Student Government Association: March 24, 2024

Student Government Association

Senatorial Actions of the 87th and 88th Senate

Amendments Made on -March 24, 2024

Passed Senatorial Actions of the 87th Senate

Fall Semester 2022

● SA.2022.87.001 Revisions to Club Resources Policy Series

● SA.2022.87.002 Revision of the Policy Series for the Programming Committee

● SA.2022.87.003 Revision of Programming Committee Constitution

● SA.2022.87.004 Addition to Club Office Space General Policies

● SA.2022.87.005 Elections Update Fall 2022

● SA.2022.87.006 Appropriations Chair Treasurer Training Discretion

● SA.2022.87.007 External Advocacy Branch Guidelines

● SA.2022.87.008 Senate Quorum

● SA.2022.87.009 Student Appreciation Week Survey Questions

● SA.2022.87.010 Updates to Advocacy Committees

● SA.2023.87.001

● SA,2023.87.002

● SA.2023.87.003

● SA.2023.87.004

● SA.2023.87..005

● SA.2023.87.006

● SA.2023.87.007

● SA.2023.87.008

● SA.2023.87.009

● SA.2023.87.010

● SA.2023.87.011

● SA.2023.87.012

Spring Semester 2023

Updates to the Election of the Comptroller

Senatorial Actions Booklet Curator

Ticket(s) to the Presidency and Vice Presidency

Election of the Secretary

Senator Signatures

Special Accommodations to the Presidential and Vice Presidential Elections

Expansion of Debates

SAW Questions

Impeachment in the Constitution

Impeachment in the Policy Series

OSLE & SGA Club Recognition

Detailing OSLE & SGA Club Recognition

Fall Semester 2023

● SA.2023.88.001 Appropriations Committee Policy Updates

● SA.2023.88.002 Club Resources Updates

● SA.2023.88.003 Policy Series Updates

● SA.2023.88.004 Updates to Office Hour Requirements

● SA.2023.88.005 Financing the 18th Credit

● SA.2023.88.006 Appropriations Cost Restrictive Policy Changes

● SA.2023.88.010 Student Appreciation Week Survey Questions

● SA.2023.88.011 Amending the New York Student Suicide Prevention Act (SSPA)

● SA.2023.88.012 Campus-Wide Nasal Naloxone Training

● SA.2023.88.013 Reallocation Policy

Spring Semester 2024

● SA.2024.88.014 Executive Select Committee Policy

● SA.2024.88.015 Disciplinary Policy Reform

● SA.2024.88.016 Financial Efficiency Reorganization in the Constitution

● SA.2024.88.017 Blue and Gold Financial Efficiency Reform (Policy Series)

● SA.2024.88.018 Spring Into Action Survey Questions

● SA.2024.88.019 Commitment to Free Speech at Hofstra

Hofstra University

Student Government Association

Two Thousand and Twenty Two

S.A.2022.87.001

Revisions to Club Resources Policy Series

Taken from Article III , Section A of the Policy Series

3. Office Space Review Application:

a. Every club desiring an office space shall submit an application provided by the Student Government Association to be reviewed by the Club Resources Committee.

b. Applications shall include:

i. Name of organization

ii. A copy of the club’s constitution

iii. A copy of the club’s roster

iv. An explanation of the club’s purpose and how an office space would benefit that purpose

v. Explanation of campus presence and activity

vi. A recommendation from the Club Advisor

c. Notification of the allocation of club office spaces shall be provided prior to the last operational week of the semester.

d. The Club Resources Committee shall review, allocate, and vote on club office spaces preceding ratification by the Senate.

e. The Club Resources Chair shall monitor all transitions between office space moves.

f. Organizations that apply for an office space and do not receive one, may be automatically considered by the Club Resources Committee to receive storage space.

4. Club Hours for Office Spaces:

g. The organizations occupying an office space shall have their Executive Board members serve two (2) open office hours per operational week in totality.

i. An office hour is defined as a minimum of thirty (30) consecutive minutes where an Executive Board member is available in their office.

h. Office hours shall be submitted to the Club Resources Chair by 6:30 pm on TuesdaysMondays

i. If an organization fails to use its office, the organization shall first receive a written warning. If the behavior persists, the Club Resources Committee shall take corrective measures.

5. Club Office Space Policies:

j. General Expectations:

i. All clubs/organizations are expected to use their office space solely for the purpose of conducting official club business. No students are permitted to reside in, sleep in, or utilize the office space for personal use.

ii. No organization is allowed to bring furniture into their office (e.g. desks, refrigerators, couches, or file cabinets) without prior approval by the Student Government Association and Hofstra University. Any furniture in the office is considered property of Hofstra University.

Respectfully Submitted,

iii. All office spaces shall abide by all fire codes and the Guide to Pride.

iv. Posters, flyers, and stickers may be attached to the office doors and walls provided that they do not damage the surface. Staples and thumbtacks are strictly forbidden. They cannot block any windows.

1. Student organizations may advertise an event on their office door(s) by submitting a flyer(s) for approval to the Office of Student Leadership and Engagement.

v. Organization executive boards are responsible for all activities that occur within the office space. This includes the actions of all persons in the office.

vi. There is absolutely no smoking, alcohol, or drugs allowed, at any time, regardless of a member’s age. Any violation shall result in immediate revocation of the club office space by the Student Government Association and disciplinary action through the Office of Community Standards.

vii. The club office space shall not be altered, painted, nor vandalized.

viii. The organization is expected to keep the office space tidy and organized. Clutter, trash, and junk shall be removed from the office space.

ix. Any items used for the purpose of the club that has been funded by the Student Government Association shall be stored in an administrative building.1

x. Any violation or behavior deemed to be unethical shall result in the loss of the office space.

xi. All offices and items within the office are subject to random checks.

Kashmiraa Pandit Makayla Egolf Arianna Wallace Anthony Papasodero Club Resources Chair Senator Senator Senator

1 Materials shall not be stored in residence halls, cars, etc.

Hofstra University

Student Government Association

Two Thousand and Twenty Two

S.A. 2022. 87. 002

Revision of the Policy Series for the Programming Committee

Taken from Article V of the Policy Series

V. PROGRAMMING COMMITTEE

A. FALL FESTIVAL DUTIES

1. The Programming Committee shall participate as a co-sponsor and/or member of the Pride Expo.

B. HOFSTRA CELEBRATES THE HOLIDAYS

1. The Programming Committee shall be responsible for promoting Student Government Association involvement in Hofstra Celebrates the Holidays. All Student Government Association members shall contribute to the activities of Hofstra Celebrates the Holidays.

a. All Student Government Association members shall contribute to the activities of Hofstra Celebrates the Holidays through participation or attending the lighting ceremony.

C. PRIDE UNLEASHED

1. The Programming Committee shall be responsible for hosting one (1) event on behalf of the Student Government Association in conjunction with Hofstra’s Athletic Department during the fall semester for Pride Unleashed Week.

D. COLONIAL ATHLETIC ASSOCIATION TOURNAMENT

1. The Programming Committee shall plan the involvement and transportation of the student body to the Colonial Athletic Association (CAA) Tournament. The Student Government Association shall not allocate more than $4,000 in transportation costs pertaining to the CAA Tournament.

C. HOFSTRA ATHLETICS

1. The Programming Committee shall organize SGA’s participation in at least one Hofstra Athletics-related activity per semester.

a. This includes but is not limited to hosting an event during Pride Unleashed Week, allocating funds for transportation to the Colonial Athletic Association (CAA) Tournament (in which transportation costs shall not exceed more than $4,000 ), hosting a tailgate, or attending a game as a group.

E. D. STRESSBUSTERS

1. The Programming Committee shall be responsible for assisting and/or co-sponsoring at least two (2) one (1) events for Stressbusters alongside the Office of Student Advocacy and Prevention Awareness (OSAPA) Leadership and Engagement (OSLE) each semester.

F. E. STUDENT APPRECIATION WEEK

1. The Programming Committee shall plan and direct Student Appreciation Week every fall semester at a date determined by the committee preceding ratification by the Cabinet. Student Appreciation Week shall include five (5) days of programming, surveying, and hosting an internal town hall event all aimed to increase communication between the Student Government Association and the student body.

G. F. SPRING PROGRAMMING SPRING INTO ACTION WEEK

1. The Programming Committee shall plan and direct a week during the Spring semester at a date determined by the committee preceding ratification by the Cabinet. This shall may include five (5) days of programming, surveying, and hosting an internal town hall advocacy-related event/activity all aimed to increase communication between the Student Government Association and the student body. a.

Respectfully Submitted,

Aleyana Boothe Justin Fountain Kashmiraa Pandit Programming Chair Comptroller Club Resources Chair

Cristianna Giovanangelo Nicotera Kayla Stadeker Academic Affairs Chair Wellness & Campus Safety Chair

Hofstra University

Student Government Association

Two Thousand and Twenty Two

S.A. 2022. 87. 003

Revision of Programming Committee Constitution

Taken from Article 210, Section I of the Constitution

210. PROGRAMMING COMMITTEE

210.1 GENERAL DUTIES AND RESPONSIBILITIES: The Programming Committee shall work with or independently of the Athletics Department, Fraternity and Sorority Life, and clubs and organizations on campus to increase overall school spirit. The Programming Committee shall help these groups and departments to organize, promote, and increase attendance at campus-wide events.

210.2 ATHLETICS DEPARTMENT DUTIES: The Programming Committee Chair shall be responsible for maintaining contact with the Hofstra Athletics’ marketing team, specifically the Director of Fan Engagement.

210.3 SEMESTERLY EVENTS: At a minimum, the The Programming Committee shall be responsible for designing and/or participating in the following events: semesterly events as outlined in the Policy Series.

A. Fall Semester

i. Fall Festival

ii. Pride Unleashed Week

iii. Student Appreciation Week

iv. Hofstra Celebrates the Holidays

v. Stress busters

B. Spring Semester

i. The Colonial Athletic Association Basketball Tournament

ii. Spirit Week

iii. Stress busters

Respectfully Submitted,

Aleyana Boothe Justin Fountain Kashmiraa Pandit Programming Chair Comptroller Club Resources Chair

Cristianna Giovanangelo Nicotera Kayla Stadeker Academic Affairs Chair Wellness & Campus Safety Chair

Hofstra University

Student Government Association

Two Thousand and Twenty Two

S.A.2022.87.004

Addition to Club Office Space General Policies

Taken from Article III , Section A, Subsection 5 of the Policy Series

5. Club Office Space Policies:

a. General Expectations:

i. All clubs/organizations are expected to use their office space solely for the purpose of conducting official club business. No students are permitted to reside in, sleep in, or utilize the office space for personal use.

ii. No organization is allowed to bring furniture into their office (e.g. desks, refrigerators, couches, or file cabinets) without prior approval by the Student Government Association and Hofstra University. Any furniture in the office is considered property of Hofstra University.

iii. All office spaces shall abide by all fire codes and the Guide to Pride.

iv. Posters, flyers, and stickers may be attached to the office doors and walls provided that they do not damage the surface. Staples and thumbtacks are strictly forbidden. They cannot block any windows.

1. Student organizations may advertise an event on their office door(s) by submitting flyer(s) for approval to the Office of Student Leadership and Engagement.

v. Organization executive boards are responsible for all activities that occur within the office space. This includes the actions of all persons in the office.

vi. There is absolutely no smoking, alcohol, or drugs allowed, at any time, regardless of a member’s age. Any violation shall result in immediate revocation of the club office space by the Student Government Association and disciplinary action through the Office of Community Standards.

vii. The club office space shall not be altered, painted, nor vandalized.

viii. The organization is expected to keep the office space tidy and organized. Clutter, trash, and junk shall be removed from the office space.

ix. Any items used for the purpose of the club that has been funded by the Student Government Association shall be stored in an administrative building.2

x. Any violation or behavior deemed to be unethical shall result in the loss of the office space.

2 Materials shall not be stored in residence halls, cars, etc.

Respectfully Submitted,

Kashmiraa Pandit Club Resources Chair

xi. xii.

Any items provided by SGA to a club office may solely be used only on behalf of the organization for the purpose of maintaining organization records or furthering the organization’s mission to foster their community. Such items are not permitted to be used for individual personal purposes.

All offices and items within the office are subject to random checks.

Arianna Wallace Senator

Anthony Papasodero Senator

Hofstra University

Student Government Association

Two Thousand and Twenty Two

S.A.2022.87.005

Elections Update Fall 2022

Taken from Article X, Section 2 of the SGA Policy Series

X. ELECTION RULES

2. PROMOTIONS

a. The Elections Commission shall publicize informational sessions to the student body at least two (2) weeks before they take place. At least two (2) information sessions shall be held no later than one (1) week prior to the signature deadline.

b. At least two (2) information sessions shall be held before elections occur.

c. The Elections Commission will begin an election promotion no later than two (2) weeks prior to the start of the campaign.

Respectfully Submitted,

Justin Fountain

Makayala Egolf

Comptroller Senator

Hofstra University

Student Government Association

Two Thousand and Twenty Two

S.A.2022.87.006

Appropriations Chair Treasurer Training Discretion

Taken from Article II of the Policy Series

B. COMMITTEE GUIDELINES

1. General Policies:

a. The Appropriations Chair has the discretion to require a Treasurer Training on a semesterly basis.

b. At the discretion of the Appropriations Chair, any organization that fails to attend a required Treasurer Training can be denied an allocation for a semesterly budget and/or a weekly allocation.

i. The denial of an allocation by the chair must be made on a request by request basis, and may not occur when an executive board member has attended a training session within the semester.

Respectfully Submitted,

Lincoln Anniballi

Appropriations Chair

Hofstra University

Student Government Association

Two Thousand and Twenty-Two

S.A.2022.87.007

External Advocacy Branch Guidelines

Taken from Section 1 of the Policy Series

1. External Advocacy Groups (EAGs) that are a part of the Student Government Association

External Advocacy Branch (EAB) are responsible for following the protocols below:

a. EAGs must be in full adherence to the SGA Policy Series.

i. All members must be undergraduate students, currently enrolled at Hofstra University.

b. Each EAG must appoint a liaison who would be the point of contact for all official SGA-EAG communication If utilizing an organization email or social media account, the liaison’s identity must be clear.

i. The required position of a liaison has no bearing on the group’s internal leadership structure; it can be any member and can be changed.

ii. If communication is to be conducted through another EAG member besides the liaison as outlined in Article 502.1 Section B of the Constitution, the change must be notified and conferred upon by all parties involved.

c. Should SGA desire to change any rules or procedures regarding the EAB, one representative from each EAG is required to attend the Senate meeting in which the changes will be deliberated and voted on.

i. EAGs will receive the text of any legislation regarding changes to EAB guidelines prior to its review by the Club Resources (CR) committee from the author(s) of the legislation. EABs may respond with any comments prior to its review by the CR committee and Senate body.

1. The SGA Club Resources Committee and Senate reserve the right to pass any legislation through sole internal deliberation.

ii. The EAG Representative(s) chosen by each respective EAG cannot also be a current member of the SGA Senate or Judicial Panel.

iii. EAG representatives can exercise the right to express the view of their group during Senate debates, but they may not exercise voting power.

1. During Senate debates on EAB related legislation, EAG representatives will not be considered part of the gallery, allowing for their direct participation through the expression of their views; however, they shall be physically seated in the gallery.

2. An EAG not represented at the Senate meeting on the day of an EAB related legislative vote will have no impact on the procession of its debate and corresponding vote.

2. Failure to adhere to these protocols or any regulations outlined in other legislation pertaining to the EAB is defined as misconduct as mentioned in Article 504.1 of S.A.2022.86.005 and may result in a suspension of partnership with SGA.

3. Upon being recognized as an EAG, all organization members are to receive all relevant EAB information within two days of SGA recognition.

Respectfully Submitted,

Danny DeCrescenzo Justin Fountain Kashmiraa Pandit Lincoln Anniballi

Communications Chair Comptroller Club Resources Chair Appropriations Chair

Hofstra University

Student Government Association

Two Thousand and Twenty-Two

S.A.2022.87.008

Senate Quorum

Taken Section XI General Policies, Subsection B of the Policy Series

A. PARLIAMENTARY PROCEDURE

1. QUORUM

a. In all meetings of Student Government Association organized bodies, except for full Senate, a quorum and/or majority shall be constituted by attendance of half plus one the majority of the voting members present full membership. No business shall be entertained unless in the presence of quorum. If any Senator doubts the presence of a quorum, they may order the calling of the roll. If a quorum is not demonstrated at any given time, the only motions that are in order are to recess temporarily, to call for absent members, or to adjourn.

2. SENATE DEBATE

a. The presiding officer reserves the right in all cases to set regulations for debate and voting, but members of the Senate may, through an appeal from the decision of the Chair, make motions concerning debate and voting which shall supersede such regulation.

3. OBJECTIONS

a. Senators shall have the right to object to any proceedings.

4. MOTIONS

a. Senators who make a motion are entitled to the floor to speak on their motion and receive the floor by virtue of their making the motion. If the presiding officer declines to recognize a motion, a Senator who did not originally make or second the motion may raise a point of order that the motion be recognized. If one-third (1/3) the members present second said point of order, the presiding officer shall then put the question to the Senate.

1. Consideration of Motions: In the absence of objection, motions proposed and entertained shall stand approved.

2. Objections to Motions: Motions where a contest obviously exists through objection must be put to a vote. The presiding officer may also, at their discretion, put a question to a formal vote even where there is no apparent objection.

Respectfully submitted,

Kashmiraa Pandit Dallas Jackson Lincoln Anniballi Justin Fountain Club Resources Chair Equity & Inclusion Chair Appropriations Chair Comptroller

Sydney Greenlaw Anthony Papasodero Makayla Egolf Senator Senator Ethics & Conduct Chair

Hofstra University

Student Government Association

Two Thousand and Twenty Two

S.A.2022.87.009

Student Appreciation Week Survey Questions

1. Have you witnessed, heard of, or personally experienced bias against you or someone you know based on an aspect of your identity (race, gender, religion, sexual orientation, socioeconomic status, etc)?

a. Yes

b. No

2. If needed, would you feel comfortable using the Ethicspoint reporting system?

a. Yes

b. No

c. I do not know what the Ethicspoint reporting system is.

3. Which of the following difficulties have you experienced in regards to observing or practicing your culture and/or religion on campus: (Choose all that apply)

a. Lack of Academic Accommodations

b. Difficulties with Excused Absences for Observances/Holidays

c. Lack of Dietary Options

d. Insufficient Prayer Spaces

e. Lack of Inclusive Language

f. Other

g. Does Not Apply to Me

h. None

4. Would you support the availability of free menstrual products in bathrooms on campus?

a. Yes

b. No

5. Are you aware that only 17 credits are included in tuition and any additional credits will result in an extra charge?

a. Yes

b. No

6. Would you be in favor of increasing the number of credits included in Hofstra’s tuition?

a. Yes

b. No

7. Do you feel that your voice is heard when reporting issues regarding structures or facilities on campus (leaks, damages, ADA buttons, sprinklers, etc.)?

a. Yes

b. No

c. I don’t know how to make a report

8. Which dining facility(ies) would you want to have extended hours of operation? (Select all that apply)

a. Netherlands Core

b. HOFUSA

c. Dutch Treats

d. Student Center Eateries

e. Einstein Bros. Bagels

f. Au Bon Pain

g. Bits & Bytes

9. In which situations do you feel comfortable contacting Public Safety?

a. In an emergency

b. In a non-emergency

c. Both

d. Neither

10. How best do you agree with the following statement?

I consider printers to be necessities in residence halls.

a. Strongly agree

b. Agree

c. Neutral

d. Disagree

e. Strongly disagree

Respectfully Submitted,

Aleyana Boothe

Cristianna Giovanangelo Dallas Jackson Programming Chair Nicotera Equity and Inclusion Chair Academic Affairs Chair

Sam Atlas

Kayla Stadeker Facilities and Operations Chair Wellness and Campus Safety Chair

Hofstra University

Student Government Association

Two Thousand and Twenty-Two

S.A. 2022.87.010

Updates to Advocacy Committees

Taken from Articles 202, 205-208, and 215.9, Section I of the Constitution

202. COMMITTEES

202.1 STANDING COMMITTEES: There are hereby established eight (8) standing Committees of the Student Government Association, to be titled and apportioned as follows:

A. Appropriations Committee: To consist of at least four (4) senators, in addition to a committee chair, and the Comptroller, who shall serve as a voting member.

B. Club Resources Committee: To consist of at least two (2) senators, in addition to a committee chair.

C. Committee on Academic Affairs Committee: To consist of at least two (2) senators, in addition to a committee chair.

D. Committee on Equity and Inclusion Committee: To consist of at least two (2) senators, in addition to a committee chair.

E. Committee on Facilities and Operations Committee: To consist of at least two (2) senators, in addition to a committee chair.

F. Committee on Wellness and Campus Safety Committee: To consist of at least two (2) senators, in addition to a committee chair.

G. Communications Committee: To consist of at least two (2) senators, in addition to a committee chair.

H. Programming Committee: To consist of at least three (3) senators, in addition to a committee chair.

205. COMMITTEE ON ACADEMIC AFFAIRS COMMITTEE

205.1 GENERAL DUTIES AND RESPONSIBILITIES: The Committee on Academic Affairs Committee shall address and advocate on behalf of any concerns, complaints, and suggestions made by any constituent or other members of the Student Government Association in regards to academic affairs. The committee shall work with appropriate Hofstra University offices, administrators, and student organizations to advance initiatives and facilitate programming; including but not limited to: 1.

206. COMMITTEE ON EQUITY AND INCLUSION COMMITTEE

206.1 GENERAL DUTIES AND RESPONSIBILITIES: The Committee on Equity and Inclusion Committee shall address and advocate on behalf of any concerns, complaints, and suggestions made by any constituent or other members of the Student Government Association in regards to equity and inclusion. The committee shall work with appropriate Hofstra University offices, administrators, and student organizations to advance initiatives and facilitate programming; including but not limited to:

1. Chief Equity Diversity and Inclusion Officer

2. Intercultural Engagement and Inclusion

3. Student Access Services

4. International Student Affairs

5. Center for Civic Engagement

6. Commuter Student Association

7. NOAH Office

8. First Generation Committee

207. COMMITTEE ON FACILITIES AND OPERATIONS COMMITTEE

207.1 GENERAL DUTIES AND RESPONSIBILITIES: The Committee on Facilities and Operations Committee shall address and advocate on behalf of any concerns, complaints, and suggestions made by any constituent or other members of the Student Government Association in regards to facilities and operations. The committee shall work with appropriate Hofstra University offices, administrators, and student organizations to advance initiatives and facilitate programming; including but not limited to:

1. Campus Dining

2. Office of Residence Life

3. Residence Hall Association

4. Sustainability Initiatives

5. Information Technology

6. Campus Renovations

7. Campus Operations

208. COMMITTEE ON WELLNESS AND CAMPUS SAFETY COMMITTEE

208.1 GENERAL DUTIES AND RESPONSIBILITIES: The Committee on Wellness and Campus Safety Committee shall address and advocate on behalf of any concerns, complaints, and suggestions made by any constituent or other members of the Student Government Association in regards to wellness and campus safety. The committee shall work with appropriate Hofstra University offices, administrators, and student organizations to advance initiatives and facilitate programming; including but not limited to:

1. Public Safety

2. Student Health and Counseling Services Center

3. Office of Student Advocacy and Prevention Awareness Student Health Services

4. Dean of Students Office

5. Campus Recreation

6. Title IX

7. Wellness and Campus Living Center

215.9 EMERGENCY INTERNAL ELECTION

A. A state of emergency is constituted as the Senate being unable to constitutionally outfit any of the following eight (8) committees: the Appropriations Committee, the Club Resources Committee, the Committee on Academic Affairs Committee, the Committee on Equity and Inclusion Committee, the Committee on Facilities and Operations Committee, the Committee on Wellness and Campus Safety Committee, the Communications Committee, and the Programming Committee.

B. In the case of a state of emergency, a campus-wide election shall be held. The Cabinet shall oversee the election process.

Respectfully Submitted,

Anthony Papasodero

Senator

Dallas Jackson

Equity & Inclusion Chair

Sam Atlas

Kayla Stadeker

Facilities & Operations Chair Wellness & Campus Safety Chair

Cristianna Giovanangelo-Nicotera Andrew Tauro

Academic Affairs Chair Senator

Hofstra University

Student Government Association

Two Thousand and Twenty-Three S.A. 2023.87.001

Updates to the Election of the Comptroller

Taken from Articles 201.3 and 215.6 of the Constitution

201.3 ELECTION OF OFFICERS: The first order of business at the first Senate meeting following the annual election, following the confirmation of the President, Vice President and Senators, shall be the election of the following officers of the Student Government Association.

A. Comptroller: The Comptroller shall be chosen from among the Senators-at-Large.

B. Committee Chairs: The Chairs of all legislative committees established under Section 202.1 of these Bylaws shall be chosen from the Senators-at-Large.

C. Voting for the Election of Officers

i. Election of a candidate to a chair position shall be constituted by a majority plus one (1) of votes of voting members present at the time of the election.

ii. If any one candidate does not achieve a majority of the votes, the two (2) senators with the highest plurality of votes shall have a run-off election immediately following, until a candidate earns a majority of the votes.

215.6 REQUIREMENTS FOR THE OFFICE OF COMPTROLLER: Any person who wishes to be a candidate for the office of Comptroller must first meet the following criteria:

A. The candidate shall first be an elected Senator-at-Large, as provided under these bylaws

B. Election of committee chairs the Comptroller shall occur at the annual Senate meeting following turnover. special meeting held the day following the first Senate meeting after turnover. Election of committee chairs the Comptroller shall be determined by a vote of the Senate and as outlined in the Constitution.

C. The candidate shall have served as senator for at least one academic year.

D. Any Senator-at-Large who wishes to fulfill the office of Comptroller shall maintain a 3.0 GPA. The GPA status of any Senator-at-Large shall be verified by the Office of Student Leadership and Engagement (OSLE).

Respectfully Submitted,

Anthony Papasodero

Former Senator/Student

Hofstra University

Student Government Association

Two Thousand and Twenty-Three

S.A.2023.87.002

Student Organization Recognition

Taken from Article IV, Section 204, Subsection 6 of the Constitution

204.6 HOFSTRA STUDENT GOVERNMENT ASSOCIATION RECOGNIZED STUDENT

ORGANIZATIONS CLUBS: Organizations Undergraduate Hofstra organizations that wish to seek funding by the Student Government Association (SGA) shall first be recognized by the Office of Student Leadership and Engagement (OSLE) Recognition Committee comprised of both OSLE Staff and at least one (1) member of the SGA Club Resources Committee. Following the probation period of one semester, as required by OSLE, those organizations shall present their constitutions to the Club Resources Committee for approval before official recognition by the Senate. If recognized by both OSLE and SGA at the Recognition Committee Meeting, Hofstra organizations shall enter a five month training period with SGA. In the event that OSLE pauses club recognition, SGA reserves the right to recognize previously OSLE recognized Hofstra organizations. No club or Hofstra organization shall be recognized whose governing documents do not conform to abide by the following general standards:

A. The club’s and/or presented organization’s documents shall be constitutional in accordance with the Hofstra University Undergraduate Student Organization Manual and the Student Government Association governing documents.

Respectfully submitted,

Kashmiraa Pandit Club Resources Chair

Hofstra University

Student Government Association

Two-Thousand and Twenty Three

S.A.2023.87.003

Ticket(s) to the Presidency and Vice Presidency

Taken from Article II, Section 215, Subsection 4 of the Constitution

215.4 REQUIREMENTS FOR THE OFFICE OF PRESIDENT AND VICE PRESIDENT: Any person who wishes to be a candidate for the office of the President or Vice President shall meet the following criteria:

A. Candidates shall attend an informational meeting held by the Elections Commission. The meeting shall outline the proper procedures as to their candidacy. Candidates shall be full-time undergraduate students at Hofstra University.

B. Candidates for the office of President and Vice President shall not serve as President or Vice President of another organization if elected.

C. Candidates for the office of President and Vice President shall maintain a 3.00 GPA in order to be elected to the office of President and Vice President. The GPA status of the candidates shall be verified by the Office of Student Leadership and Engagement (OSLE).

D. Candidates for the positions must submit individual petitions with at least 250 undergraduate signatures. The candidate’s ticket shall submit a petition to the elections commission with the student identification numbers of no less than ten (10) percent of the Student Government constituency.

E. The President-elect and/or Vice President-elect shall make a speech at the Presidential Election Bash.

F. The president shall be elected by a separate ballot than the vice president.

G. Candidates are prohibited from running for more than one position.

H. “Students may only vote for one presidential candidate and one vice president candidate”. Losing candidates who receive the required votes to obtain a seat in the Senate shall be offered the position of Senator at Large.

I. “Candidates for positions of President and Vice president are required to have served in Student Government Association, excluding external advocacy branches, the session prior to the current election”

Respectfully Submitted,

Lincoln Anniballi Appropriations Chair

Hofstra University

Student Government Association

Two-Thousand and Twenty Three

S.A.2023.87.004

Election of the Secretary

Taken from Article II, Section 215 of the Constitution

215.6

REQUIREMENTS

FOR THE OFFICE OF COMPTROLLER

215.6 REQUIREMENTS FOR THE OFFICE OF SECRETARY: Any person who wishes to be a candidate for the office of Secretary must first meet the following criteria:

A. The candidate shall first be an elected Senator-at-Large, as provided under these bylaws

B. Election of the secretary shall occur at the annual Senate meeting following turnover. Election of the secretary shall be determined by a vote of the Senate and as outlined in the Constitution.

C. The candidate shall have served as a member of the Student Government Association, excluding the external advocacy branch, in the previous session.

D. Any Senator-at-Large who wishes to fulfill the office of secretary shall maintain a 3.0 GPA. The GPA status of any Senator-at-Large shall be verified by the Office of Student Leadership and Engagement (OSLE).

215.6 215.7 REQUIREMENTS FOR THE OFFICE OF COMPTROLLER:

A. The candidate shall first be an elected Senator-at-Large, as provided under these bylaws

B. Election of committee chairs shall occur at the annual Senate meeting following turnover. Election of committee chairs shall be determined by a vote of the Senate and as outlined in the Constitution.

C. The candidate shall have served as a member of the Student Government Association, excluding the external advocacy branch, in the previous session.

Respectfully Submitted,

Lincoln Anniballi

Appropriations Chair

Kashmiraa Pandit Sydney Greenlaw

Eden Barone

Club Resources Chair Senator Senator

Hofstra University

Student Government Association

Two-Thousand and Twenty Three

S.A.2023.87.005

Senator Signatures

Taken from Article II, Section 215, Subsection 7 of the Constitution

ARTICLE II

Section Nine The Senate shall not exceed membership equivalent to one at-large senator for every one hundred and fifty (150) 200 full-time undergraduate students provided by the University’s enrollment.

215.7 REQUIREMENTS FOR THE OFFICE OF SENATOR: Any person who wishes to be a candidate for the office of Senator shall meet the following criteria:

A. The candidate shall be registered as a full-time undergraduate student at Hofstra University.

B. Attend a Student Government Association seminar to be run by the Elections Commission prior to the spring and fall election.

C. The candidate shall submit a petition to the Elections Commission with the signatures and student identification numbers of at least 100 undergraduate students of no less than one (1) percent of the Student Government constituency.

D. Candidates shall maintain a 2.50 GPA in order to be elected to the office of Senator.

E. Candidates that run for a Student Government Association office in the spring election and are not elected may run again for the same office in the following fall election.

Respectfully Submitted,

Lincoln Anniballi Arianna Wallace Sydney Greenlaw Eden Barone Sydney Livingston

Appropriations Chair Archivist Senator Senator Senator

S.A.2023.87.006

Special Accommodations to Presidential and Vice Presidential Elections

Taken from Article X, Section B of the Policy Series

A. ELECTION OF PRESIDENCY AND VICE PRESIDENCY

1. All presidential and vice presidential candidates shall run as a ticket. If either the presidential and/or vice presidential candidate does not meet the requirements stated in the Student Government Association Policy Series, or are unable to continue their candidacy, the remaining eligible member of the ticket shall have up to seventy-two (72) hours to pick a replacement.

2. The Elections Commission shall only see a new ticket comprised of at least one (1) candidate from a previously disqualified ticket.

3. Candidates for President and Vice President are to be elected on separate ballots, though one Presidential campaign may be run in coordination with one Vice Presidential campaign.

4. IfanIf an electorally unsuccessful ticket candidate receives the minimum number amount of votes for Senator at Large, the candidates shall be offered may choose to be elected to the position of Senator at Large

5. Onadate(s) specified by the Elections Commission, candidates for President, and Vice President, Senators, and Justices must attend a meeting to declare their candidacy.

a. If a student cannot attend this meeting, they may email a member of the Elections Commission twenty-four (24) hours prior to the meeting with their name, 700 number, email address, and the title of the position they would like to run for.

6. Candidates for President and Vice President must have collected the required signatures at a separate and earlier date than other offices.

a. This date is to be specified by the Elections Commission and cannot be later than the first Monday of April.

b. Only candidates who have collected the required signatures by this separate and earlier date may campaign, participate in debates, and appear on the ballot.

7. Candidates for President and Vice President are to be afforded an extra week of campaigning in the interest of increasing awareness of candidates and facilitating debates between candidates.

Respectfully Submitted,

Danny DeCrescenzo Communications Chair

Hofstra University

Student Government Association

2023

S.A.2023.87.007

Expansion of Debates

Taken from Article X, Section C Subsection 3 of the Policy Series

1. DEBATES

a. Any questions relating to the debates shall be directed to the Elections Commission and answered outside of the Student Government Association office.

b. If there is an uncontested election, the Elections Commission shall hold at least one (1) event during which the ticket candidates presents the goals of their campaigns to the general Student Government Association constituency prior to voting dates.

c. The Elections Commission shall organize at least one (1) presidential debate and one vice presidential debate if each office sees a contested election. there is a contested election.

i. Debates are to be open to the Student Government Association constituency.

ii. The format and logistics of debates shall be left to the discretion of the Elections Commission but the following provisions must be adhered to:

1. The debate must occur before elections begin and after signatures are collected for president and vice president.

2. At least one of the moderators must be the Elections Commission Chair.

3. Every effort must be made to include all candidates for each respective debate.

d. A ticket debate shall be held prior to voting dates. The Elections Commission may hold two (2) additional debates prior to voting: a presidential debate and a vice presidential debate.

Respectfully Submitted,

Danny DeCrescenzo Communications Chair

S.A.2023.87.008

Spring 2023 Spring-Into-Action Week Questions

1. Would you be in favor of Hofstra providing peer advisors in the Center for University Advising?

a. Yes

b. No

2. Would you be in favor of creating additional 1-2 credit courses?

a. Yes

b. No

3. Have you found difficulty completing your coursework without taking more than 17 credits in a semester?

a. Yes

b. No

4. Is your dietary restriction catered to at Hofstra?

a. Yes

b. No

5. What changes would you like to see made to first-year meal plans?

a. More expensive plans

b. Less expensive plans

c. No change

6. Have you witnessed, heard of, or personally experienced bias against you or someone you know based on an aspect of your identity (race, gender, religion, sexual orientation, socioeconomic status, etc.)?

a. Yes

b. No

7. If needed, would you feel comfortable using the Ethicspoint reporting system?

a. Yes

b. No

c. I do not know what the Ethicspoint reporting system is

8. Which of the following difficulties have you experienced in regards to observing or practicing your culture and/or religion on campus: (Choose all that apply)

a. Lack of Academic Accommodations

b. Difficulties with Excused Absences for Observances/Holidays

c. Lack of Dietary Options

d. Insufficient Prayer Spaces

e. Lack of Inclusive Language

f. Other

g. Does Not Apply to Me

h. None

9. Would you be in favor of having free menstrual products in academic buildings on campus?

a. Yes

b. No

10. Do you think there should be cameras in the parking lots across campus?

a. Yes

b. No

Respectfully Submitted,

Cristianna Giovanangelo Nicotera

Academic Affairs Chair

Sam Atlas

Facilities and Operations Chair

Dallas Jackson

Equity and Inclusion Chair

Kayla Stadeker

Wellness and Campus Safety Chair

Hofstra University

Student Government Association

2023

S.A. 2023. 87.009

Impeachment in the Constitution

Taken from Article 303, Section 1-2 of the Constitution

303. IMPEACHMENT AND REMOVAL

303.1 IMPEACHMENT AND REMOVAL OF STUDENT GOVERNMENT ASSOCIATION

MEMBERS: Impeachment proceedings may be brought against any senator, E-BOARD member, or appointed official of the Student Government Association for failure to fulfill their oath of office as administered.

A. Refer to Article III, Section One of the Judicial Panel Constitution for more details regarding impeachment proceedings. An impeachment action must be sent to the Club Resources Chair, Vice President, and Chief Justice. The action must follow the format of a Senatorial Action and the author(s) must have their name signed on the document.

a. An impeachment action must detail the alleged abuses and reason for impeachment.

b. The impeachment action must be seen at the next senate if sent more than 24 hours before said meeting.

c. The author of the action shall have the opportunity to speak on their action, and the accused shall have an equal opportunity to respond.

d. If a motion is made to pass the action, at least half (½) of the Senate is required to vote to move the impeachment forward.

i. If the vote is tied, the motion passes.

B. If the action passes, it shall immediately be forwarded to the Judicial Panel for investigation.

a. If the impeached party is a member of the Judicial Panel, the Club Resources Committee shall investigate.

b. An impeachment investigation must include at least two (2) hearings.

i. The first, a preliminary hearing must present the charges, evidence, and any relevant materials to all parties. The first hearing shall not occur less than 72 hours after the accused party is notified of the charges.

ii. The second hearing shall include testimony and rebuttal from all relevant parties. Members of the Student Government Association must be notified of the hearing at least 48 hours before. The hearing must be open to all constituents of the Student Government Association.

c. All relevant documents must be made available and easily accessible to all members of the Student Government Association for the entire period of the investigation.

i. Relevant documents include, but are not limited to: minutes, testimonies, evidence, rebuttals, and statements.

d. An impeachment investigation must conduct interviews with all parties deemed relevant.

e. To impeach, malicious neglect of duties must be proven.

C. Once the investigation is complete, the Judicial Panel shall issue their decision to the Senate.

a. If the impeached party is a member of the Judicial Panel, Club Resources shall report their findings and recommendation to the Senate. The Senate shall make a vote to remove the member of Judicial Panel, requiring a ¾ majority.

b. The Judicial Panel shall decide whether the impeached party is removed from their position or as a Senator At Large.

D. The Senate may overturn the Judicial Panel decision with a ¾ majority vote.

a. When a motion is made to overturn a Judicial Panel Impeachment decision, a caucus is immediately opened.

i. The impeached party shall have the opportunity to rebut their removal.

ii. Speakers may speak in favor of or against the decision.

iii. A simple majority must vote to close the caucus.

iv. Once the caucus is closed, the Senate must go straight to a closed vote to overturn the decision.

v. If ¾ is not obtained, the motion fails and the impeachment stands.

E. Following an impeachment proceeding, regardless of outcome, e-board shall facilitate a meeting with the Student Government Association advisor and all parties to rectify the situation.

303.2 REMOVAL OF ASSOCIATES: The Vice President may remove any Associate at the request of their Committee Chair.

ARTICLE III.

Section One. The Judicial Panel shall hear any case referring to impeachment, reinstatement, or removal of any Student Government Association official as outlined in Section 303. The Judicial Panel shall have the power to investigate members for alleged violations and may carry out impeachment and removal from office proceedings as outlined in Section 303.

a. Senators may recommend members of the Student Government Association for impeachment via an email to the Chief Justice.

b. The party or parties in question shall be notified of the allegation prior to the investigation via an email from the Chief Justice.

c. The Judicial Panel shall then conduct an investigation to gather evidence of the alleged offenses.

d. The party or parties in question shall have an opportunity to deliver a rebuttal in a hearing.

e. Using the gathered evidence and statements provided, the Justices shall then vote on whether the party or parties in question shall be impeached.

f. The Judicial Panel shall then submit any opinions to Senate to relay their findings.

g. The party or parties in question shall be removed from office following presentation of the opinions of the Judicial Panel.

Respectfully Submitted,

Lincoln Anniballi

Makayla Egolf

Leah Wrazin

Chair of Appropriations Senator, Ethics and Conduct Chair Associate

Kayla Stadecker

Sydney Livingston

Chair of Wellness and Campus Safety Senator

Hofstra University Student Government Association

2023

S.A. 2023. 87.010

Impeachment in the Policy Series

Taken from Article [section] [number] of the Policy Series

A. IMPEACHMENT

1. Impeachment shall be constituted by the presentation of a resolution in the Senate signed by at least one-third (1/3) the members of the Senate, specifying charges against the member.

a. Notification: The Club Resources Chair shall deliver the approved impeachment resolution to the President (or Vice President, if the member in question is the President) immediately upon the adjournment of the Club Resources Committee. The President (or Vice President, if the member in question is the President) has twenty-four (24) hours to deliver a copy of the resolution to the impeached party. Notification shall be delivered forty-eight (48) hours before its introduction to the Senate.

i. Consideration of the Resolution: Consideration of the impeachment resolution shall be postponed until the regular meeting of the Senate next following its introduction, provided that at least one (1) Cabinet meeting shall convene.

ii. Cabinet Powers of Impeachment: The Cabinet may, at its discretion, refer the resolution to the Club Resources Committee for further review prior to consideration by the Senate. In the event of an unfavorable report of the Committee on the resolution, a majority (fifty percent plus one) vote of the Senate to accept the report of the Committee shall terminate further consideration of the resolution.

b. Senate Consideration of the Resolution: The Club Resources Committee shall meet as soon as feasible to debate and report special rules to govern the proceedings to consider the impeachment. At least two (2) of the sponsors of the impeachment must present verbal arguments on behalf of the resolution at the Senate meeting. The accused member shall also have an equal time to defend themselves. In the event of the impeachment of the Vice President, the Club Resources Committee Chair of the Student Government Association shall preside over the Senate during the introduction and debate of the resolution.

c. Appeal of the Impeachment: The impeached party may seek to appeal Senate’s decision if they feel the process was unconstitutional. This appeal shall be given to the Club Resources Chair who shall then pass it to the Judicial Panel. The Judicial Panel shall deem whether the impeachment process was constitutional or not, and this decision shall be final.

Respectfully Submitted,

Lincoln Anniballi

Chair of Appropriations

Makayla Egolf Senator, Ethics and Conduct Chair

Leah Wrazin Associate

Kayla Stadecker

Chair of Wellness and Campus Safety

Sydney Livingston Senator

Hofstra University

Student Government Association

Two Thousand and Twenty-Three

S.A.2023.87.011

OSLE & SGA Club Recognition

Taken from Article IV, Section 204, Subsection 6 of the Constitution

204.6 HOFSTRA RECOGNIZED STUDENT ORGANIZATIONS: Undergraduate Hofstra students that wish to seek organizational recognition shall be recognized by the New Student Organization Recognition Committee comprised of the Office of Student Leadership and Engagement, Administrative Advisors, and members of the SGA Club Resources Committee. If recognized at a Recognition Committee Meeting, student organizations will enter a one month onboarding period. After this time period, eligible organizations shall send their Constitution and proof of engagement via Get Involved (GIHU) to the Club Resources Committee for approval at an SGA Senate Check-In. If approved at the SGA Senate Check-In, the club may receive the full benefits of an active Hofstra Recognized Student Organization as defined in the SGA Policy Series. No Hofstra organization whose governing documents do not abide by the following general standard shall be recognized: B. The presented organization’s documents shall be constitutional in accordance with the Student Government Association (SGA) governing documents and the Hofstra University Undergraduate Student Organization Handbook.

Respectfully submitted,

Kashmiraa Pandit Club Resources Chair

Hofstra University

Student Government Association

Two Thousand and Twenty-Three

S.A.2023.87.012

Detailing OSLE & SGA Club Recognition

Taken from Section III, Subsections C-D of the Policy Series

B.

C. HOFSTRA STUDENT ORGANIZATIONS

a. A new student organization shall be considered a recognized Hofstra organization if it is recognized by the New Student Organization Recognition Committee

i. The Club Resources Chair, as well as three additional members of the Club Resources Committee, shall be considered full members of the New Student Organization Recognition Committee. As members of the Hofstra Student Organization Recognition Committee, the Club Resources committee members shall vote on new organization recognition and actively seek to assist the committee where and when possible.

1. SGA Club Resources Committee members shall apply to join the New Student Organization Recognition Committee for the corresponding semester.

a. During the fall semester, the application shall be open to Club Resources committee members from the previous Spring semester.

b. During the spring semester, current Spring Club Resources Committee members shall be eligible to apply.

D. HOFSTRA STUDENT ORGANIZATION ONBOARDING PERIOD

i. All new recognized organizations are subject to a one (1) month onboarding period. Throughout this time period, new organizations must:

1. Have at least fifteen (15) members including a full Executive Board consisting of a President, Vice President, Secretary, and Treasurer.

2. Follow a constitution having been approved by Hofstra Student Organization Recognition Committee, the Club Resources Committee, and Senate that contains the Student Government Association’s most current preamble.

3. Have all Executive Board members attend all required trainings

a. Student Organization Leadership Training

b. Title IX Training

c. Treasurer Training

d. Student Event Request Training (coming Fall 2023)

4. Manage and maintain their own Get Involved HU (GIHU) page

ii. If an Executive Board member of the newly recognized Hofstra organization is not able to attend a club-wide training session, they may seek additional make-up sessions with OSLE and/or SGA.

iii. Recognition during the Hofstra Student Organization Recognition Process enables all new student organizations access to funds from 5% of the SGA Budget.

iv. Membership of a newly recognized organization shall not consist of more than a quarter of members who were members of a preexisting organization that was removed from campus due to disciplinary actions

v. During the one (1) month following the Hofstra Student Organization Recognition Committee Meeting, organizations shall hold a minimum of three (3) meetings and at least one (1) fundraiser or event with at least fifteen (15) members in attendance prior to attending an SGA Senate Check-In. The Club Resources Committee shall require proof of such attendance in the form of attendance rosters for at least one (1) such meeting in that semester. Prior to attending the SGA Check-In, organizations shall hold a minimum of three (3) meetings and at least one (1) fundraiser or event each with at least fifteen (15) members in attendance. The Club Resources Committee shall require proof of such attendance and organization gatherings in the form of attendance rosters and additional evidence including but not limited to photos or promotional event materials.

i. The Club Resources Committee shall require the submission of this roster at the meeting for club constitution review.

ii. The Club Resources Committee shall verify that the members present at said meetings are registered on the club or organization’s GetInvolvedHU page.

2. 6. Following the one (1) month onboarding period, the new organization may digitally submit their proof of engagement via the form on Get Involved (GIHU) to the Club Resources Committee for approval. If approved, the Club Resources Chair shall formally invite the organization to a Senate Check-In meeting.

a. The proof of engagement shall be defined as the following:

i. Proof of three (3) previous organization meetings

ii. A Get Involved (GIHU) roster greater than fifteen (15) members

iii. Proof of one (1) prior fundraiser or campus-wide event

iv. The organization’s most recently updated Constitution and governing documents

v. GIHU Events Pass attendance records for the corresponding training session(s) of each Executive Board member

vi. Student Organization Check In Appeals: In the instance a Hofstra recognized organization does not pass SGA Check-in to receive the full benefits of an active Hofstra Recognized Student Organization, they may send a letter of appeal to the Club Resources committee. If the organization is deemed eligible for appeal after review by the Club Resources committee, they may present before the Senate.

Respectfully submitted,

Kashmiraa Pandit Club Resources Chair

a. During the Appeals process, the Club Resources Chair shall abstain from voting.

Hofstra University

Student Government Association 2023

SA.2023.88.001

Appropriations Committee Policy Updates

Taken from Article II, Section B of the Policy Series

B. COMMITTEE GUIDELINES

1. General Policies:

a. The Appropriations Committee shall not fund any club with a discriminatory attitude with regard to membership as defined in the Student Government Association Constitution.

b. Student Government Association funds must only be used for undergraduate students.

c. Priority Order: The order in which items are listed on the budget event cover sheet shall constitute priority order.

i. Requests shall be considered in priority order. Should an event or budget item not be funded due to budgetary constraints, the committee shall not allocate funds to lower priority events.

d. All clubs and organizations seeking funds shall use the appropriate documents provided by the Student Government Association.

i. All documents shall be provided in the English language and in the United States Dollar.

e. All financial business does not become official until it passes the Senate.

f. Any full-time undergraduate senator or associate may be a member of the Appropriations Committee.

g. Any member of the Appropriations Committee needs to abstain from voting and debating if they are a member of a club or organization seeking funds.

h. The Student Government Association, the Comptroller, and Hofstra University cannot guarantee payment of any financial transactions where all documents are not filled out completely and correctly at least two (2) weeks in advance.

i. Bi-Annual Budget:

i. At the end of each semester, any club or organization seeking Student Government Association funds may submit a budget to the Appropriations Committee for the following semester.

ii. This shall henceforth be known as “Semesterly Allocation Meetings,” to be held in November and April respectively unless otherwise specified by the Appropriations Committee.

iii. The Senate shall review, amend, and approve the bi-annual budget, submitted by the Appropriations Committee.

1. A vote of two-thirds (⅔) may be instituted to remove a person or persons from the gallery.

iv. No club category shall be allocated greater than twenty-eight percent (28%) of the bi-annual budget.

j. Money may be transferred from one (1) club or organization’s budget to another Student Government Association-recognized club or organization’s account with the approval of the Student Government Association Comptroller.

k. Income is defined as any money that enters a club or organization’s budget other than Student Government Association allocations.

l. Unconventional Budgets:

i. If a club or organization requires a budget for an event that exceeds $50,000 and correlates directly to the purpose of that organization, they may request to submit an annual budget to ensure timely bid placement, legal satisfaction, and university policies are followed. Said organization may bring the request to the President, Vice President, Comptroller, and Appropriations Chair of the Student Government Association before the annual budget is seen by the Appropriations Committee for the Semesterly Allocation Meeting. The aforementioned parties need to vote unanimously to honor said request.

ii. If allocated, the funds for the event would not roll back at the conclusion of the semester preceding the event.

1. The club or organization may only request more funds for the event at no more than two (2) nonconsecutive weekly meetings in the semester.

iii. For any additional requests not pertaining to the one (1) event, the club or organization may submit a separate budget during the fall and spring Semesterly Allocation Meetings or at any weekly meetings they wish to attend.

1. Any money allocated to requests other than the specified event will follow the bi-annual schedule, and all unused funds will rollback into the Student Government Association budget.

m. The Appropriations Chair has the discretion to require a Treasurer Training on a semesterly basis.

n. At the discretion of the Appropriations Chair, any organization that fails to attend a required Treasurer Training can be denied an allocation for a semesterly budget and/or a weekly allocation.

i. The denial of an allocation by the chair must be made on a request by request basis, and may not occur when an executive board member has attended a training session within the semester.

2. Meetings:

a. The Appropriations Committee shall meet every week3 during the fall and spring semesters.

3 A week shall be defined as an operational week for the Student Government Association if there are no days off.

b. Any club or organization may appear at no more than two weekly meetings per semester unless otherwise specified by the Appropriations Chair.

c. The Appropriations Chair shall contact clubs and organizations prior to the commencement of their meetings notifying the day and time of said meetings.

i. In order to attend a meeting, the club or organization shall submit a form on the GetInvolvedHU sign-up.

ii. A club or organization must also submit a digital copy of their budget request to the Appropriations Chair.

iii. The roster for any meeting is based on the order in which the clubs or organizations submitted their forms and will cap at the number set by the Appropriations Chair.

d. The Appropriations Chair reserves the right to limit a club’s appearance at weekly Appropriations meetings for failure to appear.

e. If a club reserves a spot on the Appropriations roster and fails to appear, the absent meeting shall be considered as one of the two meetings for the semester, and the club will not be able to reserve a spot on the roster for the following week, unless otherwise specified by the Appropriations Chair.

f. The Appropriations Committee Chair reserves the right to limit the number of clubs on its agenda for any meeting.

g. Appropriations Committee Procedures:

i. When requesting a new budget, additional allocation requests shall be presented at the Appropriations Committee meeting by an executive board member of the club.

1. At the discretion of the Comptroller, a reallocation request may be brought to the Appropriations Committee for approval. A reallocation request may be brought to the Comptroller for review and approval.

ii. All funds allocated by the Appropriations Committee must be spent within the academic semester, unless otherwise specified.

3. Allocation Policies:

a. A maximum of five percent (5%) of the funds that are to be allocated to Student Government Association recognized clubs and organizations each semester may be allocated to undergraduate non-Student Government Association organizations if the organization meets the following criteria:

i. The non-Student Government Association organization must follow all Appropriations policies in order to receive funding.

ii. Funding will only be allocated for campus-wide events, not for items or programs that are specific to the organization exclusively (i.e.: t-shirts, banners, conferences, travel, etc. will not be funded).

iii. Charitable events or items for such events shall not be funded.

iv. Proposals may be submitted for review over the bi-annual Semesterly Allocation Meetings and weekly meetings.

b. Student Government Association will not fund any club or organization that is not registered on GetInvolvedHU. If an organization is deemed inactive for failure to re-register on GetInvolvedHU or for other reasons,

they would no longer have Student Government Association recognition and would have to reapply through the registration committee.

i. The Appropriations Committee shall not fund any club that is deemed inactive by the standards set forth in this Policy Series; and/or

ii. By the definition of the club category set forth by the Office of Student Leadership and Engagement (OSLE).

c. The Appropriations Committee shall not allocate funds for inventory exceeding the price of $100 per item unless the club has an appropriate location on campus to store it.

d. Cost Restrictive Policies:

i. Formals: Formals shall be defined as end of semester gatherings held at HofUSA, Hofstra University Club, and any off-campus location. The Appropriations Committee reserves the right to determine whether or not an event is a formal.

1. A maximum of thirty (30) members, up to $50.00 per member, may be funded by the Student Government Association for a retreat per semester.

ii. Retreats: A retreat shall be defined as an internally planned, overnight stay at an off-campus location that is exclusive to only the members of a club or organization.

1. A maximum of thirty (30) members, up to $50.00 $25.00 per member, may be funded by the Student Government Association for a retreat per semester.

2. No student Government Association budget shall be allocated for food for the retreats.

iii. Scholarships: The Student Government Association shall not allocate funds for scholarships.

iv. Alumni: The Student Government Association shall not allocate funds towards any gifts or items for alumni.

v. Licensing/Certifications: The Student Government Association shall not allocate funds for licensing or certifications.

vi. Transportation: Transportation may be funded up to a 300-mile radius of Hofstra University, with the exception of the Colonial Athletic Association tournament bus(es) that is sponsored by the Student Government Association.

1. A Student Government Association recognized club or organization may be funded up to five (5) personal cars per event.

2. Student Government Association cannot fund gas expenses.

3. Student Government Association cannot fund for coach bus(es).

4. Student Government Association cannot fund for rental cars.

5. Student Government Association cannot fund for airfare.

6. Student Government Association cannot fund for any rideshare services (i.e. Uber, Lyft, etc.)

7. Student Government Association funds mileage based on the standard Internal Revenue Service (IRS) rate at the time of requested funds.

vii. Clothing Merchandise: No apparel merchandise shall be funded above $40.00 $30.00 per member per semester.

1. Clothing shall be defined as any apparel relating to shirts, jackets, pants, etc. branded or otherwise created for members of a club/organization.

viii. Uniforms: No uniforms shall be funded above $50.00 $40.00 per member per semester.

1. A Uniform shall be defined as a distinctive item or set of clothing that is created exclusively for members of the same organization or club.

ix. Prizes: The Student Government Association shall not fund prizes.

x. Tipping: Organizations cannot use Student Government Association allocated funds for tipping.

xi. Disc Jockey: Organizations shall not be funded more than $1000 $750 for Disc Jockeys per semester.

xii. Coaching or Instructor Fees: The Student Government Association may fund up to $1,500 $2,000 per semester for all coaching or instructor fees.

xiii. Fashion Shows: The Appropriations Committee shall not allocate funds to requested fashion shows unless they fulfill the explicit purpose of the club or organization as stated in their constitution.

xiv. Speaker Fees: The Student Government Association may fund specific speaker fees, but not optional honorariums or donations.

xv. Donations: The Student Government Association shall not allocate funds for cash or in-kind donations.

xvi. Member Gifts: The Student Government Association shall not allocate funds for gifts to members.

xvii. Social Outings: The Student Government Association shall not allocate funds for social outings.

1. A social outing shall be defined as any event that is restricted to the members of a club or organization that does not specifically relate to the purpose of said club or organization.

xviii. Hotels: Three (3) different bids shall be provided before any allocations are to be disbursed for hotel costs. A Student Government Association recognized club or organization may be funded up to $200.00 per room per night for hotels.

1. One bid shall be accepted in the event that a club or organization is mandated to stay in that hotel by the conference or event they are attending. Should this be the case, the club or organization must provide documentation.

2. A Student Government Association recognized club or organization may be funded for up to three (3) nights.

xix. Student Government Association shall not fund for Airbnb or independent homestay service (rentals).

xx. Membership Fees: The Student Government Association shall not fund membership fees for the individual members of any club or organization.

e. Conferences: A conference shall be defined as an overnight stay at an off-campus location, planned by a third party, and is open to all students.

i. A maximum of thirty (30) members, up to $100.00 $30.00 per member, may be funded by the Student Government Association for registration to attend a conference per semester.

ii. No Student Government Association budget shall be allocated for food for the conferences.

f. Competitions:

i. When requesting funds for a competition, an organization shall present the Appropriations Committee with all necessary registration materials and information regarding the competition.

g. Budget Appeals: In the event that a club or organization finds the allocated funds during a weekly meeting to be unfair incorrect under their belief, they may file an appeal to be presented to the Senate.

i. Weekly Meetings: If a club or organization wishes to appeal an allocation from a weekly meeting, the club must email the Appropriations Chair within 24 hours after the start of the Appropriations meeting stating their reason for appeal. The Appropriations Chair must notify the Vice President that a club wishes to appeal twelve (12) hours prior to the Senate meeting. The club may present their appeal at Senate during the presentation of the weekly Appropriations report.

ii. Semesterly Allocation Meeting: If a club or organization wishes to appeal an allocation from budget weekend, the club must email the Appropriations Chair within the time allotted time specified at the discretion of the Chair requesting a time for the meeting. The Appropriations Chair shall email the Vice President the list of clubs that are scheduled to appeal twelve (12) hours before the Senate meeting. the reason for their appeal.

1. The appeal will be seen at the first Appropriations meeting of the following semester.

h. Student Government Association Club or Organization Budget: All monetary contributions donated to the Student Government Association Club or Organization Budget, a subdivision of the Student Government Association Budget, shall only be accessible to the Appropriations Committee. The committee shall be permitted to appropriate such additional budget(s) to clubs and organizations in accordance with the rules and regulations of the Student Government Association By-Laws and Policy Series. In cases where donations are made to a specific Student Government Association club or organization, these funds shall be deposited through the Office of Student Leadership and Engagement and designated as income.

i. Consistency: The criteria that is set forth on the limits of what the Student Government Association may fund, shall be held objectively on a consistent basis.

j. Remaining in Hofstra Property Clause:

Respectfully Submitted,

i. Anything which is purchased through funding by the Appropriations Committee must remain in the control of the club/organization that requested the item due to OSLE policy.

ii. The Appropriations Committee reserves the right to request a full roster of uniforms, equipment, or any item from any club or organization which has received funds from the Student Government Association in the past two (2) years.

iii. Any club/organization can request the same item two years after its initial request due to possible wear and tear or damage caused to the item.

k. Photography:

i. Photography cannot be funded using the Student Activity Fee unless it is for the sole purpose of forwarding the mission of the club/organization requesting the funds.

ii. The Appropriations Committee cannot fund photography for individual use or the photographing of an individual.

iii. The Appropriations Committee cannot fund for any photography relating to graduation.

l. Fundraising:

i. Student Government Association may allocate funds for fundraising items only if the profits raised from the fundraiser are going to a charitable cause/organization.

ii. Student Government Association may not fund for fundraising items if the profits raised from the fundraiser are going to the club or organization’s income.

Sydney Greenlaw Justin Fountain Appropriations Chair Comptroller

S.A.2023.88.002

Club Resources Updates

Taken from Article III of the Policy Series

II.

III. CLUB RESOURCES COMMITTEE

A. OFFICE SPACE PROCEDURES

1. Floor plan of Office Space:

a. The Student Government Association governs all club office space.

b. A floor plan of all occupied and vacant office spaces shall be kept by the Club Resources Chair.

c. Only Hofstra Student Government Association recognized clubs or organizations may be eligible to receive an office space from the Student Government Association.

d. Every two (2) years, at the discretion of the chair, the floor plan is to be reviewed and necessary changes are to be made by the Club Resources Committee and reviewed with the Office of Student Leadership and Engagement.

2. Allocation of Club Office Spaces:

a. The Student Government Association governs all club office space.

b. Every two (2) years, at the discretion of the chair, clubs interested in occupying a club office space shall be required to submit an application on Get Involved HU to the Club Resources Committee prior to the Office Space Review.

3. Office Space Review Application:

a. Every club desiring an office space shall submit an application provided by the Student Government Association to be reviewed by the Club Resources Committee.

b. Applications shall include:

i. Name of organization

ii. A copy of the club’s constitution

iii. An explanation of the club’s purpose and how an office space would benefit that purpose

iv. Explanation of campus presence and activity

c. The Club Resources Committee shall review, allocate, and vote on club office spaces preceding ratification by the Senate.

d. Notification of the allocation of club office spaces shall be provided prior to the last operational week of the semester.

e. The Club Resources Committee shall review, allocate, and vote on club office spaces preceding ratification by the Senate.

f. The Club Resources Chair shall monitor all transitions between office space moves.

g. Organizations that apply for an office space and do not receive one, may be automatically considered by the Club Resources Committee to receive storage space in Student Center 260L.

4. Club Office HoursHours for Office Spaces:

a. The organizations occupying an office space shall have their Executive Board members serve two (2) open office hours per operational week in totality.

i. An office hour is defined as a minimum of thirty (30) consecutive minutes where an Executive Board member is available in their office.

b. Executive Board members must log their office hours each week by filling out the QR code posted in each club office space.

c. Office hours shall be submitted to the Club Resources Chair by 6:30 pm on Tuesdays 5pm on Fridays

d. Office usage will be monitored by the Club Resources Committee. If a student organization fails to appropriately utilize their student organization office space, the office space may be revoked at the discretion of the Student Government Association and the Office of Student Leadership and Engagement.

e. Office spaces will be subject to routine safety and security checks to ensure all policies and procedures are followed.

5. Club Office Space Policies:

a. General Expectations:

i. All clubs/organizations are expected to use their office space solely for the purpose of conducting official club business. No students are permitted to reside in, sleep in, or utilize the office space for personal use.

ii. No organization is allowed to bring furniture into their office (e.g. desks, refrigerators, couches, or file cabinets) without prior approval by the Student Government Association and Hofstra University. Any furniture in the office is considered property of Hofstra University.

iii. All office spaces shall abide by all fire codes and the Guide to Pride.

iv. Posters, flyers, and stickers may be attached to the office doors and walls provided that they do not damage the surface. Staples and thumbtacks are strictly forbidden. They cannot block any windows.

1. Student organizations may advertise an event on their office door(s) by submitting flyer(s) for approval to the Office of Student Leadership and Engagement.

v. Organization executive boards are responsible for all activities that occur within the office space. This includes the actions of all persons in the office.

vi. There is absolutely no smoking, alcohol, or drugs allowed, at any time, regardless of a member’s age. Any violation shall result in immediate revocation of the club office space by the Student Government Association and disciplinary action through the Office of Community Standards.

vii. The club office space shall not be altered, painted, nor vandalized.

viii. The organization is expected to keep the office space tidy and organized. Clutter, trash, and junk shall be removed from the office space.

ix. Any items used for the purpose of the club that has been funded by the Student Government Association shall be stored in an administrative building.4

x. Any violation or behavior deemed to be unethical shall result in the loss of the office space.

xi. Any items provided by SGA to a club office may solely be used only on behalf of the organization for the purpose of maintaining organization records or furthering the organization’s mission to foster their community. Such items are not permitted to be used for individual personal purposes.

xii. All offices and items within the office are subject to random checks.

b. Consequences:

i. All clubs and organizations are responsible for any damages that occur to the office space and office furniture.5

ii. Organizations are expected to pay for any replacement furniture or painting needed due to defacement, in addition to fines.

iii. Violations of any of the above policies shall be investigated by the Club Resources Committee. The Club Resources Chair shall submit any evidence gathered to the Judicial Panel to be presented in a hearing.

iv. Anything in violation of the Guide to Pride shall receive disciplinary action from the Office of Community Standards, as well as a fine from the Student Government Association and/or loss of office space.

1. The Club Resources Committee shall perform a yearly audit of Student Government Association recognized clubs and organizations during the Fall

4 Materials shall not be stored in residence halls, cars, etc.

5 This includes minor damages as well as major damages/defacement.

Semester. After performing this audit, the Club Resources Committee shall present their findings to the Judicial Panel, which reserves the right to de-recognize any club or organization found in violation of Student Government Association policy.

a. Upon notification of an infraction, each club and organization shall be entitled to a 60-day grace period to resolve their Student Government Association policy violation.

2. Deactivation may also occur if a club or organization does not fulfill the requirements set forth by the Office of Student Leadership and Engagement (OSLE).

3. Deactivation occurs if a club or organization’s attendance falls below the Office of Student Leadership and Engagement requirements.

4. Deactivation results in the organization’s budget being frozen for the length of the deactivation and the privilege of occupying an office space being revoked for any period of time deemed appropriate by the chair.

5. Reactivation of an OSLE deactivated organization shall be adjudicated by the University Registration Committee and go through the process to be recognized by the Student Government Association as if they were a new organization.

C. HOFSTRA STUDENT ORGANIZATIONS

1. A new student organization shall be considered a recognized Hofstra organization if it is recognized by the New Student Organization Recognition Committee.

a. The Club Resources Chair, as well as three additional members of the Club Resources Committee, shall be considered full members of the New Student Organization Recognition Committee. As members of the Hofstra Student Organization Recognition Committee, the Club Resources Committee members shall vote on new organization recognition and actively seek to assist the Committee where and when possible.

i. SGA Club Resources Committee members shall apply to join the New Student Organization Recognition Committee for the corresponding semester.

1. During the fall semester, the application shall be open to Club Resources Committee members from the previous Spring semester.

2. During the spring semester, current Spring Club Resources Committee members shall be eligible to apply.

D. HOFSTRA STUDENT ORGANIZATION ONBOARDING PERIOD

a. All new recognized organizations are subject to a one (1) month onboarding period. Throughout this time period, new organizations must:

i. Have at least fifteen (15) members including a full Executive Board consisting of a President, Vice President, Secretary, and Treasurer.

ii. Follow a constitution having been approved by Hofstra Student Organization Recognition Committee, the Club Resources Committee, and Senate that contains the Student Government Association’s most current preamble.

iii. Have all Executive Board members attend all required trainings

1. Student Organization Leadership Training

2. Title IX Training

3. Treasurer Training

4. Student Event Request Training (coming Fall 2023)

iv. Manage and maintain their own Get Involved HU (GIHU) page

b. If an Executive Board member of the newly recognized Hofstra organization is not able to attend a student organization leadership training session, they may seek additional make-up sessions with OSLE and/or SGA.

c. Recognition during the Hofstra Student Organization Recognition Process enables all new student organizations access to funds from 5% of the SGA Budget, although organizations are not guaranteed funding.

d. Membership of a newly recognized organization shall not consist of more than a quarter of members who were members of a preexisting organization that was removed from campus due to disciplinary actions.

e. During the one (1) month following the Hofstra Student Organization Recognition Committee Meeting, organizations shall hold a minimum of three (3) meetings and at least one (1) fundraiser or event with at least fifteen (15) members in attendance prior to attending an SGA Senate Check-In. The Club Resources Committee shall require proof of such attendance in the form of attendance rosters for at least one (1) such meeting in that semester. Prior to attending the SGA Check-In, organizations shall hold a minimum of three (3) meetings and at least one (1) fundraiser or event each with at least fifteen (15) members in attendance. The Club Resources Committee shall require proof of such attendance and organization gatherings in the form of attendance rosters and additional evidence including but not limited to photos or promotional event materials.

i. The Club Resources Committee shall require the submission of this roster at the meeting for club constitution review.

ii. The Club Resources Committee shall verify that the members present at said meetings are registered on the club or organization’s GetInvolvedHU page.

f. Following the one (1) month onboarding period, the new organization may digitally submit their proof of engagement via the form on Get Involved (GIHU) to the Club Resources Committee for approval. If approved, the Club Resources Chair shall formally invite the organization to a Senate Check-In meeting.

1. The proof of engagement shall be defined as the following:

i. Proof of three (3) previous organization meetings

ii. A Get Involved (GIHU) roster greater than fifteen (15) members

iii. Proof of one (1) prior fundraiser or campus-wide event

iv. The organization’s most recently updated Constitution and governing documents

v. GIHU Events Pass attendance records for the corresponding training session(s) of each Executive Board member

g. Student Organization Check In Appeals: In the instance a Hofstra recognized organization does not pass SGA Check-in to receive the full benefits of an active Hofstra Recognized Student Organization, they may send a letter of appeal to the Club Resources Committee. If the organization is deemed eligible for appeal after review by the Club Resources Committee, they may present before the Senate.

1. During the Appeals process, the Club Resources Chair shall abstain from voting.

E. STUDENT GOVERNMENT ASSOCIATION DERECOGNITION

1. The Club Resources Committee reserves the right to derecognize previously recognized clubs and organizations based on the following criteria:

a. Active club membership falls below fifteen (15) members on GetInvolvedHU.

b. Active member attendance falls below a consistent average of fifteen (15) members at general club meetings and/or events.

c. A minimum of three (3) club-related events are not held during any given semester.6

d. A club does not utilize Student Government Association services7 above those required of the Constitution and Policy Series for one (1) full academic year.

F. DEFINITION OF DERECOGNITION

1. Hofstra recognized organizations are subject to derecognition by OSLE if they fail to apply for re-recognition during the spring semester.

a. In addition, failure to comply with any university policies and procedures may result in an organization being deemed unrecognized.

2. Clubs and organizations that have been derecognized shall no longer be permitted to identify themselves as a Hofstra recognized organization recognized by the Student Government Association In addition, said clubs and organizations shall not be permitted to request nor obtain the following Student Government Association resources:

a. Funds outside of the five percent (5%) legislation available to non-recognized clubs and organizations.

b. Advertisement per the Communications Committee.

G. MEETINGS

1. In order to attend a Club Resources committee meeting, the club or organization shall submit a form on the GetInvolvedHU sign-up.

6 Club-related events may be defined as meetings, programs, fundraisers, etc.

7 Services may be defined as any formal communication with the Student Government Association E-Board and/or its committees.

2. The roster for any meeting is based on the order in which the clubs or organizations submitted their forms and will cap at the number set by the Club Resources Chair.

3. A member of the club Executive Board shall attend a Club Resources Committee meeting with copies of the constitution.

4. The Club Resources Committee Chair reserves the right to limit a club’s appearance at weekly Club Resources meetings for failure to appear.

H. REACTIVATION PROCESS

1. Clubs and organizations that have been deactivated and who are seeking reactivation shall attend a Club Resources Committee meeting.

I. CLUB ELECTIONS

1. Clubs and organizations holding elections for officers shall be conducted through GetInvolvedHU.

2. The club or organization shall notify the Club Resources Committee Chair of the election at least one (1) week in advance.

3. Following their election, the club or organization shall complete the post-election form on GetInvolvedHU with its results.

4. The Club Resources Committee shall audit the elections to make sure they are being done properly.

J. CLUB IMPEACHMENT

1. Clubs who begin impeachment proceedings against an officer of the club shall notify the Club Resources Committee Chair notice of said proceedings at least forty-eight (48) hours before the proceedings have begun.

2. A representative of the Club Resources Committee shall be present at all meetings where impeachment proceedings occur.

K. INVESTIGATIONS

1. The Club Resources Chair shall have the authority to investigate any grievances regarding constitutional violations of clubs or organizations that have been brought to their attention.

2. Following a preliminary review of the issue, if the Club Resources Chair deems it necessary, the Club Resources Committee shall conduct an investigation in accordance with the organization's administrative advisor.

a. Once the investigation is complete, the Committee shall present their findings to the Judicial Panel who shall then finalize the hearing process.

L. DRAFTING AND COMPLETING LEGISLATION

1. Any Senatorial Action shall be approved by the Club Resources Committee by a majority vote prior to being presented at Senate.

a. Any member or constituent of the Student Government Association, not barred by the Student Government Association Constitution, may bring a Senatorial Action to the Club Resources Committee for review.

2. All Senatorial Actions passed by the Senate shall be recorded in the Senatorial Actions Booklet by the Club Resources Chair.

a. All Senatorial Actions recorded in the Senatorial Actions Booklet by the Club Resources Chair are to be reviewed and posted by the Archivist and Secretary.

M. CONSTITUTIONAL REVIEW

1. The Club Resources Committee shall require an update of a club’s constitution once every four years. If need be, the Club Resources Chair reserves the right to request one yearly revision of club constitutions.

N. SENSITIVITY TRAININGS

1. The Club Resources Committee and the Equity and Inclusion Committee shall hold an annual sensitivity training for all club leaders in order to ensure a safe and inclusive environment for all.

2. The Student Government Association will hold a semesterly sensitivity training for all club leadership positions in collaboration with OSLE.

3. All club leadership positions must attend at least one sensitivity training per academic year.

Respectfully Submitted,

Cristianna Giovanangelo-Nicotera Club Resources Chair

S.A.2023.88.003

Policy Series Updates

Taken from Section I, IV, VII, and VIII of the Policy Series

I. GENERAL POLICIES

A. ATTENDANCE POLICY

1. Senators are responsible for attending all committee and Senate meetings. Cabinet members are responsible for attending committee meetings, Cabinet, and Senate meetings. Executive Board members are responsible for attending a weekly Executive Board meeting, Cabinet, and Senate meeting. Members of the Student Government Judicial Panel are responsible for attending a meeting once a month.

2. All members of the Student Government Association who cannot fully attend a one (1) of their required meetings shall inform the Ethics and Conduct Chair.

3. Senators are expected to dress in appropriate attire when attending Senate meetings or otherwise representing the Student Government Association.

B. OFFICE HOUR REQUIREMENTS

1. All senators, associates, and Judicial Panel members are responsible for serving at least one (1) office hour per week. Cabinet members shall serve two (2) office hours, as defined in this section. An office hour is defined as sixty (60) consecutive minutes, or two (2), thirty (30) minute intervals, where a senator is available in the Student Government Association office.

2. Senators may complete office hours Monday through Thursday between the hours of 9:00 AM and 9:00 PM and on Fridays between the hours of 9:00 AM and 5:00 PM.

3. Senators may elect to complete 2 or more club elections to satisfy their office hour requirement for the week. The elections form shall have been submitted as proof.

4. Senators may elect to attend a club event (not a club meeting) to satisfy their office hour requirement for that week. Proof shall be submitted to the Ethics and Conduct Chair in an email before the culmination of the week in question. Proof of attendance shall be photos from the event, an admission ticket, or card swipe data from OSLE. Any other means of providing proof may be approved at the discretion of the Ethics and Conduct Chair.

5. At the discretion of Cabinet, another Student Government Association-sanctioned action may substitute an office hour.

6. Office hours are posted and recorded by the Ethics and Conduct Chair.

F. STUDENT GOVERNMENT ASSOCIATION OFFICE POLICY

1. Members of the Student Government Association must regard the Student Government Association office with respect, obeying the rules as follows:

a. All waste must be disposed of before leaving the office.

b. All recreational activities must be ceased when a constituent of the Student Government Association seeks guidance in the office.

c. No member is permitted to reside in, sleep in, or utilize the office space for personal use.

d. No member shall bring furniture into the office (e.g. desks, refrigerators, couches, or file cabinets) without prior approval by the President and the Student Government Association advisor. Any furniture in the office is considered property of Hofstra University and a part of the office.

e. Posters, flyers, and stickers may be attached to the office doors and walls provided that they do not damage the surface. Staples and thumbtacks are strictly forbidden. They cannot block any windows.

f. There is absolutely no smoking, alcohol, or drugs allowed at any time in the office, regardless of the member’s age.

g. A member shall be held personally responsible for any damage they inflict to the office

h. Any violation and behavior deemed unethical shall result in an immediate removal of post, following the outlined disciplinary procedure.

G. CONSTITUTIONAL BENCHMARK

1. This benchmark is to be created by the Club Resources Chair with approval of content from the Student Government Association Advisor. The benchmark may include information derived from both the constitution and the policy series.

a. The assessment shall consist of twenty (20) to thirty (30) questions, the format of which shall be up to the discretion of the Club Resources Chair.

b. Members of the Student Government Association, including Senators, Justices, Members of Cabinet, and the Executive Board, shall be administered said benchmark. Associates are not required to take the benchmark. The assessment shall be proctored by the Club Resources Chair.

c. Members must take the benchmark by the first senate meeting in November. The Club Resources chair may issue reasonable extensions for members who miss the original date. Members shall take the benchmark at the fourth (4th) Senate meeting. In the case that any member is unable to take the assessment, they are required to meet with the Club Resources Chair within one (1) week of the Senate meeting they missed.

d. Data Collection

1. Data will be collected from the results of the benchmark. These results will only be shared with the SGA Advisor.

2. Once the data has been collected the Club Resources Chair will give a presentation one (1) week following when the benchmark was given.

a. The purpose of this is to be able to go over areas that SGA members as a whole seem to be uninformed about.

b. Questions about the Constitution and Policy Series will be able to be asked during this time.

IV. COMMUNICATIONS COMMITTEE

A. WEBSITE

1. The Communications Committee shall be responsible for the upkeep and content of the Student Government Association website.

B. STUDENT PUBLICATIONS

1. The Communications Committee shall work with any student publications to provide the student body with information regarding activities of the Student Government Association.

C. CAMPUS UPDATES

1. The Communications Committee shall compile information to provide campus updates on any and all actions taken by the Student Government Association.

a. These updates shall be compiled and distributed once a month.

b. The campus update shall consist of a list of all Senatorial Action and all other relevant actions taken by the Student Government Association since the previous update.

c. These updates can be presented in video and/or print form.

D. PROMOTION AND ADVERTISING

1. The Communications Committee shall promote club and/or campus-wide events through social media, flyers, tabling, etc.

E. SOCIAL NETWORKS

1. The Committee shall be responsible for updating all Student Government Association social networks on a regular basis.

F. COMMUNICATIONS ASSOCIATES

1. A subcommittee shall be created with membership installed known as a Communications Associate.

a. Interested members shall be required to submit an application to the Communications chair, meet the requirements of Student Government Association membership, attend the weekly committee meeting, and complete one (1) office hour a week.

G. INTERVIEWS

1. A member of the Student Government Association Communications Committee shall be present at all interviews pertaining to Student Government Association affairs.

VIII. EQUITY AND INCLUSION COMMITTEE

A. “It’s On Us” AMBASSADOR

1. The Equity and Inclusion Chair and the Wellness and Campus Safety Chair may appoint an “It’s On Us” Ambassador, whose duties shall be as follows.

a. Attend “It’s On Us” committee meetings and other pertinent events at the discretion of the Equity and Inclusion Chair and The Wellness and Campus Safety Chair to discuss prevention, awareness and education regarding Title IX related policies and initiatives.

b. Collaborate with politically/socially active clubs, student organizations, nonprofits and other relevant organizations and departments to facilitate programming and promote awareness of issues regarding Title IX policies and resources on campus.

c. Work constructively with the Title IX Officers and advisors in the Office of Student Leadership and Engagement to promote a healthy environment in which all members of the Student Government Association are aware of policies and all available resources.

d. The Vice President shall act as the deciding vote as the Equity and Inclusion Chair and Wellness and Campus Safety Chair see fit.

B. INCLUSION AMBASSADOR

1. The Club Resources Chair may appoint an Inclusion Ambassador, whose duties shall be as follows:

a. Coordinate internal Title IX trainings on an annual basis in accordance with New York State Education Law Article 129-B and “Enough Is Enough” legislation.

b. Attend Intercultural Club Caucuses and other pertinent events at the discretion of the Club Resources Chair.

c. Collaborate with Intercultural and Service Clubs and Organizations to promote diversity and inclusion on campus.

d. Work constructively with advisors in the Office of Student Leadership and Engagement to promote internal social justice education.

C. SENSITIVITY TRAININGS

1. The Club Resources Committee and the Equity and Inclusion Committee shall hold an annual sensitivity training for all club leaders in order to ensure a safe and inclusive environment for all.

2. The Student Government Association will hold a semesterly sensitivity training for all club leadership positions in collaboration with OSLE.

3. All club leadership positions must attend at least one sensitivity training per academic year.

VIII. FACILITIES AND OPERATIONS COMMITTEE

A. PRIDE BLOCK GUIDELINES

1. Applications for painting shall be taken on a rolling basis. Applications may be submitted the semester prior to the date being requested. The club or organization who requests the week first shall be the first group eligible to paint for said week.

a. Clubs shall submit the design for the Block at the time of their application. This design must be approved by both the Division of Student Affairs and the Student Government Association (SGA) prior to the start of painting. The design shall not be changed after receiving approval. In the rare circumstance where the design needs to be changed, approval shall be given from the SGA Programming Chair.

b. Clubs requesting multiple dates shall submit multiple applications. For example, if a club would like to reserve three (3) different weeks, three (3) different applications are required.

c. Organizations are not permitted to paint until they receive written approval and instructions from the SGA.

2. Paint shall be supplied by the SGA. Once the application is approved, the club will receive an email from SGA’s Programming Chair with information regarding time and location to pick up the paint on the day the club decides to paint. All paint shall be stored in the SGA office in Student Center Room 242.

3. Each club’s design shall be displayed on the Block for one (1) academic week (Monday -Friday).

a. Painting shall take place the weekend prior to that Monday.

b. Painting shall take place on either Saturday or Sunday. The club shall choose between one (1) of these two (2) days to paint.

c. SGA shall not be held responsible for clearing the prior week’s design from the Block.

4. Only the side of the Block designated by SGA shall be painted.

5. Paint is only permitted on the Block. Painting on sidewalks, grass, buildings, etc. is not permitted.

a. All paint brushes and other materials used to paint should be disposed of after painting is done. Paint shall be returned to the SGA office the following Monday morning.

6. Profane or inappropriate language or images shall not be tolerated.

a. Clubs are responsible for all damage and defacement of property.

b. Privileges to use the Block in the future will be reconsidered if these guidelines are not followed.

Respectfully Submitted,

Elvina Tso Senator

Cristianna Giovanangelo-Nicotera

Sydney Greenlaw

Marlen Mendez-Singh Club Resources Chair Appropriations Chair Senator

S.A.2023.88.004

UPDATE TO OFFICE HOUR REQUIREMENTS

Taken from Article I of the Policy Series

A. OFFICE HOUR REQUIREMENTS

1. All senators, associates, and Judicial Panel members are responsible for serving at least one (1) office hour per week. Cabinet members shall serve two (2) office hours, as defined in this section. An office hour is defined as sixty (60) consecutive minutes, or two (2) thirty (30) minute intervals, where a senator is available in the Student Government Association office.

a. Senators may serve up to one (1) additional office hour per week. Cabinet members may serve up to two (2) additional office hours per week. Additional hours will be considered supplemental hours, which can be used to replace unexcused absences from the office hour requirement, Senate, or a Student Government Association-sanctioned event. Any more than one (1) hour for senators or two (2) hours for cabinet members per week will not be included in office hour record-keeping.

1. One (1) supplemental hour will count for one unexcused office hour.

2. Three (3) supplemental hours will count for one unexcused Senate or event absence.

3. In the case of prolonged absences, the Secretary has discretion to allow Senators and Cabinet members to complete more than the maximum supplemental hours per week as described above in order to make up for any absences or missed office hours.

2. Senators may complete office hours Monday through Thursday between the hours of 9:00 AM and 9:00 PM and on Fridays between the hours of 9:00 AM and 5:00 PM.

3. At the discretion of Cabinet E-Board, another Student Government Association-sanctioned action may substitute an office hour. This may include, but is not limited to, meetings with administrators and/or clubs, tabling, and attending non-mandatory collaborative events. Substitute events must be approved prior to their happening to count as an office hour.

4. Office hours are posted and recorded by the Ethics and Conduct Chair.

Respectfully Submitted,

Makayla Egolf Secretary

Hofstra University

Student Government Association

2023

S.A.2023.88.005

Financing the 18th Credit

Whereas,

As of June 2023, Hofstra University seeks an R2 research status and currently charges undergraduate students exceeding seventeen credit hours $1,752.00 per additional credit hour. In comparison, six of eight aspirant institutions8 which share an R2 research status currently apportion eighteen or more credits in their undergraduate student tuition without a surcharge.

Whereas,

During the 2022 annual SGA Student Appreciation Week (SAW) Survey, over 620 of 764 undergraduate Hofstra students, constituting 82.20% of the surveyed population, indicated awareness that any credit over seventeen credit hours would result in an additional financial charge to the student; undergraduate Hofstra students have consequently voiced a financial burden and plausible limitation of courses primarily caused by the $1,752.00 surcharge per additional credit hour of learning.

Whereas,

In the same set of results for the 2022 SGA SAW Survey, 92.67% of the undergraduate Hofstra student population surveyed reported they would favor increasing the number of credits included in the current Hofstra undergraduate student tuition, thus delineating a clear necessity and strong favor amongst the student population to raise the current credit maximum included in the undergraduate tuition. The Hofstra University Senate Undergraduate Academic Affairs Committee (UAAC) has additionally created an ad-hoc subcommittee to further investigate the need for and propose methods of funding the eighteenth credit.

Let it be resolved,

Undergraduate students at Hofstra University shall no longer be fined a surcharge of $1,752.00 per additional credit exceeding seventeen credit hours. Hofstra University shall determine and implement a different method of funding undergraduate credit hours surpassing seventeen credit hours which does not financially burden the student population of Hofstra University in their pursuit of further learning.

Respectfully submitted,

Kashmiraa Pandit Academic Affairs Chair

8 Namely, these institutions include Fordham University, Duquesne University, Loyola University Chicago, Marquette University, Seton Hall University, and the University of Denver.

University

Student Government Association 2023

SA.2023.88.006

Appropriations Cost Restrictive Policy Changes

Taken from Article II, Section B of the Policy Series

B. COMMITTEE GUIDELINES

1. General Policies:

a. The Appropriations Committee shall not fund any club with a discriminatory attitude with regard to membership as defined in the Student Government Association Constitution.

b. Student Government Association funds must only be used for undergraduate students.

c. Funding shall be contingent upon a club or organization’s active member roster on GetInvolvedHU.

i. To be an active member, a student must attend 60% or more of their designated clubs meetings and/or events.

d. Priority Order: The order in which items are listed on the budget event cover sheet shall constitute priority order.

i. Requests shall be considered in priority order. Should an event or budget item not be funded due to budgetary constraints, the committee shall not allocate funds to lower priority events.

e. All clubs and organizations seeking funds shall use the appropriate documents provided by the Student Government Association.

i. All documents shall be provided in the English language and in the United States Dollar.

f. All financial business does not become official until it passes the Senate.

g. Any full-time undergraduate senator or associate may be a member of the Appropriations Committee.

h. Any member of the Appropriations Committee needs to abstain from voting and debating if they are a member of a club or organization seeking funds.

i. The Student Government Association, the Comptroller, and Hofstra University cannot guarantee payment of any financial transactions where all documents are not filled out completely and correctly at least two (2) weeks in advance.

j. Bi-Annual Budget:

i. At the end of each semester, any club or organization seeking Student Government Association funds may submit a budget to the Appropriations Committee for the following semester.

Hofstra

ii. This shall henceforth be known as “Semesterly Allocation Meetings,” to be held in November and April respectively unless otherwise specified by the Appropriations Committee.

iii. The Senate shall review, amend, and approve the bi-annual budget, submitted by the Appropriations Committee.

1. A vote of two-thirds (⅔) may be instituted to remove a person or persons from the gallery.

iv. No club category shall be allocated greater than twenty-eight percent (28%) of the bi-annual budget.

k. Money may be transferred from one (1) club or organization’s budget to another Student Government Association-recognized club or organization’s account with the approval of the Student Government Association Comptroller.

l. Income is defined as any money that enters a club or organization’s budget other than Student Government Association allocations.

m. Unconventional Budgets:

i. If a club or organization requires a budget for an event that exceeds $50,000 and correlates directly to the purpose of that organization, they may request to submit an annual budget to ensure timely bid placement, legal satisfaction, and university policies are followed. Said organization may bring the request to the President, Vice President, Comptroller, and Appropriations Chair of the Student Government Association before the annual budget is seen by the Appropriations Committee for the Semesterly Allocation Meeting. The aforementioned parties need to vote unanimously to honor said request.

ii. If allocated, the funds for the event would not roll back at the conclusion of the semester preceding the event.

1. The club or organization may only request more funds for the event at no more than two (2) nonconsecutive weekly meetings in the semester.

iii. For any additional requests not pertaining to the one (1) event, the club or organization may submit a separate budget during the fall and spring Semesterly Allocation Meetings or at any weekly meetings they wish to attend.

1. Any money allocated to requests other than the specified event will follow the bi-annual schedule, and all unused funds will rollback into the Student Government Association budget.

n. The Appropriations Chair has the discretion to require a Treasurer Training on a semesterly basis.

o. At the discretion of the Appropriations Chair, any organization that fails to attend a required Treasurer Training can be denied an allocation for a semesterly budget and/or a weekly allocation.

i. The denial of an allocation by the chair must be made on a request by request basis, and may not occur when an executive board member has attended a training session within the semester.

3. Allocation Policies:

a. A maximum of five percent (5%) of the funds that are to be allocated to Student Government Association recognized clubs and organizations

each semester may be allocated to undergraduate non-Student Government Association organizations if the organization meets the following criteria:

i. The non-Student Government Association organization must follow all Appropriations policies in order to receive funding.

ii. Funding will only be allocated for campus-wide events, not for items or programs that are specific to the organization exclusively (i.e.: t-shirts, banners, conferences, travel, etc. will not be funded).

iii. Charitable events or items for such events shall not be funded.

iv. Proposals may be submitted for review over the bi-annual Semesterly Allocation Meetings and weekly meetings.

b. Student Government Association will not fund any club or organization that is not registered on GetInvolvedHU. If an organization is deemed inactive for failure to re-register on GetInvolvedHU or for other reasons, they would no longer have Student Government Association recognition and would have to reapply through the registration committee.

i. The Appropriations Committee shall not fund any club that is deemed inactive by the standards set forth in this Policy Series; and/or

ii. By the definition of the club category set forth by the Office of Student Leadership and Engagement (OSLE).

c. The Appropriations Committee shall not allocate funds for inventory exceeding the price of $100 per item unless the club has an appropriate location on campus to store it.

d. Cost Restrictive Policies:

i. Retreats: A retreat shall be defined as an internally planned, overnight stay at an off-campus location that is exclusive to only the members of a club or organization.

1. A maximum of thirty (30) members, up to $25.00 per member, may be funded by the Student Government Association for a retreat per semester.

2. No student Government Association budget shall be allocated for food for the retreats.

ii. Scholarships: The Student Government Association shall not allocate funds for scholarships.

iii. Alumni: The Student Government Association shall not allocate funds towards any gifts or items for alumni.

iv. Licensing/Certifications: The Student Government Association shall not allocate funds for licensing or certifications.

v. Transportation: Transportation may be funded up to a 300-mile radius of Hofstra University, with the exception of the Colonial Athletic Association tournament bus(es) that is sponsored by the Student Government Association.

1. A Student Government Association recognized club or organization may be funded up to five (5) personal cars per event.

2. Student Government Association cannot fund gas expenses.

3. Student Government Association cannot fund for coach bus(es).

4. Student Government Association cannot fund for rental cars.

5. Student Government Association cannot fund for airfare.

6. Student Government Association cannot fund for any rideshare services (i.e. Uber, Lyft, etc.)

7. Student Government Association funds mileage based on the standard Internal Revenue Service (IRS) rate at the time of requested funds.

vi. Merchandise: No merchandise shall be funded above $30.00 per member per semester.

1. Clothing shall be defined as any apparel relating to shirts, jackets, pants, etc. branded or otherwise created for members of a club/organization.

vii. Uniforms: No uniforms shall be funded above $40.00 per member per semester.

1. A Uniform shall be defined as a distinctive item or set of clothing that is created exclusively for members of the same organization or club.

viii. Prizes: The Student Government Association shall not fund prizes.

ix. Tipping: Organizations cannot use Student Government Association allocated funds for tipping.

x. Disc Jockey: Organizations shall not be funded more than $750 for Disc Jockeys per semester.

xi. Coaching or Instructor Fees: The Student Government Association may fund up to $2,000 $1,500 per semester for all coaching or instructor fees.

xii. Trainer Fees: The Student Government Association may fund up to $500 per semester for all trainer fees.

xiii. Fashion Shows: The Appropriations Committee shall not allocate funds to requested fashion shows unless they fulfill the explicit purpose of the club or organization as stated in their constitution.

xiv. Speaker Fees: The Student Government Association may fund specific speaker fees, but not optional honorariums or donations.

xv. Donations: The Student Government Association shall not allocate funds for cash or in-kind donations.

xvi. Member Gifts: The Student Government Association shall not allocate funds for gifts to members.

xvii. Social Outings: The Student Government Association shall not allocate funds for social outings.

1. A social outing shall be defined as any event that is restricted to the members of a club or organization that does not specifically relate to the purpose of said club or organization.

xviii. Hotels: Three (3) different bids shall be provided before any allocations are to be disbursed for hotel costs. A Student Government Association recognized club or organization may be funded up to $200.00 per room per night for hotels.

1. One bid shall be accepted in the event that a club or organization is mandated to stay in that hotel by the

conference or event they are attending. Should this be the case, the club or organization must provide documentation.

2. A Student Government Association recognized club or organization may be funded for up to three (3) nights.

xix. Student Government Association shall not fund for Airbnb or independent homestay service (rentals).

xx. Membership Fees: The Student Government Association shall not fund membership fees for the individual members of any club or organization.

e. Conferences: A conference shall be defined as an overnight stay at an off-campus location, planned by a third party, and is open to all students.

i. A maximum of thirty (30) members, up to $30.00 per member, may be funded by the Student Government Association for registration to attend a conference per semester.

ii. No Student Government Association budget shall be allocated for food for the conferences.

f. Competitions:

i. When requesting funds for a competition, an organization shall present the Appropriations Committee with all necessary registration materials and information regarding the competition.

g. Budget Appeals: In the event that a club or organization finds the allocated funds during a weekly meeting to be incorrect under their belief, they may file an appeal to be presented to the Senate.

i. Weekly Meetings: If a club or organization wishes to appeal an allocation from a weekly meeting, the club must email the Appropriations Chair within 24 hours after the start of the Appropriations meeting stating their reason for appeal. The Appropriations Chair must notify the Vice President that a club wishes to appeal twelve (12) hours prior to the Senate meeting. The club may present their appeal at Senate during the presentation of the weekly Appropriations report.

ii. Semesterly Allocation Meeting: If a club or organization wishes to appeal an allocation from budget weekend, the club must email the Appropriations Chair the reason for their appeal.

1. The appeal will be seen at the first Appropriations meeting of the following semester.

h. Student Government Association Club or Organization Budget: All monetary contributions donated to the Student Government Association Club or Organization Budget, a subdivision of the Student Government Association Budget, shall only be accessible to the Appropriations Committee. The committee shall be permitted to appropriate such additional budget(s) to clubs and organizations in accordance with the rules and regulations of the Student Government Association By-Laws and Policy Series. In cases where donations are made to a specific Student Government Association club or organization, these funds shall be deposited through the Office of Student Leadership and Engagement and designated as income.

i. Consistency: The criteria that is set forth on the limits of what the Student Government Association may fund, shall be held objectively on a consistent basis.

Respectfully Submitted,

Sydney Greenlaw Appropriations Chair

j. Remaining in Hofstra Property Clause:

i. Anything which is purchased through funding by the Appropriations Committee must remain in the control of the club/organization that requested the item due to OSLE policy.

ii. The Appropriations Committee reserves the right to request a full roster of uniforms, equipment, or any item from any club or organization which has received funds from the Student Government Association in the past two (2) years.

iii. Any club/organization can request the same item two years after its initial request due to possible wear and tear or damage caused to the item.

k. Photography:

i. Photography cannot be funded using the Student Activity Fee unless it is for the sole purpose of forwarding the mission of the club/organization requesting the funds.

ii. The Appropriations Committee cannot fund photography for individual use or the photographing of an individual.

iii. The Appropriations Committee cannot fund for any photography relating to graduation.

l. Fundraising:

i. Student Government Association may allocate funds for fundraising items only if the profits raised from the fundraiser are going to a charitable cause/organization.

ii. Student Government Association may not fund for fundraising items if the profits raised from the fundraiser are going to the club or organization’s income.

Hofstra University

Student Government Association

Two Thousand and Twenty-Three

S.A.2023.88.010

Student Appreciation Week Survey Questions

1. Do you feel comfortable using Student Health Services?

a. Yes

b. No

2. In which situations would you feel comfortable going to Student Health Services?

a. Non-emergency Situations

b. Emergency Situations

c. I don’t feel comfortable in either situations

d. I feel comfortable in either situations

3. In which of these locations would you most support the addition of menstrual product dispensers on South Campus? Select one.

a. Breslin Hall

b. Brower Hall

c. CV Starr

d. LHSC (Lawrence Herbert School of Communication)

e. Memorial Hall

4. Which of the following facilities would you like to extend the operating hours of? Select all that apply.

e. Axinn Library

f. Bird Sanctuary

g. Dutch Treats

h. Fitness Center

i. Game Room

j. Pride Den

5. Would you be in favor of raising the Student Activity Fee (which is used to fund club activities and campus wide events)?

k. Yes

l. No

6. Do you attend Hofstra Sports Games?

m. Yes, I regularly attend games

n. Yes, I have attended at least one game

o. No, I don’t know enough information about the games

p. No, I don’t have time to go to the games

q. No, I have no interest in going to the games

7. If needed, would you feel comfortable using the Ethicspoint reporting system?

r. Yes

s. No

t. I do not know what the Ethicspoint reporting system is.

8. Do you believe having a distribution class on the History of Racism in the US would benefit your educational experience at Hofstra?

u. Yes

v. No

9. How often do you use Hofstra’s tutoring services?

a. Often

b. Sometimes

c. Never

d. I don't know about Hofstra’s tutoring services

e. I would rather use non-Hofstra tutoring services

10. Which of the following tutoring services are you aware of? Select all that apply.

a) The Writing Center

b) Center for Academic Excellence

c) Teaching Assistants/Peer Teachers

d) Departmental Tutors

e) Hofstra Athletic Tutoring

f) I am not aware of these tutoring services

Respectfully Submitted,

Laila Jones Vickers Programming Chair

Shirley Guenfoud Facilities & Operations Chair

Dallas Jackson Equity & Inclusion

Leah Wrazin Wellness & Campus Safety Chair

Eden Barone Appropriations Chair BLAC Core External Advocacy Branch

Kashmiraa Pandit Academic Affairs Chair

Hofstra University

Student Government Association

2023

S.A.2023.88.011

Amending the New York Student Suicide Prevention Act (SSPA)

Whereas, the Student Suicide Prevention Act (SSPA), an active bill introduced in the New York State Legislature, would require New York’s public schools serving students in grades 7-12 to provide resources and outline response procedures for students in suicidal crisis. The Hofstra University Student Government Association (SGA) believes that non-public schools and colleges and universities should similarly be uniformly required to develop such resources and procedures to support students in crisis.

Whereas, a student-led initiative, organized by One More Option, a nonprofit, and the Stony Brook Undergraduate Student Government, is calling for the SSPA to be amended to incorporate provisions requiring nonpublic schools & higher education institutions to i) develop suicide prevention policies and ii) make specific mental health support services more identifiable and accessible.

Let it be resolved, that the Hofstra University Student Government Association (SGA) hereby joins this coalition of collegiate student governments calling for the enactment of these reforms.

Let it be resolved, that the SGA calls for the SSPA to be amended to require public and private colleges and universities statewide to develop policies on suicide prevention, intervention, and postvention, in addition to K-12 schools.

Let it be resolved, that the SGA calls for the SSPA to be amended to expand the scope of the bill to cover nonpublic schools and address other at-risk student populations not mentioned in its current version.

Let it be resolved, that the SGA calls for the SSPA to be amended to add provisions requiring nonpublic schools and universities to increase access to, and visibility of, crisis resources for all students.

Let it be resolved, that the SGA calls for state lawmakers representing Hofstra University’s campus and students to work collaboratively to expedite the aforementioned amendment and passage of the SSPA, before the current legislative session ends in June 2024.

Respectfully Submitted,

Hofstra University Student Government Association

Student Government Association

Hofstra University

S.A.2023.88.012

Campus-Wide Nasal Naloxone Trainings

Whereas, in 2022, Nassau County saw 181 deaths, 177 hospitalizations, and 422 outpatient emergency department visits related to opioid usage and Suffolk County saw 332 deaths, 195 hospitalizations, and 874 outpatient emergency department visits related to opioid usage. In that same year, Nassau County had 649 doses of nasal naloxone administered by EMS and 23 administered by people trained in the Community Opioid Overdose Prevention Program. Similarly, in Suffolk County, 529 doses of nasal naloxone were administered by EMS and 60 were administered by people trained in the Community Opioid Overdose Prevention Programs.9

Whereas, in 2020, 275 people aged 18-25 died as a result of an opioid overdose and 2,038 people aged 25-44 died as a result of an opioid overdose in New York state. Additionally, in 2022, Suffolk County was in the top fifteen of most affected counties in New York state when considering rates of opioid burden.1

Whereas, the Community Opioid Overdose Prevention Programs were created to train non-medical persons to recognize opioid overdoses and to respond appropriately by calling 911 and administering nasal naloxone when the situation requires intervention. The program’s trained responders include those in the community who may be positioned to intervene in an overdose.10

Let it be resolved, that the Hofstra University Student Government Association recognizes that proper training in the administration of nasal naloxone or Narcan are vital and essential life-saving procedures that all students and citizens should have access to.

Let it be resolved, that the Hofstra University Student Government Association acknowledges the geographical placement of the Hofstra University campus in Nassau in New York state, a county where the prevalence of opioid overdoses are a major concern to the community and its members.

Let it be resolved, that the Student Government Association calls for campus-wide training, available to both undergraduate and graduate students at Hofstra University, in the usage and administration of nasal naloxone occurring on a regular basis so that students can be prepared and act in emergency situations.

Respectfully Submitted,

Leah Wrazin

Wellness and Campus Safety Chair

9New York State Department of Health. 2023. “New York State -County Opioid Quarterly Report.” Press release. 2023. https://www.health.ny.gov/statistics/opioid/data/pdf/nys_jul23.pdf

10 New York State Department of Health. 2022. “New York State Opioid Annual Data Report 2022.” Press release. 2022. https://www.health.ny.gov/statistics/opioid/data/pdf/nys_opioid_annual_report_2022.pdf

Hofstra University

Student Government Association

SA.2023.88.013

Reallocation Policy

Taken from Article II, Section B of the Policy Series

B. COMMITTEE GUIDELINES

1. General Policies:

a. The Appropriations Committee shall not fund any club with a discriminatory attitude with regard to membership as defined in the Student Government Association Constitution.

b. Student Government Association funds must only be used for undergraduate students.

c. Funding shall be contingent upon a club or organization’s active member roster on GetInvolvedHU.

i. To be an active member, a student must attend 60% or more of their designated clubs meetings and/or events.

d. Priority Order: The order in which items are listed on the budget event cover sheet shall constitute priority order.

i. Requests shall be considered in priority order. Should an event or budget item not be funded due to budgetary constraints, the committee shall not allocate funds to lower priority events.

e. All clubs and organizations seeking funds shall use the appropriate documents provided by the Student Government Association.

i. All documents shall be provided in the English language and in the United States Dollar.

f. All financial business does not become official until it passes the Senate.

g. Any full-time undergraduate senator or associate may be a member of the Appropriations Committee.

h. Any member of the Appropriations Committee needs to abstain from voting and debating if they are a member of a club or organization seeking funds.

i. The Student Government Association, the Comptroller, and Hofstra University cannot guarantee payment of any financial transactions where all documents are not filled out completely and correctly at least two (2) weeks in advance.

j. Bi-Annual Budget:

i. At the end of each semester, any club or organization seeking Student Government Association funds may submit a budget to the Appropriations Committee for the following semester.

ii. This shall henceforth be known as “Semesterly Allocation Meetings,” to be held in November and April respectively unless otherwise specified by the Appropriations Committee.

iii. The Senate shall review, amend, and approve the bi-annual budget, submitted by the Appropriations Committee.

1. A vote of two-thirds (⅔) may be instituted to remove a person or persons from the gallery.

iv. No club category shall be allocated greater than twenty-eight percent (28%) of the bi-annual budget.

k. Money may be transferred from one (1) club or organization’s budget to another Student Government Association-recognized club or organization’s account with the approval of the Student Government Association Comptroller.

l. Income is defined as any money that enters a club or organization’s budget other than Student Government Association allocations.

m. Unconventional Budgets:

i. If a club or organization requires a budget for an event that exceeds $50,000 and correlates directly to the purpose of that organization, they may request to submit an annual budget to ensure timely bid placement, legal satisfaction, and university policies are followed. Said organization may bring the request to the President, Vice President, Comptroller, and Appropriations Chair of the Student Government Association before the annual budget is seen by the Appropriations Committee for the Semesterly Allocation Meeting. The aforementioned parties need to vote unanimously to honor said request.

ii. If allocated, the funds for the event would not roll back at the conclusion of the semester preceding the event.

1. The club or organization may only request more funds for the event at no more than two (2) nonconsecutive weekly meetings in the semester.

iii. For any additional requests not pertaining to the one (1) event, the club or organization may submit a separate budget during the fall and spring Semesterly Allocation Meetings or at any weekly meetings they wish to attend.

1. Any money allocated to requests other than the specified event will follow the bi-annual schedule, and all unused funds will rollback into the Student Government Association budget.

n. The Appropriations Chair has the discretion to require a Treasurer Training on a semesterly basis.

o. At the discretion of the Appropriations Chair, any organization that fails to attend a required Treasurer Training can be denied an allocation for a semesterly budget and/or a weekly allocation.

i. The denial of an allocation by the chair must be made on a request by request basis, and may not occur when an executive board member has attended a training session within the semester.

2. Meetings:

Respectfully Submitted,

Sydney Greenlaw Comptroller

a. The Appropriations Committee shall meet every week11 during the fall and spring semesters.

b. Any club or organization may appear at no more than two weekly meetings per semester unless otherwise specified by the Appropriations Chair.

c. The Appropriations Chair shall contact clubs and organizations prior to the commencement of their meetings notifying the day and time of said meetings.

i. In order to attend a meeting, the club or organization shall submit a form on the GetInvolvedHU sign-up.

ii. A club or organization must also submit a digital copy of their budget request to the Appropriations Chair.

iii. The roster for any meeting is based on the order in which the clubs or organizations submitted their forms and will cap at the number set by the Appropriations Chair.

d. The Appropriations Chair reserves the right to limit a club’s appearance at weekly Appropriations meetings for failure to appear.

e. If a club reserves a spot on the Appropriations roster and fails to appear, the absent meeting shall be considered as one of the two meetings for the semester, and the club will not be able to reserve a spot on the roster for the following week, unless otherwise specified by the Appropriations Chair.

f. The Appropriations Committee Chair reserves the right to limit the number of clubs on its agenda for any meeting.

g. Appropriations Committee Procedures:

i. When requesting a new budget, additional allocation requests shall be presented at the Appropriations Committee meeting by an executive board member of the club.

1. A reallocation request may be brought to the Comptroller for review and approval.

i. If approved, clubs and organizations can receive one (1) reallocation per semester.

ii. All funds allocated by the Appropriations Committee must be spent within the academic semester, unless otherwise specified.

11 A week shall be defined as an operational week for the Student Government Association if there are no days off.

Hofstra University Student Government Association

S.A. 2024. 88. 014

Executive Select Committee Policy

Taken from 101. Office of the President of the Bylaws

101. OFFICE OF THE PRESIDENT

101.1 POWERS AS CHIEF EXECUTIVE: The President shall serve as the Chief Executive of the Student Government Association.

A. Appointments: The President shall appoint all officers of the Student Government Association not otherwise elected.

B. Delegation of Authority: The President shall carry out or delegate all duties not vested in any specific office or group.

101.2 COMMITTEE PARTICIPATION: The President shall serve as an ex officio member of all committees, but shall not vote. In the event where a Committee Chair has not appointed a Chair pro tempore and the Vice President is unable to fulfill their role as a Chair pro tempore, the President shall preside over said committee. The President shall sit on an Advocacy Committee each week on a rotating schedule.

101.3 STUDENT GOVERNMENT ASSOCIATION FINANCIAL MATTERS: The President shall be ultimately responsible for the maintenance of the financial assets of the Student Government Association and shall be responsible for relations with the University on all financial matters. Upon election, the President shall undergo training for the role of Comptroller.

101.4 SIGNING POWERS OF THE PRESIDENT: The President shall have the authority to sign any document of the Comptroller if the Comptroller is unable to fulfill their assigned duties.

101.5 STUDENT SCHOOL ADDRESS: The President shall address the student body with a state of the university student body address in the spring semester.

101.6 SENATE ATTENDANCE: The President of the Student Government shall attend Senate meetings.

101.7 PRESIDENTIAL SELECT COMMITTEE: The President may establish a temporary committee with a specific task or initiative by issuing a written notice to the Vice President.

A. Participation by senators on a select committee shall not substitute required attendance on standing committees, and shall be voluntary. Committee members are not required to be members of the Student Government Association.

B. A select committee can be disbanded with a ¾ vote of the Senate or by the President.

C. The committee shall expire at turnover.

Respectfully Submitted,

Lincoln Anniballi President

S.A.2024.88.015

Disciplinary Policy Reform

Taken from I. General Policies, Section F of the Policy Series

I. GENERAL POLICIES

F. DISCIPLINARY POLICY

1. The President and Vice President may issue a disciplinary warning to any elected member for any behavior unbecoming of their position or of the Student Government Association, or for not meeting the requirements of their position.

a. A warning shall be issued via an email.

b. A meeting with the President and Vice President regarding the offense must be offered, but is not required.

c. Any member that receives two warnings must meet with the President, Vice President, and SGA advisor to discuss a plan to rectify their behavior.

d. If a subsequent warning is given, the President and Vice President can move to remove the member from their position(s). A removed member may appeal their removal to the Senate within two academic weeks of their removal. The Senate must vote in a ⅔ majority to overturn a removal.

1. All warnings shall expire at turnover.

e. If the Senate overturns a removal, the warnings remain in effect, and the member can be removed for a future warning.

f. The Secretary, President, and Vice President, shall maintain the record of warnings, however warnings cannot be given retroactively.

G. F. STUDENT GOVERNMENT ASSOCIATION OFFICE POLICY

Respectfully Submitted,

Makayla Egolf Lincoln Anniballi

Secretary President

Hofstra University

Student Government Association

2024

S.A.2024.88.16

Financial Efficiency Reorganization in the Constitution

Taken from Constitution

FINANCES OF THE STUDENT GOVERNMENT ASSOCIATION

The annual income of the Student Government Association shall be comprised of a majority portion of the Student Activity Fee, fundraised income, and any other funding provided by the university or its contract. All spending shall be prioritized to maximize its impact on the student experience for the most students. Spending should prioritize building community and providing opportunities for students, and the Hofstra community.

ROLLOVER

At the end of each semester the Comptroller shall rollback all unspent funds, internal and external.

A. These rolled over funds shall be budgeted to ensure the financial sustainability of the organization and help the Hofstra community at-large.

a. The use of rolled over funds shall be consistent with the guidelines established in the Policy Series.

INTERNAL SPENDING: Internal spending shall be allocated by the Comptroller and President before the beginning of each semester, or as unforeseen requests arise. Each committee and executive officer may submit a budget request per the Policy Series and the guidelines of the Comptroller.

A. Internal spending shall not be more than 12% of the Student Government Associations total budget.

B. Internal committee spending shall be approved by a majority vote by Cabinet and Senate. The Comptroller and President shall have the power to review and amend any approved spending if it jeopardizes the financial stability of the organization or is otherwise fiscally irresponsible.

EXTERNAL SPENDING: External spending shall be allocated by the Appropriations Committee with the approval of the Senate.

A. All active clubs and organizations recognized by OSLE and the Club Resources Committee, consistent with the Policy Series, shall be eligible to submit a budget request.

B. The Appropriations Committee shall allocate the majority of funds during the semesterly allocation process as outlined in the Policy Series.

a. A portion of funds shall be reserved for weekly allocation requests consistent with the Policy Series.

103. OFFICE OF THE COMPTROLLER

103.1 FINANCIAL RECORDS: The Comptroller shall be responsible to the Student Government Association for the maintenance of all financial transactions of the Student Government Association and clubs or organizations funded by the Student Government Association.

A. Purchase Orders or Check Requisitions: The Comptroller shall sign all check requests before they are processed. No document shall go through without the Comptroller’s signature.

B. The Comptroller must conduct rollback with OSLE finance at the beginning of every semester and calculate all unspent finances from the previous semester.

C. The Comptroller is responsible for approving and processing any reallocations made. The comptroller must maintain a proper re-allocation process in a way the club leader, the club advisor and OSLE Finance are notified of the reallocation made.

D. The Comptroller and President along with the SGA Advisor allocate funds to all the Internal Committees within SGA.

103.2 INTERNAL REVIEW AND CONTROL BOARD: The Comptroller may establish and serve as the Chair of the Internal Review and Control Board (IRCB). The Comptroller shall determine the membership of the IRCB.

A. Club and/or Organization Oversight: All IRCB members shall be assigned clubs and organizations to monitor by the Comptroller. Members shall be required to meet with the treasurers of the clubs they are assigned to twice per semester. The IRCB shall review all financial transactions to ensure that fiscal policy is being followed by all clubs under review.

B. Powers to Audit: The IRCB shall have the authority to conduct audits of SGA recognized clubs or organizations deemed necessary.

103.3 AUTHORITY TO FREEZE BUDGETS: The Comptroller shall have the authority to freeze a club or organization’s budget when directed by the Office of Student Leadership and Engagement staff, the Appropriations Committee Chair, the Club Resources Committee Chair, the Chief Justice, or at their own discretion. This decision is subject to a two-thirds (2/3) vote of the Senate.

103.4 VETO POWER OVER ALLOCATIONS: The Comptroller shall have the authority to veto any and all allocations made by the Appropriations Committee.

A. The Comptroller shall be required to notify the President, Vice President and Appropriations Committee Chair of the veto in writing.

B. The Comptroller must present the veto to the aforementioned offices within two operational weeks of the Senate.

C. The Senate shall be empowered to overturn the Comptroller’s veto with approval of three-quarters (¾) of the members of the Senate.

103.5 SENATE ATTENDANCE: The Comptroller of the Student Government shall attend Senate meetings.

103.6 COMMITTEE PARTICIPATION:The Comptroller must attend all Appropriations meetings and is responsible for inputting all allocations made during the appropriations meeting into the Access database. The Comptroller shall sit on an Advocacy Committee each week on a rotating schedule.

203. APPROPRIATIONS COMMITTEE

203.1 BI-ANNUAL BUDGET: The Appropriations Committee shall report a bi-annual budget of the Student Government Association to the Senate at a date before the last meeting of the fall semester and the turnover meeting. The Committee shall collect budget proposals from clubs by a date to be specified by the Chair.

A. Clubs may only request money for the upcoming academic semester.

B. All money allocated for that semester, if not used, is rolled back back to the Student Government Association budget.

C. Exceptions to the above policies may be made for budgets that fit the Special Budget criteria listed in the Student Government Association Policy Series.

203.2 WEEKLY ALLOCATIONS MEETINGS: The Appropriations Committee shall review requests for additional allocations once a week for a total of eight (8) meetings throughout each semester as outlined in the Policy Series

203.3: ALLOCATIONS PROCESS: The Appropriations Committee shall have the authority to allocate funds to all clubs and organizations with consent of the Senate.

A. The Appropriations Committee shall apply the Student Government Association Policy Series in the allocation of funds.

a. No decision shall be made that conflicts with the aforementioned document. By extension, the Appropriations Committee shall always provide funding to clubs and organizations. Only in the event of budgetary restrictions or a conflict with policy will an item not be funded.

B. The Appropriations Committee shall have the authority to overturn the Student Government Association Policy Series during the allocations process.

a. The Committee may then only overturn a policy by a unanimous vote.

b. In the event the Appropriations Committee moves to overturn the Policy Series, the Chair shall notify the Senate during the presentation of their minutes what policy specifically hindered the committee's intentions.

c. The Senate shall have the power to overturn any actions of the committee by a majority vote.

203.4 MONETARY CONTRIBUTIONS: The Cabinet and Executive Board Appropriations Committee shall have jurisdiction over all monetary contributions donated to the Student Government Association.

A. If monetary contributions are made to club or organization budgets, they shall be designated as income. The Appropriations Committee shall have no jurisdiction over these funds.

203.5 SUBCOMMITTEES: The Appropriations Committee Chair shall establish and appoint such subcommittees as they may deem necessary.

203.6 POWERS OF THE APPROPRIATIONS CHAIR: The Appropriations Chair shall have the authority to conduct the business of the Appropriations Committee.

A. In accordance with the aforementioned clause, the Appropriations Chair shall specify the date when the Appropriations Committee shall collect budget proposals from clubs and organizations. At their discretion, the Appropriations Chair shall have the authority to provide an extension to a club or organization in regards to this date.

B. The Appropriations Chair shall have the authority to extend to clubs and organizations, additional weekly allocation meeting times with the Appropriations Committee, beyond the standard limit of two (2) meetings. The Chair shall also be empowered to limit a club or organization’s attendance at weekly allocations meetings.

a. The Chair shall only be able to limit a club or organization’s attendance at weekly allocations meetings in the event of a breach of the Student Government Association’s Policy Series or if said club or organization fails to appear before the Appropriations Committee for a previously scheduled weekly allocations meeting.

C. The Appropriations Chair shall have the authority to veto decisions made by the Appropriations Committee.

a. The Chair shall only have the power to veto a decision of the Committee in the event there is a breach in the application of Student Government Association Policy or when significant bias towards a club or organization is displayed by the Appropriations Committee. The Appropriations Chair shall be empowered to determine when the Appropriations Committee commits the above grievances, however, the Chair shall also be required to provide a written report of the use and reason for a veto to the Vice President of the Student Government Association.

b. The Appropriations Committee may vote to overturn said veto by a three-fourths (¾) vote, disregarding the objections of the chair.

Respectfully submitted,

Lincoln Anniballi President

Sydney Greenlaw Comptroller

Eden Barone Appropriations Chair

Hofstra University

Student Government Association

2024

S.A.2024.88.017

Blue and Gold Financial Efficiency Reform (Policy Series)

Taken from I. Policy Series

INTERNAL FUNDING

A. The SGA budget shall be organized by the following funds maintained by the Comptroller.

a. Internal Allocation Fund

b. External Allocation Fund

c. Capital Fund

i. The Capital Fund shall be defined as a fund reserved for on-campus renovations or additions. The use of this fund shall be determined by the President and Vice President with the approval of the Senate.

d. Victory Fund

i. The Victory Fund shall be defined as a reserve fund that saves funds for use at the end of the semester for clubs and organizations that advance to playoff tournaments or unforeseen competitive conferences. Funds shall be allocated by the Appropriations Committee, except when non-operational, then the Comptroller shall have the discretion to use the fund.

B. Rollover budgeting

a. Rollover shall be defined as allocated funds not spent by clubs and organizations at the end of a semester.

b. Rollover shall be budgeted in accordance to the following:

i. 35% shall be deposited into the SGA Capital Fund.

ii. 25% shall be budgeted toward a large event or events, either hosted by an organization or by SGA.

iii. 15% shall be budgeted for semesterly allocations.

iv. 15% shall be allocated to the next semester's internal budget.

v. 10% shall be allocated to the Victory Fund.

vi. Any remaining funds shall be allocated to the capital fund, or budgeted at the discretion of the Comptroller.

EXTERNAL FUNDING

A. Semesterly Allocations

a. The Appropriations Committee shall receive and approve budgets for the upcoming semester during a semesterly allocation meeting. All allocations must be approved by the appropriations committee.

b. At the beginning of the fall semester, organizations with a non-returning executive board shall have a two week period to reapply their budget, which shall be approved by the Appropriations Committee.

B. Weekly Meetings

a. The weekly allocation budget shall be divided into thirds corresponding with three equal periods in the semester, determined by the Comptroller before the beginning of the semester.

i. The first period shall be allocated the highest percent of the budget, in a depleting order with the third receiving the smallest percent, or at the discretion of the Appropriations Committee if a budgetary concern arises.

b. Sign ups for weekly meetings: Every two weeks, a weekly meeting request opens. All clubs can apply to weekly meetings every at a time set by the chair, not less than 3 days before the allocation meeting. Applicants shall be given the opportunity to sign up for a waitlist.

c. Organizations shall appear on a first come, first serve basis, though the chair may prioritize an organization if a club’s request is time sensitive or otherwise urgent. Organizations not given a slot at the first meeting, and sign up for a waitlist, shall appear at the next open meeting. At least 10 slots shall be opened in each 2 week meeting period, with more being allowed at the discretion of the chair.

C. BLUE AND GOLD CLUB FUNDING

a. The Appropriations Committee shall fund clubs and organizations using the Blue and Gold framework consisting of four organization categories: White, Blue, Gold, and Club Sports.

b. Organizations shall be categorized and reviewed by the Club Resources Committee no later than the second Senate meeting of the fall semester. Club Resources shall categorize organizations using the outlined criteria. The Senate shall vote to confirm the categorization at the second meeting of the Senate. The categorization may be reviewed and amended at any point in the year at the discretion of the Club Resources or Appropriations Chair.

c. Criteria and entitlements of each category is as follows.

a. White: Organizations that have not met the requirements of another category, or have not completed the SGA check in process.

1. Criteria: Must be recognized or in the process of recognition.

2. Entitlements: These organizations have the lowest priority access to the SGA budget. They shall only receive the remainder of funding that is not otherwise allocated, which shall not be more than 5% of the total external allocation budget.

b. Blue: Organizations whose primary mission is to provide a space for their members interests.

1. Criteria:

i. Host weekly, biweekly, or monthly general meetings.

ii. Host at least two non-general meeting events open to the Hofstra community each semester.

iii. Collaborates on at least one non-general meeting event each semester with another Hofstra organization.

iv. Participates in one philanthropy activity

a. A philanthropy activity shall be defined as an event or fundraiser which provides a service or raises funds for a charity or cause beyond their organization.

2. Entitlements:

i. Allocations shall account to 40% of the external allocation budget.

c. Gold: Organizations whose primary mission is to provide external services or events to the entire Hofstra community.

1. Criteria:

i. Host weekly, biweekly, or monthly general meetings.

ii. Collaborates with two other Hofstra organizations on one or more events.

iii. Participates in one philanthropy activity as defined.

iv. Organization must meet at least one of the following requirements:

a. Hosts at least three non-general meeting events per semester with an attendance of more than 25 non-member students.

b. Hosts at least one event per semester with an attendance of over 100 Hofstra students.

c. Provides a service vital for the Hofstra community and is essential to the universities success and culture.

2. Entitlements:

a. Allocations shall account to 30% of the external allocation budget.

d. Club Sports: A club sport shall be defined as an organization which participates in competitive athletic events or gives students an opportunity to participate in an athletic activity.

1. Criteria:

i. Hosts one event with a non-club sport Hofstra organization.

ii. Raises at least 20% of their allocation in fundraised income each semester.

iii. Participates in one philanthropy activity as defined.

iv. Is in good standing with Campus Recreation.

2. Entitlements

i. Allocations shall account to 30% of the external allocation budget.

ii. Any unspent funds at the end of each semester shall be deposited into the victory fund, up to 5% of what was originally allocated, per the guidelines in Policy Series section…

d. All attendance and event requirements shall be verified by the Club Resources committee through Get Involved HU or an equivalent campus platform.

e. The Appropriations committee shall allocate funds to organizations on a request basis.

f. Any leftover funds in a category shall be divided and spent on the other categories equally. Any remaining funds shall be allocated to the weekly allocation budget, or be appropriated at the discretion of the Comptroller.

g. This shall be used for all allocations for the 89th Senate fiscal year, but shall not go into effect until May 1, 2024.

APPROPRIATIONS COMMITTEE POLICIES

1. The Appropriations Committee shall meet every week12 during the fall and spring semesters.

2. Any club or organization may appear at no more than two weekly meetings per semester unless otherwise specified by the Appropriations Chair.

3. The Appropriations Chair shall contact clubs and organizations prior to the commencement of their meetings notifying the day and time of said meetings.

a. In order to attend a meeting, the club or organization shall submit a form on the GetInvolvedHU sign-up.

b. A club or organization must also submit a digital copy of their budget request to the Appropriations Chair.

c. The roster for any meeting is based on the order in which the clubs or organizations submitted their forms and will cap at the number set by the Appropriations Chair.

4. The Appropriations Chair reserves the right to limit a club’s appearance at weekly Appropriations meetings for failure to appear.

5. If a club reserves a spot on the Appropriations roster and fails to appear, the absent meeting shall be considered as one of the two meetings for the semester, and the club will not be able to reserve a spot on the roster for the following week, unless otherwise specified by the Appropriations Chair.

6. The Appropriations Committee Chair reserves the right to limit the number of clubs on its agenda for any meeting.

7. Appropriations Committee Procedures:

a. When requesting a new budget, additional allocation requests shall be presented at the Appropriations Committee meeting by an executive board member of the club.

a. A reallocation request may be brought to the Comptroller for review and approval.

i. If approved, clubs and organizations can receive one (1) reallocation per semester.

b. All funds allocated by the Appropriations Committee must be spent within the academic semester, unless otherwise specified.

8. Appropriation Communications

a. The Appropriations Chair shall be required to send the following messages to all clubs and organizations:

12 A week shall be defined as an operational week for the Student Government Association if there are no days off.

a. An email should be sent at the beginning of each semester with important dates, policy reviews, and deadlines.

b. An email should be sent at least two weeks before all deadlines.

c. An email should be sent before budgets are due for the next semester detailing any policy changes and the process.

GENERAL APPROPRIATION POLICIES FOR ORGANIZATIONS

1. The Appropriations Committee shall not fund any club with a discriminatory attitude with regard to membership as defined in the Student Government Association Constitution.

2. Student Government Association funds must only be used for undergraduate students.

3. Funding shall be contingent upon a club or organization’s active member roster on GetInvolvedHU.

a. To be an active member, a student must attend 60% or more of their designated clubs meetings and/or events.

4. Funded events and activities must be for the mission of the organization.

5. Priority Order: The order in which items are listed on the budget event cover sheet shall constitute priority order.

a. Requests shall be considered in priority order. Should an event or budget item not be funded due to budgetary constraints, the committee shall not allocate funds to lower priority events.

6. Treasurer Trainings

a. The Appropriations Chair has the discretion to require a Treasurer Training on a semesterly basis.

a. The chair may require the treasurer to prove their budget competency following training.

b. At the discretion of the Appropriations Chair, any organization that fails to attend a required Treasurer Training can be denied an allocation for a semesterly budget and/or a weekly allocation.

a. The denial of an allocation by the chair must be made on a request by request basis, and may not occur when an executive board member has attended a training session within the semester.

7. Reallocations:

a. The Comptroller shall have the discretion to approve any reallocation of funds for items similar to what was originally requested for the same event and activity.

b. Any new event must be approved by the Appropriations Committee as a new allocation, unless the original event was rescheduled, requiring updated costs. Any canceled event must be rolled back and deposited into the weekly allocation budget.

8. All clubs and organizations seeking funds shall use the appropriate documents provided by the Student Government Association.

a. All documents shall be provided in the English language and in the United States Dollar.

9. All financial business does not become official until it passes the Senate.

10. Any full-time undergraduate senator or associate may be a member of the Appropriations Committee.

11. Any member of the Appropriations Committee needs to abstain from voting and debating if they are a member of a club or organization seeking funds.

12. The Student Government Association, the Comptroller, and Hofstra University cannot guarantee payment of any financial transactions where all documents are not filled out completely and correctly at least two (2) weeks in advance.

13. Bi-Annual Budget:

a. At the end of each semester, any club or organization seeking Student Government Association funds may submit a budget to the Appropriations Committee for the following semester.

b. This shall henceforth be known as “Semesterly Allocation Meetings,” to be held in November and April respectively unless otherwise specified by the Appropriations Committee.

c. The Senate shall review, amend, and approve the bi-annual budget, submitted by the Appropriations Committee.

a. A vote of two-thirds (⅔) may be instituted to remove a person or persons from the gallery.

d. No club category shall be allocated greater than twenty-eight percent (28%) of the bi-annual budget.

14. Money may be transferred from one (1) club or organization’s budget to another Student Government Association-recognized club or organization’s account with the approval of the Student Government Association Comptroller.

15. Income is defined as any money that enters a club or organization’s budget other than Student Government Association allocations.

16. Unconventional Budgets:

a. If a club or organization requires a budget for an event that exceeds $50,000 and correlates directly to the purpose of that organization, they may request to submit an annual budget to ensure timely bid placement, legal satisfaction, and university policies are followed. Said organization may bring the request to the President, Vice President, Comptroller, and Appropriations Chair of the Student Government Association before the annual budget is seen by the Appropriations Committee for the Semesterly Allocation Meeting. The aforementioned parties need to vote unanimously to honor said request.

b. If allocated, the funds for the event would not roll back at the conclusion of the semester preceding the event.

a. The club or organization may only request more funds for the event at no more than two (2) nonconsecutive weekly meetings in the semester.

c. For any additional requests not pertaining to the one (1) event, the club or organization may submit a separate budget during the fall and spring Semesterly Allocation Meetings or at any weekly meetings they wish to attend.

a. Any money allocated to requests other than the specified event will follow the bi-annual schedule, and all unused funds will rollback into the Student Government Association budget.

17. Consistency: The criteria that is set forth on the limits of what the Student Government Association may fund, shall be held objectively on a consistent basis.

18. Remaining in Hofstra Property Clause:

a. Anything which is purchased through funding by the Appropriations Committee must remain in the control of the club/organization that requested the item due to OSLE policy.

b. The Appropriations Committee reserves the right to request a full roster of uniforms, equipment, or any item from any club or organization which has

received funds from the Student Government Association in the past two (2) years.

c. Any club/organization can request the same item two years after its initial request due to possible wear and tear or damage caused to the item.

19. Budget Appeals:

a. In the event that a club or organization finds the allocated funds during a weekly meeting to be incorrect under their belief, they may file an appeal to be presented to the Senate.

b. Weekly Meetings: If a club or organization wishes to appeal an allocation from a weekly meeting, the club must email the Appropriations Chair within 24 hours after the start of the Appropriations meeting stating their reason for appeal. The Appropriations Chair must notify the Vice President that a club wishes to appeal twelve (12) hours prior to the Senate meeting. The club may present their appeal at Senate during the presentation of the weekly Appropriations report.

c. Semesterly Allocation Meeting: If a club or organization wishes to appeal an allocation from budget weekend, the club must email the Appropriations Chair the reason for their appeal.

a. The appeal will be seen at the first Appropriations meeting of the following semester.

20. A maximum of five percent (5%) of the funds that are to be allocated to Student Government Association recognized clubs and organizations each semester may be allocated to undergraduate non-Student Government Association organizations if the organization meets the following criteria:

a. The non-Student Government Association organization must follow all Appropriations policies in order to receive funding.

b. Funding will only be allocated for campus-wide events, not for items or programs that are specific to the organization exclusively (i.e.: t-shirts, banners, conferences, travel, etc. will not be funded).

c. Charitable events or items for such events shall not be funded.

d. Proposals may be submitted for review over the bi-annual Semesterly Allocation Meetings and weekly meetings.

21. Student Government Association will not fund any club or organization that is not registered on GetInvolvedHU. If an organization is deemed inactive for failure to re-register on GetInvolvedHU or for other reasons, they would no longer have Student Government Association recognition and would have to reapply through the registration committee.

a. The Appropriations Committee shall not fund any club that is deemed inactive by the standards set forth in this Policy Series; and/or

b. By the definition of the club category set forth by the Office of Student Leadership and Engagement (OSLE).

22. The Appropriations Committee shall not allocate funds for inventory exceeding the price of $100 per item unless the club has an appropriate location on campus to store it.

FUNDING POLICIES

1. Retreats: A retreat shall be defined as an internally planned, overnight stay at an off-campus location that is exclusive to only the members of a club or organization.

a. A maximum of thirty (30) members, up to $25.00 per member, may be funded by the Student Government Association for a retreat per semester.

b. No student Government Association budget shall be allocated for food for the retreats.

2. Student Government Association Club or Organization Budget: All monetary contributions donated to the Student Government Association Club or Organization Budget, a subdivision of the Student Government Association Budget, shall only be accessible to the Appropriations Committee. The committee shall be permitted to appropriate such additional budget(s) to clubs and organizations in accordance with the rules and regulations of the Student Government Association By-Laws and Policy Series. In cases where donations are made to a specific Student Government Association club or organization, these funds shall be deposited through the Office of Student Leadership and Engagement and designated as income.

3. Scholarships: The Student Government Association shall not allocate funds for scholarships.

4. Alumni: The Student Government Association shall not allocate funds towards any gifts or items for alumni.

5. Licensing/Certifications: The Student Government Association shall not allocate funds for licensing or certifications.

6. Transportation: Transportation may be funded up to a 300-mile radius of Hofstra University, with the exception of the Colonial Athletic Association tournament bus(es) that is sponsored by the Student Government Association.

a. A Student Government Association recognized club or organization may be funded up to five (5) personal cars per event.

b. Student Government Association cannot fund gas expenses.

c. Student Government Association cannot fund for coach bus(es).

d. Student Government Association cannot fund for rental cars.

e. Student Government Association cannot fund for airfare.

f. Student Government Association cannot fund for any rideshare services (i.e. Uber, Lyft, etc.)

g. Student Government Association funds mileage based on the standard Internal Revenue Service (IRS) rate at the time of requested funds.

7. Merchandise: Merchandise for members shall not be funded, but the Appropriations Committee shall have the discretion to allocate when required for an activity or event.No merchandise shall be funded above $30.00 per member per semester.

a. Clothing shall be defined as any apparel relating to shirts, jackets, pants, etc. branded or otherwise created for members of a club/organization.

8. Uniforms: No uniforms shall be funded above $40.00 per member per semester.

a. A Uniform shall be defined as a distinctive item or set of clothing that is created exclusively for members of the same organization or club.

9. Prizes: The Student Government Association shall not fund prizes.

10. Tipping: Organizations cannot use Student Government Association allocated funds for tipping.

11. Disc Jockey: Organizations shall not be funded more than $750 for Disc Jockeys per semester.

12. Coaching or Instructor Fees: The Student Government Association may fund up to $1,500 per semester for all coaching or instructor fees.

13. Trainer Fees: The Student Government Association may fund up to $500 per semester for all trainer fees.

a. Organizations that require trainers that total more than $500 per semester must provide documentation that they are required by their league.

14. Fashion Shows: The Appropriations Committee shall not allocate funds to requested fashion shows unless they fulfill the explicit purpose of the club or organization as stated in their constitution.

15. Speaker Fees: The Student Government Association may fund specific speaker fees, but not optional honorariums or donations.

16. Donations: The Student Government Association shall not allocate funds for cash or in-kind donations.

17. Member Gifts: The Student Government Association shall not allocate funds for gifts to members.

18. Social Outings: The Student Government Association shall not allocate funds for social outings.

a. A social outing shall be defined as any event that is restricted to the members of a club or organization that does not specifically relate to the purpose of said club or organization.

19. Hotels: Three (3) different bids shall be provided before any allocations are to be disbursed for hotel costs. A Student Government Association recognized club or organization may be funded up to $200.00 per room per night for hotels.

a. One bid shall be accepted in the event that a club or organization is mandated to stay in that hotel by the conference or event they are attending. Should this be the case, the club or organization must provide documentation.

b. A Student Government Association recognized club or organization may be funded for up to three (3) nights.

20. Student Government Association shall not fund for Airbnb or independent homestay service (rentals).

21. Membership Fees: The Student Government Association shall not fund membership fees for the individual members of any club or organization.

22. Conferences: A conference shall be defined as an overnight stay at an off-campus location, planned by a third party, and is open to all students.

a. A maximum of thirty (30) members, up to $30.00 per member, may be funded by the Student Government Association for registration to attend a conference per semester.

b. No Student Government Association budget shall be allocated for food for the conferences.

23. Competitions:When requesting funds for a competition, an organization shall present the Appropriations Committee with all necessary registration materials and information regarding the competition.

24. Photography:

a. Photography cannot be funded using the Student Activity Fee unless it is for the sole purpose of forwarding the mission of the club/organization requesting the funds.

b. The Appropriations Committee cannot fund photography for individual use or the photographing of an individual.

c. The Appropriations Committee cannot fund for any photography relating to graduation.

25. Fundraising:

a. Student Government Association may allocate funds for fundraising items only if the profits raised from the fundraiser are going to a charitable cause/organization.

b. Student Government Association may not fund for fundraising items if the profits raised from the fundraiser are going to the club or organization’s income.

26. Catering and Food Requests

a. No off campus catering requests shall be allocated unless an event or activity requires a dietary or religious restriction that can not be accommodated by campus dining.

b. Off campus catering for cultural events shall be permitted when Hofstra catering services cannot make a dish comparable and similar in price.

1. Requesting organizations must provide an invoice from campus dining proving that the requested dish cannot be made.

2. The Appropriations Committee shall transition to the new provisions of this senatorial action through the end of the 88th Senate. All provisions shall be fully enacted by May 1, 2024.

Respectfully submitted,

Lincoln Anniballi President

Sydney Greenlaw Comptroller

Eden Barone Appropriations Chair

Hofstra University

Student Government Association

Two Thousand and Twenty-Four

S.A.2024.88.018

Spring Into Action Survey Questions

1. Which of the following emergency services training would you like to be offered? (Check all that apply)

a. Severe bleeding/tourniquet,

b. Automated External Defibrillator (AED),

c. CPR,

d. Epinephrine administration

e. Narcan

f. Other

2. To address the parking problem on campus: Are you a residential or a commuting student?

a. I don’t drive/I don’t have a car on campus.

b. Residential

i. Why do you drive from your dorm to the academic side of campus?

ii. (Fill in question)

c. Commuting

i. Where would you like to see more Public Safety patrol to encourage commuter-only parking?

1. Breslin/LHSC Parking Lot

2. Stuyvesant Parking Lot

3. What reasons would deter you from taking a class outside your major?(Check all that apply)

a. Not enough time

b. Overlaps with my major requirements

3. CV Starr/Berliner Parking Lot

4. Student Center Parking Lot

5. Other

c. Scared it would affect my GPA

d. Other (fill in)

4. Would you be in favor of seeing more culturally and religiously diverse dining options on campus? If so, where?

a. I am satisfied with the options on campus.

b. Yes, the Student Center.

c. Yes, Bits & Bytes.

d. Yes, HofUSA and Dutch Treats

5. During which of the following periods do you think eatery hours should be extended? (Check all that apply)

a. Winter/summer

b. Fall/presidents break

c. Holidays

d. All of the above

e. None of the above

6. There is a 10 minute wait period after swiping into residence halls. Which one of these statements applies best to you?

a. I was aware and it should be shorter.

b. I was aware but it is fine as it is now.

c. I was not aware and it should be shorter.

d. I was not aware but it is fine as it is now.

e. I don't live on campus

7. Do you have your Hofstra ID in your digital wallet?

a. Yes

i. How satisfied are you?

1. Strongly Satisfied

2. Somewhat Satisfied

3. Not Satisfied

b. No

i. Do you prefer your physical card

1. Yes

2. No

3. I was not aware I could have my Hofstra ID in my digital wallet

8. Would you like to see more 1 or 2-credit courses in various areas of interest such as arts, sports, soft skills, internships, or technical classes?

a. Yes.

b. No.

9. Hofstra should issue a policy that ensures the protection of all students' right to freely express themselves and their views without fear of administrative punishment or censorship—even if those views are offensive or opposed by most members of our community.

a. Strongly Agree

b. Agree

c. Disagree

d. Strongly Disagree

10. Do you feel like your department(s) offers adequate tutoring services?

a. Yes

b. No (fill in)

c. I have not explored them

11. Are you satisfied with the level of cultural and religious diversity displayed in your courses?

a. Yes

b. No

Respectfully Submitted,

Laila Jones Vickers

Shirley Guenfoud

Dallas Jackson Programming Chair Facilities & Operations Chair Equity & Inclusion

Leah Wrazin

Kashmiraa Pandit Wellness & Campus Safety Chair Academic Affairs Chair

Hofstra University

Student Government Association

Two Thousand and Twenty-Four S.A.2024.88.019

Commitment to Free Speech at Hofstra

Whereas,

As members of the university community, we recognize the value of civility and respect while acknowledging that the lack of civility and respect should never be used to silence a speaker or prohibit a discussion, regardless of how disagreeable or offensive the ideas may be to members of our community.

We commit to the fundamental principle that debate and free expression should not be suppressed or prohibited, regardless of how disagreeable, unwise, offensive, or immoral it may be. The university must uphold, permit, and protect these fundamental rights to all of its members equally.

We understand that the free expression and speech of all views does not mean the university cannot restrict expression that violates the law, including speech that falsely defames a person, illegally harrasesses, invades privacy interests, or directly inhibits the functioning of the university.

Let it be resolved,

Hofstra University should expressly commit to the equivalent pledges and standards listed here and adopt a version of the Chicago Statement

The Student Government Association asks Hofstra University, its departments, students, and student organizations adopt the above commitment to free speech, and the following commitment to courtesy:

“I recognize that my commitment to free expression for all is not discounted by others' failure to uphold the commitments made below.

I commit to treat members of the opposing viewpoint with respect and with the assumption they are discussing issues in good faith, as I pledge to do.

I commit to using my dialogue to enrich and engage the Hofstra community, not agitate it.

I commit to not labeling events representing my viewpoint or one general viewpoint, regardless of how diverse speakers, as a balanced, non-ideological discussion. Any event marketed as open-dialogue will include a platform for all viewpoints.

I stand against hate of all forms, especially that targets any religion or ethnic group.

I commit to not regularly target any student organization or peer on social media, rather I will focus on substance, productive dialogue, education, and advocacy.”

Respectfully submitted,

Lincoln Anniballi President