KidKare byMinuteMenu
We'reexcitedtopresentthekeyfeatures thatholdimmensepotentialforbenefiting yourstateagency.Inthisbooklet,you'll discoveradetailedexplorationofKidKare’s features,offeringin-depthinsightsintotheir advantagesandfunctionalities.
01 02 03 04 05 06 eForms Meals&Attendance Menu&FoodList ObserverMode Receipts&MilkAudit Reporting
KidKareeForms
eFormsresolvesfree&reduced-priceform errors.YoucansendeFormstoparentsand completelytakethepaperoutofthe equation.
Benefits:
Guidesparentsthroughform completion. Parentsfeelitismore confidential. Visibilityfrominvitationto certification
DeviceIPaddressstoredat pointofsignature. Exportenrollment&Free& Reduced-PriceformsinPDF. SNAP/TANFcasenumber validation
Alargeaffiliatedcenterchainexperiencedasignificantreductionin staffeffort,upto95%valuedatmorethanonemilliondollars,thanks totheimplementationofKidKareeForms.
HoweFormsWorks
ProvidersandCentersEnrollaChild 1
Thecenterorproviderentersminimalinformationaboutthechild andparentorguardianandinvitesthemtoenrollandcompletethe FreeandReduced-Priceapplicationonline.
ParentsareInvitedtoCompleteOnlineEnrollment 2
AcustomizableemailinvitationusingeFormsissenttotheparent invitingthemtocompletetheenrollmentandIEFinformationonline throughKidKare.
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ViewStatusandProgress
StatePersonnelandSponsorsareabletoaccesstheprogressofall eFormsbyutilizingObserverModeinordertohelpprovideany technicalassistance EachactivityrelatedtotheeFormsisdated andtimestampedforaudittrailpurposes.
eFormsareSubmittedtotheCenter/Home 4
OncetheeFormsarecomplete,theparentreceivesacopyoftheir eFormsviaemailandtheCenter/Homeareabletoaccessand reviewtheformsonKidKare.
ApproveorSendforRevisions 5
CentersandHomescanreviewthechildenrollmentorFree& Reduced-priceformsandeFormsthensuppliesoptionsforwhen andhowformsareapprovedandrenewed Youcanalsosendback totheparentforrevisionwithacustomizedcomment.
Meals&Attendance
Error-freeattendance&mealcountswith KidKare Weknowthatattendanceandmeal countsarethefoundationofCACFP-our systemisdesignedtomakethisseamless forbothsitesandreviewers.
Benefits:
Homeproviderscanbe restrictedtosamedayentry only.
Centerscanberestrictedto recordingmealcountsbyend ofday,endofweek,oronly duringmealservicetimes. Homeprovidersandcenters canberequiredtorecord childattendancecountsprior torecordinganymealcounts
Centerstaffcanberequired tocertifybysignatureeach recordedmealcount KidKareisdesignedto calculateonly2meals&1 snackor2snacks&1meala day,limitingadditional meals/snacksclaimed Alluserscanuploadtheir claimdataintoMIPS.
Features
Teacherscaneasilytapachild’snametomarktheminfortheday With justafewclicksonanydevice,teacherscaneffortlesslymarkachild's attendanceforthedayandconvenientlyreturnlatertorecordtheirmeal count.Saygoodbyetopaper-basedsystemsandembraceadigital solutionthatensurescompliancewithease.
Userscan’trecord mealsoutsideoftheir designatedentry times 1
Forkandknifeiconisonly availablewhenpermitted.
Oncethechildisrecordedaspresentinattendance,recordmeal countsforallchildrenpresentatthemealservice
Certifybychildattendance&mealcounts.
UseSelectAlltorecordmealcounts.
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Menu&FoodList
Controlthefoodsyourparticipantscan selectwhenrecordingmenus.Decidewhat foodscanandcannotbeserved and enforceit. Managingyourfoodlist hasneverbeeneasier.
Standardizedstate-controlled foodlistbuiltintoKidKare. Centralized,reusable,and scheduledmenus.
Productionrecordswith estimated,actualandleftover quantitycalculations.
IndividualInfantmenusforthe developmentallyready. Foodfrequencyand combinationfoodrulesand reporting.
GrainOunceEquivalents Calculations.
StandardizedState-Controlled
1.Acustomstate-controlledfood listbasedonthefoodbuyingguide foods.
2.Statereviewerscanbeconfident thatallmenuitemsarecreditable.
3.Participantsselectfoodsfrom thefoodlisttocreatemenu templates,recorddailymenusor createre-usableorcentralized menuplans.
4.Eliminatesnon-creditablefood itemsfrommenusandreduces timereviewersspendverifying menusserved.
5.Foodlistbecomesatrainingtool fornewparticipants.
FoodListBuiltIntoKidKare
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GrainOunceEquivalents 02
1.Oncethestatehasapprovedthe foodlistallofthegrainitemswill includethecorrectounce equivalentswithinthestandardized list.
2.KidKareofferstoolstohelp sponsorsproactivelynavigate newUSDArequirementspriorto mandates.
DailyMenu 03
1.Userscanaccessthispagefromthe Menucalendarorleftnavigationbar.
2.Participantsselectfooditemsfromthe builtinstandardfoodlisttofulfillthe mealcomponentrequirementsfora creditablemenu.
3.Mealpatternrequirements–are accessiblefromthispageasaquick referenceguidetodevelophighquality meals.
4.Actualquantitiesrequiredcalculates automaticallyoncemealcountsare recorded.
5.Staffcanestimaterequiredfood quantitiesbyautomaticallyapplying previouslyrecordedattendancetrendsto selectedmenusbasedontheUSDAmeal pattern.
6.ActualquantitiesServedcanbe enteredbystaffoncemealisreadytobe d li dt l thecafeteria.
MenuCalendar 04
1.Providesabirdseyeviewofallof themealsplannedforinfantsand non-infants.
2.Fromthispagestaffcaneasily createreusableorcyclemenusby copy/pastingmenusforaday,a weekorafullmonth.
Customizablemenuwarnings: -Viewaswarningsoricons Incompletemenus. -Missingestimatedattendance. -Missingactualquantitiesserved.
IndividualInfantMenus 05
1.Thefirstinfantmenurecordedfor thedaybecomesthedefaultmenu.
2.Clickthefork/knifeicontorecord aninfantmealcount,andtheinfant menupop-upopens.
3.Iftheinfantisfedoutsideofwhatis alreadyrecordedinthedefaultmenu, usethetoggletoenablethefoodgroup andrecordthechild’sdevelopmentally readyfooditems.
4.Recordthequantitiesasneeded.
FoodFrequency&Combination
1.Theseoperatesimilarlytothefood frequencyrules.
2.Selectcreatenewrule,andany2 fooditemsorallfoodsassignedto therule.Forexample:Frenchfries andmashedpotatoes,orstarch items:potatosoup,potatosalad, potato.
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3.ActionscanbesettoWarnor DisallowandwilldisplayontheOffice ErrorReportaftertheclaimis calculated.
Observer Mode
AteachleveloftheKidKare ecosystem,wehavedeveloped toolstoprovideyourteamwith real-timevisibilityintoparticipant data.
Viewparticipantaccounts
KidKarehelpsStateReviewers providetechnicalassistance& enablesagenciestomonitor activities&verifydataaccuracy beforeclaim.
StateModule
Prepareforsitereviewsfrom thecomfortofyouroffice accesschilddata, attendanceandmealcount data,menus,andreports beforeyougo
Digitizedreviewstailoredto analyzemeaningfulmetrics. Statestaffareprovidedwith statelevelloginaccess.
Atanytime,youcanselectaspecificSponsorandSitetoobserveandwill gainaccesstotheirreal-timedatainaRead-OnlyMode
anytime,anywhere.
Onceloggedin,youcanviewwhenclaimsweresenttotheSponsor,claim totalsandprintclaimsummaries.
Fromanywhereinthestate,youcanviewmenus,runreportsandgenerate providerclaimtotals.
Exportscanbecustomizedtoensurethatthereportsbestservestandard operatingproceduresinyourstate.
SponsorandSiteViews
OutsideoftheStateModule,youwillhaveaccesstolog-intothesame viewsasaSponsororSiteanytime.Thisallowsyoutomonitorprogram executioninrealtime,providetechnicalassistancewhereneededand garneranoverallsenseofhowparticipantsareconductingtheprogram. ObserverModewillalwaysberead-only,notedbythegreenbannerin eachview,toupholdprogramfidelity.
Receipts& MilkAudit
Receiptscanbeenteredanytime beforetheendoftheclaimmonth
Benefits
Sponsorscanverifyallinputreceipts toconfirmallsitesenteredexpenses.
Specificreportingistiedtothe receiptstoensurenon-profitstatus (Non-ProfitStatusReport).
EnsurethatCACFPfundsarespent appropriately(allowablecosts)-foodpurchases,food-service supplies.
Receipt
Ensureexpendituresarein-line withreportedCACFPbudget Milkcalculatortiesdirectlyinto themilkauditforaccurate reportingofgallonspurchased.
Centers,bothaffiliatedandnon-affiliated,canenterreceipts fortheirsitesinKidKare.Theentrycanbedoneintwo differentways:
1Enterpurchasesasbroadcategories,suchasFoodorSupplies.
QuickReceiptEntry 01
Entry
ItemizedReceiptEntry 02
Recordpurchasestothelastdetail:itemname,type,andline-itemcosts.
ReceiptsSupportMilkAudits
AfterinputtingreceiptsandPOSmealdata,participantscanruninternal milkauditstodeterminewhereadditionalstafftrainingisneeded,provide technicalassistancetoteammembersandproactivelyaddressconcerns beforesubmittingtoyourstateteam
Atanypoint,yourstateteamcanutilizethemilkaudittooltotakereceipt entryastepfurtherandensurethateverymealiscompliantandquantities purchasedandservedarewelldocumented.
Compareamountofmilkpurchased withtheamountofmilkneeded.
Basemilkauditcomparisonon attendance/mealcounts,menusand itemizedreceiptentry.
Alertsparticipantsofdeficiencyinrealtimetoprovideopportunitytoserve additionalmilktomeetprogram requirements.
Accountformilkallergiesbyrecording andtrackingsubstitutemilkquantities toverifyexactlywhichtypeofmilkmay resultinashortage.
Accountforspilledorspoiledmilkwith write-offs.
Flagpotentialshortagesbeforethey happen.
SampleMilkAuditScreen
AlertQuantityInsufficient
KidKare Reporting
KidKaresimplifiesrecord-keeping andreporting.
CommonReview
FindingsWeSolve
Missingorincompleteeligibility andenrollmentapplications,or missingchildparticipationdata.
Non-creditablemenusor insufficientfoodquantities.
MistakesonPersonnelActivity Reports(PARS),coststhat requirepriorwrittenapproval,or inBudgetallocations.
Incorrectlyconsolidatedor incompleteAttendanceandMeal Counts.
InsufficientSponsoroversight ormonitoring.
Mandatorytrainingsnot providedbySponsorornot recordedsufficiently.
ReportExamples VerifyFamilyFRP
Race-EthnicityReport
AttendanceMealCount
OfficeErrorReport
ChildRosterReport
MenuProductionNMP
MonthlyClaimedMeal CountsbyAgeGroup
ChildEnrollment
CenterReceiptsJournal
