensure these are at the venue as soon as possible, we have a holding area for them.
For more information regarding vehicle display please go to page xx
12:00 - 22:00
SHELL SCHEME
We ask that exhibitors who are utilising the shell schemes arrive after midday as not to risk injury or delays during initial builds.
THE VENUE
The International Centre in Telford is a premier facility, located centrally with great communications and easily accessible by road, train and air, chosen to facilitate easy access by our UK and international colleagues.
The International Centre is the UK’s 6th largest convention centre and one of the premier venues in the UK, it is spacious with a flexible design and a proven track record for ease of use and successful events. Due to the size of Kinetic we are using Arenas 1 and 2, with the evening networking event being held in the Ludlow suite.
HOW TO FIND KINETIC
Wherever you start from, however you travel, getting to The International Centre couldn’t be easier to find.
SAT NAV POSTCODE:
TF3 4EH
Use this for setup day and, Gate B location
BY CAR:
Your designated car parks are 3 and 4 Report to Gate B (off International Way roundabout by Holiday Inn) and once you have reached the security checkpoint, you will be asked to confirm what event you are on-site for and will be directed to the loading bay where you will be met by security.
All exhibitors and contractors arriving to load/ un-load are required to move their vehicles once finished and follow any instructions provided by the venue team, which may include time-limits and parking restrictions. The International Centre is less than an hour by road from Birmingham International airport. There are also rail connections from Birmingham International Station.
BY RAIL:
There are regular services from Birmingham New Street, Wolverhampton and Shrewsbury. The International Centre is situated just over a mile from Telford Central Station and is only two minutes drive by taxi. Alternatively, there is a regular bus service.
FROM M6 SOUTHBOUND
Leave M6 at junction 12. Take A5 west for 1 mile to Gailey Island. Take first left on to A449. Travel 3 miles to M54 / J2. Travel west on M54 to J4. Take the second exit and follow signs to The International Centre.
FROM M6 NORTHBOUND
Join M54 at M6 / J10A. Travel west to M54 / J4. Take the second exit and follow signs to The International Centre. The venue is situated just over 2 miles from Junction 4.
FROM M6 ‘TOLL’ NORTHBOUND
Leave M6 Toll at junction T8. This equates to M6 / J11. Go straight ahead into A460 (Wolverhampton Road) towards Wolverhampton. After 2.4 miles access M54 / J1. Take the third exit off the roundabout onto M54 direction Telford. Travel west on M54 to J4. Take the second exit and follow signs to The International Centre. The venue is situated just over 2 miles from Junction 4.
APPROXIMATE DRIVE TIMES FROM:
Birmingham City Centre: 45 minutes
Manchester City Centre: 1 hour 30 minutes
Bristol City Centre: 1 hour 45 minutes
Leeds City Centre: 2 hours 15 minutes
London (M25): 2 hours 15 minutes
STAND AND EXHBITION SPACE INFORMATION
A shell scheme is the most common type of stand or booth that exhibitors are assigned when they book a space at an exhibition.
To put it simply, a shell scheme consists of a box style design, supported by vertical aluminium poles, held together by aluminium cross poles at the top and bottom. It comes in one metre panels and will be arranged and built by our event partner. Each one will have the name of the exhibitor on the front fascia (1) (max 32 characters).
The side panels can be printed by yourself (we will need to supply the spec) or the event partner can supply printed panels at an additional cost. Alternatively, you can simply use your existing pop up within the stand.
Please ensure that you notify the events team of anything that exceeds your space so we can ensure we provide suitable additional space.
SPACE ONLY
Companies choosing a space only stand must notify Vizion Events by 22nd July. This deadline is vital for fire safety, ensuring aisles remain at the correct width.
Space only exhibitors are required to provide detailed plans or images of their stand, drawn legibly to a scale of at least 1:50, including full construction details, structural information, materials to be used, and fire safety certification. Early build access is available from 08:00 on Tuesday 2nd September; during this period (until 14:00), Construction Design & Management (CDM) regulations apply, and all personnel must wear high-visibility vests and suitable safety footwear. Companies building their own stands will not be provided with a company name board or lighting.
THE BASICS
WHAT DO YOU GET
į 2 chairs and a trestle table
į 1x 500w power
You can order additional furniture, power, AV equipment if you wish, from StageCraft, our AV company. See page 16 for more details.
WHAT IS THE SIZE OF MY AREA?
A standard shell scheme is 3 x 2 metres, however this will vary dependant on your order and requirmements when ordering.
We can create additional sizes should you wish, a price will be provided on request.
EXHIBITION STAND ELECTRICITY
Basic power is supplied as part of your exhibition booking,
All power is dropped from the ceiling.
It is the responsibility of every exhibitor to make sure that all electrical equipment brought to the show is electrically safe.
ADDITIONAL EQUIPMENT, GRAPHICS, FURNITURE HIRE.
Using the link or QR code, you can organise the following additional items directly from our AV exhibitor partner, StageCraft
į Furniture Hire: Stools, various tables, display cabinets, leaflet holders, and more
į AV Equipment Hire: Touch-screen TVs, laptops, additional lighting, etc.
į Electrical Options: Each stand comes with a standard 500w single socket (suitable for most uses), but you can request additional sockets or LED lighting as needed
į Communications: Venue wifi is suitable for most requirements, but wired broadband at various speeds or dedicated stand wifi is also available
į Stand Graphics: Each booth is supplied with your name on the top banner as standard, with the option to print infill panels or add overlay graphics (including a back panel)
https://client.tictelford.com/kinetic-2025/
THE IMPORTANCE OF MARKETING COLLATERAL
Marketing collateral plays a crucial role in building brand visibility and delivering a consistent, professional message to your audience. From banners and brochures to business cards and promotional gifts, these materials reflect the identity and values of your organisation.
Well-designed collateral doesn't just inform, it engages. It reinforces your brand, supports your campaigns, and ensures your message is seen, remembered, and trusted.
If you need support with any printed materials including banners, leaflets, brochures, business cards, promotional items, and more we recommend reaching out to our preferred supplier, Lonsdale, who specialise in high-quality marketing collateral production.
For enquiries, contact:
Jeff Mitchell, Sales Director, Lonsdale 07785 953 192 | jeff.mitchell@lonsdaledirect.co.uk
EXHIBITOR MAP
SPONSORS
S1 BYD
S2 Ford
S3 Akzo Nobel
S4 LKQ
S5 PPG
S6 Prasco
S7 RWC Training
S8 Axalta
S9 Thatcham
S10 Audatex
S11 Stellantis
S12 Morelli
S13 NWVA
V1 Vizion
V2 Vizion Vehicle Solutions
PARTNERS
A1 Make-a-Wish
A2 Green Parts Specialist
A3 National Windscreens
A4 ECA Business Energy
B1 Car-o-liner
B2 BSI
B3 Auto-Plas Bumpers
B4 Core Diagnostics
B5 Specialist Vehicle Rental
C1 Carlac
C2 e2e
C3 GT Motive
C4 Advantage Parts Solutions
C5 Cornerstone
D1 Diamond Cut Refinishers
D4 Tesla
E1 Spanesi
E2 AutoFlow
F1 Mirka
F2 Grove Group
F3 STL
F4 Junair
G1 Henkel\Teroson
G2 ACG
G3 Repairify
G4 Debra
H1 Avanti Design
H2
H3 Synetic
H4 ACIS
H5 ABP
H6 3M
I1 Tidal
I2 Cartec
I3 AGM
I4 Basic Welding Services
I5 AXA
J1 Absolute Alignment
J2 Static Solutions
J3 Cunbar Paints
J4 RPM Welding
J5 Omoda
K1 BASF
K2 Indasa
K3 Rowley Spraybooths
K4 Bodyshop Magazine
K5 PPM
L1 Anest Iwata
L2 School of thought
L3 Auto Assess
M1 Autotech Training
M2 Sherwin Williams
M3 Complete Diagnostics
M4 Stanners
N1 A1 Adas
N2 Garage Equipment Solutions
N3 Farecla
O1 GYS
O2 AirPro Diagnostics
O3 Car Bench
P1 AutoRaise
P2 Bodyshop Solutions Ltd
P3 Debbie Collis
P4 Amaric
Q1 BEN
EXHIBITION SUCCESS: HOW TO MAXIMISE YOUR IMPACT
Investing in exhibition space at an event offers valuable brand exposure, but it also demands significant time, effort, and budget. To ensure you get the best return, it’s essential to maximise every opportunity the event presents.
NEXT FEW WEEKS
į Make sure you have banners and/or other promotional materials that are on-brand and eye-catching. Remember, you will be one of many exhibitors all vying for the attention of visitors, so you need to stand out.
į Invest in some branded promotional give-aways such as stationery, mouse mats, coffee tumblers or bags. These create a lasting impression. Consider what you will give away to everybody, and hold back some higher value items only for people you have promising conversations with.
į Consider having an interactive element on your stand, such as a game or competition as this draws people in and provides a fun icebreaker. If you decide to have a prize draw, think of a prize that is unique and worth winning. You need to give yourself plenty of time to buy or build these aspects of your stand.
į In the next 7 weeks before the expo, promote your involvement on social media. Use the event hashtag, #kinetic with #vizionnetwork #vizion. Also search the hashtag to see who else is exhibiting and join in the conversation across all platforms.
į If you have an email subscriber list, send them a note to say you are exhibiting and invite them to come and see you.
į Add the expo banner to your email address so all contacts know you’re exhibiting.
AT THE EXPO
į Many businesses make the mistake of arriving at the expo just in time, grabbing a coffee and sitting behind a desk for the duration of the event. We’d strongly recommend a more proactive approach!
į Take a look at the list of fellow exhibitors at the event. If there are any you would like to talk to, introduce yourself before the event opens its doors. Selling to a stand isn’t great etiquette during an expo, so use the hour before the start as a networking opportunity.
į At the same time, check out your competitors. What have they got on their stands? How can you compete?
į Once the doors have opened, don’t sit behind a desk. Position yourself in front of your stand, so you can say hello to all visitors. Have some icebreakers and questions ready. Offer your promotional gifts, ask people to take part in your competition or if they’d like to enter your prize draw. Engage with your exhibitor neighbours. All this activity will create a buzz around your stand that relaxes people and encourages them to chat to you.
į Take business cards or contact details of people of interest and note what they said and how it was agreed that the conversation will be followed up. This is important – a pile of business cards at the end of a busy day won’t be enough to remind you of who said what and why you should be contacting them.
POINTS OF INTEREST
We have positioned all the event locations in a easy to find locations, maps will be on display during the event
ENTRANCES
E1 is the main Entrance
E4 for access to and from the International Hotel and Holiday Inn
E3 Alternative Entrance
REGISTRATION
Badge collection, registration and help
ARENAS 1 & 2 KINETIC
Conference and Exhibition Arenas with food and refreshments
LUDLOW SUITE CONNECT EVENING EVENT
Vizion’s unplugged and awards evening great for networking
Dress code: Smart Casual
CAR PARKS
P4 and P5 are reserved for Exhibitors, Vizion and group parking, P1 are available for delegates as well as additional parking at the hotel.
TOILETS
GENERAL INFORMATION
ACCESS
Each arena has roller shutters to bring in larger items, however, please note this will be busy as we will be bringing in cars, the AV company will be using for set up and other exhibitors will be using.
On arrival, please report to the Kinetic team, and we will assist with organising.
DISPLAY VEHICLE CHECK IN
All show vehicles must be checked on arrival
The AutoFlow team to check all cars using CheckMate before being allocated. Please ensure that you contact a Vizion team member on arrival.
For more information please review the dedicated vehicle section
LARGE EQUIPMENT
It is important that we are made aware of these so we can ensure that we can plan your space effectively and adhere to health and safety regulations. If we are unaware we may not be able to place it near your stand or in close proximity.
SCISSOR LIFTS
Any exhibitors or contractors planning to use a scissor lift to construct their stand must provide details of the risks and control measures involved via a risk assessment
AISLES AND GANGWAYS
The aisles and gangways used at the venue are the minimum permissible by law and have been subject to approval by the venue management.
Under no circumstances will exhibits, banners, stand dressing, tables and chairs, etc.. be allowed to encroach into the aisles, gangways and fire exits
All exhibits must be kept inside your space at all times
If you are bringing additional equipment that may exceed your space or vehicles, ensure we are made aware so we can plan and adjust spaces accordingly to ensure it meets health and safety regulations.
WASTE AND RECYCLING
Large grey recycling bins will be provided in the exhibition hall during set up and breakdown. During the event, bins will be located next to the catering points. Exhibitors must separate rubbish and dispose of it in the appropriate bins provided.
RIGGING
StageCraftUK are The International Centre’s official rigging contractor; if rigging is required please get in touch with them. https://www.stagecraftuk.com/
STAND BOOKING AND EXHIBITOR REGISTRATION
All bookings are considered as provisional until the booking has been completed on-line. Once booking has been completed it will be subject to our Terms and Conditions which can be found online https:// kinetic25.com/
TERMS OF PAYMENT
Once booked, exhibitors will be required to pay an invoice raised by Vizion Network Ltd in full. 10% of the stand cost is non-refundable in the event you need to cancel. The invoice must be paid within 28 days of issue.
Vizion reserve the right to refuse entry to the exhibition for any exhibitor who has not paid all invoices before the event.
INSURANCE
Exhibitors are reminded that they must have Public Liability Insurance which covers them for the period of the event including set-up and de-rig. Exhibitors should also have ‘All Risks’ insurance cover for their stand, exhibits, and personal effects as well as cover for third party claims for abandonment.
WIFI
There is FREE WiFi available for all exhibitors. However, this is for light use only such as checking emails and limited internet access. If you require a dedicated line or need to stream large quantities of data please purchase this directly from the venue’s on-site supplier, Stagecraftuk.
HOTEL ACCOMMODATION
A list of local hotels and their distances from the Telford International Centre is included at the end of this document.
PHOTOGRAPHY
Please note the use of cameras by visitors is permitted. However, if exhibitors have items on their stand they do not wish to be photographed, signage should clearly indicate this.
There will be an approved photographer on- site and photos will be uploaded to the website after the event.
DAMAGE AND LOSS
Vizion or The International Centre, do not accept any responsibility for damage or loss of any properties introduced by the exhibitors or their agents/ contractors. Exhibitors should provide their own insurance against all risks. The strongest possible precautions against theft should be taken at all times. Any vehicles will be checked in prior to the event to ensure they are not damaged, this will be done via CheckMate from AutoFlow.
SMOKING
Smoking is permitted in designated smoking areas ONLY.
DILAPIDATION
You are reminded that you may be charged for any damage to the hall caused by your staff or contractors. Under no circumstances can stand construction, graphics, displays, etc.. be attached to the fabric of the building.
NOISE
Noise levels will be monitored by Vizion and The International Centre, and exhibitors may be asked to reduce levels where necessary. Please ensure exhibitors have access to ear protection should they need it during exhibition set-up and breakdown. We kindly ask all exhibitors to respect their neighbouring stands by keeping noise levels to a minimum. We also ask that noise is minimised during the conference.
LOST PROPERTY
Lost property should be handed in to the main reception. Should you lose any of your possessions, please ask at reception, who can check if it has been found. The International Centre will retain lost property for six months, after which time they reserve the right to donate it to charity/destroy if no claim to the property has been made.
DRESS CODE
Business Attire/Smart casual
TAKEDOWN & DE-RIG
EXHIBITION BREAKDOWN WILL TAKE PLACE ON THURSDAY 4TH SEPTEMBER FROM 16:15 AND MUST FINISH BY 22:00.
There will be no time restrictions in the loading bay; however, please be aware there may be access delays. A queuing system will be organised by The International Centre’s staff if necessary. Exhibitors will not have access to the loading bay until The International Centre’s staff are satisfied the hall is clear of all delegates.
Once breakdown is in process, equipment should be removed via the loading bay only. The public entrances cannot be used to remove items from the exhibition hall during this time.
Please do not leave any items or waste products in your space. Vizion do not permit vehicles (other than fork trucks) to be driven into the exhibition hall.
IMPORTANT: YOU ARE NOT ALLOWED TO REMOVE YOUR STAND ELEMENTS UNTIL ARENAS ARE CLOSED AND ALL DELEGATES HAVE LEFT
SAFETY & SECURITY
FIRST AID
First aid personnel are available on site during open times and can be contacted through the Event Reception. All exhibitors and contractors are responsible for their own first aid requirements outside of exhibition opening hours. Organisers must be informed when there has been an accident. Certain accidents and dangerous occurrences must be reported to the Enforcing Authority in accordance with The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995.
SAFETY & SECURITY/HEALTH & SAFETY POLICY
Each exhibitor and contractor has a duty to ensure the health, safety and welfare of their employees and other persons affected by their activities. Each exhibitor and contractor must provide a safe place of work and a safe system of work at the Kinetic Event, just as they are obliged to do on their own premises. All exhibitors and contractors will comply with Health & Safety Regulations and ensure that a risk assessment has been produced in respect of their work at the exhibition. The risk assessment will include the building and dismantling of stands as well as risks in respect of staff and visitors to the stand.
The purpose of these Terms & Conditions is to ensure that contractors and exhibitors carry out their work in a safe manner, that risks are minimised to persons working on the site as well as visitors to the event. The exhibitor and contractor must at all times take every reasonable care to ensure the proper and careful use of the site and must draw the attention of the Vizion to any fact which may constitute an unusual or special risk to the accommodation. When in doubt, the exhibitor must seek advice and cooperate with Vizion.
PRIOR TO STARTING WORK
į Exhibitors and contractors must inform Vizion of all hazardous substances they are going to bring onto site. COSHH Assessments must be supplied where appropriate.
į Routes of access, areas of work and storage must be discussed with Vizion.
į Exhibitors and contractors are to ensure that they, their employees and any sub-contractors are familiar with all emergency procedures on the site.
GENERAL REQUIREMENTS
Only exhibitors and approved contractors notified to Vizion will be authorised to carry out work on-site. Exhibitors and contractors must ensure that:
į They and their employees observe any restrictions with regards to smoking.
į Safe working methods are adhered to.
į All internal and external exits, corridors and fire exit signs are kept clear and free from obstruction.
į They are responsible for organising any on-site lifting and handling. Please be aware that the Venue and Vizion are unable to assist with this work.
EVACUATION PROCEDURES
In the event of an emergency evacuation, please follow the instructions of The International Centre staff. Ensure that you are familiar with your nearest Emergency Exits prior to the event – maps of the exits are provided in the ‘The International Centre Induction’ document, which is available to download via the Exhibitors Panel Health & Safety section under ‘My Documents’. Should an evacuation be required, the following announcement will be made over the public-address system:
“Attention, Attention, an emergency situation exists within the building, please leave via the nearest available exit”
Fire marshals from The International Centre wearing high visibility jackets will be on hand to direct you.
į Please leave the building, assemble yourselves away from the building at the assembly point (which will be directed by venue staff) and wait for venue fire marshal.
į If a member of your team is missing, inform the fire marshal as soon as possible.
į Do not re-enter the building unless told to do so by a member of the management team from The International Centre.
į Emergency exits must not be obstructed at any time; this includes the loading bay entrance/exit by parked vehicles.
ON DISCOVERING A FIRE, PLEASE TAKE THE FOLLOWING ACTION:
į Activate the nearest break glass point, these are located next to each fire exit within the Halls.
į Inform a member of staff or Duty Manager and give the location and nature of the incident.
į If there is any immediate danger do not remain in the vicinity.
To prevent the spread of fire within the building, textiles, fabrics and any other materials used for interior decoration or display purpose, including artificial floral decorations, should resist the spread of flame over their surface and should not, if ignited, have an excessive rate of heat release nor give off toxic fumes. When tested, combustion should cease immediately after the pilot flame has been removed. Appropriate test certificates may be requested.
MEDICAL EMERGENCIES AND FIRST AID
There will be several first aiders available throughout the event; in cases of medical emergencies please inform a member of security who will radio a first aider or visit reception on the lower concourse level. When requesting first aid you must state the location of the incident, what the injury/illness is or appears to be and the name and age of person injured or ill
The International Centre will have highly trained teams on-site as well as security measures in place which are designed to provide comfort and reassurance for all participants at Conference, Extra security will be on hand in the evening.
GET IN TOUCH
SECURITY
The International Centre will provide general security for the whole venue. However, the individual security of the stands and exhibits is the responsibility of exhibitors. Valuables should be removed from the venue overnight, and additional care should be taken during exhibition build and breakdown as these are vulnerable times. Exhibitors are warned not to leave valuables unattended on their stands, whether during the build-up, open or breakdown periods.
Special care should be taken of mobile phones as these can be easily misplaced or stolen. Do not leave your stand or any portable equipment unattended at any time. In the unlikely event of a theft, please report to the reception desk immediately.
Badges should be worn at all times by both exhibitors and contractors
On set-up day these can simply be your work badges for identification purposes, but when the exhibition opens everyone will require a Vizion Badge to enter the exhibition hall. All badges will be available and can be collected at registration.
The International Centre will have highly trained teams on-site as well as security measures in place which are designed to provide comfort and reassurance for all participants at Conference, Extra security will be on hand in the evening.
Our events team are here to support you, if you need any further information about Kinetic and the exhibition then please email kinetic@vizionnetwork.co.uk or call Jules on 07939 933589
FREQUENTLY ASKED QUESTIONS
As we get close to the event, you may have questions or concerns regarding the event and your exhibition space.
We have listed the most popular questions, however, if you would like to discuss your space and marketing before or after, please get in touch.
Stand allocation, where will my stand be?
We have added the exhibitor plan to this latest update.
When can I set up my stand?
All exhibitors will need to set up on the 2nd September . The room will be open from 08.00 - 22.00.
See setup day page for more information.
What additional items are available for stands?
You can order a variety of additional items including graphics, additional furniture, lockable counter units, TV screens and more. See page 16 for more details.
We have a custom stand and don’t require a shell scheme.
Great, but it’s important to let us know size and height, we can then ensure you have a space and not a pre-built booth.
We have a vehicle we would like to bring, is this possible?
It should be, however, we will need to be aware of anything large that exceeds your stand allocation so we can ensure that we can allocate the space, either in the aisles, or at the side of your stand.
We will also need to discuss the safety requirements for vehicles dependant on fuel type.
Unfortunately, any unauthorised vehicles will not be able to be taken into the arena.
We have a pop up stand or roller banner can we use these?
Sure, we offer the option to print the panels of your stand (shell scheme) if you wish, however, we also
appreciate you have existing marketing material. If you would like to organise your own print for the stand panels, please let us know so we can provide the spec. Ideally, we will require the panels before the 21st so we can set these up during the shell scheme build.
How big is my exhibition area?
Each standard area is 3x2m, however, you may have ordered a custom size, get in touch to confirm.
Do I need to book any extras, or can I get them on the day?
To be safe you should pre-book any extras you think you might need before the event. On the day we may be able to provide them, however, if they aren’t pre-booked we can’t guarantee they will be available.
Do you provide refreshments and a meal to exhibitors?
We provide both refreshments and meals to all delegates who have registered, please ensure you and your team are registered to qualify.
Can I order an attendee lead list or email blast?
No. Vizion does not sell, rent, or share contact/ lead lists of members or meeting attendees. Vizion also does not sell direct emails to our members or attendees.
We do, however, offer and encourage exhibitors and sponsors to utilise the marketing opportunities that come with your event booking or sponsorship and will work with you to maximise your time and brand awareness, long after the event.
HOTEL LOCATIONS
RAMADA
Forge Gate, Telford, TF3 4NA, United Kingdom
T: 01952 425000
Between 15 - 20 minutes walking distance from the International Centre
INTERNATIONAL HOTEL
International Way, Telford, Shropshire, TF3 4JH
T: 01952 281 500
Between 2-3 minutes walking distance from the International Centre
HOLIDAY INN
Telford International Centre, Telford, TF3 4EH
T: 01952 527 000
Between 2-3 minutes walking distance from the International Centre
MECURE
Forge Gate, Telford Centre, Telford, TF3 4NA
T: 01952 217680
Between 15 - 20 minutes walking distance from the International Centre
PREMIER INN
Unit 8, Southwater Square, Southwater Way, Telford TF3 4DE
T: 0333 321 9348
Between 3-4 minutes walking distance from the International Centre
TRAVEL LODGE
Unit 4, Park Avenue, Southwater Way, Telford TF3 4BF
T: 0871 984 6535
Between 2-3 minutes walking distance from the International Centre
TALK. MEET. NETWORK. SCAN.
EVERY BADGE HAS THE DELEGATE UNIQUE QR CODE THAT HAS ALL THE DELEGATE CONTACT INFORMATION READY TO BE ADDED TO YOUR PHONE, DEVICE OR QR READER.
Similar to a bar-code, by using your camera or compatible app (there’s 100’s), you simply scan the badge and the data is then stored on you mobile as a contact, it is really that simple.
A vCard is in essence, an electronic business card. They are a fast, easy way to transfer relevant contact details to another person, using a standardised format that is recognised by all relevant media today: computers, smart phones and tablets.
HOW IT WORKS.
To scan a QR code simply open up the camera or on older phones open the app, point the camera at the code, and you’re done!
The camera will automatically recognise any QR code your camera is pointing at, this will open the add contact screen.
TRY ME, GET PREPARED AND TEST YOUR QR SOLUTION
use your phone’s camera or device and point at the QR
VEHICLES FROM SHOWROOM TO SHOWFLOOR: THE KINETIC VEHICLE EXPERIENCE
SHOWCASING VEHICLES AT KINETIC:
We’re delighted once again by the high level of interest in showcasing vehicles at Kinetic from both manufacturers and exhibitors. As part of our commitment to ensuring a safe and compliant environment, all exhibitors planning to showcase electric vehicles (EVs) at Kinetic must submit key details in advance. This includes the vehicle specifications, type of EV, charging method, stand number, and a nominated contact person. These measures help us uphold strict health and safety standards while supporting a seamless and secure event experience for all.
Our team will assign the final location for each vehicle and provide further instructions as needed. All vehicles must be set up and in position at the venue on 2nd September. For safety reasons, vehicles must not enter or be moved within any exhibition building during times when the event is open to visitors. If you have any questions or require assistance, please contact the Kinetic events team.
RULES REGARDING VEHICLES
Showcasing vehicles at Kinetic is an exciting opportunity, but clear rules are essential to ensure everyone’s safety and the smooth running of the event. By following these guidelines, we protect visitors, exhibitors, and staff, while maintaining full compliance with all health and safety regulations.
ELECTRIC & HYDROGEN VEHICLES
Any exhibitors or organisers wishing to bring such EV’s to the TIC will be required to supply the vehicle details, type of EV, method of charging, stand number, location within building and a contact name.
The EVs must be plotted on the agreed floor plan. TIC has an obligation to inform the local fire authorities of the location of EVs within the centre when holding automotive type events.
DAY TIME CHARGING
Where EVs required to be charged then this would be encouraged to be done when the building is occupied during the day. Stands/exhibitors would be responsible for monitoring the EV whilst being charged.
OVERNIGHT CHARGING
The TIC will only allow the overnight charging of vehicles under the following circumstances:
į The charging point should be installed by an approved electrical contractor and signed off.
į Only the dedicated power supply for that stand
should be used for charging, this again installed by an approved electrical contractor.
į There is overnight security within the area of EV charging.
į The correct level of firefighting equipment is supplied.
į There must be a supplier contactable for any vehicle emergencies.
If overnight charging is to take place whilst the building is unoccupied then it must be discussed with the Organiser, Event Manager and the venue Security Manager. All costs would be charged back to the event organisers.
All the above would be subject to a risk assessment which should be available to the venue and event organisers.
HYDROGEN
Hydrogen vehicles must be delivered on transporters and contain minimum fuel. There must be no charging at all of hydrogen cells on-site - this must be done at off-site hydrogen fuel stations only.
PETROL VEHICLES
All petrol-fuelled motor vehicles or other petrol engine equipment fitted with a fuel tank, including boats, plant or machinery, must comply with the following:
į The fuel tanks of motor vehicles manufactured prior to 1984 must contain only sufficient fuel
į To move the vehicle in and out of the hall, due to the absence of safety features which prevent leakage
į Fuel tanks of motor vehicles manufactured from 1984 onwards may contain fuel
į Fuel tanks on all other petrol engine equipment must be empty
į The fuel tank must be sealed, wherever possible with a lockable cap
į Vehicles may require a drip tray and must be positioned within the boundaries of the stand so that any protrusions, doors, tail lifts etc.. do not infringe the stand perimeter
į The running of engines during the open period of an exhibition is strictly prohibited
į For vehicles required to operate as part of a
moving demonstration, “pit” positions must be clearly defined and agreed with the venue. Suitable fire extinguisher(s) must be provided
į Filling or emptying of fuel tanks inside the hall is strictly prohibited at all times
VEHICLES IN PUBLIC CIRCULATION AREAS
No vehicles, hand propelled or motorised, are permitted to travel within the public circulation areas during the open period of the exhibition.
The static display of vehicles in the public circulation areas is subject to approval of written details by the venue. Vehicles must be clean including tyres, supplied with a drip tray and pushed into position. The venue will agree the maximum number of vehicles permitted in these areas.
REFUELING AND RECHARGING
Vehicles and plant must be refuelled or recharged in the open air, away from the building in position agreed by the venue.
ADDITIONAL LOCATION OPPORTUNITIES
In addition to your primary stand location, there are several additional opportunities to showcase your vehicles at Kinetic.
Options include high-visibility spaces at the main entrance (both inside and outside), the concourse, the reception area, and within the conference area itself.
These locations offer excellent exposure to delegates as they enter and exit the exhibition halls and during the evening event. Additionally, the main exhibition arenas allow for pop-up vehicle placements near the refreshment areas—always a prime spot to attract attention.
Get in touch with the events team to discuss options and opportunities
ENSURING YOUR VEHICLES ARE TREATED WITH CARE
Our check in, check out process ensures that your vehicles are treated with the respect they deserve, providing support from offloading, positioning and after the event a final check before supporting with the collection.
The team at AutoFlow check in all vehicles, using the popular Checkmate system developed by AutoFlow, each vehicle is registered, with photos of the entire car, the vehicle is then positioned at the correct place. When the show is over all vehicles are then checked out.
Check-In. Appraise. Assess.
DIGITAL VEHICLE CHECK-IN AND HANDOVER APP WITH SMART ESTIMATING AND SEAMLESS INTEGRATION POTENTIAL.
Checkmate has potential to be used across a wide range of vehicle services, maximising current business revenue, whilst opening up other areas of the business.
If you would like more information regarding Checkmate and our process, please contact the Kinetic events team.
THE EVENT TIME-LINE
Drawing on our experience in organising, building, and preparing for exhibitions, we have developed a comprehensive timeline covering all key stages of the event, before, during, and after.
Ensure your team is registered as delegates Delegate Registration closes
Align your marketing to your presence/theme at the event, gain awareness via social, emails,
2 MONTHS
Confirm graphics, furniture, electrics, and AV.
1 MONTH
Finalise exhibition location and drive stand traffic.
Schedule on stand meetings or arrange meet-ups at the evening networking event.
3 WEEKS
Better safe than sorry. Double check everything, finalise promotional material and any screen demo’s or presentations. Confirm everything is OK.
1 WEEK
Final check
Brief staff and colleagues on the key messages for the event. Rehearse any presentations or demonstrations.
SHOW TIME
1 WEEK
Collate and identify leads gathered at the show.
Think about post event marketing and promotions via ‘Focus’, Vizion’s digital news channel.
Look at aligning with ‘Future Ready’ or ‘Green Earth’ brands.
2 WEEKS
Make contact with all contacts. Provide Vizion with secondary advert. Consider updating profile.
If you are a sponsor, provide a press release or article about your product or service.
BEYOND
Continue to utilise Vizion’s marketing channels and discuss future promotions and support.
SOCIAL MEDIA IDEAS
HOW DO YOU ATTRACT CUSTOMERS TO AN EXHIBITION BEFOREHAND?
Social media helps improve your exhibition visibility by generating leads and setting rescheduled meetings quickly. People who follow your company want information about your business and its services. Typically 6-8 weeks before the event, create a social media campaign consistent with your integrated marketing message, but keep it brief.
Ensure that on every platform you tag Kinetic and use the event hash-tags. #Kinetic25 #vizion. And when possible link to www.kinetic25.com
BEFORE THE EVENT
į Ensure that on every platform you tag Kinetic and use the event hash tags. #Kinetic #futurevizion. #infinitepossibilities #kinetic25
į Consider creating a hash-tag specific to your company or campaign.
į Follow some of the other exhibitors, try to start a conversation which could then be continued at the show.
į If you’re planning to launch a new product or service at the show, consider creating a teaser video which can be uploaded to and shared on YouTube and let Team Kinetic know so we can provide marketing support.
į Give people an incentive to visit your stand.
į Send personal stand invites to your connections on LinkedIn.
į Create a landing page on your website specific to the event.
į If your company is sponsoring an event at the show or one of your team is a guest speaker, promote your involvement to your followers.
į If you’ve got something new to say or sell, connect with industry specific media contacts via X or LinkedIn, and ask them to meet with you during the show.
DURING THE SHOW…
į Take a good quality photo of the team standing in front of your stand and share it on all social media platforms.
į If you meet a customer who is full of praise for your company or one of its products or services, ask if you can use their testimonial as a video or photo-article and share it on social media.
į Images are a great way to give those who aren’t at the show a glimpse into the goings-on. Make sure that you remember to use ALT tags before uploading them.
į If you are sponsoring the event, make sure that you take a good quality video of it to share online afterwards.
į While you might be rushed off your feet during the event, always make time to share content on social media.
į If at any point the stand looks busy and provides a great photo opportunity, upload it to all social media platforms making sure that you include the event hash-tags.
į Contests or give-aways are always a good crowdpuller. You can use social media to promote the event and attract people to your stand – to enter and to see the draw.
į Include icons, web addresses, QR codes, and/ or calls-to-action to your social networks in your stand displays as appropriate.
POST-SHOW…
į Go through your leads, business cards and notes and connect with them on LinkedIn, follow them on X or like their business page on Facebook. Drop them a personal note to make sure they remember you.
į Search for the event’s hash-tags on X and you’ll be presented with all of the tweets that have used it. This will give you access to the X accounts of all those who attended or are interested in the event.
į Write a blog post about participating in the event, including any orders, customer comments or interesting angles.
į Follow up your leads and connections via email, ensuring that you include links to all your social media accounts.
į If you participated in the conference, or made a speech, send out an electronic version of the content including any related video clips and links.
ADDITIONAL PROMOTION AND BRAND PLACEMENT
At Telford International Centre there are numerous proven options that exist for fantastic additional branding for exhibitors and sponsors, if you are interested in showcasing your brand please get in touch to discuss options available.
GET IN TOUCH
ORGANISERS
Marcus Laird marcus.laird@vizionnetwork.co.uk
Jules Laird jules.laird@vizionnetwork.co.uk
EXHIBITOR SALES AND MANAGEMENT
Steve Plunkett steve.plunkett@vizionnetwork.co.uk
Ruairi Neave ruairi.neave@vizionnetwork.co.uk
+44 (0)7917 667510
+44 (0)7939 933589
+44 (0)7362 419835
+44 (0)7471 949 081
Before the event you can contact any of the team for help and support to esure that you get the most from Kinetic. During the event, we will have limited access to emails, but will be contactable via mobile for urgent matters. Alternatively, The team will be available during build and Kinetic to assist with any questions
If you have a question regarding Graphics, Shell Schemes, power or additional hire items please contact or AV partner, Stagecraft direct e: Sales@stagecraftuk.com
