SPONSOR AND EXHIBITOR PROSPECTUS
2025 WESTERN GROUNDWATER CONGRESS
SAN DIEGO TOWN & COUNTRY OCTOBER 6-9, 2025
THE BIG LEAGUE: “Elevate Your Game” at WGC!
Groundwater Resources Association of CA (GRA) is excited to invite you to join us as a sponsor or exhibitor at the 8th annual Western Groundwater Congress (WGC) held October 6-9, 2025, in San Diego at the Town and Country Resort.
HOTEL ACCOMMODATIONS
Town & Country Resort San Diego 500 Hotel Circle North San Diego, Ca 92108
Town and Country Resort San Diego is providing a discounted room rate of $249.00 plus a $10 resort fee. Please book your room online by the deadline of September 5, 2025 by clicking here.
SPONSOR/EXHIBITOR DEADLINES
The online sponsor registration closes September 5, 2025. Registrations received after this day may not be included in printed conference documents.
EXHIBIT SCHEDULE
The Exhibit Hall will be in the Town and Country Resort San Diego. Registration, all breakfasts, all breaks and two Receptions will be held at the Town and Country to provide maximum exposure to exhibitors.
Exhibitor Set-Up: October 6, 2025 – 12pm-4pm October 7, 2025 – 7am-9am (Booths must be set up by 9am)
Exhibit Hall Open: October 7, 2025 – 9am-5pm October 8, 2025 – 7am-7pm October 9, 2025 – 7am-11am
Exhibit Tear Down: October 9, 2025 – after 11am
LOGO AND AD SPECS
You must send your logo in EPS vector format. If you do not have an EPS version of your logo, please ensure what you send is a high-resolution transparent PNG or PDF. Logos pulled from websites are not suitable for printing. Logos are due by Friday, September 19, 2025, in the aforementioned formats. Please submit all logos to launch@grac.org with the following subject line: GRA WGC 2025 Sponsor Logo – YOUR COMPANY NAME – YOUR SPONSOR LEVEL
Your Ad must be sized to the correct dimensions in a PDF format, 300dpi.
Full Page Ads: 8.5” W x 11” H – full dimensions
Half Page Ads: 4.25” W x 11” H – full dimensions
All Ads are due by Friday, September 19, 2025 in PDF format, 300dpi. Please submit all ads via email to launch@grac.org with the following subject line: GRA WGC 2024 Sponsor Ad – YOUR COMPANY NAME – YOUR SPONSOR LEVEL.
If you have design or logo questions or if you need help designing your ad, GRA is happy to answer questions and help in designing a simple ad for the Western Groundwater Congress using your company logo. Please contact Amanda Rae Smith, GRA Administrative Director at asmith@grac.org for more information.
EXHIBITOR OPPORTUNITIES, BENEFITS AND FEES
Diamond Jubilee Sponsor – Exclusive Sponsorship, ONLY ONE AVAILABLE!
Benefits: Special mention in opening session, and photo opportunity with keynote speakers/Panels & GRAC president, logo on screen onstage for opening sessions on first and second days of conference, logo on cover of onsite program, FREE full-page ad in the Event Program and the Winter 2025 issue of HydroVisions, a promotional banner on the GRA website for 4 weeks following the WGC, recognition on the event website, four full program registrations for event including one complimentary preconference workshop registration of your choice,, signage recognizing level of sponsorship and the option to exhibit throughout meeting in an oversized booth with premier booth placement in the Exhibit Hall.
**New exclusive benefit added this year, use of a Terrace Suite for the dates of 10/5-10/9. A wonderful 975 square feet of relaxed living space define these spacious suites. Nestled on ground level, these retreats boast a bedroom with a king bed, a private living room and dining area, a wet bar and a private outdoor patio perfect for evening cocktails
Price: $8,000
Platinum Exhibitor– Deluxe Exhibitor limited availability! (5 Available)
Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND the Winter 2025 issue of HydroVisions, recognition on the event website, two full program registration for event including one complimentary preconference workshop registration of your choice, signage recognizing level of sponsorship, and exhibit throughout meeting with priority booth selection in the exhibit hall.
Price: $5,000.00
GOLD EXHIBITOR
Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND the Winter 2025 issue of HydroVisions (contact Amanda Rae Smith at asmith@grac.org to pay an additional fee to upgrade to a full-page ad), recognition on the event website, one full program registration for event including one complimentary preconference workshop registration of your choice, signage recognizing level of sponsorship and the option to exhibit throughout meeting with the opportunity to select your booth placement in the Exhibit Hall.
Price: $3,000
SILVER EXHIBITOR
Benefits: Recognition in onsite program, recognition on the event website, one discounted registration for event at 25% off, signage recognizing level of sponsorship and a tabletop booth in the Exhibit Hall.
Price: $2,000
EVENT SPONSOR OPPORTUNITIES, BENEFITS AND FEES
Premier Sponsor (8 Available)
Benefits: Logo on inside cover of onsite program, FREE vertical half-page ad in the Event Program AND the Winter 2025 issue of HydroVisions, recognition on the event website, two full program registration for event, signage recognizing level of sponsorship. And one of the following:
1. Recognition as conference lunch sponsor or refreshment break sponsor – you choose! Hungry conference goers will think of you fondly while they enjoy a brain break and some tasty morsels. (Two Lunches, 3 Refreshment Breaks)
2. Conference Lanyards (Only one spot available, first come first serve) - Every attendee will be wearing your logo throughout the conference! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the lanyards at no additional cost.)
3. Conference Bags (Only one spot available, first come first serve) - Every attendee will receive a bag displaying your logo to carry their conference materials and continue using long after the conference ends! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the bags at no additional cost.)
4. Gourmet Water Station sponsor (only one spot available) - GRA will provide ice cold water and a selection of fresh fruits and veggies for each attendee to fill their infusion bottle with to keep them hydrated throughout the event and beyond! (Sponsor must provide a high-resolution .eps logo, GRA will obtain the water bottles at no additional cost.)
Price: $3,000
Awards Luncheon and Annual Meeting Sponsor
Align your brand with excellence!
Benefits: logo and Podium recognition during the luncheon logo recognition in the onsite program, the Awards Luncheon program and meal tickets, signage recognizing level of sponsorship and one full program registration for the event.
Price: $2,000
Welcome Evening Reception Sponsor
Be the sponsor who makes the welcome reception happen!
Benefits: Logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for the event, your logo on the drink tickets, and an optional one-minute speech on the mic.
Price: $2,000 for up to 2 sponsors per reception or $4,000 for sole sponsorship
Closing Evening Reception Sponsor
Be the sponsor who makes the closing reception happen!
Benefits: Logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for the event, your logo on the drink tickets, and an optional one-minute speech on the mic.
Price: $2,000 for up to 2 sponsors per reception or $4,000 for sole sponsorship
DJ Sponsor – Silent Disco
Following the resounding success of last year’s silent disco, we are thrilled to announce its return with a new opportunity to raise the roof and make our music better than ever! This is your chance to not only connect with attendees through the universal language of music but also to leave a lasting impression by shaping the soundtrack of a magical evening. Embrace this unique opportunity to be the heartbeat of our event, where every beat and note you choose will have people grooving and swaying in harmony.
Price $1,000
Wellness Events
Help attendees maintain balance! Be the sponsor who brings wellness aspects to the WGC including stretch breaks, a 5k run and more…
Benefits: Recognition on the event website, logo recognition in the onsite program, signage recognizing level of sponsorship, one full program registration for the event and the option to give away wellness themed swag items during the wellness events.
Price: $2,000
OTHER SPONSOR OPPORTUNITIES, BENEFITS AND FEES:
Conference Application Platform Sponsor
In an era where AI and technology redefine boundaries, we’re elevating our conference experience to new heights. Introducing the “Conference Application Platform Sponsor” tier—a prestigious opportunity to be at the forefront of innovation. This cutting-edge platform offers attendees continuous access to the program agenda, speaker bios, and fellow participants, fostering an environment of seamless communication and networking. As the Conference Application Sponsor, you’ll not only champion this transformative experience but also position your brand as a leader in technological advancement and community building. Benefits include logo placement throughout the conference and in the application platform, recognition in the keynote session, and a complimentary conference registration.
Price: $2,500
Drink Ticket Sponsor (10 Available)
Want to make sure attendees know you are the VIP who’s got their drinks? This is your chance to connect with attendees and show off that you really know how to help make a party happen! Be a standout from other sponsors and exhibitors by ensuring your logo is on 25 drink tickets to be handed out at the reception!
Price: $500
SCHOLARSHIP SPONSOR OPPORTUNITIES
DE&I and Student Scholarship Sponsor
Help ensure everyone—including students and individuals from diverse backgrounds—can join us and feel included at GRA’s 2025 Western Groundwater Conference by contributing to our DE&I and Student Scholarship Sponsorship. Your support helps cover expenses such as registration, travel, lodging, meals, and participation in GRA activities for scholarship recipients.
Sponsorship benefits include logo placement on main screens during SNAPP Talks, verbal recognition at the beginning and end of the conference, and direct acknowledgment to recipients.
Price minimum $1000
DIY Sponsorship
DIY or ‘do it yourself’ sponsorships are for all the creative groundwater professionals out there. Showcase your organization in a way we haven’t thought of! Email Amanda Rae Smith at asmith@grac.org with your proposed sponsorship and budget and we will work with you to customize a package for your company!
Benefits: TBD
Price: minimum $500
Examples:
• Lottery Prizes (NA) - company’s software, products, swags, etc…
• Sustainability Sponsorship ($3,000 - $5,000)provide reusable bottles and no paper/plastic cups
• Selfie Station Sponsorship ($1,000 - $2,000)
• Travel Awards for Scholarships ($1,000 - $2,000)
• Know Before You Go Email Sponsor ($500)
• Post Conference Email ($750)
