New Student Welcome and Information Guide
THE UNIVERSITY OF TEXAS MEDICAL BRANCH
CONTACT NUMBERS AT A GLANCE ENROLLMENT SERVICES Phone:
(409) 772-1215
Email: Enrollment Services – enrollment.services@utmb.edu Financial Aid – sfinaid@utmb.edu Scholarships – schlrshp@utmb.edu Student Accounts – sfinsvcs@utmb.edu
STUDENT HEALTH Phone: Email:
(409) 747-9508 stdwappt@utmb.edu
Counseling and Psychological Services Phone: (409) 747-9508 Email: stdwappt@utmb.edu Ombudsman Phone: (409) 747-9055 Email: jeblanke@utmb.edu
STUDENT LIFE Phone: Email:
(409) 772-1996 studentlif@utmb.edu
Students with Disabilities – Institutional ADA Office Phone: (409) 747-4818 E-mail: adastdnt@utmb.edu Student Housing Phone: (409) 772-1898 Email: UTMB.Studenthousing@utmb.edu Student Parking Phone: (409) 266-7275 Email: parking@utmb.edu
TITLE IX COMPLIANCE Phone: (409) 772-2112 Email: Title.IX@utmb.edu
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C O N TEN T S ▶ About Galveston and City Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 ▶ Living in Galveston. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 ▶ Academic Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 ▶ Technology Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 ▶ Remote Learning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 ▶ Campus Map. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 ▶ Campus Involvement and Leadership. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 ▶ Campus Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 ▶ Financial Aid, Scholarships and Student Accounts. . . . . . . . . . . . . . . . . . . . . 17 ▶ Health & Wellness Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 ▶ Parking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 ▶ Student Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 ▶ Office of Institutional Compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 ▶ Commitment to Professionalism . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 ▶ The Health Education Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 ▶ Additional Campus Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
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A B OUT GALV ESTON A ND CI TY RES OU RC ES
WELCOME TO GALVESTON Galveston Island, less than an hour south of Houston, is more than just a resort town. The small city has a long history to match its rich beauty and charm—it’s been the home of buccaneers and tycoons, and was once called the “Wall Street of the South” because of the wealth and prosperity garnered as the nation’s second most prosperous port. Galveston’s historic elegance is often paralleled to that of Charleston, Savannah and New Orleans, with architectural examples from every era since the 1820s. A strong connection to nature also features prominently in Galveston, with the beach and bays, endless preserved marshlands, clear skies and open space. Galveston’s famous Seawall is lined with shops, restaurants and the Pleasure Pier, with game booths and rides. On the bay, the three pyramids of Moody Gardens punctuate the skyline. Here, guests can walk through a tropical rainforest, experience various IMAX films or explore a large aquarium. Downtown’s Strand and nearby streets are filled with shops, cafes and live music. In December, the island hosts Dickens on the Strand, a festival that revisits the charm of England’s 4
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Victorian Era. Mardi Gras Galveston!, Texas’ largest Mardi Gras celebration, brings grand parades, great bands, food and fun for two weeks in February. Throughout the year, the Strand sees several other large events like the Yaga’s Wild Game BBQ Cookoff, the Lone Star Biker Rally, Oktoberfest and the periodic Art Walks. Downtown is also the epicenter for the arts in Galveston. The Grand 1894 Opera House hosts several performances throughout its season and, just blocks away the East End Theater Company runs a several-show season each year with outstanding local actors and producers. Throughout downtown, several art galleries display the talents of local artists. City of Galveston: Home Page: https://www.galvestontx.gov Residents: https://www.galvestontx.gov/101/Residents Galveston Chamber of Commerce: http://www.galvestonchamber.com
The Galveston Island Convention & Visitors Bureau: https://www.galveston.com.
L I VIN G IN GALVESTO N ON-CAMPUS HOUSING Interested in Living On-Campus? UTMB Dorms The University of Texas Medical Branch encourages students in the Schools of Medicine, Nursing, Health Professions, and Graduate School of Biomedical Sciences to take advantage of all the benefits of living in the University’s on-campus dormitories. On-campus housing offers its residents low rent and facilities that are conveniently located within walking distance of all Medical Branch buildings. This can translate into savings of time and money over long commutes and parking fees. Current rates: Shared Suite Rooms are $663/month. Rooms w/Private Bathroom are $770/month. For questions and additional information on dorms, please contact Housing at (409) 226-ROOM (7666) or go to (https://www.utmb.edu/ auxiliaryenterprises/housing/dorm-program) All current or incoming students can directly apply for housing by logging into Student Housing with their UTMB credentials via MyStar or from the UTMB Student Housing website. UTMB Ferry Road Apartments The Ferry Road Apartments, located at 710, 810 & 910 Ferry Road, are an apartment complex that allows students to live near campus at affordable prices. Students can choose between unfurnished efficiency apartments ($325/month), 2-bedroom apartments ($934/month), and 3-bedroom apartments ($1,115/month). All apartments include paid utilities with the exception of internet or cable. Ample parking provided on-site. For more information, please call (409) 750-9792 or visit the Ferry Road Apartments website online (https://www.utmb. edu/auxiliaryenterprises/housing/apartment-program). 301 Post Office Street Private rooms for UTMB students located at 301 Post Office Street, just a couple blocks away from campus. All rooms are furnished with a full-size bed, desk, bookshelves, dresser, nightstand, and a shared or private bath. All of our rooms were recently renovated. A common kitchen & living area, WiFi and local TV are provided. This location offers an enclosed outside area with pool! All utilities are paid.
410 Market Street Private rooms for UTMB students located at 410 Market Street, just steps away from campus. These are private rooms with a shared bath, common kitchen & living area. Rooms are furnished with a full-size bed, desk, dresser and nightstand. Wi-Fi and local TV are provided. All utilities are paid. One parking space provided per tenant. 410 Market Street tenants have access to the pool at 401 Mechanic Street. 401 Mechanic Street The private rooms at the 401 Mechanic Street dorm are spacious and were recently newly renovated. All rooms are furnished with a full-size bed, desk, shelves, dresser, nightstand, and a shared bath. All utilities, Wi-Fi, and cable TV are included. Tenants at 401 Mechanic have immediate access to the pool at 401 Mechanic Street, which is shared with tenants from the 410 Market dorm. All current or incoming students can directly apply for housing by logging into Student Housing with their UTMB credentials via MyStar or from the UTMB Student Housing website (https://www.utmb.edu/auxiliaryenterprises/housing/dormprogram). Email: UTMB.Studenthousing@utmb.edu
OFF-CAMPUS OPTIONS Some students live off campus. A good source of information for any community is the local Chamber of Commerce. Information on housing is available on the Galveston website.
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A CAD EMIC R ESOURCES Academic Resources comprises several departments, including: ▶ ▶ ▶ ▶
Moody Medical Library Academic Computing Graphic Design & Printing Services Classroom Services
The primary purpose of these departments is to provide various forms of support for all students, faculty, and staff at UTMB. Blackboard course management, testing centers, poster printing, research assistance, and health sciences database access are just a few of the services offered by Academic Resources. https://www.utmb.edu/ar/home
MOODY MEDICAL LIBRARY Located at 9th and Market Street on the Galveston Campus Library Information Desk: (409) 772-2372 https://www.utmb.edu/ar/home Email or chat: http://askus.utmb.edu
Text: (409) 433-9976 Library Hours: Monday thru Thursday: 7 a.m. to midnight; Friday: 7 a.m. to 9 p.m.; Saturday: 9 a.m. to 8 p.m.; Sunday: noon to 11 p.m.
The mission of the Moody Medical Library is to advance the education, research, patient care and public service programs of the university and to provide a comfortable and welcoming place for study, research and gathering. The library is home to: • Quiet study areas and group study rooms • In-person research assistance, Monday thru Friday, 8 a.m. to 5 p.m. • 45 public computers on the second floor equipped with: ▪ USB ports, CD/DVD drives, and headphone jacks ▪ Microsoft Office 2010 • Self-service scanning, copying, and printing (including wireless printing), plus mobile device charging • Online testing centers available for computer-based exams and large group computer instruction https://www.utmb.edu/ar/academic-resources/ testing
▪ Located on the first floor of Research Building 6 and the second floor of the Library ▪ Testing computers equipped with USB ports, CD/ DVD drives, headphone jacks, and privacy shields • Truman G. Blocker, Jr. History of Medicine Collections Online collections The library has extensive online collections to support teaching, learning and research in the biomedical and health sciences. From the library’s website, https://www.utmb.edu/ar/home, you can navigate to: • Thousands of ebooks, electronic journals, and databases ▪ Many required course books are available electronically • Course and program-specific research guides: http://guides.utmb.edu/schools
• Basic sciences and anatomy resources, including Anatomy TV • Study and exam prep resources • Citation management and research tutorials • To access materials not owned by the library, use the free Request It service Our library staff and highly skilled librarians are here to answer your questions and connect you with the research and educational resources you need. 6
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A CAD EMIC R ESOURCES GRAPHIC DESIGN & PRINTING SERVICES Phone: (409) 772-5900 Hours: Monday–Friday 8 a.m.–5 p.m. http://arweb7.utmb.edu
Need quality copies printed in a hurry? Full service black & white and full color copying are easily reproduced from your digital files or hard copy originals in sizes up to 12” x 18”. • Colored paper stocks, Cover-weight stocks, Gloss and Matte stocks • Stapling, Folding. Saddle stitching, Hole punching, Tabs, Binding in several styles Whether you need an event banner, an eye-catching teaching aid, or a poster to present your research results, the skilled personnel of the Graphic Design & Printing Services department can help. Free estimates are provided for any project and competitive pricing is offered for all products. Convenient pickup is located at the library’s Information Desk on the second floor. Copier/printer location/rates Self-service copying is available on campus with a simple copy card. Pick one up at Access Services in the Moody Medical Library and charge an amount convenient for you. Your card will work with these copiers: • 2nd Floor Moody Medical Library: Black & White $.05/page; Color - $.50/page (For library hours, please see previous page.) • Old Red computer lab, room G.216
Need to produce a poster presentation? PowerPoint templates and Poster Pointers & Guidelines links are available on our print order home page at http://arweb7. utmb.edu to help you design your poster presentation. To order, simply register, then click New Order/Printing Order/ Posters-Large Format. • 42-inch large format, Picture perfect clarity • Satin photo quality stock or Re-usable self-adhesive (fathead) starting at $5.00/sq ft. • Mounting available
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T E C HN OLOGY R ESOURCES TECHNOLOGY RESOURCES AND REMOTE LEARNING INFORMATION FOR STUDENTS Information Services – Service Desk If at any time you find you need help with any technical issues, please contact the UTMB Service Desk, which is available 24 hours a day, 7 days a week. The UTMB Service Desk can be contacted by email at ishelp@utmb.edu. ▶
IS Service Desk Website: https://www.utmb.edu/is/ assistance/service-desk
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Student Desktop Support
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Wireless Network Services: https://www.utmb.edu/is/
https://www.utmb.edu/is/access-management/ equipment-services/mobile-device-student-support/ student-support assistance/wireless-services
Information Resource Security Website: https://www.utmb.edu/infosec/Welcome.asp Microsoft Office 365 Office 365 is included in a Microsoft partnership with Higher Education to provide powerful messaging, productivity, and collaboration tools to students and employees. This application is currently provided free to all UTMB students, accessible from all modern web browsers (Google Chrome, Mozilla FireFox, Edge, Internet Explorer 11+, Safari etc.) for online use with online interfaces of common Office applications including Word, Excel, PowerPoint and Outlook Mail. Students also have the option to download a local installation of Microsoft Office 365 (the latest version) to their device(s). The full suite is available for download/installation as well as standalone installations such Skype For Business Basic. Students can log in to their mailbox via the web at www. mymail.utmb.edu, then proceed to click on the Outlook Mail icon. Information Services is beginning to evaluate Office 365 as a solution to the rest of the University community. Microsoft Office 365: https://www.utmb.edu/o365 Skype: https://www.utmb.edu/sfb
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Academic Computing Educational and research technology resources for UTMB faculty and students are provided by the Academic Computing department. Academic Computing maintains the school’s academic course management tools, lecture capture system, student online testing applications, among other resources. Academic Resources & Moody Medical Library Home Page Academic Computing
Learning Systems Blackboard Web-based access to courses from all four UTMB schools is provided by the Blackboard course management system. Blackboard courses can include many web-based course tools including announcements, blogs, contacts, calendars, discussion boards, glossaries, journals, messages, tasks, tests, assignments, audio messaging, and wikis, as well as course content files. ▶ ▶
Your login information for Blackboard is your UTMB username and password. Blackboard does not require VPN for off-campus access. https://www.utmb.edu/blackboard/eclass.asp
T E C HN OLOGY R ESOURCES
Remote Access/Connectivity
Remote Access:
MyVPN
https://www.utmb.edu/is/assistance/remote-access
UTMB’s MyVPN web page allows you to access campus applications and network services protected behind the UTMB firewall. Traveling faculty, staff, and students, as well as those located at home, can connect to the UTMB network using a Virtual Private Network (VPN). UTMB uses a thirdparty client called Pulse Secure to connect your device to the VPN, and adds an additional layer of security by requiring the use of Duo two-factor authentication.
Duo Security Referred to as two-step or two-factor authentication, this process, which uses Duo Security, asks individuals logging in to confirm their identity using a smartphone, via text, or via automated voice calls. To increase the security of information UTMB uses Duo, a two-factor authentication that can be downloaded as an app on your phone. This two-factor authentication is needed to check your e-mail on or off campus and to login to the VPN to access myStar when off campus. Instructions on how to install Duo can be found here.
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R E MOT E LE ARNING The University has established protocols for academic continuity, which includes courses having a Blackboard section to facilitate communication between students and instructors. Students are asked to prepare for possible disruptions by getting familiar with the technologies highlighted in the checklist below in the event there is a need to move classes online. ▶
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Student checklist and academic responsibilities during campus closure ▪ Check your UTMB email regularly for the latest updates (examples, not inclusive list): ▪ UTMB Broadcast Announcements ▪ Communications from your school Dean and/or Office of Academic and/or Student Affairs ▪ UTMB Office of Student Life and/or University Student Services ▪ Department Chair ▪ Course related: Faculty instructor and also Blackboard for messages
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UTMB students are automatically enrolled in the UTMB Alerts (the University’s mass notification system), using basic directory information such as UTMB email and phone number. If you would like to verify your settings, visit UTMB Alerts Use MS Office 365 applications available to students. Visit Information Services: Working Remotely. Students are encouraged to familiarize themselves with the Meeting Online options such as, Skype, Zoom and Teams. Students should expect that instructors will make changes to course syllabi as a result of campus closure. In some cases, instructors will be adjusting courses for remote (online) instruction and assessment, over a short period of time. Carefully review course syllabi for updates and information from instructor(s). Contact your instructor in a timely manner with questions or regarding any necessary accommodations. Please note that during the campus closure, students are expected to continue working on their coursework and education.
CA MPUS MAP For an interactive campus map, visit http://www.utmb.edu/map To take a 360 Virtual Tour of the UTMB Campus, visit: 360 Virtual Tour Demo
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CA MPUS IN V OLVEMENT AND L EADERS HI P OFFICE OF STUDENT LIFE
Student Organizations
Lee Hage Jamail Student Center, 2nd Floor Phone: (409) 772-1996 Fax: (409) 747-2527
UTMB currently has over 100 registered student organizations on campus! These organizations range from professional interest groups and service alliances to cultural organizations and recreational clubs. Each year these organizations continue UTMB’s tradition of community service, civic engagement, and cultural celebrations by organizing hundreds of projects for the campus and the Galveston community. The Office of Student Life oversees the registration and creation of all student organizations and acts as a resource for reserving university facilities, budgeting, event planning strategies, and more!
www.utmb.edu/studentlife
Each year the Office of Student Life leads and facilitates cultural, recreational and social celebrations, ceremonies and events for the university community. We collaborate with students and faculty to implement leadership programs and interprofessional activities that support students’ personal and professional development, while expanding their learning experiences. Participating in our activities helps to develop essential life skills, critical thinking skills, leadership abilities, and an appreciation for lifelong learning while we help you maintain personal health and wellness. You will discover multicultural and global perspectives, learn the importance of civic and individual responsibility, develop respect for individuals, acquire a sense of competence, and enhance your capacity to work well with others. The Office of Student Life coordinates, supports or assists with: ▶ Student Government Association ▶ Student Life Activities Committee ▶ Welcome Back Week ▶ TGITs (social events) ▶ Plazapalooza ▶ Holiday Bingo Night ▶ Intramural Sports ▶ The National Society of Leadership and Success Other services include: • • • • • • •
Student News and Notes (Every Thursday) Free Notary Service Free Domestic Faxing – Sending and Receiving Game Room and Video Game Equipment Flier Posting Approvals Study Rooms Computer Lab Follow us on Facebook at UTMB Office of Student Life
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Learn more about our currently registered organizations and how to start your own organization at: https://www.utmb.edu/studentlife/get-involved/studentorganizations
Student Government Association SGA is dedicated to improving the students’ academic, social, and cultural environments. Each student contributes indirectly to these aims by payment of the student services fee (during registration), a percentage of which goes to SGA. Students participate directly by taking advantage of the services offered and by getting involved in SGA itself. Dissemination of information about activities is through the Senators and through announcements posted on bulletin boards throughout the campus. The Student Senate consists of representatives from all four schools. This body controls all funds and determines the policies of SGA. It is important that responsible individuals are elected to this body as they represent the students and are instrumental in making decisions that will affect the student body. SGA meets every first and third Wednesday each month at noon in the Senate Room. To find out more about SGA please go to their website: https://www.utmb.edu/studentlife/get-involved/sga/about-sga
CA MPUS IN VOLVEMENT AND LEADERS HI P Student Life Activities Committee
National Society For Leadership And Success
The Student Life Activities Committee (SLAC) is responsible for planning and hosting Student Life events and activities! SLAC meets once a month in the Jamail Student Center for a lunch meeting. Past events hosted by the SLACers include: • Paint & Sip Nights at Clay Cup Studios • Movie Nights • Fall Fest • Spring Fest • Summer Bash …and more! All students are welcome to join the SLACers and help plan new and exciting events.
The National Society of Leadership and Success (NSLS) is the nation’s largest leadership honor society. In addition to honorable distinction, the Society provides a step-by-step program for members to build their leadership skills through participation in events hosted by the Office of Student Life. Membership in NSLS is for life and provides access to benefits including scholarships and awards, on-campus events, corporate discounts, recommendation letters, and more. At UTMB, we aim to make NSLS a chance for students to work interprofessionally – gaining leadership experience and building important communication skills. NSLS events include:
HONOR PLEDGE UTMB I N T E G R I T Y
R E S P E C T
C O M P A S S I O N
Honor Pledge Committee
On my honor, as a member of the UTMB community, I pledge to act with integrity, compassion, and respect, in all my academic and professional endeavors.
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Orientation Leadership Training Day Success Networking Teams Speaker Broadcasts Community Service Events
For more information on any of these groups, please visit the appropriate page at our web site, www.utmb.edu/studentlife, call our office at (409) 772-1996, or just stop by the Office of Student Life to talk to us. We are here to help you!
The Honor Pledge is a very important statement that revolves around three key principles: Integrity, Compassion and Respect. These are the three principles which represent the foundation upon which UTMB thrives for as an institution. Plaques hang all around UTMB with the Honor Pledge, serving as a reminder of the basic principles. The writings have no meaning unless each and every one of you implements these principles into your daily lives and remember to always lead by example. Welcome Back Week UTMB Welcome Back Week is a week-long series of events designed to welcome new students to campus, as well as welcome back continuing students. This week takes place following Fall Orientation and is filled with giveaways, free food, and fun times for all students.
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CA MPUS SAFETY UTMB POLICE CONTACT INFORMATION The UTMB Police Department provides a safe and secure campus where the pursuit of higher education, research, and health care can be achieved. Please read below to see how to contact the UTMB Police, as well as what information they may need in an emergency response situation. UTMB Police can be contacted in any of the following ways: Emergency phone numbers: • Call boxes are located in parking garages and on emergency poles around campus: Red Button calls 9-1-1 (UTMB PD Dispatch) • To call from a cell phone: Dial 9-1-1. When calling from a cell phone, the call will initially go to Galveston PD. GPD will forward the call to UTMB PD dispatch once the location of the emergency has been verified to be on UTMB property. • To call from a UTMB phone: Dial 9-1-1 Non-emergency: (409) 772-2691 (ext-22691) or (409) 772-1111 (ext-21111) from a UTMB phone Office: Rebecca Sealy 2.712 For more information visit the UTMB Police Department website.
Crime Prevention: https://www.utmb.edu/police/services/crime-prevention
Information Needed in Emergency Response When the UTMB police respond to emergency calls, certain information is needed depending on the situation. Read below for more information. If the emergency is regarding a suspect, the UTMB police need to know the following: • • • • • • • • 14
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Is the suspect still in the area? Gender/Race of suspect Complexion/Facial hair Color of suspect’s eyes Is the suspect wearing glasses? Unusual marks, scars, tattoos Description of clothing/jewelry Any odors (alcohol, drugs, cigarette smoke, cologne, aftershave, etc.)
If the emergency is involving campus safety, the UTMB police need to know the following: • • • • • • •
What happened? When? Were there injuries? Is there a suspect? Where? Was/is there a weapon? If a vehicle is involved, what is the make/model/ color? • Which direction did the suspect go? • Are there any witnesses? Personal Safety For your personal protection, the UTMB police: • Respond to requests for emergency assistance • Respond to requests for motorist assistance ▪ Battery jumps ▪ Vehicle unlocks ▪ Air for low tires • Initiate investigations of criminal activity • Respond to requests for safety escorts during the hours of darkness through the safety watch program ▪ An officer will either walk with the individual or provide a ride in a UTMB Police Department vehicle to any location on campus or to the individual’s vehicle if it is parked in one of the UTMB parking garages or lots ▪ Call (409) 772-2691 or ask any officer • Provide highly visible patrols throughout the UTMB campus 24 hours a day • Provide Rape Aggression Defense (RAD) class ▪ 12-hour basic self-defense class designed for women ▪ Endorsed by the International Association of Campus Law Enforcement
CA MPUS SAFETY UTMB Safe App We care about your safety! UTMB Safe App is available to download on Google Play or in the App Store. You can download the app for iOS here or for Android here.
Student Bicycle Registration and Maintenance The UTMB Police Department offers a free bicycle U-Lock and Rear-Light to each UTMB student who registers their bicycle! Registering your bicycle will help in the recovery and return of your bicycle in the event it is stolen. The U-Lock is issued to secure your bicycle at the provided campus bicycle racks. This is a proactive approach to help reduce bicycle thefts. How to Register your Bicycle 1. Complete the Online Form here. 2. Bring your bicycle, UTMB Student ID, and Online Form to the Police Administration Office in Rebecca Sealy 2.712. 3. The officer will verify your information, record your bicycle serial number, take a photo of your bicycle, and issue you a U-Lock and Rear-Light (while supplies last).
Bicycle Maintenance Program The Police Department offers weekly Bicycle Maintenance on Thursdays from 11AM-1PM. The UTMB Safe App contains the following features: ▶ ▶ ▶ ▶ ▶ ▶ ▶ ▶ ▶
Mobile blue light Virtual walk home Support resources Emergency plans Emergency contacts Campus map Report a tip Safety toolbox Commend an Officer
*Disclaimer* The UTMB App is not a substitute for 911. Please call 911 for all Police Emergencies. Property Safety For the protection of your property, UTMB police: • Monitors all UTMB property, including buildings, garages, and parking areas through scheduled patrols, 24 hours a day • Provides police communications services 24 hours a day • Provides free bicycle registration for students and employees (learn more on the next slide)
Maintenance consists of basic services, i.e. oil on chain, air in tire, etc. Services are free of charge. The service alternates between the Moody Medical Library Bike Rack and the Health Education Center Bike Rack. Emergency Situations Emergency situations can arise for all kinds of reasons. The key is to know what your options are when they do. UTMB has specific plans for emergency preparedness: UTMB Emergency Operations Plan. In the case of any emergency, including weather emergencies, all instructions will be communicated through the UTMB Alert website, UTMB home website, and the broadcast media. What are UTMB Alerts? UTMB Alerts is UTMB’s Emergency Notification System. It is a “reverse 911” system that delivers information to you using several methods of communication, including: • Telephone and text messages • UTMB Alert Site • iUTMB Homepage • Broadcast e-mails to all UTMB e-mail accounts • UTMB institutional Facebook and Twitter postings
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CA MPUS SAFETY Online Training for Campus Safety UTMB cares about your safety and wants you to be prepared should an active shooter event occur. Detailed information on these programs and how to access them can be found below: Active Shooter, What You Can Do The Department of Homeland Security (DHS) announces the availability of a new Independent Study Course titled: Active Shooter, What You Can Do (IS-907), a no-cost training course developed to provide the public with guidance on how to prepare for and respond to active shooter crisis situations. An active shooter is defined in the course as an individual who is “engaged in killing or attempting to kill people in a confined and populated area. In most cases, there is no pattern or method to their selection of victims.” This new online training is available through the Federal Emergency Management Agency (FEMA) Emergency Management Institute (EMI) at https://training.fema.gov/is/ courseoverview.aspx?code=IS-907. Safety videos: “Shots Fired on Campus” Would you know what to do if someone started firing a gun on campus? The UTMB Police Department offers four safety videos for faculty, staff, students and health care workers. These videos are offered to assist you with information on how to respond in the event of an active shooter situation. • • • •
Shots Fired on Campus Shots Fired in the Workplace Flashpoint - Campus Violence Flashpiont - Violence in the Workplace
If you would like to speak with a member of the UTMB PD about the videos, contact Capt. David De Ore at 772-2691. Obtaining/Replacing a Badge • The UTMB ID Badge is issued upon employment or enrollment, as a student, at UTMB and to UTMBaffiliated individuals (based on specific criteria). Only one active badge may be carried. The badge is valid for the duration of employment, affiliation, or enrollment as a student at UTMB. • The first UTMB ID Badge for employees is included in your student fees. The replacement charge for a lost or negligently damaged badge will be $20.00. The ID Badge/Smart Card should not be folded, have holes poked in it for any type of pin, or have any stickers affixed to it. Individuals will be responsible for the replacement cost due to these types of damages. • A stolen badge will be replaced at no charge, provided a police report associated with the theft is shown to police. There is no charge to replace old or worn-out badges. Basic ID badges are intended for special or short-term applications and are not available to students, faculty, or staff. Badges must be returned to the UTMB Police Department – Badge Office upon graduation or departure from UTMB.
What is the No. 1 thing every employee and student can do to improve UTMB security? WEAR YOUR ID BADGE! Wearing a UTMB identification badge is not just a matter of pride for all university employees and students; more importantly, it is an issue of security and safety, as well as UTMB policy. All employees, students, volunteers, contractors and vendors must wear a UTMB-issued ID badge while on UTMB property. 16
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DON’T FORGET: ▶ Wear your badge ▶ Every day ▶ All shifts ▶ Responsibly
F I N A N C IAL AID, SCH OL AR SHIP S AND S TU DENT AC C OU NTS FINANCIAL AID 2.210 Ashbel Smith (Old Red) 301 University Blvd, Galveston, TX 77555-1305 (409) 772-1215 https://www.utmb.edu/enrollmentservices/resources/ financial-aid
About the FAFSA UTMB uses the Free Application for Federal Student Aid (FAFSA) to determine eligibility for most financial aid programs. The FAFSA can be completed at fafsa.gov. Our school code is 013976. A new application must be completed every academic year. What is Financial Aid? • Federal Direct Loans • Federal Pell Grant (Undergraduates working on first degree only) • Work Study • Scholarships • Alternative Loans • Institutional Loans • Institutional Grants
A great website to visit is studentaid.gov. You can get information about loan limits, interest rates, payment calculators and much more. How to Check your Financial Aid Status MySTAR allows you to: • • • •
Check your awards Check the status of financial aid documents Sign your award letter Keep track of loan disbursements
To Access MySTAR 1. Go to the website: https://mystar.utmb.edu 2. Log in with your UTMB users-m login and password. This is the same login information you will use for your UTMB email. 3. Click on the current financial aid year to view awards and documents. Awards are separated by semester in each aid year.
For help in accessing MySTAR or questions regarding usernames and passwords, please contact the IS Help Desk at (409) 772-5200. For help navigating mySTAR, please go to https://mystar.utmb.edu
Types of Loans
The Process
A Subsidized loan is awarded on the basis of financial need. Interest does not accrue on the loan while the student is in school. During this time, the federal government pays the interest on the loan. Interest will begin to accrue when the student begins repayment or deferment. Only undergraduate students are eligible for subsidized loans.
UTMB is a Direct Loan Institution. This means that your financial aid money comes directly to the institution from the Department of Education and is disbursed to you through us. Tuition and fees that are owed are taken out and the balance is sent to you via direct deposit or a check sent to your current mailing address.
An Unsubsidized Loan is not based on financial need. Interest begins to accrue from the day the loan is disbursed until it is paid in full. Students can choose to pay the interest while they are in school or allow it to accumulate until repayment. Remember that paying the interest while you are in school will save you more money over the life of the loan!
To sign up for the installment plan, please log into MySTAR through Student Financials. This is especially important if you are paying cash for tuition, or if you are in the School of Medicine or in a program with a clinical year, where your tuition is billed by the year instead of semester. Financial aid students with a semester schedule will not need to sign up.
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F I N AN CIAL AI D, SCHO LA RSH I P S AND S TU DENT AC C OU NTS Annual Loan Borrowing Limits The grace period, or time in which the student does not make loan payments, extends for six months from the state of graduation or the last date the student was enrolled at least half time. Half time for undergraduate students is 6 credit hours and half time for graduate students is 5 credit hours. Federal Stafford Loan annual borrowing limits are as follows (Note: effective 7/1/12, graduate students and/or medical students with a loan period beginning 7/1/12 or later are no longer eligible for the subsidized loan per the Budget Control Act of 2012): Undergraduate Dependent Students Subsidized $5,500 Unsubsidized $2,000 Total $7,500 Maximum Aggregate Loan Limit: $31,000 (Maximum $23,000 Subsidized) Independent Undergraduate Students Subsidized $5,500 Unsubsidized $7,000 Total $12,500 Maximum Aggregate Loan Limit: $57,500 (Maximum $23,000 Subsidized) Graduate/Professional Unsubsidized $20,500 Total $20,500 Medical Students Unsubsidized varies per year of study Maximum Aggregate Loan Limit for Graduate students: $138,500 Maximum Aggregate Loan Limit for Medical Students: $224,000 • Students may not qualify for the maximum yearly loan limit • Students can borrow up to their budget amount (Cost of Attendance). This amount can be found in your Financial Aid Portal.
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• Budget amount is calculated by adding tuition rate to program and living expenses for the number of months a student is in school. • Budgets can be increased for childcare, dependent care and approved emergency expenses. For more information regarding financial aid, please visit our website at: https://www.utmb.edu/enrollmentservices/resources/ financial-aid
Here you will find information on: • Tuition and fees https://www.utmb.edu/enrollmentservices/futurestudents/tuition-and-fees
• • • •
Financial aid forms How students are funded Managing your finances The awards process
Our Financial Aid Counselors are available and ready to answer your questions! Counselors see students on a walk in basis from 8 a.m. to 5 p.m. every weekday.
F I N A N C IAL AID, SCH OL AR SHIP S AND S TU DENT AC C OU NTS SCHOLARSHIP OFFICE
The Process
2.208 Ashbel Smith (Old Red) 301 University Blvd, Galveston, TX 77555-1305 (409) 772-1215
Each school has an open application period in which the application will be available to access. Students will be notified via their UTMB email address how to apply and the dates in which the application will be available. Once the application period closes, the scholarship committee will meet within approximately 2-3 weeks to select the recipients. Once all recipients have been selected, an award notification letter will be emailed via the student’s UTMB email address.
schlrshp@utmb.edu https://www.utmb.edu/enrollmentservices/resources/ scholarships
UTMB has numerous endowed scholarships available for students to apply for annually. Scholarships are considered financial aid and will be reflected on your award letter. Eligibility In order to be eligible for scholarships, you must be in good standing, both academically and professionally and have a minimum GPA of 3.0. If you are an undergraduate student in the Clinical Laboratory Sciences or Respiratory Care Program in the School of Health Professions, you are required to have a minimum of a 2.5 GPA for general scholarships. To be considered for need-based scholarships, you must complete your Free Application for Federal Student Aid (FAFSA). The FAFSA can be accessed at https://studentaid.gov/h/applyfor-aid/fafsa. In order to sign the FAFSA and access your Federal Student Aid online, you must sign up for a username and password (if you do not have one). Our school code is 013976. A new application must be completed every academic year.
Once a recipient receives their notification letter, they are required to write a thank you letter to the donor within two weeks. A copy of the letter must be uploaded into the scholarship application system for approval prior to the letter being mailed. After the Scholarship Office approves the thank you letter, the funds will be released for disbursement. If any tuition and fees are currently owed the scholarship funds will pay these in full prior to a refund being issued. NOTE: Scholarships funds will be disbursed in full in a onetime payment only. A list of all scholarships available at UTMB and how to apply is located on our website at https://www.utmb.edu/enrollmentservices/resources/ scholarships.
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F I N A N C IAL AID, SCH OL AR SHIP S AND S TU DENT AC C OU NTS STUDENT ACCOUNTS 301 University Blvd, 2.208 Ashbel Smith (Old Red) Galveston, TX 77555-1305 (409) 772-1215 https://www.utmb.edu/enrollmentservices/resources/ studentaccounts
Please remember to monitor your UTMB student email. This is the email that will be used for all university correspondence. Mailing Address for the Student Accounts Office: The Student Accounts Office mailing address is 301 University Blvd. Galveston, Texas 77555-1305. Office Location: Second floor of Ashbel Smith Building Room 2.208. Contact Information: Contact our office by phone, (409) 772-1215 or by email: sfinsvcs@.edu. Office Hours: The Student Accounts office accepts walk-in traffic Monday through Friday 8:00 a.m. to 5:00 p.m. Tuition & Fees: Find the Tuition & Fees costs by visiting https://www.utmb.edu/enrollmentservices/resources/ studentaccounts/tuition-and-fee-sheets
Deadlines for Tuition & Fee Payments, Drop/Add, etc.: Tuition & Fee Payments are due the day prior to the class start date. Drop/Add Dates are published in the University Handbook. If all costs are paid by you, you will need to pay all tuition & fees before the payment deadline. Tuition & Fees can be paid via MySTAR by selecting Financial Account Tile. If a portion of the costs are paid from other sources (i.e. financial aid, Veterans Benefits, Employer or Sponsorship) and there is a remaining balance, you must pay that balance before the deadline.
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Balance Owed to University: UTMB uses paperless billing. To view your bill, students may log in to their MySTAR and select Financial Account Tile. It is the student’s responsibility to review their charges online. Pay Your Bill: Students may pay their bills online by e-check or credit card (Visa, MasterCard, Discover and AMEX) by logging in to your MySTAR and selecting Student Center and Make a Payment. Billing Cycle: Monthly e-mail reminders are sent throughout the semester to your designated UTMB e-mail account. Please check your account on a regular basis for important information. Payment Plans: UTMB does offer a Tuition Payment Plan. A payment plan must be submitted for each semester and each payment plan has a $50.00 non-refundable processing fee. You may sign up for the Payment Plan by logging into MyStar>Financial Account Tile>Enroll in Payment Plan. If you are receiving financial aid and are not a School of Medicine student, all of your tuition/ fees for the semester will be paid with your aid so there is no need to sign up for the payment plan. Due Dates for Tuition Payment Plan: The payment plan installment due dates for the school year can be found here: https://www.utmb.edu/enrollmentservices/resources/ studentaccounts
*Please Note: Medical students and PA students attending their clinical year will have four installments. Please contact our office for details. If you are a medical student or PA student in the clinical year and you sign up for the payment plan and are on financial aid, your financial aid will pay your first 2 installments with your first financial aid disbursement and your final 2 installments with your second financial aid disbursement.
F I N A N C IAL AID, SCH OL AR SHIP S AND S TU DENT AC C OU NTS Direct Deposit for Student Refunds:
Signing Up for Health Insurance:
Students may sign up for Direct Deposit by logging into MyStar>Self>Financial Account Tile>Enroll in Direct Deposit. If you are eligible for a refund and do not have Direct Deposit. A paper check will be mailed to your mailing address in your MySTAR.
Students must log into MySTAR. Students will be assigned a Task where they will confirm enrollment in the Student Health Insurance. Students will then be enrolled in the coverage by semester and the charge added to their tuition. This must be completed each semester. For additional information please visit: https://www.utmb.edu/enrollmentservices/resources/
Confirmation of existing Health Insurance: Students must log into MySTAR. Students will be assigned a Task to submit the Health Insurance Waiver each semester. Submission of proof of Health Insurance is required each term a student is enrolled.
studentaccounts
Adding Health Insurance Coverage for a Spouse or Dependent after the Semester has Started: Please contact the office of Student Accounts at sfinsvcs@ utmb.edu and we will provide you with the forms and information to complete.
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H E A LTH & W ELL NESS RESO UR C ES STUDENT HEALTH AND COUNSELING Jamail Student Center 3rd Floor Phone: (409) 747-9508 Fax: (409) 747-9330 24/7 Access Center: 1 (800) 917-8906 or (409) 772-2222 Email: stdwappt@utmb.edu https://www.utmb.edu/studenthealth
Helping students make healthy decisions! Student Health and Counseling (SHC) provides primary care for enrolled students. Students from all participating schools have the opportunity to be an integral part in planning efforts and the operation of SHC through participation on the Student Health Governance Committee. Through the payment of student fees, students are eligible for services. Confidentiality Your right to privacy is important to us. We are required to hold medical and counseling records in confidence, except as authorized by a signed release of medical information or as required by law. Hours/Appointments Student Health and Counseling is open Monday through Friday 7 a.m.–5 p.m., except holidays and the winter recess. Students are seen by appointment. Same day appointments are available for acute care and other services. Appointments are required for all immunizations. You can help us provide the best possible service by arriving on time for your appointments and by canceling or rescheduling appointments as early as possible when necessary. Call (409) 747-9508 to schedule an appointment. After Hours Care When Student Health and Counseling is closed, students may call the Access Center at 1 (800) 917-8906 or (409) 772-2222. Nurse triage is available 24 hours a day with physician back up available for consultation. Occupational Exposures Occupational exposures to blood and bodily fluids or other communicable diseases that occur while in the student role are assessed and treated by Student Health and Counseling. After determining the status of the source’s lab results, students are placed in a follow-up program. Students should seek evaluation and treatment within 2 hours of an occupational exposure. No appointment is necessary. Should an exposure occur while a student is at an off-campus site from 8 a.m.-5 p.m., the student should come to Student Health and Counseling within the 2-hour window. Otherwise, immediately notify us at (409) 747-9508, for directions on how to proceed. When we are closed, please 22
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call the Access Center or go to the nearest emergency room within 2 hours of the exposure. If after regular business hours and on the UTMB campus, please report to the Emergency Department for evaluation. Houston based or Austin based School of Medicine students should follow the designated affiliates’ process for initial evaluation and treatment, in addition to contacting UTMB Student Health and Counseling for follow up instructions. Medical Health Insurance/Fees Student Health provider visits and services, laboratory testing, x-rays, diagnostic tests, immunizations, medications, and additional services rendered by other UTMB providers are billed to each student’s medical health insurance. Emergency room visits or hospitalizations are also billed to each student’s medical health insurance. Co-pays and deductibles are the responsibility of the student. Professional services for counseling visits are not billed to a student’s medical health insurance, instead, counseling visits are covered by student fees. Staff Student Health and Counseling is staffed by Nurse Practitioners, Registered Nurses, a Licensed Psychologist, a Licensed Counselor, a consulting Psychiatrist and Family Medicine physician and support staff.
Health Services ▶ ▶ ▶ ▶ ▶ ▶ ▶ ▶ ▶
Immunization screening Occupational exposure assessment and treatment Primary Care Referrals Mask fit clearance review Research lab clearance Exams-well woman/male Prescription refills Travel medications and immunizations
Counseling Services ▶ ▶ ▶ ▶ ▶ ▶
Crisis management Workshops (time/stress management) Suicide prevention training (QPR) Outreach presentation–classes/groups Individual/couple counseling Psychiatric evaluation and medication management
HE A LTH & W ELL NESS RESO UR C ES UTMB FIELD HOUSE 215 Holiday Drive Galveston, Texas 77555-1103 (409) 266-BFIT (2348) www.utmb.edu/AuxiliaryEnterprises/AlumniFieldHouse
Hours: Monday– Thursday: 5:00 a.m.–11:00 p.m. Fridays: 5 a.m. - 9 p.m. Weekends & Holidays: 7 a.m.–8:00 p.m. The facility will be closed during the Thanksgiving, Christmas, and New Year holiday periods. UTMB recognizes the importance of providing an environment that encourages fitness and personal wellbeing. In 1968, the graduates and friends of UTMB contributed funds to establish the Alumni Field House. For over 40 years the UTMB Alumni Field House has been a place for students, alumni, employees, retirees, and their families to unwind, get in shape, and have fun. Thanks to the generous support of The Sealy & Smith Foundation, the Moody Foundation, and alumni funds, the Field House is a state-of-the-art fitness and wellness facility offering the latest in exercise equipment as well as opportunities for research, work/study programs, and internships. The facility is approximately 49,000 square feet. Through payment of the student service fee, each student has a membership at the UTMB Alumni Field House. Students may obtain a family membership for their immediate family members (spouse and children under twenty-two years of age) living in the same household for a yearly fee of $273. Lockers are also available for an additional fee. A current member may obtain a guest pass for a visitor, which costs $10 for the day. Students can acquire these for $5 per guest pass. This pass must be used on the date of purchase. The passes can be obtained from the Field House. Guest fees are not transferable, and guests must show proper ID with their guest pass.
Amenities of the athletic facility include: • Regulation basketball/volleyball courts with outlined track • Two racquetball courts (reservations suggested) • Expansive strength training area featuring Cybex and Hammer Strength machines and free weights • Cardiovascular equipment including treadmills, upright and recumbent stationary bikes, stair climbers, elliptical trainers, arc trainers, and rowing machines. • 2,000-square-foot aerobic/multipurpose room with hardwood floor and complete audio system. Experienced instructors lead participants through a weekly schedule of varied classes featuring yoga, Zumba, Tabata, Cycling, and Social Dance • Volleyball Courts • Men’s and women’s locker/dressing rooms with individual steam rooms. • Therapeutic Massage area with licensed therapist available for an additional fee. Outdoor amenities include: • 25-meter pool chilled and heated according to season, with adjacent hot tub, surrounded by a nonslip, cool deck surface. Members have access to kick boards, swim buoys, or aqua joggers. • Two softball fields • Seven tennis courts • 4/10-mile walking/jogging track (2.5 laps = 1 mile) Free parking is available with a Field House permit. The locations that you’re able to park in are indicated on parking permit as well as maps located at the entrance of the Alumni Field House. When you join, you can get a permit to display on your dashboard to avoid receiving a ticket.
Massage Therapists: Therapists are contract employees and schedule their own appointments and collect fees directly from their clients. Call for appointments and pricing information. Jeremy Gustin, LMT can be reached by calling (409) 771-7045 | John Solomon can be reached by calling (409) 750-3904 Fitness Trainers: Fitness Trainers are all certified by nationally recognized organizations and are contract employees. Training sessions are scheduled with the trainers and fees are paid directly to them. Call for appointments and pricing information. John Solomon can be reached by calling (409) 750-3904 | Beth Bullock can be reached by calling (409) 256-9554 Dr. Bill Boudreaux can be reached by calling (281) 381-0121
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PA RKIN G STUDENT PARKING Fees: *Student Parking Permit: $80.00 Per Year Surface Lots: $21.00 Per Month Parking Garages: $32.50 Per Month G4 Roof Top: $180.00 Per Year Late Fee: $20.00 Re-connect Fee: $20.00 All full-time UTMB students may purchase a Student Parking permit for $80, which is valid from September 1 through August 31 of each year. These permits may be purchased from the Parking Office located at 914 Market Street, Galveston, TX 77555, inside Campus Store on first floor. The office is open Monday through Friday from 8 a.m. to 5 p.m., except on Institutional Holidays. You must bring your UTMB ID Badge and vehicle license plate number. For any questions, please feel free to also contact the Parking Office at (409) 266-PARK (7275) or via email at parking@utmb.edu. *These permits are valid in designated student spaces on a first-come/first-served basis. It is anticipated that the number of permits issued will exceed the number of spaces available. Most of the student spaces are curbside parking on the east and west ends of campus. Some curbside spaces flood during heavy rain— please observe warning signs. There are 70 spaces at the Field House lot located on Ferry Road and Mechanic next to the tennis courts and approximately 42 student spaces have been added to the parking lot at the corner of 14th and Market Street. These spaces are located along the sides of the lot and are clearly marked in black on the car stops. To avoid a parking citation when parking in this lot, please park only in the spaces identified as “Student Parking Only.” There are two rows in the center of the lot, the south row is for students. There are seven spaces in the rear of the former Child Care building accessible through the alley between 12th and 13th St. The north side of U-lot, located at 13th & The Strand, has approximately 40 student parking spaces. If you are interested in obtaining student parking, please complete the Student Parking Permit Application found on
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the website at https://www.utmb.edu/auxiliaryenterprises/ utmbparking/student-parking. Student parking is assigned on a first-come, first-serve basis and return it along with your $80.00 fee for the fiscal year no later than two weeks prior to the beginning of the fall semester to: UTMB Parking Facilities 914 Market Street Moody Medical Library Galveston, TX 77555 During the week you are on campus to begin class, please come to the Parking Facilities office at 914 Market Street, Galveston, TX 77555, inside Campus Store on first floor, to pick up your student parking permit. If you’re attending any other semester other than the Fall semester, which begins the fiscal year, and need parking, please contact the Parking Office at (409) 266-7275 for the prorated parking fee. The Parking Office is open Monday through Friday from 7:30 a.m. to 5:30 p.m., except during on Institutional Holidays. You must have your UTMB Badge and vehicle license plate number with you. Dormitory and UTMB Apartment Parking Students owning a vehicle and residing in the University dormitories and apartments should register their vehicle with the Dorm and Apartments Offices. Once the vehicle has been properly registered, a UTMB Student Housing parking hangtag will be issued at no charge. Students are cautioned that the dorm hangtags are only valid in the designated dormitory parking areas. This policy is applicable for all housing facilities on campus. The Dormitory Parking Permits are not valid for spaces designated as “Student Parking” elsewhere on campus. Handicapped Parking UTMB provides designated parking spaces for those vehicles duly registered and properly identified as provided by law (Texas Transportation Code, 681, et seq.). You must call the Parking Office to register your Handicap parking. For more information, please call the Parking Operations Office at (409) 266-PARK (7275) or via-email parking@utmb.edu.
ST UD E N T SER VI CES ENROLLMENT SERVICES
MySTAR is the portal to the official student information system
301 University Blvd, 2.206 Ashbel Smith (Old Red) Galveston, TX 77555-1305 (409) 772-1215
of UTMB-Campus Solutions—where all applicant, student and alumni data is maintained. Within MySTAR, students may accomplish the following records and enrollment related actions/activities:
https://www.utmb.edu/enrollmentservices
Enrollment Services provides essential financial and records services from a student’s first contact with Admissions counselors until the final details of graduation. Our departments include Admissions, Financial Aid, Student Scholarships, Records & Registration, and Student Accounts. The Office of Enrollment Services is responsible for applicant admissions documents, student registration, student records, veteran’s services, international student services, student financial aid, endowed scholarships and tuition and fees.
RECORDS AND ENROLLMENT 301 University Blvd, 2.206 Ashbel Smith (Old Red) Galveston, TX 77555-1305 (409) 772-1215 https://www.utmb.edu/enrollmentservices/resources/ studentaccounts
The Records and Enrollment Team is committed to providing quality service and personalized support to students, alumni, faculty and other constituents throughout the university. As a primary resource for enrollment and student records related activities, personnel within this section are pleased to assist with the following services: • • • • • • • • • •
Transcript Requests Verification of Enrollment Legal Name Changes Graduation Processing Class Schedules Coordination of Registration Degree Audits Grading Practices Certification of Diplomas Completion of Licensure Forms
• • • • • • • •
Request an official transcript View/print an unofficial transcript View account holds Update demographic information Enter diploma name information View class schedule View final grades View expected graduation term and general academic information • Add or drop a class (depending on school/program specific registration procedures) • And…much more! To access the MySTAR portal, login with your UTMB users m account at: https://mystar.utmb.edu Help navigating within MySTAR can be found at https:// mystar.utmb.edu/. The UTMB Help Desk at (409) 772-5200 is available to assist with password issues. Records and Enrollment staff are available Monday through Friday from 8 a.m. to 5 p.m. Please feel free to visit us if we can be of assistance. We may also be reached via the Enrollment Services main number at (409) 772-1215 or by email at Enrollment.Services@UTMB.EDU Contact information for specific personnel can be found on our website: https://www.utmb.edu/enrollmentservices/resources/ student-records.
We are delighted to that you have chosen to attend UTMB and look forward to working with you to provide any needed support and assistance throughout your educational experience!
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SST T UD UDEEN N TT SE SERRVICES VI CES UNIVERSITY STUDENT SERVICES Suite 2.112, Lee Hage Jamail Student Center Phone: (409) 747-9055 Fax: (409) 747-2527
if any, reasonable accommodations can be provided. If you require assistance please contact Lela V. Lockett-Ware at (409) 747-4818 or via email at lvlocket@utmb.edu to schedule an appointment.
www.utmb.edu/studentservices
STUDENT CENTER AND OLD RED STUDENT AREAS
Helping Fulfill Your Dreams for the Future
The Lee Hage Jamail Student Center and the Ashbel Smith Building, also known as Old Red, house study rooms, meeting and relaxation space for all UTMB students.
University Student Services at UTMB offer a full range of services and programs to help ensure your success while you’re in school and well into the future. Our number one mission is to help students fulfill their dreams of improving the health of society. Each student arrives at UTMB with an array of experiences, perspectives and talents. We work to provide meaningful, relevant services to help students succeed academically, personally and professionally. Our range is as diverse as our student body. From Records and Enrollment, Student Financial Services that include Financial Aid and Scholarships to Student Health and Wellness, or Leadership and volunteer opportunities through Student Life, Student Services makes every effort to take a personal approach to build a community that promotes health, involvement, leadership and compassion. Education happens in and outside the classroom, and it doesn’t stop once you graduate. We want to forge a strong, lifetime relationship with you—as a student and later as an alumnus—so that we can continue to improve our campus, our offerings and your ability to have a fulfilling career in services to others. Enrollment Services https://www.utmb.edu/enrollmentservices
Student Health and Counseling (409) 747-9508 Office Student Life (409) 772-1996 https://www.utmb.edu/studentlife UTMB INSTITUTIONAL ADA OFFICER Lela V. Lockett-Ware OTR/Certified ADA Coordinator Office Hours: Mon. – Fri., 7 AM – 5:30 PM The UTMB Institutional ADA Officer assists employees and students during the interactive process to determine what, 26
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STUDENT OMBUDSPERSON Conference Room 2.110, Jamail Students Center (409) 747-9055 http://www.utmb.edu/ombudsman
The primary role of the Student Ombudsperson is to provide students and academic leadership with a resource to assist them in resolution of areas of concern or conflict. The Ombudsperson is a resource and a champion for fair processes while remaining neutral and considering all sides of a question in an objective and impartial manner. The Student Ombudsperson has no other titles, academic roles, or administrative affiliations. Additional duties include but are not limited to: • Adherence to the ethical principles of the University and College Ombudsman Association. • Assists in clarifying issues that have created conflict or concern. • Explores and analyzes concerns and means for resolving issues. • Provides information regarding available options and resources. • Facilitates informal meetings and mutual resolution of concerns • Maintains confidentiality and impartiality. • Develops and promotes positive, informal problemsolving methods. • Provides follow-up to the appropriate stakeholders. • Educates the UTMB community by promoting awareness of services and ongoing issues. • Makes recommendations for the continuous improvement of communication at all academic levels. • Adheres to internal controls and reporting structure. Students may contact Dr. Blankenship at any time via email jeblanke@utmb.edu or telephone (409) 747-9055 to arrange a meeting. For further information please refer to: http://www. utmb.edu/ombudsman.
ST UD EN T SE RVICES Lee Hage Jamail Student Center
OFFICE OF TITLE IX COMPLIANCE
Centrally located amid the classroom buildings, the Jamail Student Center includes an ATM, a large meeting room, and special event space on the first floor. The second floor houses the Office of Student Services, Office of Student Life, the Student Government Association, the Americans with Disabilities Act (ADA) Coordinator and three conference rooms.
Ashley Thibodeaux, JD Interim Institutional Title IX Coordinator & Manager of Internal Investigations 2.302 Rebecca Sealy Building (409) 772-2112
Old Red Student Areas
Please contact the Title IX Office as soon as possible for questions or to report a Title IX incident involving: • sexual violence • sexual harassment • dating or domestic violence • stalking • gender discrimination • retaliation
Study areas on the ground floor of Old Red include a quiet study room, a computer study room with 27 inch Apple iMacs in addition to Dell computers and two group study rooms. Needing a study break? On the ground floor of Old Red you will also find a game room equipped with ping pong tables, a pool table, a foosball table, and two televisions with hookups for our Wii, Playstation 3, and XBOX 360 video game consoles, which are available for check out in Office of Student Life. All of these rooms include library style tables and chairs as well as comfortable sofas and arm chairs for a relaxing study environment. Wi-fi is available throughout both buildings and is also accessible in the outdoor eating area in between the buildings. Check out the flat-screen televisions and bulletin boards posted throughout the buildings for more information on campus activities. Students have access to these areas 24 hours a day using their UTMB ID badge to enter after hours. The Office of Student Life manages these areas. Should you have any questions or concerns, please contact the Office of Student Life.
Title.IX@utmb.edu www.utmb.edu/studentservices/titleix.asp
UTMB is committed to maintaining an environment that is safe and that supports equity in educational and professional pursuits. Safety is a shared responsibility–ACT Assist them directly (if safe); Call the police or law enforcement; Get someone nearby to assist you; and Tell someone when you return to UTMB if the person is still at risk, there is a threat or there are continuing effects. Please report incidents of sexual violence, dating/domestic violence, or stalking immediately to law enforcement and then the Title IX Office (409) 772-2112 or Title.IX@utmb.edu upon returning to school or work. If an individual is suicidal, please call 911. UTMB has many resources available to provide assistance.
HAZING VIOLATIONS REPORT
The University of Texas Medical Branch (“UTMB”) is committed to providing a safe educational environment for everyone and does not tolerate hazing by any group or individual affiliated with the University. In alignment with state law, and to inform students in their choice to join student groups, UTMB publishes and distributes a report of hazing violations and any corresponding disciplinary action. Please find additional information regarding “Hazing” and UTMB’s hazing report at https://www.utmb.edu/studentservices/hazing-violations-report.
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S T UD E N T SER VI CES STUDENTS WITH DISABILITIES PROGRAM Lela V. Lockett-Ware, OT, CDMS Institutional ADA Officer (409) 747-4818 adastdnt@utmb.edu
Lee Hage Jamail Student Center, Room 2.118 The University of Texas Medical Branch in coordination with the Institutional ADA Office and the Schools of Medicine, Nursing, Health Professions, and the Graduate School of Biomedical Sciences are committed to providing a supportive and challenging environment for students with disabilities who choose to attend UTMB. Please contact the ADA office with any questions regarding accommodations.
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ADA Amendments Act of 2008 As stated in the Americans with Disabilities Act (ADA) Amendments Act of 2008 and Section 504 of the Rehabilitation Act of 1973, a person with a disability is defined as having a physical or mental impairment that substantially limits one of more major life activities; a record of such impairment; or being regarded as having such impairment.
O F F ICE OF INSTITUTI ONA L CO M P LI ANC E The Office of Institutional Compliance (OIC) is responsible for developing an institutional compliance program that will promote compliance with all applicable legal requirements, foster and help ensure ethical conduct, and provide education, training, and guidance to all employees, students and faculty. Our institutional compliance plan and program is designed to prevent accidental or intentional noncompliance with applicable laws and regulations; to detect such noncompliance if it occurs; to take corrective action when necessary, and to prevent future noncompliance. The OIC provides advice, education, monitoring and reviews in the following areas: • • • • •
Billing Compliance Privacy, including HIPAA and FERPA Fraud, Abuse and Privacy Hotline Allegations General Compliance Research Compliance
Please report fraud, abuse and privacy violations to the OIC or the Fraud, Abuse and Privacy Hotline. • Fraud, Abuse and Privacy Hotline: (800) 898-7679 ▪ Available 24 hours a day, 365 days a year ▪ All calls are confidential ▪ All allegations are reported to the OIC • OIC Main Phone: (409) 747-8700 For more information about the OIC and UTMB policies and procedures, go to: https://www.utmb.edu/compliance Required Online Training All UTMB students are required to complete training courses within 30 days of enrollment/employment and within 30 days of start of semester annually. If students do not complete their mandatory Compliance department learning plan (most students will be assigned Annual Required Student Training), a hold is placed on their account. Please disregard due dates generated by the learning management system and follow the Academic Enterprise requirement mentioned above. Holds on your account will result in an inability to obtain financial aid, register for classes and obtain transcripts or diplomas.
ONLINE TRAINING INSTRUCTIONS Follow these steps: Using Google Chrome (preferred browser) visit https:// learn.utmb.edu or from iUTMB, click the link on the top left tool bar titled: Annual Online Training and follow the steps below. Turn off your pop up blocker and clear your cache Complete your PROFILE questions and click submit. Refresh your screen. Select MY REQUIRED TRAINING under the MY TRAINING drop down menu. Open the LEARNING PLANS and launch the individual courses within the learning plan by clicking the launch buttons. Each course will have associated content and assessments. Once all courses within the learning plan are complete, the entire learning plan will convert to complete. You must pass the assessments at the end of your course content with a score of 80% or higher. When you finish the assessment, click Finish. If you fail the assessment, please click the RETRY button until you pass. The course will then take you to the launch screen again. Do not launch again. Click the X in the top right corner. It will take you back to the list of courses but will not designate that particular course is complete until you either refresh or follow the next step. At the Learning Plan title, click the Back button. This will take you back to the list of courses within your learning plan. Your completion of the course will show here. Click the title of the next course in your Learning Plan. When you have completed all of the courses within the Learning Plan, refresh your screen again, from there you can navigate for further information such as certificates and transcripts. For additional information and job aids go to the MY RESOURCES drop down for tutorials and helpful guides.
Need Assistance? Technical support, contact the Help Desk at (409) 772-5200. Non-technical support, contact Human Resources Talent and Organizational Development at (409) 747-6700 or by email at hrtalent@utmb.edu
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C O M MITMEN T TO PR OF ESSI ON ALI S M
UTMB PROFESSIONALISM CHARTER ▶ Commitment to a culture of trust.
Every member of the UTMB community has a responsibility to fulfill obligations with compassion and respect with all members subject to the same rules and conduct. We work collaboratively toward a common goal of ensuring a safer and more efficient academic health institution. We immediately address lapses in behavior, such as intimidation, tirades, language that is disrespectful or demeaning, and comments that undermine a patient’s trust. We provide constructive feedback to promote personal insight and self-improvement. We respond to all communications in a timely manner and never write inappropriate comments, especially in the medical record impugning the work of others. We never retaliate against any member of the UTMB community who reports a violation of the commitments outlined in this charter. ▶ Commitment to diversity.
Every member of the UTMB community seeks to understand differences and honors personal choices. We do not discriminate against each other or those whom we serve. ▶ Commitment to competence and growth.
Every member of the UTMB community commits to lifelong learning. We are personally responsible for maintaining the knowledge, skills and attitudes necessary to be the very best we can be. ▶ Commitment to confidentiality.
Every member of the UTMB community protects the privacy of personal and sensitive information about patients, families, co-workers, research participants, students and the institution. We are responsible for earning the trust and ensuring the safety of our community. ▶ Commitment to honesty.
Every member of the UTMB community values truth and accountability. We act with integrity in our dayto-day activities. When we make mistakes, we acknowledge them and take corrective action. We never falsify patient documentation, including copying and pasting medical information, or plagiarizing academic work.
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▶ Commitment to the responsible use of resources.
Every member of the UTMB community is a good steward of the resources entrusted to the university. We use money, equipment, time, and space responsibly. ▶ Commitment to value.
Every member of the UTMB community is dedicated to the continuous improvement of all programs and services to achieve the best results for patients, students, the workforce and our stakeholders. We seek to develop our capacity to deliver the best care, advance health education, promote preventive medicine and advocate public health policy. ▶ Commitment to appropriate relations.
Every member of the UTMB community avoids using a position of power to unfair advantage. We recognize the inherent vulnerability of individuals who enter into educational, research, employment and therapeutic relationships and never exploit our position for any personal advantage. ▶ Commitment to manage conflicts of interest.
Every member of the UTMB community recognizes, discloses, and addresses real or perceived conflicts of interest. We work to maintain institutional and professional integrity. ▶ Commitment to the appropriate discovery and
use of knowledge. Every member of the UTMB community embraces ethical practice related to the acquisition, use and dissemination of knowledge. We have a duty to uphold scientific standards.
T H E HE ALTH EDUCATIO N CENTER
UTMB’s Health Education Center is an essential part of the university’s long-term vision to improve health and lives in Texas and beyond. It provides both the space and the technology to support increased enrollment and train students to work in interprofessional teams for the benefit of the patients they will one day serve. The 160,000 sq. ft., five-floor building is the first facility of its kind at a university in Texas, and represents the most significant additional to UTMB’s infrastructure in more than 40 years. The Health Education Center (HEC) officially opened its doors on August 1, 2019. Hosting simulation courses since June of the same year, this 161,000 sq ft facility boasts the latest technology in human, non-human, and virtual reality simulation educational equipment. Staffed with experienced support staff, the HEC’s teaching abilities are augmented through strategic faculty partnerships including leaders in simulation training from the SON, SOM, SHP, and GSBS. The HEC is dedicated to providing top quality educational experiences for all of our students, fellows, staff, and community members.
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T H E HEALTH EDUCATI ON CENT ER THE BRAND NEW, STATE-OF THE-ART MEDICAL EDUCATION CENTER INCLUDES: ▶ 77 Bed Simulated Hospital ▶ 5 Floors of Cutting-Edge Simulation Facilities ▶ The 5th floor is equipped with 2 simulated operating rooms, 10 ICU rooms, multiple control and
monitoring rooms and 2 debriefing rooms
▶ The 4th floor hosts our standardized patient program and has 16 patient exam rooms, 3 training
rooms, 3 debriefing rooms and a monitoring & control room
▶ The 3rd floor has 16 individual patient rooms covering adult, child, infant and maternity simulations.
This floor also has a large flexible space that can be set up as a PACU or an OB suite, as well as 2 large debriefing rooms, 2 small debriefing and 1 monitoring & control room
▶ The 2nd floor has 3 large skills labs offering a total of 30 physical examination spaces, a virtual skills
lab, 3 debriefing rooms and 1 monitoring & control room
▶ The HEC hosts numerous task training pieces of equipment as well as over 60 low, mid and high-
fidelity manikins for creating real-life simulations
▶ The control rooms on each floor allow seamless operation of manikins while remotely being able to
view and record simulations through integrated software
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T H E HE ALTH EDUCATI ON CENT ER INTERPROFESSIONAL EDUCATION AND PRACTICE
What kinds of activities and experiences does IPE offer?
Physical Location: Health Education Center, Office #4.417F 301 11th Street Phone (409) 266-0004 Email: shelsmit@utmb.edu
The Office of Interprofessional Education coordinates a variety of initiatives designed to help students from all four schools at UTMB to learn from, with, and about each other’s professions. Activities such as small group experiences, practice and service-learning opportunities and simulation activities will be selected and/or enhanced as represented within our model. Please note: most IPEP activities are interwoven into several courses on campus.
www.utmb.edu/hec/ipep
Mailing address: 301 University Blvd, Rt. 1700 Galveston, Texas 77555 Interprofessional Education and Practice (IPEP) is designed to provide team-based collaborative educational and practice experiences for students in the School of Nursing, the School of Health Professions, the School of Medicine, and the Graduate School of Biomedical Sciences. UTMB embraces the national definition of interprofessional education created by the World Health Organization that states, “Interprofessional education occurs when students from two or more professions learn about, from, and with each other to enable effective collaboration and improve health outcomes.” UTMB embodies this definition by providing a culture of interprofessional education and practice through a myriad of experiences to help realize the following vision, mission, and goals: Vision: UTMB leads in interprofessional education by preparing tomorrow’s healthcare teams with interprofessional opportunities today. Mission: UTMB will prepare students to work in collaborative, interprofessional teams to enhance patient-centered healthcare through a continuum of educational and practice opportunities. Goals: ▶ Enhance the learning environment to prepare students to work on interprofessional teams. ▶ Equip students to graduate with necessary skills for work on interprofessional teams.
The following IPE endorsed initiatives and courses will be held during the Fall/Spring academic year: 1. Disaster Day – This student-led experience provides a large-scale simulation of a community emergency. Participants play an active role in the simulation designed to help healthcare professionals learn how to work collaboratively in response to a community disaster. Participants will be required to attend a training session prior to the event. To view a two-minute video: Disaster Day 2019 video 2. “What’s Wrong With Warren?” – An Interprofessional, Interactive Case Study and Discussion. This event centers on a case of a high school student who develops a life-threatening infection. Students from all disciplines will meet in faculty-facilitated small groups to discuss their roles and responsibilities. A consultation phase will follow in which students will meet with various professions. A debrief will bring all students together for discussion and to create a timeline that displays the involvement of disciplines throughout the case. The case will introduce concepts to public/population health and will include the following three phases of care – acute response, community/public health response, and aftercare/ rehabilitation. 3. Disability & Healthcare Symposium – Held in collaboration with the Physical Therapy Department in the SHP, Physicians for Human Rights, Abilities Resource Group, and Institute of Medical Humanities, this experience explores ethical and historical perspectives of patients, providers, and communities. Following an open panel discussion
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T H E HEALTH EDUCATI ON CENT ER with key disabilities specialists and patients, students discuss related topics in interprofessional groups with a community member. 4. Bafa Bafa – This experience is a face-to-face simulation intended to improve participants’ crosscultural competence by helping them understand the impact of culture on the behavior of people and groups. Participants experience “cultural shock” by interacting with a culture that has different values, behaviors, and problem-solving tactics. IPEP collaborates with Global Health and Preventive Medicine and the Public Health Program to present this activity to interprofessional students. 5. Poverty Simulation – Collaborating with Texas AHEC East and the Public Health Program, this simulation allows students to spend a simulated month in poverty much like what is experienced by our community’s individuals and families. This interactive event promotes poverty awareness, increased understanding and inspires local change.
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How will I as a student benefit from IPE? Students develop skills and gain experiences working collaboratively across cultures with patients, patients’ families, other healthcare professionals, and communitybased providers to enhance health care and wellness. Graduates of UTMB Health will be leaders and innovators, advancing collaborative interprofessional teamwork across every area of health care. UTMB Interprofessional Scholars Program Through IPEP, UTMB Health students will have the opportunity to earn the distinction of “Interprofessional Scholar”, by participating in collaborative interprofessional educational experiences, pursuing a project with an interprofessional team of students, or producing scholarly work that reflects their experiences. A student must participate in at least two interprofessional activities per year of enrollment. For more information, visit: www.utmb.edu/hec/ipep/
A DD ITION AL CAMPUS RESO UR C ES UTMB CAMPUS STORE Mary Moody Library Bldg. 914 Market St. Galveston, TX 77555-0936 (409) 266-BOOK (2665) Email: UTMB.bookstore@utmb.edu http://bookstore.utmb.edu
The UTMB Campus Store was established in 1959 and is centrally located on the first floor of the Moody Medical Library. (Store hours: 7:30 a.m. – 5:30 p.m., Monday – Friday) The campus store’s primary purpose is to provide medical books, medical instruments, and supplies to students and staff at the lowest possible price. In addition, the campus store sells snacks, refreshments, UTMB clothing and memorabilia, gifts, and a myriad of other items. New stock and product lines are being added regularly. Electronic textbooks are now available for many titles for both purchase and to rent. Please
remember to sign up for the UTMB Campus Store Rewards Card that lets you earn Store Bucks on most items. These Store Bucks can be redeemed at any future purchase. Please come by and check out the store’s sales and offers or visit the campus store online! (http://bookstore.utmb.edu/) Other Services Available Alterations and custom embroidery are available for UTMB Professional clothing (lab coats, scrubs, etc.) Campus-Wide Educational Opportunities UTMB offers a variety of training opportunities for students and employees. The University provides free seminars/ workshops/brown bags on all aspects of healthcare and patient relations. You can review some of these activities on the Daily Announcements. Student Life organizations also provide numerous learning
opportunities.
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A DD IT ION AL CA MPUS R ESOURC ES DINING OPTIONS ON CAMPUS
Starbucks Kiosk
Café on the Court
John Sealy Towers Hallway – First Floor (near the lobby) Starbuck’s menu includes Starbucks coffee, regular coffee and iced coffees, lattes, drinks, bottled beverages, sandwiches and pastries, as well as made-from-scratch baked goods.
John Sealy Hospital Includes breakfast, prepackaged & fresh sandwiches & salads, soups, burrito/taco station, pizza, burger stop and hot meal (special) of the day Hours: 6:30 a.m. to 7:00 p.m. Daily Subway (full menu) – next to Café on the Court
Hours: 7 a.m. to 3 p.m. / Mon-Fri Einstein Bagels
Hours: 6:30 a.m. to 7:00 p.m. Closed Sundays
Jennie Sealy Hospital – 2nd Level On the second level of the Jennie Sealy Hospital, adjacent to the gift shop and near the main entrance. Offering bagels and other breakfast items, sandwiches, soups, wraps, coffee and refreshments, and more.
Starbucks Café
Hours: 6:30 a.m. to 2 p.m. Daily
Moody Medical Library
HEC Café
Grab and go salads, desserts, sandwiches, and Starbuck’s ‘We Proudly Brew’ beverages & bottled beverages and premium Tazo teas.
Health Education Center (HEC) – First Floor (This new location is to be renamed by the students in the near future – watch for details!) Assorted Grab & Go items, Salad Bar, Burger Bar
Hours: 6:30 a.m. to 3:00 p.m. / Mon-Fri Chic-Fil-A Express– next to Café on the Court
Hours: 7 a.m. to 6 p.m. / Mon-Fri
7 a.m. to 2 p.m. / Mon-Fri
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