Whitepaper Trail Systems Oy
How to digitalise the management of laboratory equipment?
The equipment used in laboratory research is typically valuable special equipment. Due to the size of investment, the maintenance and preservation of working condition is especially important in laboratory setting. In addition to research equipment, laboratory operations involve protective equipment, small devices, supplies, computers, sensors, washing machines and office supplies to mention a few. The adequacy and condition of these devices must be ensured for efficient operation.
Digital equipment management offers a modern tool for asset life cycle management. A smart digital system helps to ensure that the equipment is taken care of in accordance with the guidelines. Equipment management offers numerous benefits in a laboratory environment, including peace of mind that all equipment is well taken care of.
Whitepaper Trail Systems Oy 2023
Equipment management brings efficiency and safety to the management of fixed laboratory assets. With smart life cycle management, the lifetime of laboratory equipment can be extended, and achieve sustainability and cost efficiency in operations.
• Availability of the timely asset information in digital format for everyone
• Availability to the key information for each device (such as user manuals, information about previous users, information about completed maintenance operations, and possible tests completed on the device)
• The usage of the equipment can be optimised through digital reservation functionalities
• Reminders about repetitive calibrations or hygiene related operations
• Regular maintenance or check can be assigned to each asset including the predetermined steps
• Equipment management allows logging of statutory maintenance on the devices
• Inventory of all static devices in one location can be completed in minutes if utilising remote readable labels.
• For the moving devices, it’s possible to ensure that no doublebookings are even possible
• Smart management of the handouts and returns of personal gear and tools
How to digitalise the management of laboratory equipment? Whitepaper
How to digitalise the management of laboratory equipment?
If you are considering if the digital equipment is necessary and worth the investment, we recommend going through the following questions:
1. Is the information about equipment, user guides, and completed maintenance actions easily available?
2. Are there several users for the equipment? Are the same assets needed sometimes simultaneously by several users?
3. Would it make assets more manageable if there would be automatic reminders and notifications about the regular checks or maintenance operations?
4. Is it complicated or time consuming to do an inventory for all equipment?
5. Is the information easily available about who has which equipment and when will those be returned?
6. Is the information about consumable refill needs easily available?
7. Is there constantly readiness to report equipment tests, certificates, use condition and remaining lifetime?
Whitepaper
Trail Systems Oy
How to digitalise the management of laboratory equipment?
Starting with digital equipment management is easy!
For a laboratory, the transition happens in three steps::
The implementation of a digital system
Gathering asset information
Attaching labels on each asset
The implementation can be completed within days if the asset information is already gathered. Asset information can also be alternatively gathered bit by bit and expand the digital asset management for example one department at a time.
Trail offers a reliable solution for digital equipment management which is easy to use and quick to implement
