GRA 2024 WGC Sponsorship Opportunities

Groundwater Resources Association of California grac.org

2024 WESTERN GROUNDWATER CONGRESS

LAKE TAHOE EVERLINE RESORT AND SPA

OCTOBER 7-9, 2024

The Mountains Are Calling!

The Groundwater Resources Association of California (GRA) is excited to invite you to join us as a sponsor of the seventh annual Western Groundwater Congress (WGC) to be held October 7-9, 2024 at the Lake Tahoe Everline Resort in Olympic Valley, CA.

Hotel Accommodations:

Lake Tahoe Everline Resort & Spa 400 Resort Road Olympic Valley, CA 96146

Lake Tahoe Everline Resort & Spa is offering a discounted group rate of $239.00. Guests must make their own reservations online by September 7, 2024. https://www.hyatt.com/en-US/group-booking/RNODH/G-W6T7

Sponsor/Exhibitor Deadlines

The online sponsor registration closes September 20, 2024. Registrations received after this day may not be included in printed conference documents.

Exhibit Schedule

The Exhibit Hall will be in the Everline Resort. Registration, all breakfasts, all breaks and two Receptions will be held at the Everline Resort to provide maximum exposure to exhibitors.

Exhibitor Set-Up: October 7, 2024 – 7am-9am (Booths must be set up by 9am)

Exhibit Hall Open: October 7, 2024 – 9am-5pm October 8, 2024 – 7am-7pm October 9, 2024 – 7am-2pm

Exhibit Tear Down: October 9, 2024 – after 2pm

Logo and Ad Specs:

You must send your logo in EPS vector format. If you do not have an EPS version of your logo, please ensure what you send is a high-resolution transparent PNG or PDF. Logos pulled from websites are not suitable for printing. Logos are due by Friday, September 20, 2024, in the aforementioned formats. Please submit all logos to launch@grac.org with the following subject line: GRA WGC 2024 Sponsor Logo – YOUR COMPANY NAME – YOUR SPONSOR LEVEL. Your Ad must be sized to the correct dimensions in a PDF format, 300dpi.

Full Page Ads: 8.5” W x 11” H – full dimensions

Half Page Ads: 4.25” W x 11” H – full dimensions

All Ads are due by Friday, September 20, 2024 in PDF format, 300dpi. Please submit all ads via email to calvidrez@grac.org with the following subject line: GRA WGC 2024 Sponsor Ad – YOUR COMPANY NAME – YOUR SPONSOR LEVEL.

If you have design or logo questions or if you need help designing your ad, GRA is happy to answer questions and help in designing a simple ad for the Western Groundwater Congress using your company logo. Please contact Amanda Rae Hall, GRA Administrative Director at ahall@grac.org for more information.

Exhibitor Opportunities, Benefits and Fees:

DIAMOND JUBILEE SPONSOR

(Pinnacle Protector) – Annual Sponsorship Benefit Accepted

Price: $10,000

PLATINUM EXHIBITOR

(Clifftop Champion) – Annual Sponsorship Benefit Accepted

Price: $5,000

GOLD EXHIBITOR

(Lakeside Leader Exhibitor) – Annual Sponsorship Benefit Accepted

Price: $2,400

SILVER EXHIBITOR

– Deluxe Exhibitor limited availability!

(Snowpack Star Exhibitor) – Annual Sponsorship Benefit Accepted

Price: $1,500

Sponsor Opportunities, Benefits and Fees:

PREMIER SPONSOR – Limited Availability

(Clifftop Champion)

– Exclusive Sponsorship, only one available!

Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND a FREE vertical half-page ad the Winter 2025 issue of HydroVisions (contact Amanda Rae Hall at ahall@grac.org to pay an additional fee to upgrade to a full-page ad), recognition on the event website, two full program registrations for event, signage recognizing level of sponsorship, and the option to exhibit throughout meeting with priority booth placement in the Exhibit Hall.

Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND the Winter 2025 issue of HydroVisions (contact Amanda Rae Hall at ahall@grac.org to pay an additional fee to upgrade to a full-page ad), recognition on the event website, one full program registration for event, signage recognizing level of sponsorship and the option to exhibit throughout meeting with priority booth placement in the Exhibit Hall.

Benefits: Recognition in onsite program, recognition on the event website, one full program registration for event, signage recognizing level of sponsorship and a tabletop booth in the Exhibit Hall.

Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND the Winter 2025 issue of HydroVisions, recognition on the event website, one full program registration for event, signage recognizing level of sponsorship. And one of the following:

1. Recognition as conference lunch sponsor or refreshment break sponsor – you choose! Hungry conference goers will think of you fondly while they enjoy a brain break and some tasty morsels. (Two Lunches, 3 Refreshment Breaks)

Benefits: Special mention in opening session, and photo opportunity with keynote panelist & GRAC president, logo on screen onstage for opening sessions on first and second days of conference, logo on cover of onsite program, FREE full-page ad in the Event Program and the Winter 2025 issue of HydroVisions, a promotional banner on the GRA website for 4 weeks following the WGC, recognition on the event website, four full program registrations for event, signage recognizing level of sponsorship and the option to exhibit throughout meeting in an oversized booth with premier booth placement in the Exhibit Hall.

2. Conference Lanyards (Only one spot available, first come first serve) - Every attendee will be wearing your logo throughout the conference!  (Sponsor must provide a high-resolution .eps logo, GRA will obtain the lanyards at no additional cost.)

Price: $2,500

3. Conference Bags (Only one spot available, first come first serve) - Every attendee will receive a bag displaying your logo to carry their conference materials and continue using long after the conference ends! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the bags at no additional cost.)

4. Gourmet Water Station sponsor (only one spot available). GRA will provide ice cold water and a selection of fresh fruits and veggies for each attendee to fill their infusion bottle with to keep them hydrated throughout the event and beyond!  (Sponsor must provide a high-resolution .eps logo, GRA will obtain the water bottles at no additional cost.)

CONFERENCE APPLICATION PLATFORM SPONSOR

In an era where AI and technology redefine boundaries, we’re elevating our conference experience to new heights. Introducing the “Conference Application Platform Sponsor” tier—a prestigious opportunity to be at the forefront of innovation. This year, we’re harnessing the capabilities of a renowned conference application, designed to revolutionize how we connect and engage. This cutting-edge platform offers attendees continuous access to the program agenda, speaker bios, and fellow participants, fostering an environment of seamless communication and networking. As the Conference Application Sponsor, you’ll not only champion this transformative experience but also position your brand as a leader in technological advancement and community building. Additional Benefits include logo display on the application platform, recognition in the keynote panel as the sponsor of the application platform, and two full registrations for the conference.

Price: $5,000

AWARDS LUNCHEON AND ANNUAL MEETING SPONSOR

Align your brand with excellence!

Benefits: logo and Podium recognition during the luncheon logo recognition in the onsite program, the Awards Luncheon program and meal tickets, signage recognizing level of sponsorship and one full program registration for the event.

Price: $2,000

WELCOME EVENING RECEPTION SPONSOR

Be the sponsor who makes the welcome reception happen!

Benefits: Logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for the event, your logo on the drink tickets, and an optional one-minute speech on the mic.

Price: $2,000 for up to 2 sponsors per reception or $4,000 for sole sponsorship

CLOSING EVENING RECEPTION SPONSOR

Be the sponsor who makes the closing reception happen!

Benefits: Logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for the event, your logo on the drink tickets, and an optional one-minute speech on the mic.

Price: $2,000 for up to 2 sponsors per reception or $4,000 for sole sponsorship

H2O OLYMPIAN SPONSOR – Wellness Events

Help attendees maintain balance! Be the sponsor who brings wellness aspects to the WGC including stretch breaks, a 5k run and more…

Benefits: Recognition on the event website, logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for the event and the option to give away wellness themed swag items during the wellness events.

Price: $1,200

REST AND RECHARGE SPONSOR - Attendees Chair Massage Session

Relaxing can help you focus! Be the sponsor who brings focus to conference attendees!

Benefits: Recognition on the event website, logo recognition in the onsite program, signage recognizing level of sponsorship and the option to place your own pop-up sign at the massage station (space permitting).

Price: $1,200

WORKSHOP SPONSORSHIPS - To Be Determined

Interested in sponsoring the latest and greatest in groundwater? Sponsor an individual workshop (up to 5 workshops in total) and get your company’s name on the exciting new technologies, new and challenging regulations, or diverse voices at this year’s WGC. There will be up to 4 slots per workshop with the opportunity to be a sole sponsor!

Price: $1,000 (up to 5 slots) or $5,000 for sole sponsorship

Price minimum $500

SNAPP SPONSOR – Limited Availability

DE&I (DIVERSITY, EQUITY & INCLUSION) SPONSOR

Other Benefits Include:

2. Verbal recognition of sponsorship at the beginning and end of the session

Price minimum $1000

1. Logo on main screens before and during the SNAPP Talks special conference session

PLAYLIST SPONSOR – Silent Disco - (Three Channels Available)

Price $500

CONFERENCE BAG SWAG SPONSOR

Price: $500

DIY SPONSORSHIP

3. Students will be directly informed who provided their scholarship funds (recruiting opportunity!)

Add an item with your company logo into the bags that will be provided to all attendees at registration!

Help EVERYONE join us and feel included at the GRA’s 2024 WGC! Your contribution to our DE&I Sponsorship will guarantee diverse perspectives within the groundwater community are heard and actively included. Contributions from this sponsorship directly benefit the 2024 WGC DE&I Scholarship awardees selected by GRA’s DE&I Committee, and fund WGC committee initiatives promoting DE&I principles. The funds for DE&I Scholarship awardees aid recipients in covering expenses related to event registration, accommodation, travel, and participation in GRA activities. Additional Benefits include logo and recognition on signage throughout the conference. Email Amanda at ahall@grac.org with your proposed sponsorship if wishing to contribute greater than the minimum amount.

Help our students join us and feel included at the GRA’s 2024 WGC! Contributions from this sponsorship directly benefit the Student Networking and Participation Program (SNAPP) Talks and speakers selected by the 2024 WGC Student Engagement Committee. All funds will be used to cover or defray student attendee expenses related to event registration, accommodation, travel, and meals.  Email Amanda at ahall@grac.org with your proposed sponsorship if wishing to contribute greater than the minimum amount.

*Please note that this sponsorship does NOT include program registration. (Sponsor is responsible for providing the swag to GRA by Tuesday, September 7st in order to be included. No refunds will be given if your swag arrives too late to be added to the bags.)

DIY or ‘do it yourself’ sponsorships are for all the creative groundwater professionals out there.  Showcase your organization in a way we haven’t thought of! Email Amanda at ahall@grac.org with your proposed sponsorship and budget and we will work with you to customize a package for your company!

Benefits: TBD

Price: minimum $500

Examples:

In-Person Field Trips Sponsors ($5,000)

Early Career (less than 5yrs) & Student Breakfast ($5,000)

Lottery Prizes (NA) - company’s software, products, swag, etc.

Travel Awards for Student(s) Sponsorship ($1,000 - $2,000)

Following the resounding success of last year’s silent disco, we are thrilled to announce its return with an exciting twist as part of our “Playlist Sponsor” tier. Picture this: an enchanting evening on a spacious patio, set against the breathtaking mountain vistas of Tahoe, complete with areas dedicated to games and dancing under the stars. At any given moment, three distinct playlists (channels) will fill the air, each offering a unique musical journey. As a Playlist Sponsor, you’ll have the exclusive opportunity to curate one of these playlists, setting the rhythm and mood for an unforgettable night. This is your chance to not only connect with attendees through the universal language of music but also to leave a lasting impression by shaping the soundtrack of a magical evening. Embrace this unique opportunity to be the heartbeat of our event, where every beat and note you choose will have people grooving and swaying in harmony.

Sustainability Sponsorship ($3,000 - $5,000) - provide reusable bottles and no paper/plastic cups during the conference. Selfie Station Sponsorship ($1,000 - $2,000)