The 10 Imperative Points
10 Broad Points Leadership Mobilisation Operational Safety Workplace Safety Safety Visibility
Objectives
An actively involved Leadership to establish and lead a positive Safety Culture.
Outputs
Clearly defined safety vision, mission and values communicated by top management. Regular safety briefings and communication channels to cascade safety messages throughout the organisation.
Our business operations are carried out safely and in compliance with regulations, standards and best practices.
Comprehensive hazard identification and risk assessment processes covering all work areas. Robust safety procedures and guidelines for various tasks. Periodic safety inspections and audits to ensure compliance with safety protocols.
Outcomes
Enhanced safety consciousness among all employees, with leaders setting an example for safe behavior and decisionmaking. Increased employee trust in the organisation's commitment to safety.
Reduced incidents and accidents in day-to-day operations. Improved efficiency and productivity because of the elimination of safety-related disruptions.
Our workplaces are safe and without health and safety hazards to employees. Our Employees actively participate in Safety programs.
Ergonomic assessments and implementation of necessary modifications to workstations. Adequate fire safety measures and emergency response plans. Regular maintenance and safety checks for equipment and machinery.
Reduced workplace injuries and health-related issues. Improved employee well-being and job satisfaction.
Safety messages and information is made visible through consistent and constant sharing on different channels and platforms.
Safety signage, posters and visual reminders displayed throughout the premises. Regular safety campaigns and events to reinforce safety messages. Transparent reporting and communication of safety incidents and near-misses.
Heightened safety awareness among employees, encouraging proactive reporting and corrective actions.
TRANSNET SAFETY 10 POINT PLAN
Occurrence and Emergency Management Public Safety
We believe that all safety occurrences are preventable. We are adequately prepared to respond to unforeseen emergency situations.
Incident reporting and investigation procedures to analyse root causes and implement preventive measures. Emergency response plans and regular drills to ensure preparedness.
Where we operate, our Operations safely interact with the communities.
Cardinal Safety Rules PPE
Our safety rules are non-negotiable and inspire a positive safety culture.
We have the right personal protective equipment to perform our jobs safely.
Training & Awareness Reinforcements
Our employees are adequately trained and competent for the jobs that they do and are aware of the inherent job hazards.
Excellent safety conduct, behaviours and performance are recognised and rewarded.
Safety assessments and controls for products, services and public-facing facilities. Safety guidelines for interacting with the public, particularly in high-risk situations.
Identification and documentation of critical safety rules that must be followed at all times. Training and communication programs to ensure understanding and compliance.
PPE assessments to determine appropriate protective gear for specific tasks. Training on the correct use, maintenance and storage of PPE.
Tailored safety training programs for different job roles. Regular safety briefings and toolbox talks. Safety awareness campaigns and workshops.
Recognition and rewards for exemplary safety practices. Performance evaluations that incorporate safety achievements. Regular feedback and coaching on safety performance.
Efficient and effective handling of incidents, minimizing their impact on operations and personnel. Improved resilience in facing emergencies.
Enhanced public trust and reputation because of the organisation's commitment to public safety.
Consistent adherence to essential safety rules, minimizing the likelihood of severe incidents.
Reduced injuries and exposure to workplace hazards because of the proper utilization of PPE.
Increased safety competence among employees, leading to proactive risk mitigation and a safety-conscious mindset.
Motivated employees who actively contribute to a safer work environment and feel valued for their safety efforts.
21
01. Leadership Mobilization
Management shall be actively involved in establishing and leading of a positive Safety Culture. They shall demonstrate leadership and commitment to safety to achieve vision Zero Harm.
1.1 Safety Policy, Development
1.3 Safety Policy statement, Visibility
Group Safety in consultation with the Operating Divisions shall develop and maintain a safety policy that is appropriate to the nature and scale of its businesses and operations.
The Transnet Executive Committee shall endorse the safety policy and review it regularly to ensure it remains current and relevant.
Management at each Transnet business or operation shall ensure that objectives of the safety policy are realised.
The safety policy shall be made available to all relevant stakeholders.
The Safety policy shall be abridged into Policy statement, which shall be signed by the Group Chief Executive. The policy statement shall be reviewed and updated by Safety EXCO to ensure it remains current and relevant.
Transnet managed businesses and operations shall prominently display a valid copy of the Safety policy statement at premises, workplaces and facilities where employees, visitors and contractors are received for work activities.
Legal Compliance Achieved
Legal Compliance Achieved
Legal Compliance Achieved
TRANSNET SAFETY 10 POINT PLAN
1.2 Safety Policy, Statement
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective Matrix
No Element Instruction/Objective Matrix
1.4 16 (2) Assignments
1.5 Governance (Safety strategy and programs implementation)
1.6 Safety Management System
Transnet Group Executives and Operating Divisions Chief Executives shall be conferred 16.2 Assignments (in line with TIMS provisions) and they shall therefore be ultimately accountable for safety in their Functions and Areas of control. In keeping with the vision of Zero Harm, they shall have a clear responsibility to set priorities for safety and to ensure processes are in place to deliver continual improvement.
Management (and first-line supervisors) at each Transnet business or operation shall establish and maintain governance forums to ensure safety strategy implementation, monitor progress and report performance to Group (Safety).
Management at each Transnet business or operation shall be accountable for establishing and maintaining a local Safety Management System that, as a minimum, shall reflect the Transnet Vision and Principles. The local Safety Management System shall be consistent with the requirements of TIMS. (TIMS is accredited with ISO 45001 certification).
Legal Compliance Achieved
Safety Governance Achieved
Legal Compliance Achieved
Safety Governance Achieved
Legal Compliance achieved
23
No Element Instruction/Objective Matrix
Each Transnet business or operation shall have clearly defined roles, responsibilities and accountability (including Delegation of Authorities) at all levels and functions within the organisation to ensure the effective implementation of the Transnet safety policy and strategies. These shall be defined, documented and communicated to all appropriate personnel.
Safety Performance Improved
1.8 Safety Management Expertise
1.9 Safety Management Resources
Each Transnet business or operation shall designate a safety manager with specific responsibility for ensuring the effective implementation of the safety policy and the Safety Management System at all levels.
Each Transnet business or operation shall make available adequate resources (human, technical and financial) to ensure the effective implementation and maintenance of the Safety Management System. This shall include the use of appropriate, competent safety advice
Management (Leadership) at each Transnet business or operation shall be ultimately accountable for safety. In keeping with the vision of Zero Harm, they shall have a clear responsibility to set priorities for safety and to ensure processes are in place to manage risks, prevent occurrences and injuries, improve safety performance, improve compliance and deliver continual improvement.
Performance contracts shall formally define safety accountabilities and responsibilities of management (including executives and senior management) at each Transnet business or operation.
Safety Governance Achieved
Safety Governance Achieved
Safety Governance Achieved
Safety Governance Achieved
TRANSNET SAFETY 10 POINT PLAN
1.7 Safety Delegation of Authority (DoA)
1.10 Leadership Accountability for Safety
1.11 Individual Performance Contracts
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective Matrix
1.12 Commitment to Safety
1.13 Leadership Visibility Safety Culture Employees Engagement
Management (including Executives, senior management), personnel and contractors at each Transnet business or operation shall demonstrate a clear understanding of the need to comply with corporate and site-specific safety standards and the consequences of non-compliance. This shall include their commitment to Zero Harm and the Safety Principles by preventing and correcting unsafe behaviours and work conditions.
Management (including Executives, senior management and first-line supervisors) at each Transnet business or operation shall demonstrate visibly their commitment to safety by participating in safety programmes, audits and reviews to ensure that the corporate and area or function specific safety standards are embedded in employees’ behaviours. This shall include engaging with personnel and contractors, leading by example, the use of behavioural observation techniques and the demonstration of effective visible felt leadership.
Safety Governance Achieved
1.14 Leadership Visibility
1.15 Safety “Just” Culture
Management (including Executives and senior managers) at each Transnet business or operation shall participate in the formal Visible Felt Leadership (VFL) program, performance of which will be monitored and published to peers.
Management (including Executives and senior managers) at each Transnet business or operation shall adopt formal processes that recognise, reinforce and reward desired safety behaviour, conduct and performance outcomes.
Safety Culture Embedded
Safety Governance Achieved
Safety Culture Embedded
Safety Culture Embedded
25
No Element Instruction/Objective
1.16 Leadership Responsibility for Safety
1.17 Safety expertise involvement in business programs
Executives, managers, personnel and contractors at each Transnet business or operation shall demonstrate their understanding of their responsibility to refuse to allow work to be undertaken or continued where conflict exists between safety and other business priorities.
Management (including Executives and senior management) at each Transnet business or operation shall adopt a risk-based approach to managing safety, where all events, projects, critical changes in operations, new services, new assets, new technological changes are preceded by a formal written risk assessment, the controls of which are endorsed by designated safety manager for that function, business or operation.
Matrix
Safety Governance Achieved
Safety Governance Achieved
1.18 Safety Reinforcement (Safety “Just” Culture)
Management (including Executives and senior management) at each Transnet business or operation shall lead a positive safety culture and embody the principles of Safety “Just” Culture. They shall call for Safety accountability where safety expectations are not met.
Safety Culture Embedded
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
02. Operational Safety
Transnet managed businesses and operations shall be carried out safely using safe working procedures and in compliance with applicable statutes, standards and best practices.
No Element Instruction/Objective Matrix
2.1 Risk based approach to operations
2.2 Written risk control measures
Each Transnet managed business or operation shall identify and plan for those processes and activities that require control measures to be applied, based on the results of risk assessments. The operational controls shall be consistent with the nature and extent of the hazards and risks identified.
At each Transnet managed business or operation, formal control measures for all relevant processes, products, services and activities, including asset and infrastructure maintenance, shall be established, implemented and maintained by a relevant, competent, licensed person where applicable and approved by designated management for such operations.
Legal Compliance Achieved
Legal Compliance Achieved
2.3 Safety standards adopted for operations
Control measures at each Transnet managed business or operation shall be based on the results of risk assessments and shall be consistent with the nature and extent of the associated risks. Where appropriate, these shall include reference to design data and operating limits. The control measures shall include documented systems and procedures, where appropriate and shall be implemented following the support by designated Safety manager and approved by designated management for such operations.
Legal Compliance Achieved
27
No Element Instruction/Objective Matrix
2.4 Job Hazards Analysis for all operations roles
2.5 Safety Inductions and Awareness
All Transnet managed business or operations jobs shall undergo a formal Job Hazards Analysis (including Human Factors and Ergonomics) and the results thereof shall be used to develop and implement mitigating controls on inherent Job hazards. These shall be formally reviewed on a periodic basis and following an event or incident to ensure that they continue to be applicable, relevant and effective in controlling the risks for which they were developed and intended.
At each Transnet managed business or operation, relevant control measures, including procedures and other documented requirements, shall be communicated clearly to all relevant personnel, contractors and suppliers.
All relevant personnel, contractors and suppliers shall attend site specific safety induction and awareness programs prior to commencing work at Transnet.
Legal Compliance Achieved
Safety Culture Embedded
2.6 Safe Working Rules Standard Operating Procedures
At each Transnet managed business or operation: Systems, Standard Operating Procedures and Safe Working Rules and practices shall be formally drafted, approved, reviewed on a periodic basis and following an event or incident to ensure that they continue to be applicable, relevant and effective in controlling the risks for which they were developed and intended. The results of these reviews shall be used for continual improvement and discussed with all appropriate personnel.
Legal Compliance Achieved
Legal Compliance Achieved
Safety Culture Embedded
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective Matrix
2.7 Functional Training Inductions Awareness
2.8 Regulatory and Professional Compliance
Each Transnet managed business or operation shall ensure that all relevant personnel receive functional training and operations safety related training for the jobs they are employed for before commencement of their duties. They shall be inducted on the controls, operational parameters and procedures and the maintenance requirements that are in place to manage the safety risks. Regular symposiums (green areas, toolbox talks, safety moments) led by management shall be used to inform employees of the risks related to their works and workplaces.
All Transnet managed business or operations shall put measures in good faith to comply with the applicable regulatory and professional bodies. The conditions of permits and licences shall be maintained up to date and effective.
Legal Compliance Achieved
Safety Governance Achieved
Safety Culture Embedded
Legal Compliance Achieved
2.9 Dangerous Goods Management
All Transnet managed business or operations shall put measures in place to control the risks related to dangerous goods and ensure compliance with the applicable regulations for Dangerous Goods handling, storage and transportation.
Employees shall be trained and regularly informed of all the applicable Materials Safety Data Sheets in their areas of work.
Applicable signage shall be duly labelled and permanently displayed at applicable areas where there are dangerous goods being stored, handled, or transported.
Legal Compliance Achieved
Safety Governance Achieved
29
No Element Instruction/Objective Matrix
2.10 Construction project safety, Major Hazardous installations Regulations, Facilities safety, GMR driven machines,
2.11 Contractor Safety Files
All specialized operations safety programs which include Construction project safety, Major Hazardous Installations Regulations, Facilities safety, GMR driven machines, etc. shall be carried out in line with regulatory and professional body prescribed requirements and best practices where applicable.
Legal Compliance Achieved
2.12 Motor Vehicle Safety
All prospective contractors for products and services shall be requested to submit a coherent project, service or product safety file for approval by designated safety management before appointment or commencement of work at Transnet managed businesses and operations.
All Transnet managed businesses or operations Motor Vehicles (including short-term and long-term rented vehicles) shall be:
• Driven by licensed persons with valid drivers’ licence applicable for the type of vehicles (including PDP and Dangerous goods licences.
• Comprehensively maintained in a roadworthy status in line with its designed maintenance regime.
• Kept clean inside and outside.
• Visibly labelled with Transnet logo.
• Driven with strict observation of the road traffic rules.
• Driven by drivers with up-to-date safe driving assessment by in-house assessor
Safety Governance Achieved
Safety Governance Achieved
Legal Compliance Achieved
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
03. Workplace Safety
Transnet workplaces, facilities and premises shall be safe to occupy and without health and safety hazards to employees. Transnet employees shall actively participate in Safety programs.
No Element Instruction/Objective Matrix
3.1 Health and Safety Representatives Agreement
3.2 Ratios for Health and Safety Representatives
Group Safety shall lead the development of and consultation on Health and Safety Representatives Agreement with recognised Labour unions, ensure approval and sign-off by authorised structures for both Transnet and Labour unions. This agreement shall be transversal and applicable at each Transnet managed business or operation.
Group Safety shall establish and publish ratios required for recruitment and appointment of all Health and Safety Representatives categories (SHE Reps, First Aiders, Fire Marshalls and Evacuation Chair Operators).
Legal Compliance Achieved
Safety Governance Achieved
Legal Compliance Achieved
Safety Governance Achieved
3.3 Appointment of Health and Safety Representatives
3.4 Safety committees
Each Transnet managed business or operation shall recruit, provide training and appoint all categories of Health and Safety Representatives to meet the set ratios for respective workplaces or sections thereof.
Each Transnet managed business or operation shall establish Safety committees for each workplace or sections of the workplace thereof.
Safety committees shall be scheduled for regular frequent sitting.
Safety committees are to be established using the TIMS guidelines for Charters (Composition), Agenda, Minutes and Reporting.
Legal Compliance Achieved
Safety Governance Achieved
Legal Compliance Achieved
31
No Element Instruction/Objective Matrix
3.5 Emergency Response Plans
3.6 Emergency Response Plans implementation
Each Transnet managed business or operation shall establish (in writing) and implement approved by authorised structures, the Emergency Response Plans (ERP) for each workplace, premises, facility, or operation. ERPs to be established using the TIMS guidelines.
Each Transnet managed business or operation shall communicate, make aware and induct employees, contractors and visitors of the ERPs at each workplace, premise, facility, or operation.
Management shall ensure compliance with the requirements of the ERPs during drill and live crisis by all employees, contractors and visitors.
Employees, contractor and visitors shall be required to adhere to ERPs requirements as lawful instruction.
Legal Compliance Achieved
Safety Governance Achieved
Legal Compliance Achieved
Safety Governance Achieved
3.7 Evacuation Procedure visibly displayed
3.8 Workplace Safety Risk Registers
Management supported by designate safety managers at each Transnet managed business or operation shall ensure that evacuation procedures, details of first responders (marshals) and floor layout drawings are prominently displayed at coherent places for all to easily notice.
Each Transnet managed business or operation shall establish in writing a workplace safety risk register, control measures for identified risks and keep it updated and relevant.
Safety Governance Achieved
Legal Compliance Achieved
Safety Governance Achieved
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
3.9 Occupational Hygiene Risk Registers
3.10 Safety Signage and Labelling of workplaces
Each Transnet managed business or operation shall maintain an occupational hygiene risk register for all applicable workplace stressors, keep up-to-date survey reports and mitigated exposure as per recommendations from monitoring by an Occupational Hygiene Approved Inspection Authority (AIA).
Each Transnet managed business or operation shall establish coherent signage, labelling and marking on the basis of risk assessment.
Signage, labels and markings are to be maintained relevant, visible and identifiable by all.
Regular maintenance plan for signage shall be established at each Transnet managed business or operation.
Matrix
Legal Compliance Achieved
Safety Governance Achieved
Legal Compliance Achieved
Safety Governance Achieved
3.11
Occurrence management and occurrence registers
Each Transnet managed business or operation shall establish coherent area specific occurrence reporting and follow through mechanisms.
Designate Safety manager at each Transnet managed business or operation who should keep an up-to-date register of all occurrences (register to record occurrence management cycle from point of reporting to close-out).
Each Transnet managed business or operation shall ensure that all occurrences are reported, investigated, established corrective action implementation in accordance with TIMS.
Safety performance
Safety Governance Achieved
33
No Element Instruction/Objective
3.12 Toolbox talk exercises. Safety Symposiums.
3.13 Safety accommodation for physically impaired or challenged employees (PWD)
Management at each Transnet managed business or operation shall lead with regular frequent mass in close contact employees’ engagements addressing safety matters.
Engagements to cover safety programs, inherent workplace risks, control measures, incident recalls and related feedback. These shall be followed by written correspondences.
Each Transnet managed business or operation shall establish safe accommodation measures for physically impaired employees, contractors and visitors.
These measures shall cover ease of navigation in facilities (ramps, wider doors, lifts, ablution facilities, parking allocation, etc) and safe interaction with the facilities, including evacuation mechanisms for physically impaired employees.
Matrix
Safety Governance Achieved
Safety Culture embedded
Safety Governance Achieved
3.14 5s of Safety (House Keeping)
Each Transnet managed business or operation shall strictly observe housekeeping rules as per the 5Ss (sort, set in order, shine, standardise, sustain) of safety guideline. Management shall establish measures to ensure that the 5Ss of Safety guideline is widely communicated, all employees are trained and compliance enforced. All employees, contractors and visitors shall be required to adhere to the requirements of the 5Ss of safety guideline.
Safety Programs Implemented
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
3.15 Workplace etiquette Management at each Transnet managed business or operation shall establish (in writing) and implement (approved by an authorised structure), the workplace, facility, or operation specific etiquette code, which shall be enforceable. The codes shall address amongst others; the workplace littering, mess and ablution hygiene, noise hygiene from loud talking, hygiene at all the shared spaces (including printing areas) and considerate conduct towards others in shared spaces.
3.16 Safety policy statement display
Each Transnet managed business or operation shall conveniently display a signed copy of the Transnet Safety policy statement (or equivalent) (size A2), abridged version of OSH Act (size A2), BCEA (size A2) and EE (size A2), as well as current COIDA Letter of Good Standing (size A4). These are to be framed with silver aluminium trimmings.
Matrix
Safety Programs Implemented
Legal Compliance Achieved
Safety Governance Achieved
35
04. Safety Visibility
Safety messages and information shall be made visible through consistent and constant sharing on different channels and platforms. Safety performance shall be published regularly throughout the organisation.
No Element Instruction/Objective Matrix
4.1 Safety Forums
4.2 Health & Safety Representatives details visibility
Each Transnet business or operation shall establish and maintain an effective discussion forum for mass participation for regular communication and consultation relating to safety. These forums shall be used as a mechanism to track, monitor and report on the effectiveness of current safety systems and performance.
Each Transnet business or operation shall collate and prominently display the details of workplace Health and Safety Representatives at convenient area within the facilities or buildings for ease of notice by everyone.
Health and Safety Representative details shall include names, office or work station, contact detail (phones and emails), identity size photo.
Legal Compliance Achieved
Safety Governance Achieved
Safety Programs implemented
4.3 Safety Website page/ Intranet site
Group Safety shall in consultation with relevant stakeholders (i.e. ICT, Digital Migration and Corporate Affairs) establish a site/page on the Transnet share-point (intranet) to host Transnet safety information. The content shall include Policy, Procedures, Notices, Guidelines, Circulars and Directives for ease of access by all employees of Transnet.
Safety Governance Achieved
Safety Programs implemented
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
4.4 Major Incident Recalls
4.5 Safety signage and labelling guideline
Each Transnet business or operation shall develop and implement formal processes to allow for the sharing of lessons learned, good practices and opportunities for improvement.
The processes shall also include the sharing of information on SharePoint (intranet) and the wider Transnet Group.
This shall be conducted subsequent to major occurrence, fatalities, completed projects with safety implications and end of safety performance term (e.g. quarterly and annually).
Group safety shall in consultation with relevant stakeholders develop a standard for safety signs depicting the workplace and industrial warning signs requirements and use of signs thereof.
The standard shall provide direction for the use of safety signs and a guide for indoor safety labels.
Matrix
Safety Governance Achieved
Safety Culture Embedded
4.6 Local Safety rules
4.7 Safety informatics boards
Each Transnet business or operation shall establish a set of coherent site or area specific safety rules for approval by an authorised structure.
These shall be prominently displayed at access points and along walkways and corridors for ease of notice by employees, contractors and visitors.
Each Transnet business or operation shall erect safety informatics boards at site or area access points; and keep them updated with relevant safety performance information for the site or area.
Legal Compliance Achieved
Safety Governance Achieved
Safety Culture Embedded
Legal Compliance Achieved
Safety Governance Achieved
Safety Culture Embedded
Safety Governance Achieved
Safety Culture Embedded
37
No Element Instruction/Objective
4.8 Safety informatics boards guideline
4.9 Safety Awareness Messaging (Display)
Group Governance and Assurance shall establish a standard (guideline) and an audit program for informatics.
Each Transnet business or operation shall establish workplace emergency information, including evacuation information and maps (floor layout and directions), notices and messages. These shall be prominently displayed at convenient areas for ease of notice by everyone.
Matrix
Safety Programs Implemented.
Safety Governance Achieved
Safety Governance Achieved
Safety Culture Embedded
4.10 Safety branding of PPE
4.11 Safety digital branding and promotion
Group Safety shall be in consultation with relevant stakeholders (i.e. Corporate Affairs) establish physical safety branding and related messages, which shall be imprinted on personal protective equipment (PPE).
Group Safety shall be in consultation with relevant stakeholders (i.e. ICT, Digital Migration and Corporate Affairs) establish digital safety visibility, where in the use of presentation templates, email signatures, letterheads, e-notices, branding banners would be used to promote a positive safety culture in Transnet.
Safety Governance Achieved
Safety Culture Embedded
Safety Governance Achieved
Safety Culture Embedded.
Safety Programs Implemented
4.12 Safety identity and symbolism
Group Safety shall be in consultation with relevant stakeholders (i.e. Corporate Affairs) establish a safety identity for approval by an authorised structure. This shall include symbol and tag line for safety messaging.
Safety Programs Implemented
Safety Culture Embedded
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
Control measures shall be put in place to prevent all and any safety occurrences (incidents and accidents). The Transnet managed business and operations shall be adequately prepared to respond to unforeseen emergency situations.
05. Occurrence and Emergency Management Occurrences
5.1 Occurrence Lifecycle Management
5.2 Safety Occurrence Management Process (Localised)
Each Transnet business or operation shall have formal systems in place for the reporting, investigation, closure and communication of all near hits (including unsafe acts and conditions), incidents and non-conformances.
The incident reporting and investigation systems at each Transnet business or operation shall define the methodology, responsibility and authority for the general handling and investigation of all near-miss, incidents and non-conformances with the objective of establishing the fundamental root cause.
This shall be done in line with TIMS Occurrence Management provisions, (i.e. Occurrence Management Procedure 013)
Safety Performance
Safety Performance
Safety Governance Achieved
5.3 Emergency Management plan visibility
5.4 Safety Occurrence reporting
Each Transnet business or operation shall, prominently display the abridged emergency management plan, which includes evacuation procedure, details of the first responders and floor layout maps for directions. Details of first responders to include details of designated occurrence commanders.
Each Transnet business or operation shall formally report all occurrences through timeous logging of occurrences in the Group Safety prescribed transactional system. The status shall be kept up to date with the standard deviation of a day.
Safety Governance Achieved
Safety Performance
Safety Governance Achieved
Safety Culture embedded
39
No Element Instruction/Objective Matrix
No Element Instruction/Objective Matrix
5.5 Safety occurrence investigation
5.6 Implementation of recommended corrective / preventative measures
The incident reporting and investigation systems at each Transnet business or operation shall ensure that comprehensive and documented investigations are performed to identify and prioritise corrective and preventive actions to eliminate or reduce the risk and recurrence of near-miss, incidents and non-conformances.
These investigations shall specifically include root cause analysis and shall be done in line with TIMS Occurrence Management provisions.
At each Transnet business or operation, the proposed corrective and preventive actions shall be reviewed through the risk assessment process prior to implementation to ensure these are appropriate to the nature and extent of the hazards and associated risks. This shall be done in line with TIMS Occurrence Management provisions.
Safety Governance Achieved
Safety Governance Achieved
Safety Performance
5.7 Formal Incident Close-out (post implementing recommended control measures)
5.8 Occurrence Schedule (Log system)
At each Transnet business or operation, formal systems shall be in place to ensure that corrective and preventive actions, including changes in procedures, processes, or existing systems, are documented, communicated, followed up and closed out. Confirmation of the effectiveness of corrective and preventive actions shall be undertaken and the lessons shared.
Designate safety manager or practitioner at each Transnet business or operation shall maintain an up-to-date occurrence log detailing the occurrence management cycle of all occurrences (cradle to grave, i.e. from point of occurrence to close-out), for oversight and follow through purposes.
Safety Governance Achieved
Safety Performance
Safety Performance
Safety Governance Achieved
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
5.9 Work stoppage
5.10 Occurrence notification
In the event of a significant near-miss, incident or accident at a Transnet business or operation, work shall cease and only resume once the necessary actions, including re-evaluation of any relevant risk assessments, have been undertaken to reduce the risk of recurrence.
Work shall only be permitted to recommence following formal authorisation from appropriate designated safety management.
Each Transnet business or operation shall ensure that, when significant risks and incidents are identified or occur, information shall be shared within the business or operation and with Transnet Group to allow risk assessment and preventive actions to be implemented in all similar workplaces, work activities and operations.
Matrix
Safety Performance
Safety Governance Achieved
Safety Culture Embedded
Safety performance
Safety Governance Achieved
Safety Culture Embedded
5.11 Management participation in occurrence management
5.12 Reporting Safety performance against KPI
5.13 Safety “Just” Culture
Each Transnet business or operation shall ensure that competent designate management authorises and participates in the investigative process to demonstrate that an appropriate review and assessment has been undertaken.
Each Transnet business or operation shall report on appropriate safety performance indicators as determined by Transnet Group Safety.
Transnet Policy provisions for occurrence management including Safety “Just” Culture principles shall be observed for compliance with all occurrences at each Transnet business or operation.
Safety performance
Safety Governance Achieved
Safety Culture Embedded
Safety performance
Safety Governance Achieved
Safety Culture Embedded
Safety performance
Safety Governance Achieved
Safety Culture Embedded
41
No Element Instruction/Objective
5.14 Incident Flash reports
5.15 Occurrence Management Forum (OMF)
Each Transnet business or operation shall have a formal system of processing and implementing relevant information from Transnet Safety Alerts and incident flash reports.
Occurrence management forums (or Occurrence Close out committees) shall be established at each Transnet business or operation, with authority mandated to designated Safety management to lead and exercise oversight.
Matrix
Safety performance
Safety Governance Achieved
Safety Culture Embedded
Safety performance
Safety Governance Achieved
Safety Culture Embedded
5.16 Review of the incident reporting and investigation systems
5.17 Safety occurrences reporting and monitoring
Management at each Transnet business or operation shall review, on a periodic basis, the incident reporting and investigation systems and processes to ensure that they remain relevant and appropriate to the nature and extent of the associated risks.
Each Transnet business or operation shall establish mechanism to track and report Safety Performance (including Occurrences) periodically as required to Group Safety in line with the established Safety Performance Key Performance Indicators.
Safety Governance Achieved
Safety Governance Achieved
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
Emergencies
No Element Instruction/Objective Matrix
5.18 Emergency Risk Assessment (to be written)
5.19 Emergency Management Planning and Resourcing
Each Transnet business or operation shall identify, assess and document all potential emergency and crisis situations and their impacts. This shall include neighbours and potential off-site emergency and crisis situations (e.g. employees performing work away from a fixed site, transport of personnel, transport of hazardous materials, etc.).
All Transnet managed businesses or operations’ premises, facilities and workplaces shall, based on risk assessment, have coherent comprehensive Emergency Response Plans put in place and adequately resourced to respond to any unforeseen and foreseen emergency situation.
Safety Governance Achieved
Safety Culture embedded
Safety Governance Achieved
Safety Culture embedded
5.20 Competency in Emergency Risk Assessments
5.21 Business Continuity Plans
At each Transnet business or operation, assessments shall be undertaken by competent personnel using methodologies appropriate to the nature and scale of the risk and the potential identified emergency and crisis situations. This process shall coincide with Business Continuity Management processes.
Each Transnet business or operation shall develop and implement plans to respond to the identified emergency and crisis situations. These plans shall outline measures for the prevention and mitigation of illnesses and injuries arising from the emergency and crisis situations.
The plans shall be aligned with the Transnet Crisis Communication Plan and Business Continuity Plan.
Safety Governance Achieved
Safety Culture embedded
Safety Governance Achieved
Safety Culture embedded
43
No Element Instruction/Objective Matrix
5.22 Considerations for BCP and ERP development
5.23 Emergency Management resources, authorities and respnsiblities
Each Transnet business or operation shall ensure that, when developing these plans, they consider, as a minimum, the nature and scale of the business or operation, the results of risk assessments and control measures, worst-case scenarios, the availability and capability of local emergency services, details of any emergency response or consultation arrangements, legal and other requirements, the experiences of previous emergencies including those at similar organisations, best practice and the findings from emergency drills.
Each Transnet business or operation shall identify the appropriate resources (including Procurement resources), both on and off site, to ensure the effective implementation of the emergency and crisis management procedures.
These resources shall include appropriate personnel, contractors, emergency services, organisations, equipment and warning devices necessary for emergency response. All equipment and warning devices shall be identified, maintained, tested and available.
Safety Governance Achieved
Safety Culture embedded
5.24 Emergency management and crisis committees and responsibilities. Crisis Management Battle boxes for continuity
Each Transnet business or operation shall clearly define, document and communicate the roles and responsibilities of all appropriate personnel, legal advisors, contractors, emergency services and, where appropriate, external regulators associated with the implementation and execution of the emergency and crisis situation procedures.
A battle box for business continuity shall be defined with the help of Business Continuity specialist or practitioner.
Safety programs implemented
Safety Governance Achieved
Safety Culture embedded
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
5.25 Safety roles and responsibilities during emergency situation
Each Transnet business or operation shall clearly define, document and communicate the roles and responsibilities of all appropriate personnel, legal advisors, contractors, emergency services and, where appropriate, external regulators associated with the implementation and execution of the emergency and crisis situation procedures. A battle box for business continuity shall be defined with the help of Business Continuity specialist or practitioner.
Matrix
Safety Governance Achieved
Safety Culture embedded
5.26 Emergency procedure training
5.27 Emergency drills and tests
Each Transnet business or operation shall ensure that all relevant personnel, contractors and visitors are trained and competent to deal with the requirements of the emergency and crisis situation procedures and that they understand their respective roles and responsibilities.
Emergency response drills shall be conducted at each Transnet business or operation to determine the effectiveness of the emergency and crisis situation or Business Continuity procedures regularly.
Where appropriate, these shall include liaison with and the involvement of external response organisations (local fire departments and municipal emergency response structures). Lessons learned shall be documented and incorporated into revisions of the procedures.
Safety Governance Achieved
Safety Culture embedded
Safety Governance Achieved
Safety Culture embedded
45
No Element Instruction/Objective
5.28 Frequency of emergency drills
5.29 Review of ERP and BCP
The emergency response drills at each Transnet business or operation shall include desktop-based exercises and full evacuations. The type and frequency of the drills shall be determined on the basis of the nature and scale of operations and the nature and extent of the risks associated with the operations and as defined in the emergency preparedness and response plans.
Each Transnet business or operation shall formally review, document and amend emergency and Business Continuity Plans and procedures periodically, but at least on an annual basis and following any emergency or crisis situations, to ensure that they remain relevant and appropriate to the nature and extent of the associated risks.
Matrix
Safety Governance Achieved
Safety Culture embedded
5.30 Fire Management
Group Safety shall in consultation with the Fire Specialist in the Transnet managed businesses or operations, establish a Fire Management philosophy to guide the fire readiness across Transnet.
Programs implemented.
Safety Programs implemented.
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
06. Public Safety
Transnet managed business and operations shall thrive for safe encounters with the public. Transnet operations shall safely interact with the communities.
Goal = Safe Encounters:
A philosophy where Transnet business activities and operations are safely experienced by members of the public and do not result in public injuries, health risks and fatalities.
No Element Instruction/Objective Matrix
6.1 Public interaction
6.2 Public emergency management
Each Transnet managed business or operation shall establish formal measures for public interface and interaction, with an intent to ensure the objective of Safe encounters.
Each Transnet business or operation shall identify, assess and document all potential emergency and crisis situations and their impacts to public. This shall include neighbouring communities and potential public emergency and crisis situations that may arise from Transnet business activities or operations.
Safety Program implemented
Safety Program implemented
6.3 Public awareness programs
6.4 Level crossing awareness and safety
Management at each Transnet managed business or operation shall be accountable for developing and implementing public engagement and awareness programs, to address the public safety risks which are applicable to affected communities and members of the public.
Each Transnet managed business or operation involved in railway activities and operation shall establish formal measures for level crossing safety for communities and members of the public. These are to be endorsed and consolidated by the office of the Rail Safety Nominated Manager for Transnet.
Safety Program implemented
Safety Program implemented
47
No Element Instruction/Objective Matrix
6.5 Port and Marine public awareness and safety
6.6 Pipeline public awareness and safety
6.7 Major Hazardous installations
Each Transnet managed business or operation involved in Port and Maritime activities and operation shall establish formal measures for Port and Maritime safety for communities and members of the public. These are to be endorsed and consolidated by the Transnet Ports Authority Safety in line with the National Ports Act requirements.
Each Transnet managed business or operation involved in Pipeline activities and operation shall establish formal measures for Pipeline safety for communities and members of the public.
Each Transnet managed business or operation shall compile an inventory of Major Hazardous Installations in their operations and shall put measures to comply with the Major Hazardous Installations regulations (measures shall include Temporary installations, Notification, Risk Assessment, On-Site Emergency Plans, Reporting of Risk and Occurrences) which place emphasis on public safety.
Safety Program implemented
6.8 Major Hazardous substances and Dangerous Goods
Each Transnet managed business or operation which make use of rolling stock to store and transport. Major Hazardous Agents (temporary installation) shall also put safety measures and emergency plans in line with MHI Reg 6(3).
6.9 Public safety reporting Management at each Transnet managed business or operation shall investigate, track, mitigate and report on all the public safety occurrences regularly to Group Safety as required.
Safety Program implemented
Legal Compliance Achieved
Legal Compliance Achieved
Safety Program implemented
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
07. Cardinal Safety Rules
The set of rules shall be basic safety behavioral measures. These safety rules shall be non-negotiable to inspire a positive safety culture.
No Element Instruction/Objective
7.1 Safety Policy
7.2 Cardinal Rules induction and awareness
The Transnet Group Safety policy shall be a principal policy to regulate the monitoring of Cardinal Rules at each Transnet managed business or operation.
Each Transnet managed business or operation shall ensure that the employees are made aware of the Safety Cardinal rules. These shall form part of all Safety inductions programs (New employees, site inductions, workplace inductions).
Matrix
Safety Governance Achieved
Safety Performance Improved Safety program implemented
7.3 Site/Area/ Operations
Specific Safety rules
7.4 Safety messaging and communication
7.5 Employees’ responsibility in Cardinal rules
7.6 Leadership responsibility in Cardinal rules
In addition to Group wide Safety cardinal rules, each Transnet managed business or operation shall establish the coherent area or site specific safety rules.
Safety program implemented
Each Transnet managed business or operation shall communicate the Safety Cardinal rules through all available platforms for wider and comprehensive reach of employees, contractors and visitors.
Employees at each Transnet managed business or operation shall be expected to observe and comply with the Safety Cardinal rules.
Management at each Transnet managed business or operation shall lead by example in observing the Safety Cardinal rules and drive a positive safety culture.
Safety Governance Achieved
Safety program implemented
Safety Governance Achieved
Safety program implemented
Safety Governance Achieved
49
No Element Instruction/Objective
7.7 Cardinal rules monitoring
7.8 Cardinal rules nonconformance register
Management at each Transnet managed business or operation shall establish measures to monitor and ensure compliance with the Safety Cardinal rules.
Each Transnet managed business or operation shall establish a register of non-compliance cases to the Safety Cardinal rules (register to cover place of occurrence, rule not observed, time and date, affected persons, corrective action taken). Cardinal Rules non-compliance cases shall be reported to established relevant structures.
Matrix
Safety Governance Achieved Safety program implemented
Safety Governance Achieved Safety program implemented
7.9 Cardinal rules scope of application
The Cardinal Rules shall apply to all employees, contractors and visitors of Transnet and everyone doing business within Transnet premises.
Safety Governance Achieved Safety program implemented
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
Transnet Cardinal Rules shall be the following:
Do not work in possession or consumption of banned substances or being under the influence of alcohol.
Do not violate road traffic rules and do not exceed the prescribed speed limit within Transnet premises and when on Transnet sanctioned trips or using Transnet vehicles.
All Transnet employees, contractors and visitors must park vehicles in reverse at all Transnet premises.
04.
Wear appropriate Personal Protective Clothing (PPE) as required for specific tasks and environment and ensure proper use, maintenance and storage of PPE.
Do not use cell phones when in motion (walking in facilities corridors, up and down the stairs and getting in and out of lifts). No cell phone use in high-risk operational environment.
Do not disable safety devices in Transnet workplaces. These may include alarm systems, fire detectors and other safety devices.
If it cannot be done safely, do not do it at all.
51
01.
05.
02.
06.
03.
07.
!
08. Personal Protective Equipment (PPE)
There shall be adequate, coherent risk specific PPE and safety gear, which shall be used correctly to perform work activities safely.
No Element Instruction/Objective Matrix
8.1 Safety Policy on PPE
8.2 Care and usage of PPE
8.3 PPE budget
The Transnet Group Safety policy shall be a principle policy to regulate management of PPE at each Transnet managed business or operation
Management at each Transnet managed business or operation shall ensure that employees are issued with, make proper use and take proper care for the appropriate personal protective equipment (PPE).
Each Transnet managed business or operation shall ensure adequate budgetary provision for sourcing PPE. The designated Safety Manager shall contribute and support adequacy of PPE budget.
Safety Governance Achieved
Safety Governance Achieved
8.4 PPE sourcing and inventory
8.5 PPE periodical issue
Each Transnet managed business or operation shall ensure just in time sourcing of PPE and maintain PPE inventory at reasonable availability levels set and supported by the designate Safety Manager.
A designate safety manager at each Transnet managed business or operation shall keep PPE stock and issue to deserving employees at schedules and intervals set based on risk assessment for specific equipment and apparels.
Safety Governance Achieved
Safety Programs Implemented
Safety Programs Implemented
Safety Governance Achieved
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
8.6 PPE re-issuing and control
Each Transnet managed business or operation shall develop risk-based schedules to control periodic issuing of PPE. Other issues shall be based on the principle of as and when needed and shall therefore only be replaced when worn out. These schedules shall serve as determination of which equipment and clothing must be issued; the quantities that must be issued as well as the minimum life expectancy of the items issued. Proof that the items are worn out or the returning of worn-out items, shall be required before a new issue can/may be made.
Matrix
Safety Governance Achieved
8.7 PPE duties –managers
General duties of managers at each Transnet managed business or operation relating to PPE shall be to:
Provide PPE to assist mitigating the risk of exposing employees to a hazardous environment
• Ensure that all employees are trained in proper use, care, maintenance and limitations of PPE.
• Consistently enforce the use of PPE.
• Identify employees who qualify to wear PPE.
• Ensure that no worker and official, including Contractors, are allowed to perform any work without the correct PPE.
Safety Governance Achieved
53
No Element Instruction/Objective Matrix
8.8 PPE duties –employees
General duties of employees at each Transnet managed business or operation relating to PPE shall be to:
• Note (be aware) and understand all hazards and risks associated with their jobs and work areas.
• Co-operate with Transnet to ensure that safety requirements as set out in the statutes are complied with.
• Maintain each item issued to them and keep it clean and hygienic
• Report any damage on your PPE instantly.
• Always wear and use PPE when required.
Safety Governance Achieved
8.9 Hazard identification for PPE
8.10 PPE spectrum
Each Transnet managed business or operation shall look for and identify hazards or potential hazards in the workplace, facilities and premises and determine the PPE is necessary for the related work activities.
Each Transnet managed business or operation shall develop and implement an approved by an authorised structure a, PPE spectrum specification (PPE must be relevant to job tasks, PPE must be visible, i.e. reflective colours, various extreme weather conditions).
Safety Governance Achieved
Safety Program Implemented
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
8.11 PPE hazard assessment
8.12 PPE induction
Designate safety manager at each Transnet managed business or operation shall verify that a hazard assessment for PPE has been conducted at a workplace/site and complete a written certification (paper or electronic format) that includes the:
• Name of the workplace.
• Address of the workplace you inspected for hazards.
• Name of person certifying that a workplace hazard assessment was done.
• Date(s) the workplace hazard assessment was done.
• Statement identifying the document as the certification of hazard assessment for PPE for the workplace.
Each Transnet managed business or operation shall provide induction and training for the use of PPE prior to issuing.
Matrix
Safety Governance Achieved
Safety Governance Achieved
55
No Element Instruction/Objective Matrix
8.13 PPE communication
PPE training
Designate Safety Manager shall communicate the PPE selection decision to each at-risk employee.
Each Transnet managed business or operation shall provide training to each employee who is required to use PPE on the job. Each affected employee must be trained to know at least the following:
• When PPE is necessary.
• What PPE is necessary.
• How to put on, take off, adjust and wear PPE.
• Limitations of PPE.
• Proper care, maintenance, useful life and disposal of PPE.
Safety Governance Achieved
8.14 PPE job specific risk assessment
8.15 PPE administrative records
Designate Safety Manager shall make sure before an employee is allowed to perform work requiring the use of PPE in high-risk areas like working at height and in the water environment, that the employee can:
• Demonstrate an understanding of the training specified above; and
• Demonstrate the ability to use PPE properly.
Designate Safety Manager shall document in writing that each employee using PPE has received and understood the required training. This documentation must include:
• Name of each employee.
• Date(s) of training.
• Subject of the training.
• Employee signature.
Safety Governance Achieved
Safety Governance Achieved
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
8.16 PPE management – water anti-drowning safety
Designate Safety Manager shall provide and make sure employees wear Personal Flotation Devices (PFD) when they work in areas where the danger of drowning exists, such as:
• On the water.
• Over the water.
• Alongside the water.
8.17 PPE system management
Group Safety shall lead the development of a standard PPE management system and management guideline (Guideline to address the sourcing & replenishment, inventory management, distribution & issuing, disposal).
Safety Governance Achieved
Safety Governance Achieved
57
No Element Instruction/Objective Matrix
09. Training & Awareness
Transnet employees shall be adequately trained and made competent for the jobs that they do and shall be aware of the inherent job hazards.
No Element Instruction/Objective Matrix
9.1 Safety and Functional Competency
9.2 Contactor Safety Competency
Each Transnet managed business or operation shall have formal systems in place to ensure that all employees are competent to perform their work activities safely. This shall include functional training and related safety requisite training for their work.
Each Transnet managed business or operation shall have formal systems in place to ensure that all contractors are competent and where required; they are licensed, certified and accredited by relevant professional and regulatory bodies to perform their activities safely where they are acting on behalf of Transnet. TIMS Contractor Management procedure to be observed when engaging on contractor interface.
Safety Governance Achieved
Safety Governance Achieved
9.3 Organisational Safety Awareness and Competency
9.4 Hazard identification and management training
Management at each Transnet managed business or operation business or operation shall be accountable for developing and implementing formal/functional training, awareness and competence programs, which are applicable to all relevant levels and functions.
Each Transnet managed business or operation shall ensure that management and all relevant personnel receive regular training in hazard identification, risk assessment and control of all hazards in their workplace or areas of responsibility.
Safety Governance Achieved
Safety Governance Achieved
Legal Compliance Achieved
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
9.5 Safety and Health Legal liability training
9.6 Health and Safety representation training
Each Transnet managed business or operation shall ensure that management and all relevant personnel receive Health and Safety legal liability training and Safety statutes compliance training at reasonable intervals.
Management at each Transnet managed business and operation shall ensure that the Health and Safety Representatives (all categories of first responders) are trained and certified competent to carry-out their roles in line with their tenure of appointment as per the Health and Safety Representative agreement.
Matrix
Legal Compliance Achieved
Safety Governance Achieved
Safety Performance Improved
Legal Compliance Achieved
Safety Governance Achieved
Safety Performance Improved
9.7 Safety Refresher training and records
9.8 Risk based Safety training (When there is a change in the environment)
At each Transnet managed business or operation, additional general and specific safety training needs, including refresher training, shall be identified, prioritised and delivered to ensure that applicable employees are competent before work activities are undertaken. Training records for personnel shall be documented, readily accessible and maintained in a suitable medium.
At each Transnet managed business or operation, training shall take into consideration all changes to the operations and personnel that may have an impact on safety.
Safety Governance Achieved
Safety Performance Improved
Safety Governance Achieved
59
No Element Instruction/Objective Matrix
9.9 Risk based Safety training (When there is a change operating models or way of working)
9.10 Visible Felt Leadership training
At each Transnet managed business or operation, training programs shall consider the results of the risk assessment and change management programs.
Safety performance Improved
9.11 Safety inductions training
Each Transnet managed business or operation shall ensure that management is trained in effective visible felt leadership techniques that reinforce desired behaviours and correct at risk behaviours in the workplace.
Each Transnet managed business or operation shall ensure that the formal induction programme for employees, contractors and visitors includes aspects relating to safety hazards, risks and control measures.
These induction programmes shall be appropriate to the nature and scale of the hazards and risks associated with the operations and site-specific requirements.
The level of understanding by the participants in the induction program shall be evaluated.
Safety Culture Embedded
Safety Governance Achieved
Safety Performance
Safety Culture Embedded
Safety Governance Achieved
Safety Performance
9.12 Safety training programs review
Senior management at each Transnet managed business or operation shall review, on a periodic basis, the training, awareness and competence systems and processes to ensure that they remain relevant and appropriate to the nature of the associated risks.
Safety Culture Embedded
Safety Governance Achieved
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
9.13 Safety licences and permits
9.14 Safety awareness, Annual themes
Each Transnet managed business or operation shall where applicable ensure that roles and functions that are licensed (permits) to operate, such licences are kept up to date and relevant. Management at each Transnet managed business or operation shall not permit nor coerce employees to operate without valid licences or permits. The licences shall include all code 29 accreditations.
Group Safety shall establish an annual safety theme program, which will create awareness around the theme, highlight related challenges, invite participation in developing initiatives to address the focal issue. These annual themes shall focus mainly on high probability and impact occurrences. e.g. Year of the Motor Vehicle Safety.
Matrix
Safety performance Improved
Safety programs implemented
9.15 Safety awareness, monthly themes
Each Transnet managed business or operation shall establish monthly awareness themed programs to address inherent safety risk. Management at each Transnet managed business or operation shall make use of all available communication platforms (symposiums and VFLs) to address the employees around the themes.
Safety programs implemented
61
No Element Instruction/Objective
9.16 Safety communication across all communication platforms
9.17 Safety behavioural safety training
Each Transnet managed business or operation shall make use of the available communication platforms (newsletters and magazines) to communicate safety massages regularly. Safety messages shall include notices, circulars, safety performance, recognitions, processes and standards.
Group Safety shall in consultation with Transnet managed businesses or operations establish the behavioural based safety training and coaching program to embed the positive safety culture in Transnet.
Matrix
Safety programs implemented
Safety Governance Achieved
Safety Culture embedded
Safety programs implemented
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
10. Reinforcements
Excellent safety conduct, behaviors and performance shall be recognised and rewarded, whilst reckless conduct, behavior and poor safety performance shall be discouraged through demand for accountability.
Positive Reinforcement
Recognising and rewarding, desirable safety compliant behaviour, conduct and performance to encourage the likelihood of the repeat in future.
No Element Instruction/Objective Matrix
10.1 Safety competency reinforcement
10.2 Safety contractor competency reinforcement
Each Transnet managed business or operation shall have formal systems in place to ensure that all employees are competent to perform their work activities safely.
This shall include functional training and related safety requisite training for their work.
Each Transnet managed business or operation shall have formal systems in place to ensure that all contractors are competent and where required; they are licensed, certified and accredited by relevant professional and regulatory bodies to perform their activities safely where they are acting on behalf of Transnet.
Safety Governance Achieved
10.3 Safety training accountability
10.4 Safety recognition and reward model
Management at each Transnet managed business or operation business or operation shall be accountable for developing and implementing formal/functional training, awareness and competence programs, which are applicable to all relevant levels and functions.
Group Safety shall establish a Safety performance reward and recognition model (systems) to amplify and make visible positive acts of behaviours, performance and initiatives that promotes a positive safety culture in Transnet.
Safety Governance Achieved
Safety Governance Achieved
Safety programs implemented
63
No Element Instruction/Objective Matrix
10.5 Safety employee of the month recognition
Each Transnet managed business or operation shall use consistent criterion to identify employees for outstanding positive acts of behaviour or initiative that promote positive safety culture for recognition as a safety champion of the month for the site/premise or operation.
Safety programs implemented
10.6 Safety employee of the month details displayed
Management at each Transnet managed business or operation shall confer a recognition note to identified safety champion (for each month) and shall conveniently display the safety champion details for ease of notice by all throughout the applicable month.
Safety programs implemented
10.7 Safety employee of the year recognition
Management at each Transnet managed business or operation shall identify an employee who gets the most recognitions as an employee of the month in a single financial year and confer a recognition note to such an employee as a safety ambassador of the year for that Transnet managed business or operation.
Safety programs implemented
10.8 Safety recognition categories
Group Safety Shall establish safety recognition categories for annual recognition of positive acts of behaviour and initiatives across Transnet (these categories shall include executives, managers and employees).
Safety programs implemented
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective
10.9 Maintenance regime standards recognition
10.10 Safest sites grading model
Each Transnet managed business or operation shall establish its maintenance regime standards (benchmark with local and international best practices) for infrastructure, buildings, facilities, rolling stock, network, equipment etc.
Management at each Transnet business or operation shall confer annual recognition notes to the high performing teams and their leaders for achieving consistent highest levels of the applicable maintenance regimes.
Group Safety shall lead the establishment of the grading, rating and recognition model for safest sites for which, teams and their leaders shall be recognised through the grading model.
Matrix
Safety programs implemented
10.11 Visible Felt Leadership performance recognition
10.12 Health & Safety Representatives performance based recognition
Each Transnet managed business or operation shall publish the details of the top performing leader in their visible Felt leadership (VFL) program. VFL performance shall consider most number of visits, most number of engagements and most number of safety issues improved by a leader.
Each Transnet managed business or operation shall recognise and reward the health and safety representative (all categories) for consistent high performance of their roles in their place of work.
This positive reinforcement for the health and safety representatives shall follow a performance-based model over a 12 (twelve) months period approved by an authorised structure.
Safety programs implemented
Safety programs Implemented
Safety Culture Embedded
Safety programs Implemented
Safety Culture Embedded
65
Accountability Reinforcement
Recognising and disincentivise undesirable safety behaviour or conduct and poor safety performance, which is not compliant to positive safety culture to deter recurrence of such behaviour.
No Element Instruction/Objective
10.13 Safety “Just” culture to be based on evidence of human cause
Each Transnet managed business or operation shall investigate all acts (including occurrences) of undesirable safety behaviour or conduct and poor safety performance to establish the human cause to such undesirable acts.
Where the human cause or factor is identified to be in any of the (3) three categories being Human error, At risk behaviour and Reckless behaviour; the following accountability reinforcements shall be preferred.
Safety Culture embedded
Human error
Inadvertent action; inadvertently doing other than what should have been done; slip, lapse, mistake. An honest mistake in conduct that leads to an occurrence.
10.14 Counseling for human error occurrences
10.15 Continuous improvement to mitigate against Human error
When human error is identified as a root cause or factors in all undesired safety acts including occurrences, management at each Transnet managed business or operation shall engage with an intent to counsel the affected employee/s and inform them of what has happened and their contribution in the occurrence which may not be repeated.
Management at each Transnet managed business or operation shall where human error has been identified as a root cause of factor; further examine system and environmental factors for continuous improvement. These shall include processes, procedures, training, designs and conditions improvements.
Safety programs implemented
Safety Culture embedded
Safety Governance Achieved
Safety programs Implemented
Safety Culture Embedded
Safety Governance Achieved
TRANSNET SAFETY 10 POINT PLAN
Matrix
10 POINT PLAN TRANSNET SAFETY
No Element Instruction/Objective Matrix
At Risk Behaviour
Behavioural choice that increases risk where risk is not recognised or is mistakenly believed to be justified, risk believed to be insignificant or justified. This behaviour entails taking short cuts to long processes that are in place. (At risk behavior is a choice).
No Element Instruction/Objective Matrix
10.16 Corrective actions for At Risk behaviour
10.17 Continuous improvement to mitigate At Risk behavior
When at-risk behaviour is identified as a root cause or factor in all undesired safety acts including occurrences, management at each Transnet managed business or operation shall engage with an intent to ensure corrective actions on the affected employee/s and inform them of what has happened and their contribution in the occurrence which may not be repeated.
Management at each Transnet managed business or operation shall where the at-risk behaviour has been identified; shall further examine system and environmental factors for continuous improvement.
These improvements shall entail removing incentives for at-risk behaviour (e.g. incentivising high production performance in the expense of safety) and creating incentives for reporting or stopping at-risk behaviours.
Safety programs Implemented
Safety Culture Embedded
Safety Governance Achieved
Safety programs Implemented
Safety Culture Embedded
Safety Governance Achieved
10.18 Consequence management for repeated at-risk behaviour
Management at each Transnet managed business or operation shall institute consequence management when at-risk behaviour is repeated after initial corrective actions were put in place. Consequence management in this regard shall follow the Transnet disciplinary code.
Safety programs implemented
Safety Culture embedded
Safety Governance Achieved
67
Behavioural choice to consciously disregard a substantial and unjustifiable risk and disregarding controls (at-risk behavior is a choice).
Reckless behaviour (negligent) No Element
10.19 Consequence management for Reckless behavior
10.20 Disciplinary actions for negligent and reckless behaviour
When reckless behaviour is identified as a root cause or factor in all undesired safety acts including occurrences, management at each Transnet managed business or operation shall engage with an intent to institute consequence management on the affected employee/s and inform them of what has happened and their contribution in the occurrence which may not be repeated.
Management at each Transnet managed business or operation where the reckless behaviour has been identified; shall consider appropriate remedial and disciplinary actions against the affected employees. Consequence management in this regard shall follow the Transnet disciplinary code.
Safety Just Culture Safety programs Implemented
Safety Culture Embedded
Safety Governance Achieved
Safety programs Implemented
Safety Culture Embedded
Safety Governance Achieved
TRANSNET SAFETY 10 POINT PLAN
10 POINT PLAN TRANSNET SAFETY
Instruction/Objective Matrix
69
