KTJ Houses - Student Handbook
CONTENTS
1. WELCOME FROM THE PRINCIPAL
2. WHAT IT IS LIKE IF YOU ARE GOING TO BE A BOARDER
3. WHAT IT IS LIKE TO BE A DAY STUDENT
4. WHAT TO BRING TO SCHOOL (Packing List)
5. WHAT NOT TO BRING TO SCHOOL
6. HOUSE RULES
7. HOUSE COMPETITIONS
8. COMMUNICATION
9. GOING HOME
10. ORAH
11. OUR COMMUNITY
12. ROUTINES (Timings of the day)
12 1 A TYPICAL WEEKDAY
12 2 A TYPICAL WEEKEND
12 3 DIETARY NEEDS
12 4 PREP EXPECTATIONS
12 5 BACK TO HOUSE TIMES
12 6 ROLL CALLS
12 7 BED TIMES
13. ACADEMICS
14. SECURITY
15. CCA/SPORTS/ACTIVITIES
16. HEALTH ISSUES
17. LAUNDRY
18. TAXIS/GETTING TO/FROM AIRPORTS
19. EXEATS
20. HOLIDAYS
21. ID CARDS
22. ICT AND WIFIfood
23. KTJ SOCIAL MEDIA
24. FOOD
25. FACILITIES ON CAMPUS
26. BICYCLES AND OTHER SPORTS EQUIPMENT
27. TRIPS
28. INDUCTION PROGRAMME
29. WHO’S WHO
30. SAFEGUARDING
31. STUDENT SUPPORT SERVICES
1. WELCOME FROM THE PRINCIPAL
A very warm welcome to KTJ’s diverse community. KTJ is an outstanding international school with fantastic facilities and dedicated, highly qualified staff. At KTJ, you will be supported and challenged academically and you will also have many opportunities to take part in a very wide range of extracurricular activities You will get the most out of what is on offer if you remain open-minded and try new things
The values that are central to KTJ are at the bottom of every page of this booklet All members of the KTJ community work on demonstrating these values in all that they do Please do have a think about the values of integrity, empathy and mutual respect and how you can express them
I really look forward to meeting you; I am sure you will be very happy here.
2. WHAT IT IS LIKE IF YOU ARE GOING TO BE A BOARDER
As a boarder at KTJ, you are joining a warm and welcoming community If you are not used to a busy, sometimes noisy environment, you may take some time to adapt It is likely that you will be sharing a bedroom, however, what you lose in privacy you gain in friendship. You will be surrounded by people who know exactly what it is like to be living away from home, and who understand the occasional times when you may feel homesick. This is normal and it will go away fairly quickly if you keep yourself busy. You will have a team of staff: Houseparents, House Coordinators, House Tutors and a personal Form Tutor who will all work hard to help you settle into the school. You will also be assigned a buddy, a fellow student, who will help you in the first few weeks of term
Living and studying in one place will provide you with much more time to get on with whatever activities you enjoy, in the company of your friends If you are used to having to spend an hour or more each day travelling to and from school, at KTJ you will enjoy the luxury of waking up in the morning in the midst of the campus We are located in stunning countryside, so you will have the opportunity to enjoy learning in a beautiful environment For a lot of our students, the best aspects of boarding school life are playing sports and enjoying outdoor activities using our excellent facilities. You will also make friends with students from different nationalities, cultures and backgrounds.
Living here may also make a great difference to how you spend your free time. It will certainly offer you the opportunity to do things that you have never done before, but may also restrict you in ways you are not used to if you have had a lot of freedom already Remember that you will be one of a community of more than eight hundred pupils for which the school is responsible We have rules about when you can come and go, and with whom, so your parents and we know where you are, and that you are safe
Life in a boarding school is excellent preparation for university and employment as it provides many of the soft skills that are sought after Boarders have to be tolerant and able to live with other people, and yet must think for themselves. Boarding will encourage you to care for others and get involved, but also to have your own opinions and not to follow others blindly. Experience of boarding will teach you to be independent, but also make you more appreciative of your family and home life.
Overall, the boarding experience will put you in touch with a network of like-minded people from across the globe and give you a great foundation on which to build at university and in later life Here is a really useful BSA article for those of you who will be boarding for the first time: how to thrive as a boarder
3. WHAT IT IS LIKE TO BE A DAY STUDENT
Day students can enjoy many of the benefits boarding students do, and there is now the option for day students to have all their meals at school, and even complete prep within their day house until it closes at 9pm each day. Each student will be assigned to a House - Forms 1 and 2 will join Naquiah Day House and Forms 3 to 5 will join the Senior Day House Your Houseparent, as well as the House Tutors, will help and guide you on a day-to-day basis You will also be assigned a Form Tutor, whom you will meet regularly During the day, in your free time, you should base yourself in your House as this will help you bond more strongly with other students and will increase your opportunities to be involved in House events, of which there are many It will also help House Staff get to know you and for you to get to know them
Within your House, day students will be assigned a locker, and an area where you can work.
All day students are expected to sign up for after-school activities (see the CCA and activities section below) and to join in with House practices/events on Friday and Saturday afternoons. One of the key features of life at KTJ is the wide range of activities and experiences on offer, which give all students many opportunities to develop their skills and interests beyond the academic curriculum
Many of our day students eventually become boarders as they move through the school Where space allows, day students sometimes stay overnight in the Houses to experience life as a boarder There is a daily charge of RM175 for this service
4. WHAT TO BRING TO SCHOOL (Packing List)
While most items are provided for at KTJ, there are some things that you will need to bring to school:
Please see the full packing list here.
5. WHAT NOT TO BRING TO SCHOOL
The school will take necessary steps to provide a safe environment but it cannot be held responsible for any loss of valuable items, such as jewellery, expensive watches, mobile phones, laptops or other electrical goods You are advised to ensure you take proper care of your belongings There is no need to bring any expensive items which may go missing
KTJ is a smoke/vape-free campus Smoking/vaping paraphernalia, along with alcohol, weapons, pornography and illegal substances should never be brought on-site
6. HOUSE RULES
All students and staff at KTJ are expected to respect others, to be kind, and to model the school values of integrity, mutual respect and empathy If you remember this, then it will be difficult for you to go
Updated June 2024
wrong. It is also advisable to ask your House Staff for guidance if you are unsure about anything; it is better to get advice from them, rather than from your peers, who may not always know the correct information
School expectations, rules and sanctions can be found by clicking the QR code below or on any of these signs in the boarding house or around school
Some reminders of important student expectations within houses can be seen below:
● Each House will publish roll call times, meeting times and schedules It is essential that all students regularly review noticeboards/check their emails to ensure they do not miss out on vital information
● Each House will have rotas for jobs such as cleaning pantries, clearing the House, locking up and for day-to-day tasks All students are expected to take part in these tasks for the good of the community
● Boarding students are encouraged to attend breakfast daily For Form 1-5 this is compulsory
● Once social hour is over boarding students (except Prefects on patrol or in meetings) are expected to remain in Houses.
● Visits outside school hours require Houseparents permission.
● During exeat weekends and at the end of term, boarding students may leave the school compound only in the company of their parents or relatives unless other arrangements have been agreed upon previously by the Houseparent All of these permissions need to happen through the Orah boarding software
Updated June 2024
● Students are expected to take part in House activities, practices and events wherever possible.
● Boys or girls returning to school after the beginning of term, after exeats, outings or other visits, or after illness, should report their arrival to their House Staff
● Each House has a House Bank system Students should not leave money or valuables such as identity cards and passports where they may be taken by others Any valuables should be stored in the house safe or locked in a secure space
● After lights out, boarding students are not expected to use electronic devices Sleep is important
● During prep students should work quietly in their own spaces and should not disturb others with music, or conversation. Wifi and devices may be used, as long as it is for work purposes.
● If you make a mess, clean it up.
● If you break something or see something is broken, report it.
● If you are sick, see your House Coordinator or go to the Medical Centre. If it is at night time, wake up the member of staff on duty who will arrange for you to be taken to the Medical Centre
● Students should report any medication they are holding to their House Coordinator
● If you wish for someone to visit, please inform your Houseparent the day before, so that details can be recorded and checked All visits need to be entered onto either Orah so the guard house is aware
● Students from one House are never allowed to go upstairs in another House
● Students should label their laundry clearly and must not ‘borrow’ other’s clothing without permission.
● Students are expected to keep their areas organised, to make their beds, to turn off lights, fans and a/c when leaving the room, and to open the curtains in the mornings.
● Shoes should be left in shoe racks outside the room.
● Laundry should be hung on lines, and not on the balconies.
● No ‘wet’ food should be eaten in bedrooms - use the pantry
● All students without classes are expected to be out of bed and dressed during lesson times
● Students cannot leave before the School day ends just because they have no timetabled classes: STUDY!
● Respect each other's belongings - do not take food or drinks that are not yours
7. HOUSE COMPETITIONS
There are a wide range of opportunities for all students to take part in and a range of House Competitions throughout the year These include team sports such as rugby, netball, volleyball, basketball and football, as well as other sports, such as athletics, cross-country, swimming, badminton, table tennis and squash There are also non-sporting competitions such as House Singing, House Drama and House General Knowledge Quizzes. For all sporting competitions, there will be a junior team, intermediate team and two senior teams for each house (Day students and NQH boarders will compete for their senior houses).
Practice schedules, for training and trials, are published to students and everyone is welcome to try to make the team, or to be a noisy supporter!
8. COMMUNICATION
Updated June 2024
It is important for your parents to feel they can contact the school at any time. It is perfectly acceptable for them to phone or email the Principal with any questions or concerns. However, it is typically more appropriate for them to phone or email another member of staff The first port of call will normally be your Houseparent For academic matters, the appropriate Assistant Head of Secondary can be directly contacted Issues concerning the Sixth Form come under the ambit of the Head of Sixth Form
There are a number of sources of information for your parents, apart from you! Besides the school website, the Head of Secondary will write to your parents on a fortnightly basis and before the start of each term The Parent Portal, ISAMS, holds lots of information for parents and all are encouraged to look at this regularly. Parent-Teacher meetings are also an avenue that is available for your parents and you to meet with your teachers.
For boarding students, you and your parents should arrange a suitable time each day to communicate with each other that does not coincide with lesson times, activities you are taking part in, prep times, or bedtimes
9. GOING HOME
Day students are expected to be in school for the duration of lessons and for your CCAs. If you need to arrive late or depart early, for any reason, advanced permission needs to be sought from your Houseparent by applying for leave using Orah If you are ill, and unable to come to school, your parents will need to contact your Houseparent and attendance@ktj edu my as soon as possible If you need to stay in school after 6:15pm, for any reason, please also make sure you discuss it with your Houseparent in advance
Boarding students going home for any reason, need your parent’s or guardian’s permission, and your Houseparents will also need to agree. There are several events that take place on weekends which are important not to miss, especially House Nights on selected weekends of each term. On other weekends, overnight leave home can be granted by Houseparents. All of this must be done using Orah, where approval will be granted by house staff and guardians where necessary. Approximately every third weekend, we have an Exeat where many students go home for an extended period (3 to 5 days), and other students go to a friend’s house Again, permission needs to be obtained in advance through Orah During Exeats the Houses remain open for our overseas students and those who live further away, or have no-one at home to supervise them Occasionally, you may need to go out at other times, for family occasions, or similar things In this case, please ask your parents to give advance notice to your Houseparent through Orah Sixth Formers are allowed to take day trips on Saturdays, Sundays and on Public Holidays, with parental and Houseparent permissions All of these requests should be made through Orah. All students are expected to return to school by 7.30pm on the evening before lessons resume.
Updated June 2024
Orah is a boarding management system that runs the boarding at KTJ. All students, staff and parents have an account and all roll calls, leave requests, trips and events are run through this software Each house has an ipad where students can check in and out of their house (they are also located in the main lobby and auditorium foyer) and these are backed up with NFC chips which allow students to perform the same processes, provided they have an NFC compatible phone. All roll calls, permissions and requests need to be done through this software which stores the information centrally and can be looked back on if needed in the future
11. OUR COMMUNITY
Our community is diverse in nationality, culture and background. While the majority of our students are Malaysians, there are nearly 20 nationalities represented at KTJ. About 250 are day students while the rest of the approximately 600 secondary student population are boarders.
Our staff come from a variety of countries including Malaysia, the United Kingdom, South Africa, South Korea, Canada, France and New Zealand There is a balance between teachers with many years of experience and those newer to teaching Staff retention is high and many teachers have been here for more than 10 years The Principal comes from New Zealand and has extensive experience of working in successful schools in the UK and overseas
Our Support Staff primarily come from Malaysia. They ensure our services, such as the playing fields, the swimming pool, the boarding houses, and the food provision, are maintained to a very high standard for the benefit and enjoyment of our students.
12. ROUTINES (Timings of the day)
12.1 A TYPICAL WEEKDAY
06.30 - 8:00 Rise (CCA dependent)
06:45 - 7:30 Simple Breakfast
07:30 - 08:30 Full Breakfast
07:00 - 09:00 CCAs
13:30 - 14:30 Lunch (from 13:00 for 6F)
09:00 - 16:00 Lessons
16:30 - 17:30 CCAs
17:30 - 18:15 Free time / house time
18:15 - 19:30 Dinner
19:45 - 20:45 First prep
20:45 - 21:15 Social Hour
21:15 - 22:00 Second Prep (F5/6)
21:30 - 23:30 Bedtimes
Updated June 2024
Sixth Form students and others who do not have the first lesson of the day are expected to be out of bed, ready for the day by 9am Students should not be showering, cooking, doing laundry, sleeping, or visiting other Houses in lesson times as it is a time set aside for study
12.2 A TYPICAL WEEKEND
Saturday
06 30 - 8:00 Rise (CCA dependent)
06:45 - 7:30 Simple Breakfast
07:30 - 08:30 Full Breakfast
07:00 - 09:00 CCAs
09:00 - 13:00 Lessons
13:00 - 14:00 Lunch (from 12:30 for 6F)
14:00 - 14:30 Roll Call in houses
14:30 - 17:00 Possible house activities /events
18:15 - 19:30 Dinner
(Weekend Holiday Activities may occur)
22:00 - 00:00 Bedtimes
Sunday (including public holidays)
09:30 - 13:00 Brunch
13:00 - 13:30 Roll Call in houses
18:15 - 19:30 Dinner
19:30 - 19:45 Roll Call in houses
20:00 - 20:45 First prep
20:45 - 21:15 Social Hour
21:30 - 23:30 Bedtimes
12.3 DIETARY NEEDS
Special dietary needs are catered for Everyone has a choice of meals, including vegetarian meals Afternoon tea is also provided. A selection of fresh fruit is always available. A Food Committee comprising House representatives, the Catering Manager and School Prefects meet regularly to discuss the weekly menu
All boarders from Forms 1-5 must attend breakfast and are expected to attend all other meals Students are expected to dress neatly and wear footwear to all dining room meals Appropriate dining etiquette must be observed at all times whilst in the dining room.
Students have facilities in Houses to cook, but they are not allowed to do so at times when the Dining Hall is open This is to encourage them to eat the healthy, balanced diet that is provided by the school
June 2024
12.4 PREP EXPECTATIONS
All students in Forms 1 to 5 are set prep as per a prep timetable, published by an Assistant Head of School (KS4)
12.5 BACK TO HOUSE TIMES
Monday - Friday and Sunday: 9:15pm (School Prefects are allowed to go out between 10.00 and 10.45pm for meetings. Duty staff must be informed)
Saturday (Forms 1-5): 10.15 pm
Saturday (Form 6): 11.00 pm
(If S Saturday evening event extends beyond 10 15 p m , students in Form 5 and below are given 15 minutes to visit the tuck shop and return to houses )
Sunday (or following an Exeat): 7:30pm return to school time (unless otherwise agreed by the HP)
12.6 ROLL CALLS
Evening roll call must be recorded on Orah by House Staff on duty. There is an additional roll call on Saturdays, Sundays, Public Holidays and exeat days at 1-2pm.
12.7 BED TIMES
Weekday times apply to public holidays or the last day of exeats that precede school days
13. ACADEMICS
Forms 1 to 3
Updated June 2024
● You will study a wide range of subjects in order to find out both where your strengths lie and what subjects you enjoy
● The curriculum is based on the English National Curriculum, adapted for our students so that they are well prepared to take IGCSEs
● The subjects you will study are Art, Design Technology/Food Technology/Textiles, Drama, Chinese/French/English as an Additional Language (EAL), English, Geography, History (includes local and international), Information Communication Technology (ICT), Maths, Malay/Agama, Physical Education (PE), Science, Swimming
Forms 4 and 5
● You will study IGCSEs, which are courses that last two years. You will sit ‘public’ examinations (which are not set or marked by KTJ) in term 3 of Form 5.
● There are some IGCSEs which you must study: Maths, English (either first or second language), at least one Science and one language
● There are some IGCSEs which you can choose: Accounting, Art, Biology, Business Studies, Chemistry, Computer Science, Drama, Design Technology, Economics, French, Geography, History, Physics
● You will also have a Physical Education (PE) lesson each week
Lower and Upper 6th
● You will study A levels, which are broken down into AS courses for the Lower Sixth and A2 courses for the Upper Sixth
● Public examinations for AS and A2 are taken during term 3
● Students usually choose either 3 or 4 AS courses, those who choose 4 then may drop down to 3 A2 courses
● You will also attend IELTS preparation lessons, until you have achieved the level of IELTS required for your university entrance
● If you are interested in going to a US university you will attend SAT preparation lessons
There is an expectation that you will work hard in all your subjects and that you will complete prep (homework) set and hand it in on time If you are having difficulties with any of your subjects or a specific piece of work you must let your teacher know, ideally as soon as possible. Teachers at KTJ really want to help you and will do their best to make sure you have the support you need to do well. The prep timetable for 2024/25 can be found here.
14. SECURITY
Your safety is a top priority for the School The School has a Guard House situated at the main entrance where the school-employed guards will monitor the movements of everyone passing through The guards also patrol the campus on a regular basis day and night When leaving the School, your status on the Orah software will be checked Only students with a valid pass approved by your houseparent will be allowed to depart When your parents or visitors wish to come to the School, your Houseparent must be informed via Orah of when they will arrive 24-hours ahead of time, and they will then give consent and inform the Guard House. In the interest of safety, parents and visitors who turn up without prior notification can expect to be held at the Guard House until their identification has been verified before being allowed in.
All houses are alarmed at night for your safety.
15. CCA/SPORTS/ACTIVITIES
Part of our ‘holistic’ education is to make sure that you develop interests and skills outside the academic classroom. Co Curricular Activities (CCAs) and sports take place both before and after school on all days but only before school on Saturdays. There are three time slots each day: 7.00 am to 7.45 am, 8.00 am to 8.45 am, and 4.30 pm to 5.30 pm.
There are a huge number of CCAs and sports to choose from, including dance and drama, music and art, public speaking, yoga, debate, charity work, martial arts and much more Details of which CCAs are available are published via an online magazine and also shared with you by houseparents, fairs or taster weeks
You are expected to sign up to at least three CCAs per week (2 if in 6th Form).
Many CCAs and sports have links with other schools and the wider community. Competitions, for individuals and teams, cover everything from sport to public speaking and take place both within Malaysia and overseas.
16. HEALTH ISSUES
Within the campus, there is a Health Centre that is staffed 24-hours a day to cater for your medical needs. It is staffed full-time by School Nurses and our School Doctor. There are also clinics and private hospitals on KTJ’s panel of medical care. There are also other school matrons who are able to provide medical support for you in your boarding house or at school events
In the interest of safety, your parents are advised to inform the Health Centre if you are taking any type of medication Similarly, any existing illness, whether contagious or not, should be communicated A full disclosure will allow us to respond appropriately to your medical needs All medication and prescription drugs must also be handed over to the House Coordinators who will oversee proper dispensation.
In the event that there is an outbreak of any kind of disease, here or elsewhere, the school will take all precautions to safeguard the well-being of those on campus. This may include conducting health checks on all visitors, employees and returning students, as well as enforcing other measures for those on-site.
When there is a medical need:
Before school hours (7:00 am – 8:30 am):
You report to the House Coordinator Minor problems will be treated in Houses; severe cases will be referred to the Health Centre
During school hours:
In the event of your being unwell in class, the following procedure should be adhered to:
1. You will be given a medical note from your teacher excusing you from the lesson and be sent to the Health Centre.
2 The Duty Nurse will decide on the best course of action This may be to admit you to the Health Centre or to send you back to class
3 If you are admitted to the Health Centre, the Duty Nurse will enter the information into the schools’ management system
4 In the case of an emergency, the Houseparents’ will be informed immediately, and the Health Centre will inform the parents In less urgent circumstances, the Houseparents’ will be informed by the Health Centre Duty Nurse at the earliest opportunity, who in turn decides the best course of action.
5. If you do not feel well during break or at lunch time, you can report to your House Coordinator or go directly to the Health Centre.
After school hours:
1 You can report to House duty staff, or, if it is before prep time, report directly to the Health Centre
2 If you need to report to the Health Centre after dark, you must be accompanied by another ‘healthy’ student The duty staff member will manage the situation by contacting the Health Centre informing the Duty Nurse of your arrival After 9 15 pm, you must first report to the House staff. The Health Centre Duty Nurse and the on-call school Matron are available to transport you from your house to the Health Centre if necessary.
3. Emergencies will be dealt by the Health Centre Duty Nurse who can be called to the houses or sports field.
4. In the event of an emergency where you are in need of hospitalisation, the Duty Nurse in the Health Centre will arrange for appropriate transport The patient will be accompanied by a school Matron
17. LAUNDRY
Each House has an external contractor that deals with laundry. The Form 5 and 6 students in Houses also have access to washing machines so they can do their own laundry You should label your clothing clearly, complete the laundry form accurately, and report any missing or damaged items immediately Your House Coordinator can advise you on any laundry issues You will not be asked to pay for laundry and only certain, special items such as heavily soiled garments or those which need dry cleaning will incur an extra fee
18. TAXIS/GETTING TO/FROM AIRPORTS
The school only books taxis that are licensed and drivers who are known to the school and who have undergone police checks Houseparents and/or House Coordinators will collate information on the taxi services required at exeats, holidays and end of terms This information will then be passed on to the Health & Safety Officer who will contact the taxi drivers and make the relevant bookings The school will pay for the cost of the taxi in advance and the relevant sum will be added to the student’s bill.
Updated June 2024
Getting to KTJ
At KLIA or KLIA2 there are airport taxis, limousines and minivans available for hire. Look for the taxi and limousine counters, just after customs, prior to exiting the arrivals gates Fixed fares according to destination zones are to be paid at the counters Please be aware of touts approaching unwary visitors offering their services as you exit the arrival lounges They operate illegal taxis and often over-charge; safety levels for such touts are also a concern On arrival at the airport, it is recommended that students take an official metered taxi to the School - ‘Kolej Tuanku Ja’afar, Mantin’ is the address to give at one of the official taxi booths
If students would like to book school transport back to school after school holidays, flight arrangements should be shared with both their houseparent and Mr. Sathiya Murthy (sathiyamurthy@ktj.edu.my) at least one week before the date of travel. On receiving this information, Mr. Sathiya will arrange school vans to collect students from both airports at key times of the day. Students will be met by a KTJ member of staff at the arrival gates of both airports (they will be holding a KTJ sign with students' names on it and wearing a school lanyard) Students will be taken in groups, according to arrival time, back to school in school vans There is a chance students might need to wait until another flight arrives but they will be given the opportunity to get some food during this time and waiting time to return to school is typically never more than one and a half hours
Phone numbers held by KTJ staff at these venues will be the following: (students should have these numbers saved in their phones):
KLIA 1: 0197165362
KLIA 2: 0197205362
Students aged 16 or lower requiring airport assistance: RM120 (one way)
Getting to KLIA or KLIA2 from KTJ
The School has a pool of regular licensed taxi drivers who have had security checks and who service all of our transport requirements Trips to the airport (and elsewhere) by taxi can be arranged through the houseparent The cost can either be paid directly to the driver or charged to parents via the school bill
For airport transfers before all long holidays, please request an Orah pass as normal at least one week before the date of travel and for transport options, please choose the following: Bus - Airport transfer - Type ‘Yes’
Once you have done this, you need to add the flight details in the notes section of the pass application School vans / buses will take students to the airport at selected times throughout the day and this schedule will be passed onto them via their houseparent Once students arrive at their selected terminal, a KTJ member of staff will meet them at the van and take over responsibility for the students, including assistance with check-in arrangements (for all students 16 or under) Phone numbers held by KTJ staff at these venues will be as follows and students should have these numbers saved in their phones:
KLIA 1: 0197165362
KLIA 2: 0197205362
A charge of RM120 will be added to your school bill for this service (16 years and under as they require airport assistance.
Updated June 2024
A charge of RM90 will be added to your bill for students who are over 16 years of age as they will not require airport assistance.
19. EXEATS
Approximately every third weekend the school has a longer weekend, often finishing lessons at lunchtime on a Friday or Saturday. After this you may go home or to a friend’s house. If a boarder wishes to spend the night with their guardians, parents should apply for this using Orah where they will be able to fill in all the required information detailing where you will be staying Houseparents will then be able to approve this in the app
Only students in Form 5 and 6 are allowed to stay at a hotel (with parent permission) and again, this can be applied for using the Orah boarding software
Houseparents will also endeavour to obtain full information about the level of supervision and the plans for the weekend. In the instance where parents, the guardian and/or host do not make a leave request through the Orah boarding software, then the student will be required to stay in the Boarding House.
Houses will remain open to accommodate students who cannot or do not wish to go out. Outings are arranged for students staying in and all students on site are required to attend If the student is in Form 6 he/she may elect to stay in the Boarding House if the Houseparent gives permission (adequate staffing provision will need to be in place for this to occur)
20. HOLIDAYS
School will remain open for all mid-term breaks and short holidays of up to 10 days If staying in school for these, there will be an extra charge of RM175 per day and you might be asked to move to a different house to the one you normally reside in
21. ID CARDS
All students are issued with an ID card which has their photo on it This card is used to enter and exit Houses Your parents can also put money into an account associated with the card and you are then able to use the card to pay for items in the School shop and Cafe Diem
22. ICT AND WIFI
KTJ has a ‘bring your own device to school’ policy and all students are expected to have a laptop or tablet (with keyboard) with them for all lessons and prep sessions This said, there are restrictions when you can use these devices at other times
There is wifi throughout the school (including in the Houses) for which you will be given an account and may access this from whatever devices you own You will also be given a KTJ email address which will
Updated June 2024
be your pathway into all of the Google products that the school uses. There is an ICT acceptable use policy that you are expected to adhere to.
23. KTJ SOCIAL MEDIA
KTJ embraces the use of social media for educational purposes and as an avenue to connect with our students, alumni and parents. The following are our official social media channels:
Facebook: /kolejtuankujaafar
YouTube: /kolejtuankujaafar
Twitter: @KTJschool
Instagram: @KTJschool
Linkedin: /KTJschool
Flickr: /KTJschool
Soundcloud: /KTJschool
24. FOOD
Our Dining Hall caters for over 1000 people every day You can be assured that there is a range of different dishes available at each meal, so you can choose what you prefer to eat We provide daily vegetarian alternatives, and can cater for special diets and religious requirements, providing we have been notified of such requirements in advance. You are able to keep small amounts of your favourite food or prepare meals and snacks, or hot and cold drinks, in your boarding house pantries outside designated meal times. We also have a Kedai Runcit (tuckshop) that sells drinks, sweets and small items, as well as Cafe Diem, which sells food and drinks. You can use QR payment methods at both of these venues
25. FACILITIES ON CAMPUS
● As well as classrooms and laboratories, there are many other facilities on campus:
● At the front of the school there is an ‘Admin block’ that houses the Registrar, the Principal and his support staff, Accounts and Human Resources
● The Arc contains the Library, Cafe Diem, the school shop, two computer labs, meeting spaces and the staff common room
● The multipurpose hall (MPH) contains a large space for 6 badminton courts and 2 basketball courts, a gym, a climbing wall and three squash courts
● There are two outdoor swimming pools, five fields (for football, rugby, hockey, cricket and athletics), four outdoor tennis courts, two outdoor basketball courts, two netball courts and a running track
● The Sixth Form centre contains photocopying facilities, a computer room, large and small areas for study, a billiards room, a common room and a pantry.
● The Auditorium has seating for 680 students. In the same building there are also dance and drama studios
Updated June 2024
● Our Waterfront building contains the state-of-the-art facilities required for art, music and design technology
● Each House has a pantry, study areas, a laundry and a common room, as well as bedrooms and bathrooms
● Surau for Muslim students
● School Shop - where students can purchase uniform and stationary, as well as other school supplies
● The Medical Centre - we have a full time school doctor and resident matrons are on duty 24 hours a day
26. BICYCLES AND OTHER SPORTS EQUIPMENT
Bicycles are allowed in the school, but must be chained up outside the Houses, in the designated space, when not in use. Students can only use them when wearing a bicycle helmet. Cyclists must adhere to the same road rules as drivers. In particular they must follow the correct direction of travel where there are one-way systems, stay to the left-hand side of the road in shared use areas, use lights during and after dusk, and show courtesy to pedestrians. Cyclists are also expected to adhere to the signed speed limits. Other large sports equipment, such as golf clubs, can be stored in house storage rooms, as is necessary Skateboards are allowed, but again students should be wearing a helmet, and preferably knee and elbow pads, and should not skateboard on the roads All students should ensure they wear safety equipment when playing sports, particularly mouth guards for hockey and rugby, and shin pads for hockey and football Glasses are not allowed to be worn when playing sports unless they are specialist safety glasses; contact lenses are a much better option
27. TRIPS
There will be a lot of opportunities to go on trips at the school Each term, each House normally has a House Night/activity trip There will also be some academic trips, for your subjects, some opportunities to join trips to lectures, fairs or subject-based competitions, some sports trips - to watch or play sports, and some outings to watch plays, films or performances Some clubs and societies run charitable trips to orphanages, retirement homes, animal sanctuaries and to do environmental work There are also a number of trips available in the holidays, many overseas, and information about them will normally be shared via email and in school assemblies.
28. INDUCTION PROGRAMME
There is an extensive induction programme that runs for all new students to KTJ whenever they arrive at our school, with a focus being placed on August and January arrivals Within these programmes, students are offered the chance to learn about the school, its history and its values whilst also getting the chance to mingle and socialise with their peers through a variety of activities that occur through both school and the boarding houses
Full details of each induction programme will be sent to all families of new students before they arrive
29. WHO’S WHO
Staff pictures and details can be found on the staff section of the school website
30. SAFEGUARDING
Kolej Tuanku Ja’afar (KTJ) is committed to ensuring that all students enjoy a safe environment in which they can learn, develop and flourish We recognise our moral and statutory responsibility to safeguard and promote the welfare of all students and outline in detail the School’s commitment to our students and staff We are alert to the signs of abuse and neglect, and we follow our procedures to ensure that children receive effective support, protection and justice We consider the welfare of each child to be paramount, and it is our stated intention to be proactive and diligent in ensuring every child in our community is kept safe from exploitation, abuse or harm. Our Safeguarding Policy provides the framework for achieving this.
31. STUDENT SUPPORT SERVICES
KTJ’s Student Support Services team includes teachers who help with English as an Additional Language (EAL), Learning Support and Counselling Support. The Student Support Services Team recognises and values differences in individuals, believing that when students develop a sense of respect for, and take pride in, their uniqueness, they are able to make wise choices regarding their individual paths to success, develop their full potential, and maximise their own abilities and learning styles.