Welcome
to the 2024-2025 Academic Year at Rowan-Cabarrus Community College!
We are thrilled to welcome each new and returning student leader this year. Because of student leaders like you, our campuses are filled with energy and excitement each semester. As students, you are the anchor of our college community! You keep us grounded and remind us why engaging students in a meaningful college experience is important. The Student Life and Leadership Department offers a wide variety of opportunities for students looking to get involved at any level. You can meet new people and gain valuable and marketable skills through campus organizations, volunteer opportunities, and social, cultural, and recreational activities.
The Student Government Association, Student Ambassador Program, National Society of Leadership & Success, and over fifteen clubs and organizations are all ways to get involved on campus. This handbook will give club members and advisors vital information to optimize your club/ organization experience. In addition to the handbook, your club has been assigned to a Student Activities Coordinator, who will serve as your Club Liaison throughout the year.
The Student Life and Leadership Department is committed to your success!
“If your actions inspire others to dream more, learn more, do more and become more, you are a leader.”
– John Quincy Adams
Student Life and Leadership Development Team
Barb Meidl
Director of Student Life and Leadership Development
Building N105, Room 106
704-216-3605
barb.meidl@rccc.edu
Alyssa Mitchell
Student Activities Coordinator and Club Liaison
South Campus – Building S201, Room 101A
704-216-7153
alyssa.mitchell@rccc.edu
Amber King
Student Activities Coordinator and Club Liaison
North Campus – Building N105, Room 106A
704-216-3638
amber.king@rccc.edu
Student Government Association Offices
Students are encouraged to plan their own activities and programs through the Student Government Association. They may use any of our excellent facilities for assembly, theater, club meetings, relaxation and recreation.
North Campus Student Government Association Office
Building N105, Room 107
704-216-3599
sgapres@rccc.edu
South Campus Student Government Association Office
Building S203, Room 202
704-216-3636
sgapres@rccc.edu
Club Liaison List
Alyssa Mitchell
• Air Conditioning, Construction Management and Electrical Club (ACE)
• Cabarrus-Kannapolis Early College Club (CKEC)
• Cabarrus Tech Early College (Cab Tech)
• Cosmetology Club
• Male Empowerment Network (MEN)
• Minority Student Leadership Academy (MSLA)
• National Society of Leadership & Success (NSLS) *Must be invited to join*
• Phi Theta Kappa (PTK) *Must be invited to join*
• SkillsUSA
• Student Nurses Association (SNA)
• TriBeta (Biology Club)
• Veterans Club
Amber King
• Art & Design Club
• Campus Wells – The Achiever (Online Magazine)
• Criminal Justice Club (CJC)
• Caps & Crowns (Dental Club)
• Equality Club
• Future Business Leaders of America (FBLA)
• Intramurals-Extramural-Esports
• National Society of Leadership & Success (NSLS) *Must be invited to join*
• Radiography Club (RAD)
• Rowan County Early College Club (RCEC)
• Student Occupational Therapy Association (SOTA)
• Women of Wisdom (WOW)
Chartering a Club/Organization
Existing clubs wishing to renew their charter should submit the required documents using the Club Charter Renewal Form or the website by October 15.
Aspiring new student organizations need to contact Student Life at studentlife@rccc.edu.
Club Deposit Form
Like a checking account, this Club Deposit Form is used to deposit funds into the account that may come through memberships, fundraising or refunds.
All curriculum students (paying an activity fee) are invited to join the academic, service and special interest clubs of their choice.
How to Maintain a Student Club/Organization:
• Receive approval for active status from the Student Government Association (SGA) and the Director of Student Life and Leadership Development.
• Have an organization advisor who is a full-time faculty or staff member at Rowan-Cabarrus.
• Have at least ten student members who are registered curriculum students at Rowan-Cabarrus.
• Submit a Club Charter and Club Constitution for the Rowan-Cabarrus Student Government Association and Student Life Director’s approval using the Club Charter Renewal Form by October 15.
• Elect student positions. Some examples are President, Vice-President, Club Senator, Membership Officer, Secretary and Treasurer. All officers must be enrolled and maintain a specific GPA. According to the constitution, the President must maintain a 3.0; all other officers must maintain a 2.75; officers with GPA under 2.0 will be dismissed.
• Comply with Rowan-Cabarrus Community College regulations and the Student Code of Conduct.
• Membership shall not be denied to any Rowan-Cabarrus student based on age, race, color, creed, religion, handicap, disability, marital status, sex, sexual orientation, national origin, ancestry, citizenship, arrest record, conviction record, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or the North Carolina.
Campus Service Project Proposal Form
This form is to be filled out each time your club wishes to do a campus-wide service project. When your club wishes to do a campus service project:
• Complete the Campus Service Project Proposal Form.
• Email your Club Liaison to say you have submitted the form so it can be reviewed.
• You cannot begin your campus service project until receiving approval from Student Life.
Community Service Project Proposal Form
This form is to be filled out each time your club wishes to do a community service project. When your club wishes to do a community service project:
• Complete the Community Service Project Proposal Form.
• Email your Club Liaison to say you have submitted the form so it can be reviewed.
• You cannot begin your community service project until receiving approval from Student Life.
After approval and completing your campus or community service project, we ask that your club email your Club Liaison photos and videos and share with us how the event went, how many students participated, what they did, etc., and our Marketing and Communications department may use this for social media!
Club Responsibilities
Student organizations and clubs are important and provide a valuable service to students by providing leadership development opportunities, community service, public service and cultural enrichment. Agreeing to charter, lead or be a club member means you accept the responsibility to be knowledgeable about the College’s policies and procedures. Responsibilities include planning, implementing and evaluating club activities.
Officer Responsibilities
Club President
• The role of a club President is to preside over general meetings and approve and sign all official club documents (check requests, purchase orders, etc.).
• The President should be present or have a representative at all Student Government Association (SGA) meetings and be aware of all SGA-sponsored meetings and events.
Club Senator
• The Senator must be present at all SGA meetings and represent the club by voting or making a motion.
• The Senator should keep the club executive board and club members updated on all SGA business decisions.
• This position can also be combined with any other position. (Example: The Club Senator can be the Club President)
• Club Senators will receive a $15 gift card per SGA meeting if they submit their Club Report Form by the Friday before the SGA meeting.
For example, if the SGA meeting is Tuesday, October 1, the Club Report would be due Friday, September 27, to be eligible to receive the stipend.
• Club Senators can collect their $15 gift card in person at the SGA meetings. If you attend the SGA meeting virtually, you must coordinate with your Club Liaison to pick up your gift card.
Secretary/Treasurer
• The Secretary/Treasurer must maintain detailed club minutes after each club meeting and submit using the Club Meeting Minutes Form.
• The Secretary/Treasurer must submit Club Reports using the Club Report Form. This is due the Friday before the SGA meeting. For example, if the SGA meeting is Tuesday, October 1, the Club Report would be due Friday, September 27.
• The Secretary/Treasurer must also work directly with the Club Advisor to be aware of the club’s finances.
Public Information Officer
• The Public Information Officer is in charge of submitting any marketing requests using the Marketing Request Form and working with our Marketing and Communications department to ensure the club complies with the College’s policies, procedures and brand guidelines.
Knowing Your Role as Club Advisor
Club Advisors play a unique and critical role in assisting student organizations. Club Advisors accept the responsibility to be knowledgeable about the College’s policies and procedures. Responsibilities also include supporting students with planning, implementing and evaluating club activities. However, Club Advisors are not responsible for the normal operations of the club as the students are solely responsible. Club Advisors should be both accessible and interested. They should provide any guidance an organization or its members might seek.
Advisor Responsibilities
• Attend the Advisor Summer Senate Day during the summer and the Club Lottery in the fall.
• Attend all organization meetings.
• Manage official club documents such as purchase requests, check requests, van requests, vendor contracts, etc.
• Recruit and promote organization members.
• Plan meetings with officers (i.e., prepare agenda, reserve rooms, create Zoom links for virtual meetings, etc.).
• Promote leadership and responsibility.
• Plan a calendar of events with the organization.
• Delegate tasks and assignments to organization members.
• Coordinate conferences and field trips.
• Supervise officers to ensure assignments are being completed and follow-up as necessary.
• Evaluate the effectiveness of organization members and projects; make suggestions for improvement.
Blackboard
This interactive platform allows you to highlight your club or organization, recruit members, promote events, and create a community of engaged club members. This portal is designed to help maintain club status, create a co-curricular transcript for your students, and provide information necessary for validating the use of Club Funds through minutes, posts, and documentation to verify Travel Grant Applications. Your Club Liaison can assist you with creating and developing your club portal.
Organization: The portal home is the landing page for your organization.
Organizational Setting & Profile: Go to your club portal home page and click “profile” to update your welcome message and club portal information. Be sure to update and renew all the required information.
Events: This area allows you to “create an event” by clicking on the green box. It is mandatory that all events are submitted on the event calendar. Contact Barb Meidl to promote the club events to all students through an email blast.
Files: Clubs can store all important club documents and files. Meeting minutes (once approved by your Club Liaison) will be saved in this area.
Forms: Important club documents such as annual charter renewal forms, completion forms and travel documents are completed in this area.
News Posts: Post news in your portal and share information about events, meetings or resources to keep your members informed. News posts can also be sent as an email to the targeted audience.
More: Explore this tab for additional features such as voting polls, photos, videos and discussions.
Earn Money for Your Club
• $125: Submit your Club Charter by October 15.
Club Charters Include:
• Club Constitution
• Club Contact List
• Proposed Budget
• Proposed Campus Service Project
• Proposed Community Service Project
• $125: Complete one approved campus service project.
Clubs may complete more than one campus service project if desired, but the club will only receive compensation for one.
• $125: Complete one approved community service project.
Clubs may complete more than one Community Service Project if desired, but the club will only receive compensation for one.
• $125: Attend ALL six SGA Meetings.
SGA meeting attendance is NOT prorated. You must attend all six meetings to get funds, or you will not get any funds.
Earn Additional Funds Through Lottery Events
Club Lottery is an event where clubs sign up to assist with events sponsored by Student Life and earn money for each event. Event details and monetary amounts per event will be shared with Club Advisors before Lottery events.
• Summer Senate Day and Fall Lottery – July
• Spring and Summer Lottery – November
Specific dates, times, and locations will be emailed to Club Advisors closer to the Lottery Events.
Sometimes, Student Life and Leadership will have spur-of-the-moment events throughout the year. We may need students for these last-minute events and will send emails for help to your Club Advisor. These are first come, first serve.
Important Club Documents
The following documents are required for normal club operations.
Club Meeting Minutes
Club minutes are submitted using the Club Meeting Minutes Form each time your club meets. This is where you record the club voted and agreed on spending any club funds. Club meeting minutes must include the following:
• Attendance of club members present at the meeting.
• Items up for discussion and voting. The more detailed and specific, the better.
• Record of final votes. (For example, three in favor, one opposed.)
Club Reports
Monthly reports are required and must be submitted using the Club Report Form the Friday before the monthly SGA meeting.
For example, if the SGA meeting is Tuesday, October 1, the Club Report would be due Friday, September 27.
To receive a Senator stipend ($15 per month), club reports must be detailed, outlining club events, meeting dates, upcoming projects and any other relative information from the past month. One club report and one stipend per club. This allows Student Life and Leadership and the Student Government to get a snapshot of what your club has been up to over the month. Club Reports must be submitted using the Club Report Form.
Club Payment Request Form
This form is used to request approved purchases for club materials and supplies, such as to buy pizza or candy for an upcoming club meeting. Please submit all purchase requests to your Club Liaison at least two weeks before the date needed to work with the Business Office and our schedules. The request must include the signature of the Club Advisor and Club President.
When submitting a Student Life Payment Request Form, you must also ensure you have completed and submitted the Club Meeting Minutes Form.
• A student must make a motion to spend the money, which the Club
must then vote on and approve. Without the minutes showing a motion brought forward by a student and a passing vote, we will not be able to make the purchase for you. This helps safeguard the students’ money and ensures the Clubs are truly student-led.
• Once you have completed your Payment Request Form and submitted the correlating Club Minutes Form, please email your Club Liaison, attach your completed Payment Request Form, and let them know you have also submitted your Club Minutes Form to reflect the purchase to be made.
Fundraising Collection Proposal Form
This form is used to acquire approval for fundraising. The fundraiser must be approved by the Director of Student Life prior to the fundraiser. Once approved, the Club Advisor must be present when funds are collected. Deposit collected funds to the club account using the Club Deposit Form. All collected funds must be deposited to the Business Office within 48 hours.
Club Deposit Form
The Club Deposit Form should accompany deposits made to the Cashier’s Office located in the Business Office.
External Request for Gift-in-Kind Donation Form
The External Request for Gift-in-Kind Donation Form should be completed prior to soliciting any external funding source for cash, goods or services. Donations must be approved by the Director of Student Life prior to the donation. A copy of the approved or denied request will be returned when a decision is reached.
Marketing Request Form
Clubs are not permitted to create their own promotional graphics or materials. Club Advisors must submit any requests for promotional materials through the Marketing Request Form to be completed by the Marketing and Communications department. This form is used to submit requests for all marketing efforts (posters, advertisements, graphics, t-shirts, social media, etc.). All promotional graphics and materials must be created and approved by the Marketing and Communications department.
Travel Grant Resources
Travel grants are available if your club needs additional funding to travel to a conference or compete in a regional competition. Below are helpful instructions on qualifying, preparing and submitting documents to apply for club travel grants.
Travel Grant Application
Travel grant applications must be submitted a minimum of four weeks prior to the travel date. Incorrect information may delay the application process. *A club with two or more first-place-qualifying students who have competed in a National Competition may submit a request for additional travel grant funding (up to $600 per first-place student winner). Approval is granted based on the availability of funds.
Travel Policy
Rowan-Cabarrus Community College is committed to the safety and protection of students who travel on behalf of the college. Please adhere to these policies when considering overnight travel. Two students of the same gender are permitted per hotel room. A Rowan-Cabarrus Club Advisor must travel with students. Please consult your Club Liaison when applying for a travel grant.
Tier Requirements
Tier 1 - $5,000
• Forty or more active members. All members must be involved in meetings, campus and community service projects.
• Active Senate Representative. (miss no more than two consecutive SGA meetings)
• The club must meet monthly.
• Submit accurate meeting minutes, attendance records and sign-in sheets.
• Complete Campus Service Project (Eight hours).
• Complete Community Service Project (Eight hours).
• Student Representative served on College Committee.
• Complete one lottery event per semester (fall and spring).
• Raise 10% of the funds requested.
Tier 2 - $2,500
• Twenty or more active members. All members must be involved in meetings, campus and community service projects.
• Active Senate Representative .(miss no more than two consecutive SGA meetings)
• The club must meet monthly.
• Submit accurate meeting minutes, attendance records and sign-in sheets.
• Complete Campus Service Project (Six hours).
• Complete Community Service Project (Six hours).
• Complete one lottery event per semester (fall and spring).
• Raise 10% of the funds requested.
Tier 3 - $1,500
• Ten or more active members. All members must be involved in meetings, campus and community service projects.
• Active Senate Representative. (miss no more than two consecutive SGA meetings)
• The club must meet twice per semester.
• Submit accurate meeting minutes, attendance records, and sign-in sheets.
• Complete Campus Service Project (Four hours).
• Complete Community Service Project (Four hours).
• Complete one lottery event per semester (fall and spring).
• Raise 10% of the funds requested.
Tier Verification
Qualifications for travel grants are listed in the Club Handbook as well as on Blackboard. Before applying, verify that your club has met the requirements. To confirm your club’s tier level, please contact your Club Liaison.
Travel Grant Documents
All documents listed in this area are required for travel. Documents must be submitted to the Club Liaison by email.
Travel Documentation Checklist
• Travel Authorizations
Student form submitted to Student Life.
Employee form submitted to supervisor; Copy submitted to Student Life.
• Club Check Request or Purchase Request (Hotel, Registration, Airfare, Transportation, Meal Stipends, etc.)
W-9 for Sponsoring Organization (completed and signed)
Copies of meeting minutes verifying approval of club funds
Event Registration Form or Conference Agenda
• Travel Arrangements
Hotel Reservation Confirmation
• Hotel Room Assignment Form
Airfare Confirmation
Vehicle Reservation Confirmation
• Student Forms Emergency Form
Standard Behavior Form
Student Travel Authorization Form (College Intranet)
Please submit the completed form with the names of students who will be traveling.
Employee Travel Authorization Form (College Intranet)
Please submit this form electronically for each employee traveling with students via the college intranet.
Student Life Van Reservation Form
This vehicle should only be used for Student Life or club activities that have been pre-approved. Signed employee and student travel authorizations must be submitted. A copy of the conference agenda, itinerary or event advertisement must be attached to the request. Travel distance should not exceed 500 miles round trip.
Student Emergency Information Form
Students, advisors and drivers should complete the form before travel. Please keep this form in a secure place in case of an emergency.
Student Acknowledgment of Behavioral Standards Form
The form should be completed before traveling. Please keep this form in a secure place in case of an emergency or violation of policy.
Hotel Room Assignment Form
Club Advisors should complete this before traveling. If you travel to the same hotel more than once at any point, you will need to send the students’ names and hotel room numbers to the Director of Student Life.
For example, if you use the same hotel multiple years for the same conference, please provide this documentation.
Student Meal Allowance Form
Meals are not funded by travel grants, but club funds may be used. Students and Club Advisors must sign a form indicating they received the allocated amount for meals not provided by the conference.
Resources and Forms
Club Charter Renewal Form
Club Deposit Form
Campus Service Project Proposal Form
Community Service Project Proposal Form
Club Meeting Minutes Form
Club Report Form
Club Payment Request Form
Fundraising Collection Proposal Form
Club Deposit Form
External Request for Gift-in-Kind Donation Form
Marketing Request Form Forms Coming Soon!
Travel Grant Application
Student Travel Authorization Form
Employee Travel Authorization Form
Student Life Van Reservation Form
Student Emergency Information Form
Student Acknowledgment of Behavioral Standards Form
Hotel Room Assignment Form
Student Meal Allowance Form