Area of Responsibility Key Tasks
Professional
JOB DESCRIPTION: Office ManagerTOKOMAIRIRO HIGH SCHOOL
Mission Statement: Tokomairiro High School exists to provide the highest educational opportunities to meet the needs of our students.
Responsible to: Principal, Executive Officer
Working With: Teaching and Support Staff, Executive Officer
Primary Objectives: To work the following duties as the hours allow Tasks will be completed as delegated, within time allowed, to contribute to the school goals
Status: Permanent Part-time – 19 5 hours per week
● Display loyalty to Tokomairiro High School and positively promote our school in the community
● Maintain confidentiality about students and staff.
● Work in a positive and co-operative way with staff, students and parents.
● Clerical
● Distribution of mail to staff
● Posting of mail.
● Maintaining pupil records on the Student Management System as well as physical records.
● Monitoring and recording absences.
● Manage all new enrolments in KAMAR and ENROL
Reprographics
General Running of the School Office
● Photocopying of
o school-wide materials.
o departmental materials.
o examination materials.
o school reports.
● normal day to day maintenance of school reprographic equipment.
● Reception duties:
o Answering telephone calls.
o Taking messages for staff.
o Receiving school visitors.
● Responsibility for school keys.
● Collecting money and issuing receipts.
● Undertaking school banking.
● Archiving school records.
Student Medication
Second –hand uniforms
Student Information
Participation in the Whole Life of the School
Lunches
● Managing and ordering admin stationery.
● Assess and treat minor injuries and sickness for students.
● Dispense and record student medication.
● Uniforms securely stored and catalogued.
● Uniforms organised for students where required.
● Manage blazer distribution to students
● Student data entry and updating.
● Check student absences are completed.
● Contact home when students absent.
● To participate, where able, in the whole life of the school.
● To develop a good working relationship with staff and students.
● To interact with students on a non-disciplinary basis.
● Liaise with lunch provider (School Lunch Collective)
● Manage ordering school lunches via SLC portal
● Maintain special student dietary requirement list
● Liaise with lunch distributor here at school about lunch distribution
This job description is intended to outline the main responsibilities and requirements of the role However, it is not an exhaustive list, and the successful candidate may be required to undertake additional duties or adapt to changes as reasonably required in line with the overall purpose of the role